SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
November 14, 2016

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The Southeast Warren Board of Education met in regular session November 14, 2016, in the media center of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: Anna Rowe, Dave Youmans, Larrie Williams, and Rande Seuferer. Superintendent/Secondary Principal Delane Galvin, Elementary Principal John Burrell, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Rande Seuferer, seconded by Dave Youmans to approve the agenda. Ayes: 5.

THE BOARD SALUTES: Superintendent Galvin recognized the following for receiving post season honors:

Football
1st Team All District Football – Alex Hommer and Blake Bauer
2nd Team All District Football – Alec Henderson and Josh Sundberg
Honorable Mention – Colby Page, Kaleb Bauer, and Hunter Rowe
All Academic – Blake Bauer, Kaleb Bauer, Colby Page, Hunter Rowe, Dalton Weeks, Alex Hommer, Josh Sundberg, and Caleb VandeLune

Volleyball
1st Team All POI – Blaire Steenhoek
2nd Team All POI – Taylor Clendenen, Zaddie Beck, Samantha Kosman
All Academic – Shannon Coffman, Lauren Hartman, Taylor Clendenen, Blaire Steenhoek, Samantha Kosman, Katie Cosner, and Rylee Youmans
Indianola Record-Herald All County – Blaire Steenhoek

Cross Country
Elise Emmick for qualifying to state and placing 7th
All POI – Kaleb Miller, Brady Kyner, and Elise Emmick
All Academic – Brady Kyner, Lane Dittmer, Elise Emmick, and Madi Collins

Superintendent Galvin also recognized Mr. Walker and the Into the Woods musical cast for putting on one of the best musicals he has seen at SEW for a long time.

Blake Cruikshank commended the fall sports season coaches for all of the time they put in this fall to make the season a successful one.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 17 extra bus trips for the month of October. Bus inspections were held on October 21st. We had 3 buses out of service, 2 for weather cracked side walls on the tires and 1 for a damp fuel tank. We also had a few 30-day repairs. The new bus has been delivered and is in use. The rest of the month was spent doing general repairs.


Elementary Principal’s Report submitted by John Burrell:

General Elementary Information
• Mock Elections at both buildings
• Youth basketball practice has started
• Youth wrestling begins Wednesday, Nov 16th
• Midterm: Wednesday, Nov. 23rd

Primary School
• Veterans Day Program: Friday, Nov. 11th
• Milo Small Town Christmas: Saturday, Dec. 3rd

Intermediate School
• Pennies to Paychecks Assembly: Monday, Nov. 14th

Athletic Director Report submitted by Blake Cruikshank:

Volleyball
The girls lost in the regional semi-final to Lamoni 3 games to 0.
The team finished the season with a 19 and 11 record and finished in 6th place in the POI.
The 19 wins during the regular season is the most wins since 2008.

All POI Academic
Shannon Coffman
Lauren Hartman
Taylor Clendenen
Blaire Steenhoek
Samantha Kosman
Katie Cosner
Rylee Youmans

All POI
Blaire Steenhoek - 1st Team Hitter
Samantha Kosman - 2nd Team Defensive Specialist
Taylor Clendenen - 2nd Team Setter
Zaddie Beck - 2nd Team Hitter

The volleyball team was awarded the Distinguished Academic Achievement Award by the IGHSAU this year. This is awarded to teams achieving a combined GPA of 3.25 and above.

Football
The football team finished the regular season 4 and 5 with a district record of 3-4.

We had seven players receive post season honors but cannot be released yet as not all football teams in our district our done playing at this time.

The football team was awarded the IHSAA Excellence in Academic Achievement Award by the Boys’ Association this year. This is awarded to teams achieving a combined GPA of 3.00 to 3.24.

The football cheerleaders were also awarded the IHSAA Excellence in Academic Achievement Award.

All Academic District Football Team will be released as well once all teams in our District are done playing.

Football Sportsmanship Ratings
Coaches Rating
SEW 1.34 Class A Average 1.37 State Average 1.42

Athletes Rating
SEW 1.57 Class A Average 1.31 State Average 1.33

Student Spectators
SEW 1.29 Class A Average 1.19 State Average 1.20

Adult Spectators
SEW 1.63 Class A Average 1.40 State Average 1.36

XC
We finished in 5th place in the POI on the boys’ side this year. We also had three members qualify as All POI and one member qualify for the state meet.

All POI
Brady Kyner
Kaleb Miller
Elise Emmick


State XC Qualifiers
Elise Emmick - 7th (1st Place Winner in XC for SE Warren)

All POI Academic
Brady Kyner
LaneDittmer
Elise Emmick
Madi Collins

Both the boys’ and girls’ team earned the Distinguished Academic Achievement Award.

