SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
October 9, 2017

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The Southeast Warren Board of Education met in regular session October 9, 2017, in the media center of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: Larrie Williams, Anna Rowe, and Dave Youmans. Rande Seuferer was absent. Superintendent/Secondary Principal Delane Galvin, Elementary Principal John Burrell, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Larrie Williams, seconded by Anna Rowe to approve the agenda. Ayes: 4.

THE BOARD SALUTES: Superintendent Galvin recognized the volleyball girls for finishing undefeated in the conference during the regular season. Congratulations to Taylor Clendenen for hitting the 1,000 assist mark.

Congratulations to Dianne Chambers on receiving the Governor’s Volunteer Award.

REPORTS:

Transportation Report submitted by Joel Mosher:

1. We had 20 extra bus trips for the month of September.
2. The new bus is in service and has not had any problems.
3. Bus inspections will be held tomorrow.

Elementary Principal’s Report submitted by John Burrell:

General Elementary Information
• School picture day is Tuesday, Oct. 10th

• The NED Show (Never Give Up, Encourage Others, Do Your Best)
o Coming Oct. 12th to both elementary buildings

• MTSS Student Support Meetings will be held each month for the rest of the year

• CFF Meeting on Oct. 24th in Liberty Center @ 6:00pm

• FastBridge is still being finalized before we can begin our initial screening

• Parent Teacher Conferences will be held on Oct. 31st & November 2nd

Athletic Director’s Report submitted by Blake Cruikshank:

Football
The football teams sits at 4 and 2 overall and 2 and 2 in district play which is good for 4th place. We have had a rash of injuries here lately, but the boys have been resilient and some of the younger kids are getting some quality reps that will be beneficial in the long run.

Volleyball
The volleyball team sits at 15 and 5 and 4 and 0 in the conference and has earned the number 1 seat and the right to host the 1st round of the POI VB tournament. I have been really impressed with how well our VB Team is playing right now and look for them to have a strong end to the season.

Taylor Clendenen hit the 1,000 assist mark in her career against Seymour last week.

We received a 1st round bye in the post season and will host a home regional game on 10/23 starting at 7 p.m.

Cross Country
District assignments have not come out yet, but should be sometime in the near future. We will run at the POI Meet on Tuesday 10/10 at NV.

JH Volleyball
Both 7th and 8th grade are 7 and 0.

JH Football
We have been playing mostly one game and half of another one based off our numbers, so I think that is a good thing. Our record is 3 and 1.

CONSENT AGENDA: The following items were on the consent agenda:
1. September 11, 2017 minutes
2. Financial reports

Motion by Dave Youmans, seconded by Anna Rowe to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. Staff members will be giving presentations at the board meetings as part of their professional development this year.
2. All board members are required to have contact information (email address) listed on the district’s website.
3. The POI volleyball tournament is being hosted by Southeast Warren tonight.
4. The POI cross country meet will be held tomorrow at Nodaway Valley.
5. The number of students compared to last year is down by over 20.
6. It appears about 95% positive that the numbers will be low enough to move forward with 8-man football.
7. Parent/Teacher conferences will be held on October 31st and November 2nd.
8. The fall play will be held on November 3rd and 4th.
9. The first Children First Forum meeting of the year will be held on October 24th.
10. Megan Birchette gave a presentation on her topic for the personalized professional development this year.
BASEBALL AND SOFTBALL FIELD LIGHTING: Superintendent Galvin related to the Board that the architect’s recommendation would be to seek bids for the baseball and softball field lighting project before the end of the calendar year, prior to an increase in the price of the materials. The architect also recommended having the contractors provide bids to do the baseball and softball fields separately, one field completed prior to the start of the season and one field completed after the season, and to provide a bid to complete the baseball and softball lighting projects together after the end of the season. The projected timeline would be to approve the drawings and specifications at the November board meeting and receive bids prior to December 25th. Motion by Larrie Williams, seconded by Anna Rowe to approve the architect’s recommendations for the bids and to approve the drawings and specifications at the November board meeting. Ayes: 4.

