SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
May 16, 2016

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The Southeast Warren Board of Education met in regular session May 16, 2016, in the media center of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: Larrie Williams, Anna Rowe, Dave Youmans, and Rande Seuferer. Superintendent/Secondary Principal Delane Galvin, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Rande Seuferer, seconded by Larrie Williams to approve the agenda. Ayes: 5.

BOARD SALUTES: Superintendent Galvin recognized Mrs. Young and Mrs. Williams for their long careers at Southeast Warren; they will be retiring at the end of the school year.

Superintendent Galvin related that May is School Board Recognition Month. Superintendent Galvin presented each board member with a certificate of appreciation and thanked them for their service to the district.

Superintendent Galvin recognized the state track qualifiers: Elise Emmick in the 3000 and 1500 meter runs, Bryant Seuferer in the 3200 and 1600 meter runs, and Tanner Allen in the 100 meter dash.

Superintendent Galvin recognized Kaleb Marois for receiving All State in Rugby.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 28 extra bus trips for the month of April. Bus inspections were held on April 21st. We had three units out of service (two of them were back in service by the end of the day) and several with 30-day repairs. Most of the repairs have been completed. I also installed two new bus camera systems. The rest of the month was spent doing general repairs.

Primary Principal’s Report submitted by Dan Dow:

We celebrated Earth Week at the Primary building throughout the month of April with guest speakers, classroom activities including environmental songs, videos, books, and activity sheets and cleanup activities outside our school and in the city parks.

May is busy with field trips, funded by PIE's classroom basket raffles in December. Kindergarten will be visiting the Blank Park Zoo on Friday, May 6th. First grade will be touring Pella and climbing the Cordova Tower. Third grade will be attending a conservation workshop and bowling at the Bass Pro Shop.

On April 29th we had 26 new kindergarteners attend our Kindergarten Round-Up day. This introductory day gives our 2016-2017 kindergarteners a chance to experience a full kindergarten day.

PIE is sponsoring a Scholastic Buy One/Get One Free Scholastic Book Fair the week of May 2nd.

Field Day is going to be held on May 23rd for the Primary School.

The first and second grade Spelling Bee will be held on May 20th. Third grade will travel to Lacona on Thursday, May 12th for their Spelling Bee and building tour.

Four-year-old preschool graduation is scheduled for May 19th. The last regular class day for PRE4 is Tuesday, May 17th.

The kindergarten muffins and memories and our annual Friendship Fair program, which follows a month-long study of Germany, will both be held on May 27th. The Friendship Fair is scheduled for 9:30 am with the kindergarten breakfast before the friendship fair at 8:30 am.

The last AR Party of the year is schedule for the afternoon on May 31st. The plan is to walk to the Milo City Park and for the students to play and have an ice cream treat.

Intermediate Principal’s Report submitted by Dan Dow:

May is the month for field trips at the Intermediate. The 5th grade started us out with their annual trip to the DMACC Water Festival at the Ankeny DMACC campus on May 12th. Then Friday, May 13th, the 4th grade went to Living History Farms. The 6th grade has their trip to the Henry Doorly Zoo in Omaha scheduled for May 26th. A big thank you, as always, goes out to Partners in Education for the funding that makes these trips possible.

On May 18th The Ned Show Character Education Assembly will perform here in Lacona for the 4th through 8th grade students. The Ned Show centers around three important messages that have lifelong relevance. Never Give Up, Encourage others and Do your best. We thank Mrs. Clendenen for all her work in bringing us this show.

On May 24th and 25th our 6th grade students will travel to Liberty Center to spend the morning with the current 7th graders. This day of shadowing gives our 6th graders a feel for what to expect next year and makes the transition into the secondary building much easier. In fact, because of the success of the shadowing day, we implemented it with next year’s incoming 4th graders. On May 12th, the 3rd grade classes came over and spent a couple hours in Lacona. While here they ate lunch and went to recess, took a tour of the building, visited with both 4th grade teachers and classrooms, and participated in the annual 3rd/4th grade Spelling Bee.

