SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
November 12, 2012


The Southeast Warren Board of Education met in regular session November 12, 2012 in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Bruce Williams, Ron Miller, and Jennifer Mihalovich. Larrie Williams was absent. Superintendent Delane Galvin, Elementary Principal Dan Dow, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Jennifer Mihalovich, seconded by Ron Miller to approve the agenda. Ayes: 4.

BOARD SALUTES: Superintendent Galvin recognized Becky Burgin for writing and receiving a grant from Theisens to be used to pay for the Accelerated Reader license. The grant amount of $1,675 will allow the Primary building students access to A.R. quizzes for two years. Recognition also goes to Michelle Fuller, a parent of a third grader and first grader, who was also instrumental to Southeast Warren receiving the grant.

Superintendent Galvin also recognized the following students for receiving District Football Honors: Brett Yeggy, 1st Team; Mark Funderburk, 2nd Team; Sawyer Steenhoek and Ty Roush, Honorable Mention.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 17 extra bus trips for the month. The new bus should be delivered around Thanksgiving. I have been preparing for inspection that will be held on November 7th at 1:00. The rest of the month was spent doing general repairs.

Primary Principal’s Report submitted by Dan Dow:

The fall Parent-Teacher conferences were held the first week in November. Ninety-six percent of the scheduled conferences took place.

Our annual Veterans Day assembly will be held at 2:30 p.m. on Friday, the 9th, with the Cub Scouts demonstrating the military style of the folding of the flag and all of the children joining the audience – including many area veterans - in the singing of familiar patriotic songs. A cookies and punch reception will held for our guests in the media center following the program.

PIE has completed their fall product fundraiser, with a profit of approximately $4,800. They are in the process of collecting items from parents for the classroom basket raffle that will be displayed for purchase of raffle tickets in the Primary building during Milo’s Small Town Country Christmas on December 1st and during the Primary Winter Concert on December 3rd. The actual drawing will take place following that concert at the primary school. PIE is also organizing a cookie walk, a Scholastic Book Fair, and displays by local vendors during the upcoming Small Town Country Christmas.

We had 89 grandparents visit during Grandparent’s Week in October. We received many compliments about our school and the opportunity for Grandparents to connect during this week.

The Primary School has been collecting change to help the Weaver Family. It “Makes Cents to Help” envelopes were sent home with kids last week. In the first week our kids have collected almost $300 in change to help the Weavers. And in guidance class, the kids decorated hearts, butterflies, and stars in support of Abigail and Anakin. Their show of support is displayed on a bulletin board in the foyer.

Intermediate Principal’s Report submitted by Dan Dow:

The week of October 22nd along with more than 80 million people nationwide, our school participated in Red Ribbon Week. This program is the nation’s oldest and largest drug prevention program. We planned special activities for each day including crazy sock day, mismatched shoes day, hat day, green and white day and wear red day. By participating in these events our students joined together and made a pledge to live a drug-free life.

This past week we held Parent Teacher conferences and overall had a very good turnout. PIE also held a Scholastic Book Fair during conference week and for the first time families were able to order books online with proceeds still benefiting the school. I would like to thank PIE for all of their hard work, between the book fair and providing meals for teachers and staff on conference nights they have been very busy.

PIE’s fall fundraiser wrapped up Wednesday, October 31st. The orders came in and were distributed that afternoon. Profits dropped slightly from the previous year.

Our 6th graders participated in their first DARE class in October. They will have classes weekly through the end of February.

Athletic Director’s Report submitted by Chuck Jones:

The fall sports season has come to its conclusion.

The cross country team competed in the regional meet hosted by Pekin @ Ottumwa. No runners were able to advance on to the state meet. Only the top 10 finishers advanced. The team showed steady improvement throughout the season and is looking forward to next season.

The Warhawk football team concluded their season with a loss to North Mahaska. The Warhawks finished the season with a 0-9 record. The team gathered a lot of varsity experience for the underclassmen this season. That experience should be a key building block for next year’s team.

The Warhawk volleyball team wrapped up their season with a 3-1 loss to Martensdale-St. Marys in the first round of regional play. The netters finished with a 3-21 record. The Warhawks probably played some of their best volleyball the last two weeks of the season.

Class A District 6 Honors

1st team:
Brett Yeggy, defense
2nd team:
Mark Funderburk, defense
Honorable Mention:
Sawyer Steenhoak
Ty Roush

Academic:
Gabe Henderson
Justus Sherman
Garrett Butler
Jordan Hughes
Cameron Hertzler
Blu Jackson
Brett Yeggy

POI Academic Honors

Cross country:
Kaylee Miller
Megan Cleveland

Volleyball:
Sarah Nutting
Raelyn Meling
Presley Shumate
Brandi Putz
Bobbi Lawton
Alli Wilson

Thank you to our fall sport seniors for their hard work and dedication to Southeast Warren athletics!

The new scoreboards are tentatively scheduled to be delivered November 15th.

Winter sports practices have begun. The girls basketball team started practicing on November 5th and boys basketball & wrestling started November 12th.