ACT TEST RESULTS: Superintendent Galvin reviewed the 2017 graduating seniors’ ACT test results. Overall, the composite score was 21.3 compared to the state average of 21.9.

CERTIFIED ANNUAL REPORT: Julie Wilson briefly reviewed the 2016-2017 certified annual report.

ACCEPT OFFICIAL RESULTS OF THE REGULAR SCHOOL ELECTION: The official results of the regular school election were as follows:

Director District #2 (term 9-17 to 9-21)
*Ronald Miller 73
Write-In Scattering 5
Under Votes 5

Director District #4 (term 9-17 to 9-21)
*Cody Reynolds 73
Write-In Scattering 1
Under Votes 5

*Denotes winner

Motion by Anna Rowe, seconded by Dave Youmans to accept the official results of the regular school election. Ayes: 4.

Motion by Anna Rowe, seconded by Dave Youmans to adjourn the meeting. The time was 6:02 p.m.

Organizational Meeting of the New Board of Education

Board President Ron Miller called the meeting to order at 6:03 p.m. Board members present were Larrie Williams, Anna Rowe, Dave Youmans, and Cody Reynolds.

AGENDA: Motion by Dave Youmans, seconded by Larrie Williams to approve the agenda. Ayes: 4. Cody Reynolds abstained from voting.

ADMINISTER OATH OF OFFICE TO NEWLY ELECTED BOARD MEMBERS: Julie Wilson administered the oath of office to Ron Miller and Cody Reynolds.

ELECT PRESIDENT AND VICE-PRESIDENT: Julie Wilson called for nominations for President. Dave Youmans nominated Ron Miller for President. Motion by Anna Rowe, seconded by Larrie Williams that nominations cease. Ayes: 4. Ron Miller abstained from voting. Julie Wilson administered the oath of office to Board President Ron Miller.

Board President Ron Miller called for nominations for Vice-President. Larrie Williams nominated Anna Rowe for Vice President. Motion by Larrie Williams, seconded by Cody Reynolds for nominations to cease. Ayes: 4. Anna Rowe abstained from voting. Julie Wilson administered the oath of office to Board Vice President Anna Rowe.

BOARD MEMBER ORIENTATION WORKSHOP: Superintendent Galvin provided the dates of the IASB board member orientation workshops to the board for any board members who are interested in attending.

BOARD POLICY 403.5: Superintendent Galvin asked for the board’s input on Board Policy 403.5, “Early Retirement Payment”. The consensus of the board was to offer an early retirement payment to teachers that retire at the end of the 2017-2018 school year. The revised policy will be brought back to the board in November for approval.

BOARD MEMBER REPRESENTATIVES: Board members were appointed to the following groups:

Warren County Conference Board – Ron Miller
Children First Forum – Dave Youmans
Athletic Boosters – Anna Rowe
Fine Arts Boosters – Larrie Williams
Delegate to IASB Delegate Assembly – Cody Reynolds

RESOLUTION TO APPROVE SIGNATURES ON CHECKING ACCOUNTS: Superintendent Galvin recommended approving LuAnn Ohnemus and Sue Ellingson to sign checks in lieu of the Board President, along with Board Secretary Julie Wilson, on each of their respective accounts. Motion by Larrie Williams, seconded by Dave Youmans to approve LuAnn Ohnemus and Sue Ellingson to sign checks in lieu of the Board President. Ayes: 5.

