SOUTHEAST WARREN COMMUNITY SCHOOL
Regular Board Meeting
November 12, 2012
The Southeast Warren Board of Education met in regular session November
12, 2012 in the media center of the Junior/Senior High School building.
Board President Paul Mead called the meeting to order at 5:30 p.m.
The following board members were present: Bruce Williams, Ron Miller,
and Jennifer Mihalovich. Larrie Williams was absent. Superintendent
Delane Galvin, Elementary Principal Dan Dow, Transportation Director
Joel Mosher, and Board Secretary Julie Wilson were also in attendance,
along with members from the community.
AGENDA: Motion by Jennifer Mihalovich, seconded
by Ron Miller to approve the agenda. Ayes: 4.
BOARD SALUTES: Superintendent Galvin recognized
Becky Burgin for writing and receiving a grant from Theisens to
be used to pay for the Accelerated Reader license. The grant amount
of $1,675 will allow the Primary building students access to A.R.
quizzes for two years. Recognition also goes to Michelle Fuller,
a parent of a third grader and first grader, who was also instrumental
to Southeast Warren receiving the grant.
Superintendent Galvin also recognized the following students for
receiving District Football Honors: Brett Yeggy, 1st Team; Mark
Funderburk, 2nd Team; Sawyer Steenhoek and Ty Roush, Honorable Mention.
Transportation Report submitted by Joel Mosher:
We had 17 extra bus trips for the month. The new bus should be
delivered around Thanksgiving. I have been preparing for inspection
that will be held on November 7th at 1:00. The rest of the month
was spent doing general repairs.
Primary Principal’s Report submitted by Dan Dow:
The fall Parent-Teacher conferences were held the first week in
November. Ninety-six percent of the scheduled conferences took place.
Our annual Veterans Day assembly will be held at 2:30 p.m. on Friday,
the 9th, with the Cub Scouts demonstrating the military style of
the folding of the flag and all of the children joining the audience
– including many area veterans - in the singing of familiar
patriotic songs. A cookies and punch reception will held for our
guests in the media center following the program.
PIE has completed their fall product fundraiser, with a profit
of approximately $4,800. They are in the process of collecting items
from parents for the classroom basket raffle that will be displayed
for purchase of raffle tickets in the Primary building during Milo’s
Small Town Country Christmas on December 1st and during the Primary
Winter Concert on December 3rd. The actual drawing will take place
following that concert at the primary school. PIE is also organizing
a cookie walk, a Scholastic Book Fair, and displays by local vendors
during the upcoming Small Town Country Christmas.
We had 89 grandparents visit during Grandparent’s Week in
October. We received many compliments about our school and the opportunity
for Grandparents to connect during this week.
The Primary School has been collecting change to help the Weaver
Family. It “Makes Cents to Help” envelopes were sent
home with kids last week. In the first week our kids have collected
almost $300 in change to help the Weavers. And in guidance class,
the kids decorated hearts, butterflies, and stars in support of
Abigail and Anakin. Their show of support is displayed on a bulletin
board in the foyer.
Intermediate Principal’s Report submitted by Dan
The week of October 22nd along with more than 80 million people
nationwide, our school participated in Red Ribbon Week. This program
is the nation’s oldest and largest drug prevention program.
We planned special activities for each day including crazy sock
day, mismatched shoes day, hat day, green and white day and wear
red day. By participating in these events our students joined together
and made a pledge to live a drug-free life.
This past week we held Parent Teacher conferences and overall had
a very good turnout. PIE also held a Scholastic Book Fair during
conference week and for the first time families were able to order
books online with proceeds still benefiting the school. I would
like to thank PIE for all of their hard work, between the book fair
and providing meals for teachers and staff on conference nights
they have been very busy.
PIE’s fall fundraiser wrapped up Wednesday, October 31st.
The orders came in and were distributed that afternoon. Profits
dropped slightly from the previous year.
Our 6th graders participated in their first DARE class in October.
They will have classes weekly through the end of February.
Athletic Director’s Report submitted by Chuck Jones:
The fall sports season has come to its conclusion.
The cross country team competed in the regional meet hosted by
Pekin @ Ottumwa. No runners were able to advance on to the state
meet. Only the top 10 finishers advanced. The team showed steady
improvement throughout the season and is looking forward to next
The Warhawk football team concluded their season with a loss to
North Mahaska. The Warhawks finished the season with a 0-9 record.
The team gathered a lot of varsity experience for the underclassmen
this season. That experience should be a key building block for
next year’s team.
The Warhawk volleyball team wrapped up their season with a 3-1
loss to Martensdale-St. Marys in the first round of regional play.
The netters finished with a 3-21 record. The Warhawks probably played
some of their best volleyball the last two weeks of the season.
Class A District 6 Honors
Brett Yeggy, defense
Mark Funderburk, defense
POI Academic Honors
Thank you to our fall sport seniors for their hard work and dedication
to Southeast Warren athletics!
The new scoreboards are tentatively scheduled to be delivered November
Winter sports practices have begun. The girls basketball team started
practicing on November 5th and boys basketball & wrestling started
We will be utilizing both gyms as much as possible this winter
season. Not only will both be used for practices, but there are
several nights of JV/V doubleheaders in basketball plus some nights
when basketball and wrestling will be happening at the same time.
