Regular Board Meeting
December 12, 2011

The Southeast Warren Board of Education met in regular session December 12, 2011 in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Jennifer Mihalovich, Larrie Williams, Bruce Williams, and Ron Miller. Superintendent/Secondary Principal Delane Galvin, Intermediate Principal Dan Dow, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the agenda. Ayes: 5.

THE BOARD SALUTES: Paul Mead recognized the dance team for their division I performances, especially the all men team for getting 2nd place in their class.


Transportation Report submitted by Joel Mosher:

We had 10 extra bus trips for the month. Bus inspections were held on November 15th. We had two units out of service, a van that the park brake did not hold and a bus that the stop sign did not go out on. Both have been repaired and put back in service. I do have several 30 day repairs that will need to be completed. The rest of the month was spent doing general repairs.

Primary Principal’s report submitted by Charlotte Weaklend:

This month we are talking about “caring for others” through our character lessons and throughout the day in the classrooms. Mrs. Burgin’s class presented the theme at last Friday’s monthly character assembly. In connection with that theme, the Primary children are making Christmas cards for veterans. A December/January food drive to support the community is under way, and a ribbon is placed each day on the door of the class who keeps their area of the locker pods the cleanest.

Service learning that the Primary children are taking part in this year that benefit both people in and out of our community includes: the current high school Angel Tree and the ongoing Rock Star’s clothing drive, St. Jude’s Math-a-thon in January, and Pennies for Patients in the spring.

The cookie walk, book fair, and class basket raffle tied to Milo’s Small Town Country Christmas were each a huge success again this year. Over $2200 was earned from the cookie walk and basket raffle to pay for the children’s field trips and to support the activities in the classrooms. New books valuing $1400 were placed in the school and classroom libraries as a result of this book fair. Thanks to all of the parents and community members who helped us reach our goals. A special thanks to our PIE members who organize these events and work many hours to make them happen each year.

The workers are here almost daily now working on the finish details of the gym. We are eagerly awaiting the final completion - working as a staff on updating fire exit routes, planning for changes in playground supervision that will now be required, and discussing procedures for the locking of classroom doors on nights that the gym will be in use. I had a representative from Boland Recreation come from Marshalltown last week to advise us about the placement of the spiral slide in relationship to the finished gym and sidewalk. It was determined that there is a safe distance from the edge of the slide to the sidewalk when we remove the snow fence, take out some dirt, and place the extra wood chips up to the edge of the sidewalk. It was good news that that part of the main play structure will not have to be relocated (for the second time) to the other side of the equipment. The first move was when the main building was constructed. The installation of a new chain link fence on the playground side of the bus garage parking lot next summer will give our playground a finished, professional look – with space still available to add an additional small or medium sized play structure to the K-3 playground when the funds become available.

Teachers are still in the process of deciding how best to spend our $469 Connecting Kids & Culture grant sometime during this school year, as well as the $1,000 designated to our building from the Noble Ford test drives that occurred on registration day last August in Liberty Center. Technology for the classrooms, professional development materials, and shelving for our new storage spaces are a few of the items that we are looking at for this and other donations from community members and corporations that have been made to our building during the last couple of years. New PE play equipment that was demonstrated at our recent “Fitness is Fun” assembly has already been purchased with some of these funds. Our new bigger gym facility will be conducive to a larger variety of activity options – both during PE classes and during inside recess time, and the children are looking forward to the opportunity to really spread out and enjoy them.

Intermediate Principal’s report submitted by Dan Dow:

Fall conferences were held November 1st and 3rd in the Intermediate building. We had a very good turnout. Partners in Education and Green Plain Church provided dinner to the staff on those nights.

We reached the halfway point for the second quarter this month on November 18th.

November 22nd Mr. Galvin and I traveled to Indianola to finish Evaluator III training.

Staff development on IDM was held here in the Intermediate Center on the afternoon of November 23rd.

The Elementary Holiday program was held Monday, December 5th, and as always was well attended. Our students and families along with PIE created some pretty amazing baskets that were raffled off following the program.

At the end of the last school year twenty-four Nooks were purchased from Barnes and Noble for our reading program. Our reading groups are using them for the first time this month. Novel titles for the Nooks can be purchased at a much lower cost than if we were to buy the same number of copies of a book. Our students are also very excited about being able to use them.

We are beginning to gear up for the Iowa Tests of Basic Skills. Testing will begin January 16th and we hope to be finished by January 27th.

Athletic Director’s Report submitted by Chuck Jones:

All-State Class A Football Honors:
2nd Team: Jon Anders – defensive back

POI Academic Cross Country

Kaylee Miller
Megan Cleveland

Southeast Warren will be hosting a wrestling tournament during the month of December.
December 17th, POI Conference Wrestling

Basketball and wrestling seasons have started. The wrestling team has shown some early signs of success, by placing 2nd in the Woodward –Granger Dual Team Tournament plus a solid performance against Martensdale-St. Marys in a dual meet. Both basketball teams have had some impressive individual performances in the few games played to this point.

Reminder: Jr. High boys’ basketball is nearing its end for 2011. Jr. High wrestling will start when school resumes after the first of the year.

Athletic Booster Club

Preparations for the POI Wrestling Tournament are being finalized. The booster club will be holding their next meeting on December 14th, 7:00 PM, in Liberty Center.


