SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
December 12, 2016

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The Southeast Warren Board of Education met in regular session December 12, 2016, in the media center of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: Anna Rowe, Larrie Williams, and Rande Seuferer. Dave Youmans was absent. Superintendent/Secondary Principal Delane Galvin, Elementary Principal John Burrell, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Larrie Williams, seconded by Anna Rowe to approve the agenda. Ayes: 4.

THE BOARD SALUTES: Superintendent Galvin recognized Rick Champ for volunteering his time to pick up food items for the food pantry.

Superintendent Galvin recognized the Senior Class and Mr. Alfstad for the successful concert on Saturday night.

Superintendent Galvin also recognized Mrs. Birchette and the Student Council for running a very successful angel tree program again this year.

REPORTS:

Transportation Report submitted by Joel Mosher:

1. We had twelve extra bus trips for the month of November.
2. The new van was picked up last week and the plan is to have it in service by the end of this week.
3. The Expeditions will be built the 3rd week of January and should be delivered in February.
4. The old vehicles will be sold after all of the new vehicles have been delivered.

Elementary Principal’s Report submitted by John Burrell:

General Elementary Information
• Pride of Iowa Principals have started meeting. 1st meeting was Friday, Dec. 9th
• Elementary started MTSS Problem Solving Meetings
• The End of the 1st Semester is December 22nd
• Next Round of FAST testing begins the week of Jan. 16th
• Iowa Assessments begin January 30th

Primary School
• FAST
o % Screened – 98.65%
o % Progress Monitored – Over 90% 11 out of 16 weeks
o % At or Above Benchmark – 65.07%
o % Above that Remained Above has now changed to MTSS Effectiveness
Intermediate School
• FAST
o % Screened – 100%
o % Progress Monitored – Over 90% 15 out of 16 weeks
o % At or Above Benchmark – 73.45%
o % Above that Remained Above has now changed to MTSS Effectiveness

Athletic Director Report submitted by Blake Cruikshank:

Girls BB
The girls sit 2 and 3 overall and 0 and 2 in the conference. This is a young group of girls and their best years are ahead of them. They are playing hard and working on the fundamentals and trying to get better every day.

Because of our low numbers this year we only have 2 JV games scheduled.

Stat Leaders
Scoring
Blaire Steenhoek - 13.4 Pts/G
Taylor Clendenen - 9.8 Pts/G

Assists
Blaire Steenhoek - 3.8 Per game
Zaddie Beck - 2.8 Per Game

Rebounds
Blaire Steenhoek - 11.2 Reb/G
Taylor Clendenen - 5.8 Reb/G

Boys BB
The boys are 1 and 2 overall and 0 and 2 in the conference. Our numbers are low but that doesn’t mean I don't see effort and hustle out of this team.

Stat Leaders
Jackson Fischer - 25.0 Pts/G
Coleton Ademeit - 8.0 Pts/G
Hunter Rowe - 7.0 Pts/G

Wrestling
The wrestling team is off to a good start this year. They are currently 6 and 0 in duals. They won the Woodward Granger Invite and will wrestle at the Lenox Invite on 12/10.

POI Wrestling Meet is @ East Union on 12/17

JH Girls BB
We started with 27 girls out for the year but are down to 20 or so on the team. We are playing 2 plus games almost every night we play and Coach Ogden is doing a good job of getting these girls ready for the high school basketball team.

Boys JH BB
We have 15 boys out for the team this year and are playing 2 games a night most nights. Both the 7th and 8th grade group have a tremendous work ethic and toughness about them that will serve them well in the future

JH Wrestling
They have yet to wrestle in a meet this year as we had to switch some dates around but will have two meets before Christmas. They have 9 wrestlers on the team with maybe one or two switching over from BB after break.

Dance
The Dance team competed at the State Dance competition this past week and even though they did not receive any awards they still did a nice job and put a lot of hard work and effort into the season.

