SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
May 8, 2017

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The Southeast Warren Board of Education met in regular session May 8, 2017, in the media center of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: Rande Seuferer, Dave Youmans, and Larrie Williams. Anna Rowe was absent. Superintendent/Secondary Principal Delane Galvin, Elementary Principal John Burrell, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Dave Youmans, seconded by Larrie Williams to approve the agenda. Ayes: 4.

THE BOARD SALUTES: Superintendent Galvin recognized the student council and Mrs. Birchette for their hard work this year on successful student activities. Superintendent Galvin also recognized Mr. Seuferer and the Building Trades kids on rebuilding the baseball dugouts.

REPORTS:

Transportation Report submitted by Joel Mosher:

1. We had 12 extra bus trips for the month of April.
2. Bus inspections were held on April 26th. One bus was put out of service due to a door recall. The 30-day repairs have been completed.
3. The new bus is being built this month.
4. Both vans have been sold to the second highest bidder.

Elementary Principal’s Report submitted by John Burrell:

General Elementary Information
• aReading & aMath currently being assessed in both buildings
• May 25th Last Day of School

Primary School
• K-3rd grade trip to Civic Center for Fiesta Mexicana went well
• May 5th was an afternoon Cinco De Mayo party
• Spring FAST testing May 8th & 9th
• May 10- 1st grade field trip to Annett Nature Center
• May 11- 3rd grade visit to Intermediate Building
• May 12- Field Day in the afternoon
• May 18- Preschool Graduation
• May 24- Friendship Fair

Intermediate School
• Spring FAST testing on May 4th
• May 11- 5th grade field trip to DMACC Water Festival
• May 12- 4th grade field trip to Living History Farms
• May 16- 6th grade field trip to the Omaha Zoo
• May 25- Awards Assembly @ 9:00 am

Athletic Director’s Report submitted by Blake Cruikshank:

Boys’ Golf
The boys finished 9th in the POI golf meet held early this week.
Low score was Jackson Fischer with a score of 98.
The boys won their first golf meet in four years against I-35.

Girls’ Golf
We have not had any girls golf meets this year, but hopefully that will change this week.

Boys’ T/F
The boys finished in 10th place in the POI Meet earlier this week.
They have two regular season meets left.
District Meet will be in Earlham on 5/11.

All POI Performances:
Alec Henderson 8th in the 400 Meter Dash
Kaleb Miller 4th in the 800 Meter Run
4x800 Relay -3rd Place (Lane Dittmer, JT Rowe, Caleb VandeLune, Kaleb Miller)
Distance Medley - 4th Place (Kaleb Bauer, Alex Hommer, Alec Henderson, Kaleb Miller)
Caleb VandeLune - 8th Place in the High Jump
Kaleb Bauer - 7th in the Long Jump

Girls’ T/F
The girls’ team finished in 6th place in the POI Meet earlier this week.
They have two regular season meets left.
District Meet will be in Earlham on 5/11.

All POI Performances:
Payton Nelson 2nd in the 100 Meter Dash, 6th in the 200 Meter Dash and 2nd in the long jump
Lela Bales 6th in the 400 and 4th in the 800
Elise Emmick is in the 1500 and 3000
4X400 Relay - 7th Place (Reagan Swanson, Kayla Davidson, Payton Nelson, Lela Bales)
4x800 Relay - 4th Place (Reagan Swanson, Lauran Hartman, Kayla Davidson, Lela Bales)

Baseball
21 Boys have signed up to play this summer - 1st practice was 5/1 and 1st game is 5/23
Softball
14 girls have signed up to play this summer - 1st practice is 5/8 and 1st game is 5/22
We will be making a decision on if we play JV Games after the 1st week of practice.

CONSENT AGENDA: The following items were on the consent agenda:
1. April 10, 2017 minutes
2. Financial reports
3. Second reading of Board Policy 602.3E, “Wellness Policy Goals”
Motion by Larrie Williams, seconded by Rande Seuferer to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. May is School Board Recognition month. Board members were given a certificate for recognition of their service.
2. This week is Teacher Appreciation Week.
3. Spring games were a success. The kids were very positive about the activities for the day.
4. Graduation is Saturday, May 20th at 6:00 p.m. Board members need to arrive at 5:45 p.m.
5. The POI Conference Executive Board voted to keep two divisions, east and west.
6. The Junior/Senior High vocal concert is Tuesday, May 9th.
7. The District Track Meet is Thursday, May 11th, at Earlham.
8. The Junior/Senior High band concert is Monday, May 15th.
9. Senior Awards Night is Tuesday, May 16th.
10. State track starts on Thursday, May 18th.
11. The Junior/Senior High students had a trial block schedule run today and will have another trial run tomorrow.
12. The softball and baseball season has kicked off and is up and running.