We will be utilizing both gyms as much as possible this winter season. Not only will both be used for practices, but there are several nights of JV/V doubleheaders in basketball plus some nights when basketball and wrestling will be happening at the same time.

Athletic Booster Club

New Officers and Board Members

President: Farin Williams (2013)
Vice-President: Lisa Tarwater (2013)
Secretary: Mary Jo Ohnemus (2014)
Treasurer: Delton Lawton (2013)
Purchasing Agent: Kevin Hall (2013)
Board Members:
  Jamie Henderson (2013)
  Kelly Henderson (2013)
  Rande Seuferer (2014)

Next meeting, November 14, 2012, 7:00 PM in Liberty Center.

FFA trip to National Convention: Brooke Peppmeier and Cameron Minton gave a report to the Board on the FFA trip to the National Convention.

CONSENT AGENDA: The following items were on the consent agenda:
1. October 8, 2012 minutes
2. Financial reports

Motion by Ron Miller, seconded by Bruce Williams to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: The food service program has spent $26,000 more on groceries from August through October this year compared to the same time period last year due to the change in school lunch requirements. Sue Ellingson related that the Lunch Fund will be able to pay the bills next month, but after that the income will not keep up with expenses. Sue will complete an evaluation of the program to determine where lunch prices should be set in order to meet expenses.

TARDY POLICY: Carmen Martin addressed the Board with her concerns about the current tardy policy. She expressed her frustration that students are counted tardy even if the parent has made prior arrangements for their student to arrive late. She also expressed the concern that not all teachers are enforcing the tardy policy equally. The Board directed Superintendent Galvin to talk to the staff about making sure the tardy policy is enforced consistently.

CERTIFIED ENROLLMENT: Julie Wilson reviewed the certified enrollment with the Board. The certified enrollment count increased from 541.85 to 550.64, an increase of 8.79.

LETTER FROM UNIVERSITY OF NORTHERN IOWA: Superintendent Galvin related to the Board that a letter had been received from the University of Northern Iowa informing us that Jim Carr had been acknowledged by a graduating student from the University of Northern Iowa as a high school teacher who had made a difference in their coming to and/or succeeding at UNI.

LIBERTY CENTER POST OFFICE: President Mead related that a community member had approached him about requesting rural mail delivery to the High School by the Milo post office prior to the Liberty Center Post Office closing as an effort to help keep the Milo post office open. Board Member Jennifer Mihalovich explained that the Liberty Center Post Office is not slated to close until September 2014 and recommended not doing anything until that time. The postal service will determine delivery routes if the Liberty Center Post Office should close, the district will not have the option of deciding which route it would like to be on.

CURRICULUM DIRECTOR/ELP TEACHER/COORDINATOR POSITION: Superintendent Galvin recommended adding a certified half time position of Curriculum Director/ELP Teacher/Coordinator. A new position is needed due to combining the two principal positions into one position. Motion by Ron Miller, seconded by Jennifer Mihalovich to approve the Curriculum Director/ELP Teacher/Coordinator position. Ayes: 4.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the appointments of Charlotte Weaklend, half time Curriculum Director/ELP Teacher/Coordinator; and Joe Salazar, Assistant HS Boys’ Basketball Coach; approving the requests for unpaid leave from Makala Carnes for one day of unpaid leave on October 26th and from Pat Butler for one day of unpaid leave on October 26th; and approving the contract modification for Pat Butler from 4 hours per day to 3 ¼ hours per day effective October 11th. Motion by Jennifer Mihalovich, seconded by Ron Miller to approve the personnel changes as presented: Ayes: 4.

RESOLUTION TO APPROVE USING BOARD PRESIDENT’S SIGNATURE STAMP ON OFFICIATING CONTRACTS: Superintendent Galvin related to the Board that the auditors had noted that the Board President’s signature should also be on the officiating contracts and could be done by stamp with a board resolution. Superintendent Galvin recommended approving using the Board President’s signature stamp on officiating contracts. Motion by Ron Miller, seconded by Bruce Williams to approve using the Board President’s signature stamp on officiating contracts. Ayes: 4.

APPOINT CHIEF NEGOTIATOR AND REPRESENTATIVES FOR NEGOTIATIONS: The Board appointed Superintendent Galvin as chief negotiator for certified and classified negotiations. Ron Miller volunteered to serve as board representative for certified negotiations. Larrie Williams was appointed as board representative for classified negotiations; if Larrie does not accept the appointment, Ron Miller will serve as board representative for classified negotiations.

APPROVE INTERFUND LOAN FROM THE GENERAL FUND TO THE STUDENT CONSTRUCTION FUND: Superintendent Galvin recommended approving a loan from the General Fund to the Student Construction Fund to pay for the cost of the house being built by the construction trades class. The loan will be repaid to the General Fund at the time the house is sold. The estimated cost to build the house is $114,000. Motion by Bruce Williams, seconded by Ron Miller to approve an interfund loan from the General Fund to the Student Construction Fund in the amount of $114,000 at .1% interest. Ayes: 4.

