SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
October 12, 2015

The Southeast Warren Board of Education met in regular session October 12, 2015 in the media center of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:31 p.m. The following board members were present: Dave Youmans, Anna Rowe, Larrie Williams, and Rande Seuferer. Superintendent/Secondary Principal Delane Galvin, Elementary Principal Dan Dow, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Larrie Williams, seconded by Rande Seuferer to approve the agenda. Ayes: 5.

THE BOARD SALUTES: Superintendent Galvin recognized Mrs. Birchette and the Student Council for the very successful and positive homecoming week. Congratulations to Homecoming King Bryant Seuferer and Queen Morgen Greif.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 24 extra bus trips for the month of September. The rest of the month was spent doing general repairs.

Primary Principal’s Report submitted by Dan Dow:

Thirty-nine of our students participated in the Cheer Clinic held by the high school football cheerleaders. It was great to see so many enthusiastic little Warhawks cheering at the football game on September 18.

October is a busy month at the Primary School. It seems like there is a special event every week. Our students have filled the Character Tree in the hallway just off the main foyer with leaves in September and pumpkins in October. Each leaf represents a child who has demonstrated responsible behaviors to a teacher or staff member.

On October 5 the Primary School is celebrating Blue Shirt Monday. October is national bullying awareness and prevention month. The first Monday of October is Blue Shirt Day World Day of Bullying Prevention to signify the importance of National Bullying Prevention Awareness Month each October.

There will be a Pep Rally with high school students on Thursday, October 8, for homecoming week. There was a lot of green and white at the Primary school that week.

Fire Prevention Week starts October 5th. A visit by the local fire department with some of their equipment is a highlight of this week. This year the Milo Fire Department is bringing their smoke machine and simulating a smoky classroom. Students will be practicing evacuations from the guidance room.

Kindergarten Grandparents Week begins October 12. Every year the kindergarteners enjoy the visit from their grandparents (or other adult). They are proud to show off their school and everything they have learned.

Parent/teacher conferences are also the week of October 12. It will be a very busy time for the Primary School.

October 19 the AEA will hold Hearing Screenings for kindergarten through third grade students.

Fall Picture Day is October 22.

The first quarter ends on Friday, October 23.

October 26 will mark the beginning of Red Ribbon Week, with the high school FFA students coming to the classrooms to distribute red ribbons for the children to wear at school throughout the week. We will be hosting an anti-bullying assembly on Monday, October 26th. Throughout the week teachers talk about healthy lifestyles and the differences between good and bad drugs.

We finish out the month with the launch of Partners in Education’s fall fundraiser.

Intermediate Principal’s Report submitted by Dan Dow:

1st quarter mid-terms were sent home with our students on September 25th.

Partners in Education kicked off a donation drive in September. This is something new they are trying due to some discontent with the usual fall and spring fundraisers. Any student that did not participate in the drive will be sent home a fundraiser packet from Club’s Choice.

Mrs. Chambers, along with Warren County Public Health, organized a flu shot/flu mist clinic for students and community members. The clinic was held Friday, October 2nd. Over 50 students were vaccinated district-wide.

Homecoming week was a big success here in Lacona due to the planning of our student council. Dress up days were planned for everyday and themes included American Pride, Crazy Day, Pajama Day, Western Day and of course, Green and White! The high school visited on Thursday afternoon for our annual pep assembly.

Fall conferences were moved up nearly a month this year to October 13th and 15th. The scheduling process has been completed.

Athletic Director’s Report submitted by Blake Cruikshank:

FB
The FB team sits at 2 and 4 and 1 and 3 in the district which is good for 6th place. Injuries have started to pile up for our team and because of this and low numbers we have cancelled the rest of our JV Games. The coaching staff has done a nice job of preaching discipline and team first and the team has continually gotten better each and every week.

VB
The VB team is 9 and 10 overall and 4 and 1 in the POI.
The VB team secured the second seed on our side of the bracket and will host a 1st round tri-angular on Monday the 12th. If the win on Monday they will move onto the Semi-Finals and Finals on Tuesday the 13th. We have one regular season game left with East Union on the 15th. We have been selected to host a 1st round regional match against Melcher Dallas on Tuesday October 20th.

XC
We have 2 regular season meets left this year. The 1st one is the POI Meet at SWV on Tuesday October 13th. We also run at Mt. Ayr on Thursday October 15th. We will run a state qualifying meet on Thursday October 22nd with the site still TBD.