CONSIDER SEEKING BIDS FOR SUMMER MOWING: Superintendent Galvin asked the Board for input on whether to continue to have the current custodians mow the school grounds, hire summer help to mow the school grounds, or contract the mowing out. Estimated costs for current employees to mow the school grounds were presented to the Board. The consensus of the Board was to advertise for summer mowing help.

SEASON PASSES: Superintendent Galvin related to the Board that increasing season pass rates is being looked into. Research will be done and a recommendation will be brought back to the Board at the June board meeting.

SCHOOL LOGO/SCHOOL MASCOT: Superintendent Galvin related to the Board that several different mascots/logos appear on school apparel, etc. Superintendent Galvin asked the Board for permission to develop something to be used consistently. The consensus of the Board was to grant Superintendent Galvin permission to develop a consistent school logo/mascot.

BID FOR PURCHASE OF STAGE CURTAINS: Lisa Prater related to the Board that the District was awarded the Warren County Philanthropic Partnership Grant in the amount of $5,000. The price quote from A to Z Theatrical in the amount of $10,985 for front and back stage curtains is still good. Superintendent Galvin recommended approving the bid from A to Z Theatrical and purchase hunter green curtains for the front and black curtains for the rear of the stage. Motion by Rande Seuferer, seconded by Dave Youmans to approve the bid from A to Z Theatrical and to purchase hunter green curtains for the front and black curtains for the rear of the stage. Ayes: 4.

FFA TRIP TO THE NATIONAL CONVENTION: Alex Rodgers and four of the FFA officers presented information to the Board for the proposed FFA trip to the National Convention in Indianapolis, Indiana on October 25th-28th, 2017. The cost of the trip will be paid for from FFA funds. Approximately 17 students and 2 chaperones will be attending the convention. The selection of students attending will be based on a points chart. Superintendent Galvin recommended approving the FFA trip to the National Convention. Motion by Larrie Williams, seconded by Dave Youmans to approve the FFA trip to the National Convention. Ayes: 4.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of Andrea Vlahakis, Junior Class Advisor; Jesse Seuferer, Junior Class Advisor; Sarah Sealock, Junior Class Advisor; and Lauren Kruse, Assistant JH Volleyball Coach; and approving the appointments of Kaitlyn Gochenour, Dance Team Coach; and Ellen Gallagher, Assistant JH Softball Coach. Motion by Rande Seuferer, seconded by Dave Youmans to approve the personnel changes as presented. Ayes: 4.

POTENTIAL GRADUATES: Superintendent Galvin recommended approving the list of 2017 potential graduates pending completion of all graduation requirements. Motion by Dave Youmans, seconded by Larrie Williams to approve the list of 2017 potential graduates pending completion of all graduation requirements. Ayes: 4.

2017 TENURE AWARDS: Superintendent Galvin related to the Board that each year employees are recognized for their tenure at 5 year increments. Superintendent Galvin recommended approving the list of 2017 tenure awards. Motion by Rande Seuferer, seconded by Dave Youmans to approve the 2017 tenure awards. Ayes: 4.

USE OF FACILITIES FOR BAND LESSONS: Superintendent Galvin related to the Board that due to budget cuts the district is no longer offering band lessons; parents are now paying the band director for summer lessons. Superintendent Galvin recommended approving the use of the facilities by Deon Walker for band lessons this summer. Motion by Larrie Williams, seconded by Rande Seuferer to approve the use of the facilities by Deon Walker for band lessons. Ayes: 4.

PROPOSAL FOR LEASE OF COPY MACHINES: Superintendent Galvin related to the Board that the current copiers are nearing the end of a 3 year lease. A proposal has been received from Midwest Office Technology to replace the curtain copiers with new copiers that have comparable features at a cost very close to the current rate. The proposal from Midwest Office Technology is for a 36 month lease for 5 copiers at $1,344 per month plus $527 per month for a maintenance agreement. Motion by Dave Youmans, seconded by Larrie Williams to approve the proposal from Midwest Office Technology for the lease and maintenance of copy machines. Ayes: 4.

AGREEMENT FOR SHARED JUVENILE COURT SCHOOL-BASED LIAISON SERVICES: Superintendent Galvin recommended renewing the agreement for shared juvenile court school-based liaison services. The Liaison Officer is shared with the Carlisle School District. Motion by Rande Seuferer, seconded by Dave Youmans to approve the agreement for shared juvenile court school-based liaison services. Ayes: 4.