FINE ARTS BOOSTERS: Bruce Williams related that three parents and three teachers attended the last Fine Arts Boosters meeting. Information will be sent out in emails and newsletters to try to gain support of the Fine Arts Boosters. The Fine Arts Boosters plan to have soup suppers at the home games in January and are planning for a big fund raiser next spring.

CONSENT AGENDA: The following items were on the consent agenda:
1. November 14, 2011 minutes
2. Financial reports
3. Second reading of Board Policy 400.8, “Employee Use of Cell Phones”

Motion by Ron Miller, seconded by Larrie Williams to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. An engineering analysis has been completed on the cracking in the Junior/Senior High School building. The report does not give a recommendation at this time; a recommendation will be made when a deeper investigation into the problem has been completed.
2. A construction meeting will be held tomorrow at 1:00 on the gymnasium projects. The Milo gymnasium is close to done.
3. The Fire Marshall inspected the Liberty Center gymnasium and gave the OK on the fire walls, but the placement of the sidewalk has not passed inspection at this time. The siding for the building was to have been delivered today.
4. Winter sports are in full swing. The Elementary concert was held last Monday night and the Junior/Senior High School concert is being held tonight.
5. Something new this year is allowing employees to wear jeans for $2 a day during the month of December as a fund raiser for the angel tree project.
6. The baseball bleachers that were ordered and delivered were designed to be straight instead of curved as ordered. Discussions have been taking place with the vendor to find an acceptable way to correct the error without returning the entire set of bleachers.
7. We will be hosting the Pride of Iowa wrestling tournament this Saturday.
8. Semester tests will be given on December 21st and 22nd. A list of the students required to take semester tests has been posted.

CLOSED SESSION TO DISCUSS PURCHASE OF PROPERTY: Superintendent Galvin related to the Board that the owner of the property the Board is considering purchasing declined the Board’s initial offer and has not made a counter offer; therefore a closed session is not needed at this time.

PERSONNEL CHANGES: Superintendent Galvin recommended accepting the retirement of Larry Snuggs, effective December 22, 2011; approving the appointments of Kim Atchison, Part Time Special Education Associate; Karen Thompson, Part Time HS Custodian; and Daniel Shepherd, Substitute Bus Driver; and approving the request from Stacey Clendenen for one day of unpaid leave on March 16, 2012. Motion by Larrie Williams, seconded by Bruce Williams to approve the personnel changes as presented. Ayes: 5.

EARLY GRADUATION REQUESTS: Superintendent Galvin recommended approving the early graduation requests from Jordan Peterson and Sha??Ron Reel. Both students will have completed the required credits to graduate by the end of the first semester. Motion by Ron Miller, seconded by Jennifer Mihalovich to approve the early graduation requests from Jordan Peterson and Sha?Ron Reel. Ayes: 5.

CHILDREN FIRST FORUM COMMITTEE MEMBERS: Superintendent Galvin related to the Board that several new members have been added to the Children First Forum committee since the open meeting in the fall. Superintendent Galvin recommended approving the updated list of Children First Forum committee members. Motion by Jennifer Mihalovich, seconded by Bruce Williams to approve the Children First Forum committee members as presented. Ayes: 5.

CONTRACT FOR FOOD PREPARATION BETWEEN THE DAYCARE AND THE SCHOOL LUNCH PROGRAM: Superintendent Galvin recommended approving the contract for food preparation between the daycare and the school lunch program. We are now required to have a contract for food preparation between the daycare and the school lunch program for the lunches that are prepared in the kitchen. Motion by Larrie Williams, seconded by Ron Miller to approve the contract for food preparation between the daycare and the school lunch program. Ayes: 5.

2012-2013 MODIFIED ALLOWABLE GROWTH APPLICATION FOR DROPOUT PREVENTION: Superintendent Galvin recommended approving the 2012-2013 Modified Allowable Growth Application for Dropout Prevention in the amount of $112,544. The funds are used to cover salaries and instructional costs for at risk programs. Motion by Bruce Williams, seconded by Jennifer Mihalovich to approve the Modified Allowable Growth Application in the amount of $112,544. Ayes: 5.

PURCHASE OF MATTING FOR WEIGHT ROOM: Superintendent Galvin related that bids had been received for matting for the weight room, but they were higher than anticipated. Superintendent Galvin recommended tabling this item to allow additional time to research other options. Motion by Larrie Williams, seconded by Ron Miller to table this item. Ayes: 5.

BOARD POLICY 403.5: The Board reviewed Board Policy 403.5, “Early Retirement Payment”. Superintendent Galvin asked for the Board’s input on the option of offering an early retirement payment this year. Motion by Ron Miller, seconded by Larrie Williams not to offer an early retirement payment this year and to consider building dollars into the budget in order to offer an early retirement payment at a later date. Ayes: 5.

BOARD POLICY SECTIONS 404 AND 410: The Board reviewed Board Policy Sections 404, “Certified Personnel Leaves”, and 410, “Non-Certified Personnel Absence and Leaves”. Motion by Larrie Williams, seconded by Ron Miller to approve the review of Board Policy Sections 404 and 410. Ayes: 5.

President Paul Mead adjourned the meeting at 6:01 p.m.

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