Girls Varsity BB
We have roughly 12 girls out this year for basketball.

Boys Varsity BB
I have not seen a list of boys out for BB this year yet but my guess would be between 10 and 12.

JH Boys BB
15 kids out for JH BB

JH Girls BB
22 kids out for JH BB

JH Wrestling
11 kids signed up for JH Wrestling plus another 4 from Melcher

HS Wrestling
17 kids signed up for Wrestling plus another 5 from Melcher

FFA trip to the National Convention: Students who went on the FFA trip to the National Convention presented an overview of the trip and thanked the Board for allowing them the opportunity to attend.

CONSENT AGENDA: The following items were on the consent agenda:
1. October 10, 2016 minutes
2. Financial reports

Motion by Larrie Williams, seconded by Anna Rowe to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. The Secondary staff is in the initial stages of looking at the options of converting to block scheduling. A principal from another district came in and presented the pros and cons of block scheduling. Changes to scheduling will be brought back to the Board for approval.
2. A conversation will take place with the staff about getting more people involved with the parent/teacher conferences and not having people waiting for their scheduled appointments.
3. The District Leadership Team will be looking at the 2017-2018 school calendar at their December meeting. Superintendent Galvin asked board members to contact him if they would like to provide input for next year’s calendar.
4. The Secondary building will be transitioning to Iowa TIER assessments next year. The staff will need to attend training on the new system.
5. Smarter Balance Assessments have been proposed for next year. If implemented, staff will be sent for training.
6. There are now enough Chromebooks to distribute to all 5th grade students. The iPads that the 5th grade students have been using will be sent to the Primary building. The 4th grade students will stay with the iPads.
7. Fall Superintendent round table meetings have been held at both of the elementary buildings.
8. A mock election was held at the High School with Trump coming out the winner.
9. The Junior High students attended the Pennies to Paychecks assembly at the Intermediate building. The students gained some good information from the presentation.

CERTIFIED ENROLLMENT: Superintendent Galvin reviewed the October 2016 certified enrollment count. The total number of students attending school in the district has increased from 491.10 FTE the prior year to 493.3 FTE this year, an increase of 2.20 FTE students.

EIGHT MAN FOOTBALL: Superintendent Galvin related to the Board that the projected enrollment numbers for the next two years would qualify the district for eight man football at the varsity level after next year. Superintendent Galvin asked for the Board’s input on running a JV eight man football schedule next year. Mr. Cruikshank indicated it would not be hard to set up eight man football games for next year. Coach Rowlands indicated that the JV kids really only got to play one game this year; by going to eight man the kids would have more opportunities to play. The consensus of the Board was to proceed with eight man football for the JV next year.

RENTAL FEE FOR USE OF CONCESSION STANDS: Superintendent Galvin related to the Board that the auditor’s notes stated that a rental fee should be charged to the booster clubs and other organizations for use of the concession stands. The board policy addressing rental fees will be brought back to the Board for consideration in December.

SPANISH CLUB TRIP: Two students were present to ask the Board for tentative approval of the Spanish Club trip planned to Costa Rica and Nicaragua during spring break of the 2017-2018 school year in order to start fundraising. Motion by Larrie Williams, seconded by Dave Youmans to give tentative approval of the Spanish Club trip to Costa Rica and Nicaragua. Ayes: 5.

DAYCARE RATES FOR THE 1 to 2-YEAR-OLD ROOM: Abbi Costigan, Daycare Director, presented proposed rate increases for the daycare program. Abbi proposed increasing the 1 to 2-year-old room rates to the same as the infant room rates since the staff to child ratio is the same for both rooms. Abbi also recommended increasing the part-time and daily rates to encourage people to sign up for full-time rather than part-time. The proposed rates would be $140 per week for full-time (5 days per week), $96 for part-time (3 days per week), and $32 for daily. The new rates would go into effect January 1, 2017. Families with children currently enrolled would be grandfathered in until their child moves to the next age level room. Superintendent Galvin recommended approving the increase to the daycare rates for the 1 to 2-year-old-room effective January 1, 2017, and bring the proposed rate increases for the other rooms back to the Board in December. Motion by Anna Rowe, seconded by Rande Seuferer to approve the increase to the daycare rates for the 1 to 2-year-old room. Ayes: 5.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of Megan Stanley, Daycare Associate; and Mike Crowe, Assistant JH Girls’ Basketball Coach; and approving the appointments of Elizabeth Mumford, Special Education Associate; Gabe Henderson, Assistant JH Wrestling Coach; Mike Crowe, Assistant HS Boys’ Basketball Coach; Sierra Cretsinger, Assistant Speech Coach; and Shane Rowlands, Assistant JH Girls’ Basketball Coach and Head JH Girls’ Track Coach. Motion by Rande Seuferer, seconded by Dave Youmans to approve the personnel changes as presented. Ayes: 5.