CONSENT AGENDA: The following items were on the consent agenda:
1. November 14, 2016 minutes
2. Financial reports

Motion by Rande Seuferer, seconded by Larrie Williams to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. The survey has been completed for the football field lighting. The architect will have the specifications ready for board approval in January. The bids will be approved in February.
2. The lights in Milo will be replaced with LED lights in December.
3. The high school restrooms will be remodeled over winter break.
4. The girls’ locker room lockers will be replaced over winter break.
5. The Milo school building was evacuated due to the fear of a gas leak. A repair man was called and it was determined the smell of gas was due to the heating units not firing properly. The repairs were made and the kids were returned to the building about 20 minutes after being evacuated. The evacuation went smoothly, but there were a few things that will be changed to make any possible future evacuations better.
6. High school students will be taking semester tests next week on Wednesday and Thursday.
7. The teachers have voted to move to block scheduling next year. The block schedule will be brought to the board in January for approval.
8. The district is struggling to find substitute teachers and associates. A survey will be done to see what area schools are paying and a recommendation to increase the rates will be brought back to the board in January.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of Jessica Pritchard, Special Education Associate; and Christina Shepherd, Daycare Associate; approve the termination of Elizabeth Mumford, Special Education Associate; and approve the appointments of Abby Chancellor, Preschool Special Education Associate; and Chuck Jones, Head JH Boys’ Basketball Coach. Motion by Anna Rowe, seconded by Rande Seuferer to approve the personnel changes as presented. Ayes: 4.

CHANGE TO DAYCARE RATES: Superintendent Galvin recommended approving the increase in part-time and daily daycare rates for the Cub Room (6 weeks – 1 year) and the Zebra and Tiger Rooms (2yrs-4yrs or until school aged rates apply) effective January 1, 2017. The proposed rates would increase the part-time rates (3 days per week) $12 per week and the daily rate by $4. Families with children currently enrolled will be grandfathered in until their child moves to the next age level room. Motion by Anna Rowe, seconded by Larrie Williams to approve the change to the daycare rates. Ayes: 4.

SHARING AGREEMENT FOR WRESTLING WITH MELCHER-DALLAS COMMUNITY SCHOOL DISTRICT: Superintendent Galvin recommended approving the sharing agreement with the Melcher-Dallas Community School District for wrestling. The agreement is for a period of five years commencing with the 2016-2017 school year. An option is available for termination of the agreement by giving notice to the other district on or before March 1 of each year. Motion by Larrie Williams, seconded by Anna Rowe to approve the sharing agreement for wrestling with the Melcher-Dallas Community School District. Ayes: 4.

RESOLUTION OF SUPPORT: PROMISE OF IOWA PUBLIC EDUCATION CAMPAIGN: Superintendent Galvin recommended approving the Resolution of Support: Promise of Iowa Public Education Campaign. The Iowa Association of School Boards is asking all schools to approve the resolution to show the board’s support for the investments needed to keep public schools strong. Motion by Rande Seuferer, seconded by Larrie Williams to approve the Resolution of Support: Promise of Iowa Public Education Campaign. Ayes: 4.

RESOLUTION TO CONSIDER CONTINUED PARTICIPATION IN THE INSTRUCTIONAL SUPPORT PROGRAM: Superintendent Galvin recommended approving the Resolution to Consider Continued Participation in the Instructional Support Program. The Instructional Support Program levy, which generates approximately $260,000 per year, will expire at the end of the 2016-2017 school year. Motion by Larrie Williams, seconded by Rande Seuferer to approve the Resolution to Consider Continued Participation in the Instructional Support Program. Ayes: 4.

UPDATED FLEXIBLE SPENDING PLAN DOCUMENT: Superintendent Galvin recommended approving the updated flexible spending plan document with P.R.I.M.E. Benefit Systems. The document has been updated to comply with IRS requirements. Motion by Anna Rowe, seconded by Rande Seuferer to approve the updated flexible spending plan document. Ayes: 4.

2017-2018 AT-RISK/DROPOUT PREVENTION APPLICATION AND REQUEST FOR MODIFIED SUPPLEMENTAL AMOUNT: Superintendent Galvin recommended approving the 2017-2018 At-Risk/Dropout Prevention Application and request modified supplemental amount in the amount of $191,699. Motion by Rande Seuferer, seconded by Larrie Williams to authorize the district’s administration to submit a request to the School Budget Review Committee in the amount of $191,699 for modified supplemental amount for the purpose of At-Risk/Dropout Prevention. Ayes: 4.

PURCHASE OF GOGUARDIAN SOFTWARE: Superintendent Galvin recommended approving the purchase of GoGuardian software. The software will allow monitoring of what students are accessing on their chrome books. The total cost for a five year subscription will be $18,682.74 to be paid for out of Voter Approved PPEL funds. Motion by Anna Rowe, seconded by Rande Seuferer to approve the purchase of GoGuardian Software. Ayes: 4.