Athletic Booster Club
New Officers and Board Members
President: Farin Williams (2013)
Vice-President: Lisa Tarwater (2013)
Secretary: Mary Jo Ohnemus (2014)
Treasurer: Delton Lawton (2013)
Purchasing Agent: Kevin Hall (2013)
Jamie Henderson (2013)
Kelly Henderson (2013)
Rande Seuferer (2014)
Next meeting, November 14, 2012, 7:00 PM in Liberty Center.
FFA trip to National Convention: Brooke Peppmeier
and Cameron Minton gave a report to the Board on the FFA trip to
the National Convention.
CONSENT AGENDA: The following items were on the
1. October 8, 2012 minutes
2. Financial reports
Motion by Ron Miller, seconded by Bruce Williams to approve the
items on the consent agenda. Ayes: 4.
SUPERINTENDENT’S REPORT: The food service
program has spent $26,000 more on groceries from August through
October this year compared to the same time period last year due
to the change in school lunch requirements. Sue Ellingson related
that the Lunch Fund will be able to pay the bills next month, but
after that the income will not keep up with expenses. Sue will complete
an evaluation of the program to determine where lunch prices should
be set in order to meet expenses.
TARDY POLICY: Carmen Martin addressed the Board
with her concerns about the current tardy policy. She expressed
her frustration that students are counted tardy even if the parent
has made prior arrangements for their student to arrive late. She
also expressed the concern that not all teachers are enforcing the
tardy policy equally. The Board directed Superintendent Galvin to
talk to the staff about making sure the tardy policy is enforced
CERTIFIED ENROLLMENT: Julie Wilson reviewed the
certified enrollment with the Board. The certified enrollment count
increased from 541.85 to 550.64, an increase of 8.79.
LETTER FROM UNIVERSITY OF NORTHERN IOWA: Superintendent
Galvin related to the Board that a letter had been received from
the University of Northern Iowa informing us that Jim Carr had been
acknowledged by a graduating student from the University of Northern
Iowa as a high school teacher who had made a difference in their
coming to and/or succeeding at UNI.
LIBERTY CENTER POST OFFICE: President Mead related
that a community member had approached him about requesting rural
mail delivery to the High School by the Milo post office prior to
the Liberty Center Post Office closing as an effort to help keep
the Milo post office open. Board Member Jennifer Mihalovich explained
that the Liberty Center Post Office is not slated to close until
September 2014 and recommended not doing anything until that time.
The postal service will determine delivery routes if the Liberty
Center Post Office should close, the district will not have the
option of deciding which route it would like to be on.
CURRICULUM DIRECTOR/ELP TEACHER/COORDINATOR POSITION:
Superintendent Galvin recommended adding a certified half time position
of Curriculum Director/ELP Teacher/Coordinator. A new position is
needed due to combining the two principal positions into one position.
Motion by Ron Miller, seconded by Jennifer Mihalovich to approve
the Curriculum Director/ELP Teacher/Coordinator position. Ayes:
PERSONNEL CHANGES: Superintendent Galvin recommended
approving the appointments of Charlotte Weaklend, half time Curriculum
Director/ELP Teacher/Coordinator; and Joe Salazar, Assistant HS
Boys’ Basketball Coach; approving the requests for unpaid
leave from Makala Carnes for one day of unpaid leave on October
26th and from Pat Butler for one day of unpaid leave on October
26th; and approving the contract modification for Pat Butler from
4 hours per day to 3 ¼ hours per day effective October 11th.
Motion by Jennifer Mihalovich, seconded by Ron Miller to approve
the personnel changes as presented: Ayes: 4.
RESOLUTION TO APPROVE USING BOARD PRESIDENT’S SIGNATURE
STAMP ON OFFICIATING CONTRACTS: Superintendent Galvin related
to the Board that the auditors had noted that the Board President’s
signature should also be on the officiating contracts and could
be done by stamp with a board resolution. Superintendent Galvin
recommended approving using the Board President’s signature
stamp on officiating contracts. Motion by Ron Miller, seconded by
Bruce Williams to approve using the Board President’s signature
stamp on officiating contracts. Ayes: 4.
APPOINT CHIEF NEGOTIATOR AND REPRESENTATIVES FOR NEGOTIATIONS:
The Board appointed Superintendent Galvin as chief negotiator for
certified and classified negotiations. Ron Miller volunteered to
serve as board representative for certified negotiations. Larrie
Williams was appointed as board representative for classified negotiations;
if Larrie does not accept the appointment, Ron Miller will serve
as board representative for classified negotiations.
APPROVE INTERFUND LOAN FROM THE GENERAL FUND TO THE STUDENT
CONSTRUCTION FUND: Superintendent Galvin recommended approving
a loan from the General Fund to the Student Construction Fund to
pay for the cost of the house being built by the construction trades
class. The loan will be repaid to the General Fund at the time the
house is sold. The estimated cost to build the house is $114,000.
