SOUTHEAST WARREN COMMUNITY SCHOOL
Regular Board Meeting
October 9, 2017
The Southeast Warren Board of Education met in regular session
October 9, 2017, in the media center of the Junior/Senior High School
building. Board President Ron Miller called the meeting to order
at 5:30 p.m. The following board members were present: Larrie Williams,
Anna Rowe, and Dave Youmans. Rande Seuferer was absent. Superintendent/Secondary
Principal Delane Galvin, Elementary Principal John Burrell, Transportation
Director Joel Mosher, and Board Secretary Julie Wilson were also
in attendance, along with members from the community.
AGENDA: Motion by Larrie Williams, seconded by
Anna Rowe to approve the agenda. Ayes: 4.
THE BOARD SALUTES: Superintendent Galvin recognized
the volleyball girls for finishing undefeated in the conference
during the regular season. Congratulations to Taylor Clendenen for
hitting the 1,000 assist mark.
Congratulations to Dianne Chambers on receiving the Governor’s
Transportation Report submitted by Joel Mosher:
1. We had 20 extra bus trips for the month of September.
2. The new bus is in service and has not had any problems.
3. Bus inspections will be held tomorrow.
Elementary Principal’s Report submitted by John Burrell:
General Elementary Information
• School picture day is Tuesday, Oct. 10th
• The NED Show (Never Give Up, Encourage Others, Do Your
o Coming Oct. 12th to both elementary buildings
• MTSS Student Support Meetings will be held each month for
the rest of the year
• CFF Meeting on Oct. 24th in Liberty Center @ 6:00pm
• FastBridge is still being finalized before we can begin
our initial screening
• Parent Teacher Conferences will be held on Oct. 31st &
Athletic Director’s Report submitted by Blake Cruikshank:
The football teams sits at 4 and 2 overall and 2 and 2 in district
play which is good for 4th place. We have had a rash of injuries
here lately, but the boys have been resilient and some of the younger
kids are getting some quality reps that will be beneficial in the
The volleyball team sits at 15 and 5 and 4 and 0 in the conference
and has earned the number 1 seat and the right to host the 1st round
of the POI VB tournament. I have been really impressed with how
well our VB Team is playing right now and look for them to have
a strong end to the season.
Taylor Clendenen hit the 1,000 assist mark in her career against
Seymour last week.
We received a 1st round bye in the post season and will host a
home regional game on 10/23 starting at 7 p.m.
District assignments have not come out yet, but should be sometime
in the near future. We will run at the POI Meet on Tuesday 10/10
Both 7th and 8th grade are 7 and 0.
We have been playing mostly one game and half of another one based
off our numbers, so I think that is a good thing. Our record is
3 and 1.
CONSENT AGENDA: The following items were on the
1. September 11, 2017 minutes
2. Financial reports
Motion by Dave Youmans, seconded by Anna Rowe to approve the items
on the consent agenda. Ayes: 4.
SUPERINTENDENT’S REPORT: Superintendent
Galvin reported on the following items:
1. Staff members will be giving presentations at the board meetings
as part of their professional development this year.
2. All board members are required to have contact information (email
address) listed on the district’s website.
3. The POI volleyball tournament is being hosted by Southeast Warren
4. The POI cross country meet will be held tomorrow at Nodaway Valley.
5. The number of students compared to last year is down by over
6. It appears about 95% positive that the numbers will be low enough
to move forward with 8-man football.
7. Parent/Teacher conferences will be held on October 31st and November
8. The fall play will be held on November 3rd and 4th.
9. The first Children First Forum meeting of the year will be held
on October 24th.
10. Megan Birchette gave a presentation on her topic for the personalized
professional development this year.
BASEBALL AND SOFTBALL FIELD LIGHTING: Superintendent Galvin related
to the Board that the architect’s recommendation would be
to seek bids for the baseball and softball field lighting project
before the end of the calendar year, prior to an increase in the
price of the materials. The architect also recommended having the
contractors provide bids to do the baseball and softball fields
separately, one field completed prior to the start of the season
and one field completed after the season, and to provide a bid to
complete the baseball and softball lighting projects together after
the end of the season. The projected timeline would be to approve
the drawings and specifications at the November board meeting and
receive bids prior to December 25th. Motion by Larrie Williams,
seconded by Anna Rowe to approve the architect’s recommendations
for the bids and to approve the drawings and specifications at the
November board meeting. Ayes: 4.