CONSIDER ADDING BOWLING AS A SPORT AND BOWLING COACH TO THE SUPPLEMENTAL PAY SCHEDULE: Superintendent Galvin related to the board that several years ago bowling had been offered to students and a paid position for Bowling Coach at 2% had been included in the supplemental pay schedule. The Bowling Coach position was removed from the supplemental pay schedule due to a lack of interest at that time. Several students have requested that bowling be brought back as a sport. The Southeast Warren Education Association has agreed to add the Bowling Coach position back into the supplemental pay schedule. The cost to practice, entry fees and uniforms would be paid for by the Activity Fund. The cost of the coach and transportation would be paid for by the General Fund. Mr. Cruikshank recommended adding bowling as an activity this year and to evaluate it at the end of the year to determine whether to offer bowling again next year. Motion by Cody Reynolds, seconded by Anna Rowe to approve adding bowling as a sport and Bowling Coach to the supplemental pay schedule on a one year trial basis. Ayes: 5.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignation of Charlotte Weaklend, Curriculum Director/Tag Teacher; and approving the appointments of Samantha Miller, Preschool Special Education Associate; and Jennifer Baughman, Daycare Associate. Motion by Anna Rowe, seconded by Dave Youmans to approve the personnel changes as presented. Ayes: 5.

AGREEMENT WITH SNYDER & ASSOCIATES, INC. TO SURVEY THE BASEBALL/SOFTBALL FIELDS: Superintendent Galvin recommended approving the agreement from Snyder & Associates, Inc. to survey the baseball/softball fields for the lighting project. The cost of the survey will be $3,600. Motion by Larrie Williams, seconded by Anna Rowe to approve the agreement with Snyder & Associates, Inc. to survey the baseball/softball fields. Ayes: 5.

EDUCATIONAL ORGANIZATION SERVICE AGREEMENT FOR THE DELIVERY OF ENGINEERING IS ELEMENTARY WITH GRANT WOOD AREA EDUCATION AGENCY: Superintendent Galvin related to the board that a grant was received from Grant Wood Area Education Agency to support STEM implementation into the Talented and Gifted curriculum. The grant helps cover the cost of substitutes while teachers are at training and also helps pay for some of the materials. Superintendent Galvin recommended approving the Educational Organization Service Agreement for the delivery of Engineering Is Elementary with the Grant Wood Area Education Agency. Motion by Dave Youmans, seconded by Cody Reynolds to approve the Educational Organization Service Agreement for the delivery of Engineering Is Elementary with the Grant Wood Area Education Agency. Ayes: 5.

REQUEST FOR MODIFIED ALLOWABLE GROWTH AND SUPPLEMENTAL AID FOR SPECIAL EDUCATION DEFICIT: Superintendent Galvin recommended approving the request for Modified Allowable Growth and Supplemental Aid for the 2016-2017 negative special education balance in the amount of $125,508.41. Motion by Anna Rowe, seconded by Larrie Williams to approve the request for Modified Allowable Growth and Supplemental Aid for the special education deficit in the amount of $125,508.41. Ayes: 4. Dave Youmans was absent for the vote.

BOARD POLICIES 303.2, 402.2, 402.3, 402.6, 505.9, AND 602.5: Superintendent Galvin recommended approving the following based on recommendations from the Iowa Association of School Boards:
1. First reading of Board Policy 303.2, “Administrator Contract”
2. Revision to Board Policy 402.2, “Continuing Contract”
3. Revision to Board Policy 402.3, “Summer School Licensed Employees”
4. First reading of Board Policy 402.6, “Licensed Employee Probationary Status”
5. Revision to Board Policy 505.9, “Student Promotion-Retention-Acceleration”
6. Revision to Board Policy 602.5, “Summer School Instruction”

Motion by Anna Rowe, seconded by Cody Reynolds to approve the first readings and revisions of Board Policies 303.2, 402.2, 402.3, 402.6, 505.9, and 602.5. Ayes: 5.

REVIEW BOARD POLICY SECTION 300: The board reviewed Board Policy Section 300, “Administration”. Superintendent Galvin recommended approving the revision of Board Policy 301.2, “Superintendent Contract” based on recommendations from the Iowa Association of School Boards. Motion by Larrie Williams, seconded by Anna Rowe to approve the revision of Board Policy 301.2, “Superintendent Contract”. Ayes: 5.

ADJOURNMENT: Motion by Larrie Williams, seconded by Anna Rowe to adjourn the meeting. The time was 6:53 p.m.

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