Recent Results
Boys finished 4th at Clarke
Boys finished 4th at Pleasantville with Bryant Seuferer winning the race.
Boys won the Lynnville Sully meet with Bryant Seuferer winning the race
Boys finished 4th at Chariton and Bryant Seuferer got 4th and Kaleb Miller got 11th at this race

Elise Emmick got 2nd, Madi Collins got 14th and Reagan Swanson got 16th at Clarke
Elise Emmick got 2nd, Reagan Swanson got 9th and Madi Collins got 22nd at Pleasantville
Elise Emmick got 2nd, Madi Collins got 8th and Reagan Swanson got 20th at Lynnville Sully
Elise Emmick got 3rd, Madi Collins got 16th and Swanson got 17th at Chariton

JH VB
We have 2 more matches remaining this year

JH FB
The JH FB team won their first game the other night against Indianola. At the time of this reading our season is over. Our numbers were a little low this year which hinder us in playing the amount of games that we wanted to this year. We would like to play 2 games each night but we ended up playing 1 game with one extra quarter sometime 2 quarters.

2016-2017 and 2017-2018 Football
Redistricting of football is coming up in the next couple of months. We need to make a decision by December 4th if we would like to go down and play 8-man football. The reason that we need to make a decision by December 4th is because we would not be permitted to play varsity 8-man football until the 2018-19 season.

Basic Info
-To qualify for 8 man football our BEDS number in grades 9-11 needs to be 115 or less
-Our current BEDS numbers are as follows:
9, 10, 11 - 128
8, 9, 10 - 119
7, 8, 9 - 112

Even though our BEDS numbers are above the 115 mark our BEDS verifies that our enrollment will be below 115 or less during the 2-year period of redistricting so we would be eligible to play 8 man football and also qualify for the playoffs

Things to think about with this decision
-Would need to move one goal post in 20 yards
-The width of the field is smaller
-Our JH FB would need to go to 8 man as well
-Would give us a chance to allow some of our younger players to play a full season at the JV level.
-Our record the last 6 years (including this year) is 10 and 42
-This is not an experiment or something that is brand new. 24 other states play 8-man and there are 55 and 60 schools in Iowa that will play 8 man football in the next two years
-I believe that going 8 man would allow our kids a greater opportunity to be successful
-This season we started with 27 members on the team. We are down to 23 with injuries and kids that have quit

CONSENT AGENDA: The following items were on the consent agenda:
1. September 14, 2015 minutes
2. Financial reports
Motion by Rande Seuferer, seconded by Dave Youmans to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. The next Children First Forum meeting will be held on November 2nd at 6:00 p.m. in Lacona.
2. The cross country team will be traveling to Corning on Tuesday for the POI meet. They will also be traveling to Mt. Ayr on Thursday. The cross country district meet will be held in Ankeny on the DMACC campus.
3. The first round of volleyball regionals starts tonight; the winners will play at Interstate 35 on Tuesday.
4. Parent/teacher conferences will be held on Tuesday and Thursday of this week starting at 4:00 p.m.
5. October 1st is the official student count day. Preliminary numbers show the K-12 enrollment up by 13 students.
6. The Athletic Boosters have purchased all of the state qualifying banners from previous years; the banners have been hung up in the gym.

IASB DELEGATE ASSEMBLY REPRESENTATIVE: President Ron Miller volunteered to serve as the board representative at the IASB Delegate Assembly held on November 18th.

EIGHT MAN FOOTBALL: Superintendent Galvin related to the Board that Southeast Warren is too large by 3 students to consider changing to eight man football for next year. The district will have the opportunity to consider the option again in two years based on enrollment at that time.

BOARD MEMBER TRAINING: Superintendent Galvin related to the Board that the Indianola School District will be having ISFIS (Iowa School Finance Information Services) come to Indianola on October 28th to provide board training on board roles/duties, open meetings and school finance training and are inviting area districts to attend. Superintendent Galvin asked board members to contact him if interested in attending the training.

BOARD POLICY 403.5: Superintendent Galvin asked for the Board’s input on updating Board Policy 403.5, “Early Retirement Payment”. The consensus of the Board was to offer an early retirement payment plus an additional one time incentive to certified employees of the district. The policy will be revised and brought back to the board for approval at the November board meeting.

CERTIFIED ANNUAL REPORT: Julie Wilson reviewed the 2014-2015 Certified Annual Report.