ACT TEST RESULTS: Superintendent Galvin reviewed
the 2017 graduating seniors’ ACT test results. Overall, the
composite score was 21.3 compared to the state average of 21.9.
CERTIFIED ANNUAL REPORT: Julie Wilson briefly
reviewed the 2016-2017 certified annual report.
ACCEPT OFFICIAL RESULTS OF THE REGULAR SCHOOL ELECTION:
The official results of the regular school election were as follows:
Director District #2 (term 9-17 to 9-21)
*Ronald Miller 73
Write-In Scattering 5
Under Votes 5
Director District #4 (term 9-17 to 9-21)
*Cody Reynolds 73
Write-In Scattering 1
Under Votes 5
Motion by Anna Rowe, seconded by Dave Youmans to accept the official
results of the regular school election. Ayes: 4.
Motion by Anna Rowe, seconded by Dave Youmans to adjourn the meeting.
The time was 6:02 p.m.
Organizational Meeting of the New Board of Education
Board President Ron Miller called the meeting to order at 6:03
p.m. Board members present were Larrie Williams, Anna Rowe, Dave
Youmans, and Cody Reynolds.
AGENDA: Motion by Dave Youmans, seconded by Larrie
Williams to approve the agenda. Ayes: 4. Cody Reynolds abstained
ADMINISTER OATH OF OFFICE TO NEWLY ELECTED BOARD MEMBERS:
Julie Wilson administered the oath of office to Ron Miller and Cody
ELECT PRESIDENT AND VICE-PRESIDENT: Julie Wilson
called for nominations for President. Dave Youmans nominated Ron
Miller for President. Motion by Anna Rowe, seconded by Larrie Williams
that nominations cease. Ayes: 4. Ron Miller abstained from voting.
Julie Wilson administered the oath of office to Board President
Board President Ron Miller called for nominations for Vice-President.
Larrie Williams nominated Anna Rowe for Vice President. Motion by
Larrie Williams, seconded by Cody Reynolds for nominations to cease.
Ayes: 4. Anna Rowe abstained from voting. Julie Wilson administered
the oath of office to Board Vice President Anna Rowe.
BOARD MEMBER ORIENTATION WORKSHOP: Superintendent
Galvin provided the dates of the IASB board member orientation workshops
to the board for any board members who are interested in attending.
BOARD POLICY 403.5: Superintendent Galvin asked
for the board’s input on Board Policy 403.5, “Early
Retirement Payment”. The consensus of the board was to offer
an early retirement payment to teachers that retire at the end of
the 2017-2018 school year. The revised policy will be brought back
to the board in November for approval.
BOARD MEMBER REPRESENTATIVES: Board members were
appointed to the following groups:
Warren County Conference Board – Ron Miller
Children First Forum – Dave Youmans
Athletic Boosters – Anna Rowe
Fine Arts Boosters – Larrie Williams
Delegate to IASB Delegate Assembly – Cody Reynolds
RESOLUTION TO APPROVE SIGNATURES ON CHECKING ACCOUNTS:
Superintendent Galvin recommended approving LuAnn Ohnemus and Sue
Ellingson to sign checks in lieu of the Board President, along with
Board Secretary Julie Wilson, on each of their respective accounts.
Motion by Larrie Williams, seconded by Dave Youmans to approve LuAnn
Ohnemus and Sue Ellingson to sign checks in lieu of the Board President.
CONSIDER ADDING BOWLING AS A SPORT AND BOWLING COACH TO
THE SUPPLEMENTAL PAY SCHEDULE: Superintendent Galvin related
to the board that several years ago bowling had been offered to
students and a paid position for Bowling Coach at 2% had been included
in the supplemental pay schedule. The Bowling Coach position was
removed from the supplemental pay schedule due to a lack of interest
at that time. Several students have requested that bowling be brought
back as a sport. The Southeast Warren Education Association has
agreed to add the Bowling Coach position back into the supplemental
pay schedule. The cost to practice, entry fees and uniforms would
be paid for by the Activity Fund. The cost of the coach and transportation
would be paid for by the General Fund. Mr. Cruikshank recommended
adding bowling as an activity this year and to evaluate it at the
end of the year to determine whether to offer bowling again next
year. Motion by Cody Reynolds, seconded by Anna Rowe to approve
adding bowling as a sport and Bowling Coach to the supplemental
pay schedule on a one year trial basis. Ayes: 5.