CHILDREN FIRST FORUM MEMBERS: Superintendent Galvin recommended approving the updated list of Children First Forum members. Motion by Larrie Williams, seconded by Anna Rowe to approve the list of Children First Forum members. Ayes: 4.

REVISION TO BOARD POLICY 1004.1R: Superintendent Galvin asked for the Board’s input on the revision to Board Policy 1004.1R, “Fees for School Use”. As per discussion last month, the district’s auditors have indicated the district should be charging a fee for use of the concession stands. Motion by Larrie Williams, seconded by Rande Seuferer to change paragraph 6 to read: Any groups associated with the school district will have a $1.00 per year rental fee, e.g., Athletic Boosters, Fine Arts Boosters, and other organizations associated with the school. Ayes: 4.

REVISION TO BOARD POLICY 405.8: Superintendent Galvin recommended approving the revision to Board Policy 405.8, “Child Abuse Reporting”. The revision clarifies the requirements placed on mandatory reporters of suspected child abuse. Motion by Anna Rowe, seconded by Rande Seuferer to approve the revision to Board Policy 405.8, “Child Abuse Reporting”. Ayes: 4.

REVISION TO BOARD POLICY 501.16: Superintendent Galvin recommended approving the revision to Board Policy 501.16, “Homeless Children”. The revision updates the policy to comply with the Every Student Succeeds Act. Motion by Larrie Williams, seconded by Rande Seuferer to approve the revision to Board Policy 501.16, “Homeless Children”. Ayes: 4.

REVISION TO BOARD POLICY 502.1: Superintendent Galvin recommended approving the revision to Board Policy 502.1, “Maintenance of Orderly Conduct”. The revision removes the legal reference to the No Child Left Behind Act and adds the applicable United States Code reference. Motion by Anna Rowe, seconded by Rande Seuferer to approve the revision to Board Policy 502.1, “Maintenance of Orderly Conduct”. Ayes: 4.

REVISION TO BOARD POLICY 502.6: Superintendent Galvin recommended approving the revision to Board Policy 502.6, “Dangerous Actions and Objects”. The revision clarifies who has the authority to authorize exemptions to the policy. Motion by Larrie Williams, seconded by Anna Rowe to approve the revision to Board Policy 502.6, “Dangerous Actions and Objects”. Ayes: 4.

REVISION TO BOARD POLICY 605.2: Superintendent Galvin recommended approving the revision to Board Policy 605.2, “Testing Program”. The revision makes minor changes to clarify the opportunity for students or parents to provide consent. Motion by Rande Seuferer, seconded by Anna Rowe to approve the revision to Board Policy 605.2, “Testing Program”. Ayes: 4.

DELETE BOARD POLICIES 901.10 AND 901.10R: Superintendent Galvin recommended deleting Board Policy 901.10 and 901.10R, “Construction Contract Bidding”. The content of the policy is also included in Board Policy 803.1, “Purchasing and Bidding”. Motion by Larrie Williams, seconded by Rande Seuferer to approve deleting Board Policies 901.10 and 901.10R. Ayes: 4.

REVISION TO BOARD POLICY 902.3: Superintendent Galvin recommended approving the revision to Board Policy 902.3, “Emergency Repairs”. The policy was updated to reflect current law in the event of an emergency requiring repairs to prevent the closing of school. Motion by Anna Rowe, seconded by Rande Seuferer to approve the revision to Board Policy 902.3, “Emergency Repairs”. Ayes: 4.

REVIEW BOARD POLICY SECTIONS 200, 201 AND 202: The Board reviewed Board Policy Sections 200, “Statement of Guiding Principles”, 201, “General Organization”, and 202, “Specific Duties of the Board”. Motion by Anna Rowe, seconded by Rande Seuferer to approve the review of Board Policy Sections 200, 201, and 202 and to approve the revisions to Board Policy 201.4, “Elections”, 201.5-6, “Membership and Term of Office”, and 201.8, “Board Vacancies”. Ayes: 4. The revisions reflect changes to the law for the process to fill a board vacancy.

ADJOURNMENT: Motion by Larrie Williams, seconded by Rande Seuferer to adjourn the meeting. The time was 6:37 p.m.

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