APPROVE FFA TRIP TO THE NATIONAL CONVENTION: Mr. Ricks, along with two FFA students, requested permission from the Board to attend the FFA National Convention in Louisville, Kentucky on October 28th - 31st. FFA will be paying for the cost of the registrations, hotel, and transportation. Superintendent Galvin recommended approval of the FFA trip to the National Convention. Motion by Larrie Williams, seconded by Anna Rowe to approve the FFA trip to the National Convention. Ayes: 5.

ATTENDANCE TO THE NATIONAL A.D. CONVENTION: Superintendent Galvin related to the Board that Mr. Cruikshank had received a grant to cover the entire cost of attending the National A.D. Convention in Orlando, Florida. Superintendent Galvin recommended allowing Mr. Cruikshank to use professional development days to attend the National A.D. Convention. Motion by Rande Seuferer, seconded by Dave Youmans to approve attendance to the National A.D. Convention in Orlando, Florida. Ayes: 5.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of Phil Oliver, Assistant JH Boys’ Basketball Coach; Fran Isley, Assistant Speech Coach; and Dani Bauer, Wrestling Cheerleading Coach; and approving the appointments of Melissa Collins, Regular Route Bus Driver, retroactive to August 24, 2015; Phil Oliver, Head JH Boys’ Basketball Coach; Todd Verwers, Head JH Girls’ Basketball Coach; and Fran Isley, Head Speech Coach. Motion by Larrie Williams, seconded by Anna Rowe to approve the personnel changes as presented. Ayes: 5.

CONSTRUCTION CHANGE ORDERS FOR DAYCARE FACILITY: Superintendent Galvin related to the Board that he had received several change orders from Ruepke Construction for the daycare facility. Superintendent Galvin recommended approving the following change orders:
1. Water line $317.70
2. Sewer line $410.86
3. Addition of 2 wall cabinets $661.00
4. Change to toilet stalls $2,183.00
5. Additional sidewalk $3,093.00
Motion by Larrie Williams, seconded by Dave Youmans to approve the change orders. Ayes: 5.

OFFICIAL DEPOSITORY LIMITS: Superintendent Galvin recommended approving the bank depository limit for Peoples Savings Bank at $3,500,000 and the depository limit for Bankers Trust Company at $2,000,000. Motion by Larrie Williams, seconded by Rande Seuferer to approve the bank depository limit for Peoples Savings Bank at $3,500,000 and the depository limit for Bankers Trust Company at $2,000,000. Ayes: 5.

GRANT APPLICATIONS: Superintendent Galvin related to the Board that Connie Neer had written a grant for funds to purchase cribs for the daycare facility and Dianne Chambers had written a grant for funds to purchase new water fill/water fountain stations at the Jr./Sr. High School; both grant applications are to the Warren County Philanthropic Partnership. Superintendent Galvin recommended approval of the grant applications. Motion by Rande Seuferer, seconded by Anna Rowe to approve the grant applications to the Warren County Philanthropic Partnership. Ayes: 5.

HOME BASE IOWA PLEGE: Superintendent Galvin recommended approving the Home Base Iowa Pledge. The agreement serves as a commitment to post open jobs with this group so that Iowa veterans have access to job openings, making it easier for them to find employment. Motion by Anna Rowe, seconded by Larrie Williams to approve the Home Base Iowa Pledge. Ayes: 5.

TEACHER LEADERSHIP COMPENSATION GRANT APPLICATION: Superintendent Galvin recommended approval of the Teacher Leadership Compensation Grant application. The grant application has been updated based on feedback from the prior years’ submission. If approved by the Department of Education, the grant will generate approximately $183,000 per year to implement a new teacher leadership and teacher coaching program. Motion by Larrie Williams, seconded by Dave Youmans to approve the Teacher Leadership Compensation Grant application. Ayes: 5.

REQUEST FOR MODIFIED ALLOWABLE GROWTH AND SUPPLEMENTAL AID FOR SPECIAL EDUCATION DEFICIT: Superintendent Galvin recommended approval of the request for modified allowable growth and supplemental aid for the 2014-2015 negative special education balance in the amount of $133,948.29. Motion by Rande Seuferer, seconded by Anna Rowe to approve the request for modified allowable growth and supplemental aid for the 2014-2015 negative special education balance in the amount of $133,948.29. Ayes: 4. (Larrie Williams left the meeting at 6:48 p.m.)

BOARD POLICY SECTIONS 500 AND 501: The Board reviewed Board Policy Sections 500, “Student Personnel” and 501, “Student Attendance”.

ADJOURNMENT: Motion by Anna Rowe, seconded by Dave Youmans to adjourn the meeting. Ayes: 4. The time was 6:50 p.m.

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