In addition to the things listed above the following events are also scheduled for May.

May 16th 4th grade to Log Cabin
May 18th The Ned Show
May 19th Football Camp Mtg with Mr. Rowlands
May 23rd 6th grade band to Adventureland
May 27th Field Day
May 31st Awards Assembly (date subject to change)

Athletic Director’s Report submitted by Blake Cruikshank:

Track and Field
District Track and Field Meet will be held on Thursday May 12th at Wayne. The State Track and Field Meet will be held from Thursday May 19th through the 21st.

POI Conference Meet results:

The boys’ team finished 7th with a team score of 42.

Tanner Allen finished 2nd in the 100M
Tanner Allen finished 4th in the 200M
Keetan Lawler finished 6th in the 400M
Kaleb Miller finished 5th in the 800
Bryant Seuferer finished 2nd in the 1600M
Bryant Seuferer finished 1st in the 3200M
Conner Bregar finished 5th in the Discuss
4X100 Relay Team finished 5th
4X800 Relay Team Finished 6th
Distance Medley Team finished 4th

The girls’ team finished 5th with a team score of 39.50

Payton Nelson finished 5th in the 200M
Lela Bales finished 4th in the 800M
Elise Emmick finished 2nd in the 1500 and the 3000
Jill Williams finished 5th in the Discuss
Payton Nelson finished 4th in the Long Jump
4X800 Relay Team finished 4th
Sprint Medley Team finished 5th
Distance Medley Team finished 3rd

Softball
We currently have 15 girls out for high school softball this year. The first game is May 23rd at Murray

Baseball
We currently have 15 boys out for high school baseball this year. The first game is May 24th at Moravia

Boys’ Golf
The boys’ team finished 10th at the POI Golf Meet this year. Low round belonged to Lance Hoch. Other members of the team include Luke Ulin, Brandon Dittmer and Jackson Fischer.
The boys’ district golf meet will be held on Thursday May 12th at Moravia.

Girls’ Golf
Brooke Seuferer played in the POI Golf Meet early this month and shot a 134 which was good for a tie for 21st Place.
The girls’ district golf meet will be held on Monday May 16th at Mt. Ayr.

JH BSB and SB
Practice for these will begin on Monday May 16th.

CONSENT AGENDA: The following items were on the consent agenda:
1. April 11, 2016, minutes
2. May 4, 2016 minutes
3. Financial reports

Motion by Anna Rowe, seconded by Dave Youmans to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reminded board members that this Saturday is the graduation ceremony. Board members need to be at the school by 5:45 p.m.

SCHOOLSTORE.COM FUNDRAISER: Superintendent Galvin recommended not approving the SchoolStore.com fundraiser at this time and waiting until new administration was in place for next school year. Motion by Larrie Williams, seconded by Rande Seuferer to table action on the SchoolStore.com fundraiser until the next school year. Ayes: 5.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the retirement of Julene Ripperger, Bus Driver/Daycare Associate; approving the resignations of Michelle Crow, Food Service Director; Kristi Seuferer, Food Service Director; Dave Henely, Part Time Custodian/Part Time Cook; Shane Rowlands, Golf Coach; Lauren Robinson, Drill Team Coach; Leslie Gartin, Band Instructor/ESL Instructor/TAG /Coordinator/Instructor; Chelsea Kingery, Daycare Associate; Ryan Carpenter, Assistant HS Boys’ Basketball Coach; and Nick Noring, Assistant HS Football Coach and Head HS Boys’ Basketball Coach; approving the termination of Dennis Weldon, Evening Custodian; and approving the appointments of Sierra Cretsinger, Secondary Math Teacher; Christopher Bartmann, Special Education Teacher; Jennifer Fitzgerald, Kindergarten Teacher; Madison Mann, Daycare Associate; Shannon Ball, Daycare Associate; Ruth Koch, Daycare Associate; Dave Henely, Part Time Custodian/Part Time Cook; Amy Kubli, Wrestling Cheerleading Sponsor; Nathan Bauer, Head JH Softball Coach; Blake Cruikshank, Head HS Baseball Coach; Grant Seuferer, Assistant HS Baseball Coach; Seth Nutting, Assistant HS Baseball Coach and Assistant JH Baseball Coach. Motion by Dave Youmans, seconded by Anna Rowe to approve the personnel changes. Ayes: 4. Rande Seuferer abstained from voting.