ACCEPT DONATION OF LIBERTY CENTER PROPERTY: Superintendent Galvin related to the Board that he had been approached by a community member asking to donate a property at 21909 160th Avenue in Liberty Center to the school. The property connects to the west side of the football practice field. Superintendent Galvin recommended accepting the donation of the Liberty Center property. Motion by Larrie Williams, seconded by Rande Seuferer to accept the donation of the Liberty Center property. Ayes: 4.

JOSTENS SCHOOL STORE SERVICE AGREEMENT: Superintendent Galvin recommended approving the Jostens School Store Service Agreement. Jostens bought out the company that currently provides athletic apparel for sale on the district’s Rschool scheduling site and would like to continue the agreement. Motion by Dave Youmans, seconded by Rande Seuferer to approve the Jostens School Store Service Agreement. Ayes: 4.

AGREEMENT CONCERNING PROFESSIONAL FIELD EXPERIENCES WITH CENTRAL MICHIGAN UNIVERSITY: Superintendent Galvin related that a student from Central Michigan University would like to student teach at Southeast Warren next year. Superintendent Galvin recommended approving the Agreement Concerning Professional Field Experiences with Central Michigan University. Motion by Larrie Williams, seconded by Dave Youmans to approve the Agreement Concerning Professional Field Experiences with Central Michigan University. Ayes: 4.

AGREEMENT WITH INFINITE CAMPUS FOR ONLINE REGISTRATION PROGRAM: Superintendent Galvin related to the Board that efforts are being made to streamline the registration process for parents by having an option to register online. Superintendent Galvin recommended approving the agreement with Infinite Campus for an online registration program. The initial cost will be $3,143 with an annual cost of $503 thereafter. Motion by Rande Seuferer, seconded by Dave Youmans to approve the agreement with Infinite Campus for the online registration program.

SHARING AGREEMENT WITH INDIANOLA COMMUNITY SCHOOL DISTRICT FOR SWIMMING: Superintendent Galvin related to the Board that a couple of students are interested in participating in swimming with the Indianola School District next year. Superintendent Galvin recommended approving the sharing agreement with the Indianola Community School District for Swimming. The cost to share will be $300 per student. Motion by Larrie Williams, seconded by Rande Seuferer to approve the sharing agreement with the Indianola Community School District for swimming. Ayes: 4.

COMPREHENSIVE SCHOOL IMPROVEMENT PLAN GOALS: Superintendent Galvin recommended tabling this item until the June board meeting. Motion by Rande Seuferer, seconded by Larrie Williams to table this agenda item until the June board meeting. Ayes: 4.

REVISION TO BOARD POLICIES 408.3, 401.3A, 804.6, 701.1, and 701.4: Superintendent Galvin recommended approving the revisions to the following board policies based on recommendations from the Iowa Association of School Boards:
1. Board Policy 408.3, “Qualification, Recruitment, Selection”
2. Board Policy 401.3A, “Substance-Free Workplace”
3. Board Policy 804.6, “Classification of Accounts”
4. Board Policy 701.1, “School Nutrition Program”
5. Board Policy 701.4, “Free or Reduced Price Meals Eligibility”
Motion by Dave Youmans, seconded by Larrie Williams to approve the revision to Board Policies 408.3, 401.3A, 804.6, 701.1 and 701.4. Ayes: 4.

BOARD POLICY 701.5: Superintendent Galvin recommended approving the first reading of Board Policy 701.5, “Meal Charges”. The policy is a required policy and follows recommendations from the Iowa Association of School Boards. Motion by Dave Youmans, seconded by Rande Seuferer to approve the first reading of Board Policy 701.5, “Meal Charges”. Ayes: 4.

REVIEW 2015-2106 ANNUAL AUDIT REPORT: Julie Wilson briefly reviewed the 2015-2016 annual audit report. Motion by Larrie Williams, seconded by Dave Youmans to accept the 2015-2016 annual audit report. Ayes: 4.

JUNE BOARD MEETING DATE: Superintendent Galvin recommended changing the June board meeting date to avoid conflicts with the regularly scheduled date. Motion by Larrie Williams, seconded by Dave Youmans to change the June board meeting date from June 12th to June 15th at 5:30 p.m. Ayes: 4.

REVIEW BOARD POLICY SECTIONS 1004, 1005, AND 1006: The Board reviewed Board Policy Sections 1004, “Use of School Facilities”, 1005, “Community Activities Involving Students”, and 1006, “Community Activities Involving School Grounds”.

ADJOURNMENT: Motion by Larrie Williams, seconded by Dave Youmans to adjourn the meeting. The time was 6:44 p.m.

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