SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
July 12, 2010

The Southeast Warren Board of Education met in regular session July 12, 2010 in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Ron Miller, Jennifer Mihalovichh and Marianne Lester. Larrie Williams was absent. Superintendent/Secondary Principal Delane Galvin, Intermediate Principal Dan Dow, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members form the community.

AGENDA: Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the agenda with the addition of a presentation from Matt Gillespie at the start of the meeting. Ayes: 4.

Matt Gillespie, from Piper Jaffray, presented information to the Board on infrastructure financing options for projects in Tier 1 of the Long Range Planning Committee’s recommendation for facilities.

BOARD SALUTES: Superintendent Galvin recognized Ms. Weeks, Ms. Sealock, the students, and all of the people that helped make the Every 15 Minutes program a success.

REPORTS:

Transportation report submitted by Joel Mosher:

We had 34 extra bus trips for the month. I had time servicing lawn mowers and the tractor from Liberty Center. I spent time diagnosing scoreboards from both fields, disassembling for repair and then installing after repair. I also had a few hours in mowing around the Milo site. The rest of the month was spent doing general repairs.

CONSENT AGENDA: The following items were on the consent agenda:
1. June 14, 2010 minutes
2. Financial reports

Motion by Ron Miller, seconded by Marianne Lester to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. The softball team won the first round of district games. They lost their second game to Martensdale.
2. The baseball team will play their first round of district games again Melcher-Dallas on Tuesday.
3. The sidewalk has been poured on the backside of the Intermediate building. The pillars for the walk-in cooler were poured today.
4. A call was received expressing concern about the amount of rain water run off there is from the Intermediate property down to the surrounding houses. Possible ways to divert the water elsewhere will be looked into and a recommendation will be brought back to the Board.
5. The Boosters are working on tiling the baseball and softball fields. During the process it is hoped that the tillable acres can be expanded for the FFA program.
6. The fire alarm system for the High School is about half way completed.
7. Donations are still being sought for the football scoreboard. Approximately $12,000 of the $18,000 needed has been raised from donations and the jersey auctions.
8. The wiring to the garage at Lacona has corroded and will be rewired above ground.

SALARIES FOR NON-UNION EMPLOYEES: Superintendent Galvin recommended approval of the 2010-2011 salaries for Joel Mosher, LuAnn Ohnemus, Julie Wilson, Mike Tierney, Charlotte Weaklend, Dan Dow and himself as presented. Motion by Ron Miller, seconded by Marianne Lester to approve the 2010-2011 salaries for non-union employees as presented on the updated spreadsheet. Ayes: 4.

DE SITE VISIT: Superintendent Galvin related to the Board that the DE had made another visit to check progress on the corrective action plan and to make sure the annual evaluations are being completed. The DE approved the progress being made and evaluations being completed.

LIBERTY CENTER SEWER SYSTEM: Superintendent Galvin related to the Board that the District had received notice that three of our roof top drains for storm water were dumping into the lagoon and corrective action needed to be taken to fix it. Warren County officials are agreeable to disconnecting the drains and having them run off from the buildings onto the ground.

AUTHORIZE SUPERINTENDENT TO PROCEED WITH TIER 1 OF THE LONG RANGE PLANNING COMMITTEE’S RECOMMENDATION FOR FACILITIES: Superintendent Galvin recommended authorizing him to proceed with Tier I of the Long Range Planning committee’s recommendations for facilities, to work with the architect on design and preliminary cost estimates, and to start the process for financing the projects. Motion by Ron Miller, seconded by Marianne Lester for the Superintendent to proceed with Tier 1 of the Long Range Planning Committee’s recommendations and to proceed with the process for financing the projects over a thirteen-year payback period. Ayes: 4.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of LuAnn Ohnemus, Assistant Jr. Class Sponsor; and Don Hanes; Regular Route Bus Driver; approving the appointments of Amanda Bales, Intermediate Classroom Associate; Andrew Gladfelter, Full Time Evening Custodian; Don Hanes, Substitute Bus Driver; Dallas O’Brien, Head HS Wrestling Coach; Brian Jimenez, Assistant HS Wrestling Coach; Sarah Sealock, Head HS Volleyball Coach; Kelsi Bustad, Assistant HS Volleyball Coach; to approve the contract modifications of Amanda Nunn, increase from 68% to 75%; Sarah Sealock, increase from 75% to 90%; and Donna Clay, increase from 50% to 62.5%; to approve the transfers of Melody Kibbe, from Study Hall Monitor to Special Education One-on-One Associate; and Kathi Malli, from Daycare Associate to Study Hall Monitor; and to approve the reduction of the Health Aide position. Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the personnel changes as presented. Ayes: 4.