TERMINATION OF TEACHER CONTRACT: Motion by Larrie Williams, seconded by Rande Seuferer that the Recommendation of the Superintendent to Terminate Contract of Teacher Chuck Jones be accepted and that the employment contract of Chuck Jones be terminated effective at the end of the current school year for the reasons that were set forth in the Superintendent’s Notice of Recommendation to Terminate Contract. Roll call vote was taken. Ayes: 5.

TERMINATION OF ADMINISTRATOR CONTRACT: Motion by Anna Rowe, seconded by Larrie Williams to terminate the employment contract of Administrator Daniel D. Dow, effective June 30, 2016, for reasons that were set forth in the Notice of Consideration of Termination of Administrator’s Contract. Roll call vote was taken. Ayes: 5.

NEGOTIATED AGREEMENT WITH AFSCME COUNCIL 61: Superintendent Galvin recommended approving the negotiated agreement with AFSCME Council 61. The total package increase was 3.02%, a total cost of $31,570.44. Motion by Larrie Williams, seconded by Dave Youmans to approve the negotiated agreement with AFSCME Council 61. Ayes: 5.

LIST OF POTENTIAL GRADUATES: Superintendent Galvin recommended approving the list of potential 2016 graduates pending completion of all required credits. Motion by Anna Rowe, seconded by Dave Youmans to approve the list of potential 2016 graduates pending completion of all required credits. Ayes: 5.

2016 TENURE AWARDS: Superintendent Galvin related to the Board that each year employees are recognized for their tenure at 5 year increments. Superintendent Galvin recommended approving the list of 2016 staff tenure awards. Motion by Rande Seuferer, seconded by Larrie Williams to approve the list of 2016 tenure awards. Ayes: 5.

USE OF FACILITIES FOR BAND LESSONS: Superintendent Galvin recommended approving the use of the facilities by Leslie Gartin for band lessons this summer. Motion by Larrie Williams, seconded by Dave Youmans to approve the use of the facilities by Leslie Gartin for band lessons. Ayes: 5.

MODIFICATION TO INDUSTRIAL ARTS COURSE OFFERINGS: Superintendent Galvin related to the Board that the Department of Education, DMACC and Carl Perkins have provided suggestions and guidance on what current Industrial Arts/Building Trades courses should look like. Mr. Seuferer has revised his courses to match the suggestions and focus on the construction trades type of courses. Superintendent Galvin recommended transitioning the current course work into the Construction Techniques 1 and 2 course outlines. Motion by Dave Youmans, seconded by Rande Seuferer to approve the modification to the Industrial Arts course offerings. Ayes: 5.

FAST SUBSCRIPTION: Superintendent Galvin related to the Board that FAST is a data management and curriculum based assessment tool to evaluate what level students are at in math and literacy. The FAST subscription would replace the current AIMS web subscription used in the Secondary building; the cost per student is about the same. Superintendent Galvin recommended approving the Fast subscription for use at the Secondary building. Motion by Larrie Williams, seconded by Rande Seuferer to approve the FAST subscription. Ayes: 5.

MYONCORE.COM SUBSCRIPTION: Superintendent Galvin related to the Board that currently the district is paying $10,000 per year for Nutrition Director services. Melcher-Dallas paid $7,000 to share the Nutrition Director services, but have declined to share again next year. The majority of the services could be provided by myONcore.com. Employees in-house have been identified to take care of the few things that are not provided by myONcore.com. A change to myOncore.com would save the Nutrition Fund money compared to hiring a Nutrition Director. Superintendent Galvin recommended approving the myOncore.com subscription. Motion by Dave Youmans, seconded by Anna Rowe to approve the myONcore.com subscription. Ayes: 5.