PERSONNEL CHANGES: Superintendent Galvin recommended
approving the resignation of Charlotte Weaklend, Curriculum Director/Tag
Teacher; and approving the appointments of Samantha Miller, Preschool
Special Education Associate; and Jennifer Baughman, Daycare Associate.
Motion by Anna Rowe, seconded by Dave Youmans to approve the personnel
changes as presented. Ayes: 5.
AGREEMENT WITH SNYDER & ASSOCIATES, INC. TO SURVEY
THE BASEBALL/SOFTBALL FIELDS: Superintendent Galvin recommended
approving the agreement from Snyder & Associates, Inc. to survey
the baseball/softball fields for the lighting project. The cost
of the survey will be $3,600. Motion by Larrie Williams, seconded
by Anna Rowe to approve the agreement with Snyder & Associates,
Inc. to survey the baseball/softball fields. Ayes: 5.
EDUCATIONAL ORGANIZATION SERVICE AGREEMENT FOR THE DELIVERY
OF ENGINEERING IS ELEMENTARY WITH GRANT WOOD AREA EDUCATION AGENCY:
Superintendent Galvin related to the board that a grant was received
from Grant Wood Area Education Agency to support STEM implementation
into the Talented and Gifted curriculum. The grant helps cover the
cost of substitutes while teachers are at training and also helps
pay for some of the materials. Superintendent Galvin recommended
approving the Educational Organization Service Agreement for the
delivery of Engineering Is Elementary with the Grant Wood Area Education
Agency. Motion by Dave Youmans, seconded by Cody Reynolds to approve
the Educational Organization Service Agreement for the delivery
of Engineering Is Elementary with the Grant Wood Area Education
Agency. Ayes: 5.
REQUEST FOR MODIFIED ALLOWABLE GROWTH AND SUPPLEMENTAL
AID FOR SPECIAL EDUCATION DEFICIT: Superintendent Galvin
recommended approving the request for Modified Allowable Growth
and Supplemental Aid for the 2016-2017 negative special education
balance in the amount of $125,508.41. Motion by Anna Rowe, seconded
by Larrie Williams to approve the request for Modified Allowable
Growth and Supplemental Aid for the special education deficit in
the amount of $125,508.41. Ayes: 4. Dave Youmans was absent for
BOARD POLICIES 303.2, 402.2, 402.3, 402.6, 505.9, AND 602.5:
Superintendent Galvin recommended approving the following based
on recommendations from the Iowa Association of School Boards:
1. First reading of Board Policy 303.2, “Administrator Contract”
2. Revision to Board Policy 402.2, “Continuing Contract”
3. Revision to Board Policy 402.3, “Summer School Licensed
4. First reading of Board Policy 402.6, “Licensed Employee
5. Revision to Board Policy 505.9, “Student Promotion-Retention-Acceleration”
6. Revision to Board Policy 602.5, “Summer School Instruction”
Motion by Anna Rowe, seconded by Cody Reynolds to approve the first
readings and revisions of Board Policies 303.2, 402.2, 402.3, 402.6,
505.9, and 602.5. Ayes: 5.
REVIEW BOARD POLICY SECTION 300: The board reviewed
Board Policy Section 300, “Administration”. Superintendent
Galvin recommended approving the revision of Board Policy 301.2,
“Superintendent Contract” based on recommendations from
the Iowa Association of School Boards. Motion by Larrie Williams,
seconded by Anna Rowe to approve the revision of Board Policy 301.2,
“Superintendent Contract”. Ayes: 5.
ADJOURNMENT: Motion by Larrie Williams, seconded
by Anna Rowe to adjourn the meeting. The time was 6:53 p.m.
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