PURCHASE OF LUNCHROOM TABLES: Superintendent Galvin recommended accepting the low bid from Iowa Prison Industries for 13 sets of lunchroom tables for a total cost of $9,204. This will be paid from PPEL funds. Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve the purchase of lunchroom tables from Iowa Prison Industries at a cost of $9,204. Ayes: 4.

APPROVE REVISION TO 2010-2011 SCHOOL CALENDAR: Superintendent Galvin recommended approving the revision to the 2010-2011 school calendar to add a 1:30 dismissal prior to Labor Day weekend and to correct a couple of other minor errors. Motion by Jennifer Mihalovichh, seconded by Marianne Lester to approve the revision to the 2010-2011 school calendar. Ayes: 4.

SHARING AGREEMENT WITH MELCHER-DALLAS SCHOOL DISTRICT FOR GUIDANCE: Superintendent Galvin recommended approving the sharing agreement with Melcher-Dallas School District for guidance for the 2010-2011 school year. Mr. Lindell will be shared one day a week with Melcher-Dallas and the remaining days will be at Southeast Warren. Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve the sharing agreement with Melcher-Dallas School District for guidance. Ayes: 4.

MONITORING SERVICE FOR FIRE ALARM SYSTEMS: Superintendent Galvin recommended accepting the low bid from A+ Communications to provide the monitoring service and to perform the inspections of the fire alarm systems in all three buildings when the current contract with Midwest Alarms ends. Motion by Jennifer Mihalovichh, seconded by Marianne Lester to approve A+ Communications to provide the monitoring services and inspections of the fire alarm systems in all three buildings. Ayes: 4.

DISTRICT ARCHITECT: Superintendent Galvin related to the Board that he had been approached by an architect trying to drum up the District’s business. The current board approved architect is Haila Architecture. Superintendent Galvin asked for the Board’s input on whether to pursue a change in the district architect or to retain Haila Architecture. Motion by Ron Miller, seconded by Jennifer Mihalovichh to remain with the district approved architect that had been voted on prior. Ayes: 4.

LUNCH PRICES FOR 2010-2011: Superintendent Galvin recommended increasing the 2010-2011 lunch prices by $.05 per meal. Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve a $.05 per meal increase in lunch prices for 2010-2011. Ayes: 4.

STUDENT FEES FOR 2010-2011: Superintendent Galvin recommended increasing the 2010-2011 three year old preschool fees to $35 per month due to the increase in time from 4 half days per month to 8 half days per month. Superintendent Galvin also recommended increasing the textbook rental fee from $55 to $60. Motion by Marianne Lester, seconded by Ron Miller to approve the increase in student fees for 2010-2011. Ayes: 4.

ADMISSION PRICES FOR 2010-2011: Superintendent Galvin recommended the admission prices and activity pass fees for 2010-2011 remain the same as last year. Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve leaving the admission prices for 2010-2011 the same as last year. Ayes: 4.

RESOLUTION TO ISSUE WARRANT: Due to the increased cost of borrowing through the ISCAP program this year, it was determined that there will be considerable savings to issue warrants to Peoples Savings Bank instead. Superintendent Galvin recommended approving the resolution to issue warrants for cash flow purposes with Peoples Savings Bank. Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve the resolution to issue warrants with Peoples Savings Bank. Ayes: 4.

CHANGES TO DISTRICT WIDE STUDENT HANDBOOK: Superintendent Galvin recommended approving the revisions to the District Wide Student Handbook. The changes update the administration of prescription and over the counter medications to match board policy. Motion by Jennifer Mihalovichh, seconded by Marianne Lester to approve the changes to the District Wide Student Handbook. Ayes: 4.

President Paul Mead adjourned the meeting at 7:41 p.m.

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