RESOLUTION TO APPROVE USING THE BOARD PRESIDENT’S SIGNATURE STAMP ON OFFICIATING CONTRACTS: Superintendent Galvin recommended continuing to use the Board President’s signature stamp on officiating contracts in lieu of original signatures. Motion by Dave Youmans, seconded by Larrie Williams to approve using the Board President’s signature stamp on officiating contracts. Ayes: 5.

APPOINT CHIEF NEGOTIATOR AND REPRESENTATIVES FOR NEGOTIATIONS: Superintendent Galvin volunteered to serve as chief negotiator for negotiations with the certified staff and support staff. Motion by Larrie Williams, seconded by Anna Rowe to appoint Superintendent Galvin as chief negotiator for both the certified and support staff unions. Ayes: 5. Ron Miller volunteered to serve as board representative for the certified staff negotiations and Larrie Williams volunteered to serve as board representative for the support staff negotiations.

APPROVE REQUEST TO SBRC FOR MAXIMUM MODIFIED SUPPLEMENTAL AMOUNT FOR OPEN ENROLLMENT OUT: Superintendent Galvin recommended approving the request to the SBRC for the maximum modified supplemental amount for open enrollment out students on the fall 2016 certified enrollment count but not on the fall 2015 certified enrollment count in the amount of $135,366. Motion by Dave Youmans, seconded by Rande Seuferer to approve the request to the SBRC for the maximum modified supplemental amount for open enrollment out in the amount of $135,366. Ayes: 5.

APPROVE BID TO RETROFIT LIGHTS IN THE MILO BUILDING: Superintendent Galvin related to the Board that four bids had been received to retrofit the lights in the Milo building with energy efficient LED lights. Superintendent Galvin recommended approving the low bid from PQL to replace all 225 fixtures at an initial cost of $16,575 less the rebate from MidAmerican in the amount of $11,250 for a net cost of $5,325. Sales tax funds will be used to pay for the cost of retrofitting the lights. Motion by Anna Rowe, seconded by Larrie Williams to approve the bid from PQL to retrofit 225 light fixtures in the Milo building. Ayes: 5.

APPROVE BIDS FOR THE PURCHASE OF NEW VEHICLES: Joel Mosher reviewed the bids received for the purchase of new vehicles. Bids were received from Dewy Ford, Stew Hansen Dodge, and Karl Chevrolet. The Board discussed different options for the purchase of sport utility vehicles and vans. Motion by Anna Rowe, seconded by Larrie Williams to purchase two Expeditions and one van for a total cost of $102,245.88. Ayes: 5.

AUTHORIZE TRANSPORTATION DIRECTOR TO SEEK BIDS FOR THE SALE OF USED VEHICLES: Joel Mosher related that he would like to sell the 2001 and 2002 Windstar vans. Motion by Dave Youmans, seconded by Larrie Williams to authorize the Transportation Director to seek bids for the sale of the 2001 and 2002 Windstar vans. Ayes: 5.

APPROVE ARCHITECT/ENGINEER FOR REPLACEMENT OF FOOTBALL FIELD LIGHTING: Superintendent Galvin related to the Board that three bids had been received from architects/engineers for the replacement of the football field lighting. Superintendent Galvin recommended approving the low bid from ORIS PLC in the amount of $11,250. Motion by Rande Seuferer, seconded by Anna Rowe to approve the bid from ORIS for the replacement of the football field lighting. Ayes: 5.

SHARED SWIMMING PROGRAM WITH THE INDIANOLA C.S.D.: Superintendent Galvin related to the Board that one student had requested to compete on Indianola’s High School swim team. The cost per student to participate is $300. Superintendent Galvin recommended approving the agreement with the Indianola C.S.D. for shared swimming. Motion by Larrie Williams, seconded by Dave Youmans to approve the shared swimming program with the Indianola C.S.D. Ayes: 5.

BOARD POLICY SECTIONS 900, 901, 902, AND 903: The Board reviewed Board Policy Sections 900, “Statement of Guiding Principles”, 901, “Site Acquisition and Building Construction”, 902, “Maintenance Schedule”, and 903, “Selling and Leasing”.

ADJOURNMENT: Motion by Anna Rowe, seconded by Larrie Williams to adjourn the meeting. Ayes: 5. The time was 6:49 p.m.

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