Motion by Bruce Williams, seconded by Ron Miller to approve an interfund
loan from the General Fund to the Student Construction Fund in the
amount of $114,000 at .1% interest. Ayes: 4.
APPROVE REQUEST TO SBRC FOR MAXIMUM ON-TIME FUNDING MODIFIED
ALLOWABLE GROWTH FOR INCREASING ENROLLMENT: Superintendent
Galvin recommended approving the request to the SBRC for on-time
funding Modified Allowable Growth for increasing enrollment at the
maximum amount of $52,209. Motion by Jennifer Mihalovich, seconded
by Ron Miller to approve the request to the SBRC for on-time funding
Modified Allowable Growth for increasing enrollment at the maximum
amount of $52,209. Ayes: 4.
APPROVE REQUEST TO THE SBRC FOR MODIFIED ALLOWABLE GROWTH
FOR OPEN ENROLLMENT OUT: Superintendent Galvin recommended
approving the request to the SBRC for Modified Allowable Growth
for open enrollment out at the maximum amount of $60,595. Motion
by Ron Miller, seconded by Jennifer Mihalovich to approve the request
to the SBRC for Modified Allowable Growth for open enrollment out
at the maximum amount of $60,595. Ayes: 4.
APPROVE MARKETING AGREEMENT AND AGREEMENT TO PROTECT CONFIDENTIAL
INFORMATION TO BANK, BANK’S CUSTOMERS AND CONSUMERS WITH BANKERS
TRUST COMPANY: Superintendent Galvin related to the Board
that this is an agreement with Bankers Trust to use our school logo
on debit/credit cards for parents to obtain if they utilize Bankers
Trust as a Bank. Superintendent Galvin recommended approving the
Marketing Agreement and the Agreement to Protect Confidential Information
to Bank, Bank’s Customers and Consumers with Bankers Trust
Company. Motion by Bruce Williams, seconded by Ron Miller to approve
the Marketing Agreement and the Agreement to Protect Confidential
Information to Bank, Bank’s Customers and Consumers with Bankers
Trust Company. Ayes: 4.
APPROVE BID TO INSTALL SCOREBOARDS: Superintendent
Galvin related to the Board that three bids had been received to
move and install the two existing scoreboards from the HS gym to
the new practice gym and to install the two new scoreboards in the
HS gym. Superintendent Galvin recommended approving the low bid
from First Class Signs in the amount of $3,540 to move and install
the scoreboards in the two gyms. Motion by Jennifer Mihalovich,
seconded by Ron Miller to approve the bid from First Class Signs
in the amount of $3,540 to move and install the scoreboards. Ayes:
APPROVE PURCHASE OF TRACTOR: Superintendent Galvin
recommended purchasing a 1963 John Deere 3010 tractor with rear
blade from Barker Implement in the amount of $6,950. This tractor
will replace the tractor currently used at Liberty Center and the
Liberty Center tractor will be taken to Lacona to be used for snow
removal. Motion by Bruce Williams, seconded by Ron Miller to approve
the purchase of the 1963 John Deere 3010 tractor with rear blade
from Barker Implement in the amount of $6,950. Ayes: 4.
BOARD POLICIES: Superintendent Galvin recommended
approving the revisions, first reading and review of the following
Revisions to the following board policies:
Board Policy 301.1, “Qualifications”
Board Policy 303.1, “Qualifications or Appointments”
Board Policy 401.2, “Equal Employment Opportunity”
Board Policy 405.12, “Corporal Punishment”
Board Policy 407.2, “Equal Employment Opportunity”
Board Policy 408.3, “Qualification, Recruitment, Selection”
Board Policy 502.1, “Maintenance of Orderly Conduct”
Board Policy 502.4, “Use of Tobacco, Alcohol, & Controlled
Board Policy 502.6, “Dangerous Actions and Objects”
Board Policy 502.12, “Anti-Bullying/Harassment Policy”
Board Policy 504.12, “Administration of Medication”
Board Policy 504.13, “Special Health Services”
Board Policy 505.1, “Access to Student Records”
Board Policy 505.1R2, “Access to Student Records”
Board Policy 505.12, “Student Directory Information”
Board Policy 601.4, “Objectives for Equal Educational Opportunities
Board Policy 601.6, “Equal Educational Opportunity”
Board Policy 602.6, “Special Education”
Board Policy 602.10, “Multicultural & Gender Fair”
Board Policy 603.10R, “Reconsideration Request Form”
Board Policy 603.12, “Technology and Instructional Materials”
Board Policy 603.13, “Internet Safety Policy”
The first reading of the following board policies:
Board Policy 505.15, “Student Library Circulation Records”
Board Policy 601.6R1, “Grievance Procedure”
Board Policy 601.6E1, “Grievance Form for Complaints of Discrimination
or Non-Compliance with Federal or State Regulations Requiring Non-
Board Policy 603.4, “Use of Information Resources”
Review of Board Policy Sections 502, “Behavior and Discipline”,
and 503, “Student Activities”
Motion by Jennifer Mihalovich, seconded by Ron Miller to approve
the revisions, first reading and review of the board policies as
recommended. Ayes: 4.
President Mead adjourned the meeting at 6:45 p.m.
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