AGREEMENT FOR SHARED JUVENILE COURT SCHOOL-BASED LIAISON SERVICES: Superintendent Galvin recommended renewing the agreement for shared juvenile court school-based liaison services. The Liaison Officer is shared with the Carlisle School District. Motion by Rande Seuferer, seconded by Larrie Williams to approve the agreement for shared juvenile court school-based liaison services. Ayes: 5.

ADMINISTRATIVE SURVEY: Superintendent Galvin recommended using the administration evaluation form as a tool for gathering data. Superintendent Galvin asked the Board to decide on the process for administering the evaluation. The consensus of the Board was to email the evaluation form to all of the teachers to fill out and return anonymously. Two board members, along with Julie Wilson, will compile the results of the survey. The survey will be used to look for strengths, weaknesses, and to set goals based on feedback. Motion by Larrie Williams, seconded by Dave Youmans to approve the administration evaluation form. Julie Wilson will email the form to the teachers to complete and return to a drop box. Anna Row and Dave Youmans will help Julie Wilson compile the results. Ayes: 5.

YEARBOOK AGREEMENT: Superintendent Galvin related to the Board that two bids had been received for yearbook services. The bid from Jostens was slightly higher than the bid from Walsworth; however, he and Mrs. Ewing both feel it is time for a change and recommend approving the bid from Jostens. Motion by Anna Rowe, seconded by Rande Seuferer to approve the agreement for yearbook services with Jostens. Ayes: 5.

COMPREHENSIVE SCHOOL IMPROVEMENT PLAN GOALS: Superintendent Galvin related to the Board that the Children First Forum had reviewed the test data and had revised the Comprehensive School Improvement Plan Goals. Superintendent Galvin recommended approving the Comprehensive School Improvement Plan Goals as submitted by the Children First Forum. Motion by Dave Youmans, seconded by Larrie Williams to approve the 2016-2017 Comprehensive School Improvement Plan Goals. Ayes: 5.

BID FOR INTERNET SERVICE: Superintendent Galvin related to the Board that internet service at the Intermediate building is very slow and cannot support the Chromebooks. The internet services at the Primary and High School buildings are working but in need of upgrading. Superintendent Galvin recommended approving bids from Windstream for 100 Mbps Ethernet service at the Intermediate building and 6 Mbps Ethernet service at the Primary building, and upgrade the ICN service at the High School to 110 Mbps. Motion by Larrie Williams, seconded by Anna Rowe to approve the bids for internet service to increase the speeds to 100 Mbps at the Intermediate building, 6 Mbps at the Primary building and 110 Mbps at the High School building. Ayes: 5.

DATE FOR LAST DAY OF SCHOOL: Superintendent Galvin related to the Board that due to snow days, the last day of school is scheduled for the Tuesday after Memorial Day. This causes a 1:30 dismissal on Friday and a 1:30 dismissal on Tuesday. Also, he has heard that there are several parents K-12 that do not plan on sending their kids to school on the last day. The school calendar contains plenty of hours to meet the state minimum number of attendance hours without making up the snow day. The teachers are on contract and will be required to work whether students are in attendance or not. Superintendent Galvin recommended the last day of school be dropped and allow support staff to come in and work the last day. Motion by Anna Rowe, seconded by Larrie Williams to drop the last school day and allow the support staff to come in and work if they choose. Ayes: 5.

CHANGE TO JUNE BOARD MEETING DATE: Superintendent Galvin recommended changing the June board meeting date if there were conflicts with any of the board members’ schedules. Motion by Rande Seuferer, seconded by Dave Youmans to move the June board meeting date to June 20th at 5:30 p.m. Ayes: 5.

ADJOURNMENT: Motion by Anna Rowe, seconded by Larrie Williams to adjourn the meeting. The time was 6:34 p.m.

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