APPROVE REQUEST TO SBRC FOR MAXIMUM ON-TIME FUNDING MODIFIED ALLOWABLE GROWTH FOR INCREASING ENROLLMENT: Superintendent Galvin recommended approving the request to the SBRC for on-time funding Modified Allowable Growth for increasing enrollment at the maximum amount of $52,209. Motion by Jennifer Mihalovich, seconded by Ron Miller to approve the request to the SBRC for on-time funding Modified Allowable Growth for increasing enrollment at the maximum amount of $52,209. Ayes: 4.

APPROVE REQUEST TO THE SBRC FOR MODIFIED ALLOWABLE GROWTH FOR OPEN ENROLLMENT OUT: Superintendent Galvin recommended approving the request to the SBRC for Modified Allowable Growth for open enrollment out at the maximum amount of $60,595. Motion by Ron Miller, seconded by Jennifer Mihalovich to approve the request to the SBRC for Modified Allowable Growth for open enrollment out at the maximum amount of $60,595. Ayes: 4.

APPROVE MARKETING AGREEMENT AND AGREEMENT TO PROTECT CONFIDENTIAL INFORMATION TO BANK, BANK’S CUSTOMERS AND CONSUMERS WITH BANKERS TRUST COMPANY: Superintendent Galvin related to the Board that this is an agreement with Bankers Trust to use our school logo on debit/credit cards for parents to obtain if they utilize Bankers Trust as a Bank. Superintendent Galvin recommended approving the Marketing Agreement and the Agreement to Protect Confidential Information to Bank, Bank’s Customers and Consumers with Bankers Trust Company. Motion by Bruce Williams, seconded by Ron Miller to approve the Marketing Agreement and the Agreement to Protect Confidential Information to Bank, Bank’s Customers and Consumers with Bankers Trust Company. Ayes: 4.

APPROVE BID TO INSTALL SCOREBOARDS: Superintendent Galvin related to the Board that three bids had been received to move and install the two existing scoreboards from the HS gym to the new practice gym and to install the two new scoreboards in the HS gym. Superintendent Galvin recommended approving the low bid from First Class Signs in the amount of $3,540 to move and install the scoreboards in the two gyms. Motion by Jennifer Mihalovich, seconded by Ron Miller to approve the bid from First Class Signs in the amount of $3,540 to move and install the scoreboards. Ayes: 4.

APPROVE PURCHASE OF TRACTOR: Superintendent Galvin recommended purchasing a 1963 John Deere 3010 tractor with rear blade from Barker Implement in the amount of $6,950. This tractor will replace the tractor currently used at Liberty Center and the Liberty Center tractor will be taken to Lacona to be used for snow removal. Motion by Bruce Williams, seconded by Ron Miller to approve the purchase of the 1963 John Deere 3010 tractor with rear blade from Barker Implement in the amount of $6,950. Ayes: 4.

BOARD POLICIES: Superintendent Galvin recommended approving the revisions, first reading and review of the following board policies:
Revisions to the following board policies:
Board Policy 301.1, “Qualifications”
Board Policy 303.1, “Qualifications or Appointments”
Board Policy 401.2, “Equal Employment Opportunity”
Board Policy 405.12, “Corporal Punishment”
Board Policy 407.2, “Equal Employment Opportunity”
Board Policy 408.3, “Qualification, Recruitment, Selection”
Board Policy 502.1, “Maintenance of Orderly Conduct”
Board Policy 502.4, “Use of Tobacco, Alcohol, & Controlled Substances”
Board Policy 502.6, “Dangerous Actions and Objects”
Board Policy 502.12, “Anti-Bullying/Harassment Policy”
Board Policy 504.12, “Administration of Medication”
Board Policy 504.13, “Special Health Services”
Board Policy 505.1, “Access to Student Records”
Board Policy 505.1R2, “Access to Student Records”
Board Policy 505.12, “Student Directory Information”
Board Policy 601.4, “Objectives for Equal Educational Opportunities for Students”
Board Policy 601.6, “Equal Educational Opportunity”
Board Policy 602.6, “Special Education”
Board Policy 602.10, “Multicultural & Gender Fair”
Board Policy 603.10R, “Reconsideration Request Form”
Board Policy 603.12, “Technology and Instructional Materials”
Board Policy 603.13, “Internet Safety Policy”
The first reading of the following board policies:
Board Policy 505.15, “Student Library Circulation Records”
Board Policy 601.6R1, “Grievance Procedure”
Board Policy 601.6E1, “Grievance Form for Complaints of Discrimination or Non-Compliance with Federal or State Regulations Requiring Non- Discrimination”
Board Policy 603.4, “Use of Information Resources”
Review of Board Policy Sections 502, “Behavior and Discipline”, and 503, “Student Activities”

Motion by Jennifer Mihalovich, seconded by Ron Miller to approve the revisions, first reading and review of the board policies as recommended. Ayes: 4.

President Mead adjourned the meeting at 6:45 p.m.

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