SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
May 9, 2011


The Southeast Warren Board of Education met in regular session May 9, 2011, in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:31 p.m. The following board members were present: Ron Miller, Jennifer Mihalovichh, and Marianne Lester. Larrie Williams was absent. Superintendent/Secondary Principal Delane Galvin, Intermediate Principal Dan Dow, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Marianne Lester, seconded by Ron Miller to approve the agenda with the addition of the addendum to the agenda. Ayes: 4.

THE BOARD SALUTES: Superintendent Galvin presented certificates to the board members in honor of School Board Recognition week. Recognition was also given to the Athletic Boosters and volunteers for their hard work and efforts in cleaning up, painting, and getting our summer sports fields ready to go.

REPORTS:

Transportation report submitted by Joel Mosher:

We had 28 extra bus trips for the month. I had time in repairing the finish mower for Liberty Center and servicing the mower in Milo. I’m currently getting ready for the bus inspections that will be held on May 18th. I have also been looking into software to schedule buses. The software would go along with the athletic scheduling software that has already been purchased.

Primary Principal’s report submitted by Charlotte Weaklend:

We celebrated Earth Week at the Primary building during the week of April 18th with guest speakers Beryl Presley and Joel Roekel from the Warren County Conservation, classroom activities including environmental songs, videos, books, and activity sheets, a student-made display of hand cutouts with reasons written for why it is important to take care of our earth, take-out bags designed by the K-3 art students, and dirt pudding for dessert.

During the week of April 26th, the Primary students enjoyed Reading Week. Special staff readers, including Mr. Galvin, read to the students both in their classrooms and in special assemblies in the multi-purpose room that included word games similar to Wheel of Fortune and Musical Chairs – but with words and letters. Special classroom activities were designed to celebrate reading during this special week.

May will be busy with field trips, funded by PIE’s classroom basket raffles in December. The first graders visited the Pella and the Red Rock area on a cool, but sunshiny day – April 29th. As of the writing of this report, the 2nd graders are planning to visit the State Historical Museum and the Science Center of Iowa on May 6th. The kindergarten classes will be visiting the Blank Park Zoo on May 13th, and the 3rd graders will visit the Annett Nature Center and the Warren County Historical Museum on May 17th.

Thanks to a grant entitled “Connecting Kids and Culture” and funded by the Principal Charity Classic, the Community Foundation of Greater Des Moines, and Bravo Greater Des Moines, the Primary students will participate in two special days here at school. The first is scheduled for Thursday, May 5th, when the outreach program from the Science Center of Iowa will be performing a pk-3 assembly entitled “Boom!”, followed by grade level presentations of “Dinosaurs” for the second graders, “What’s Inside You?” for the kindergartners, and a portable planetarium presentation for the first and 3rd graders entitled “Enter the Universe”. On May 18th, we will have a pk-3 assembly in the multi-purpose room, featuring animals from the Blank Park Zoo.

PIE will sponsor a buy one – get one free Scholastic Book Fair the week of May 16th, followed by the Elementary Carnival to be held on Sunday evening, May 22nd from 4 to 6:30 p.m.

Special celebrations of food at our building this month and last include secretary’s day, cooks’ day, nurses’ days, two staff members who are expecting babies, and teachers’ day. A tea is planned for our volunteers on the last day of school, as well as a kindergarten picnic and our annual Friendship Fair program – that follows a two week study of Germany this year. Four-year-old graduation parties are scheduled for May 20th, their last day of school. Our annual field day is planned for May 23rd, with the city park being our location for the day’s planned activities.

Intermediate Principal’s report submitted by Dan Dow:

The sixth graders took their field trip on May 3rd to the State Capitol and Principal Park to take in an Iowa Cubs game. The 5th grade has their field trip scheduled for May 12th to the Children’s Water Festival on the DMACC campus in Ankeny. The 4th grade will be traveling to Living History Farms on May 13th for their field trip. We thank PIE for providing the funding that makes these trips possible.

Spring MAP testing results have been received and we are busy compiling the scores and measuring the progress made. DIBELS testing is also underway.


The 6th graders will travel to Liberty Center later this month where they will spend the morning shadowing the current 7th graders. This is to help them get a feel of what Junior High will be like, and has been very helpful in easing the transition into Liberty Center.

The Southeast Warren School Carnival this year will be held on the football field at the Intermediate Center on May 22nd. The PIE committee is planning a wonderful evening of family fun with lots of games and inflatables. The Scholastic Book Fair will also be open in the school library during this time.

May is always a busy month and this year is no exception. In addition to the field trips this month we also have a spelling bee, mini-courses, field day, the 4th quarter character trip and the awards assembly all before we wrap up the school year.

Athletic Director’s report submitted by Chuck Jones:

Congratulations to Seth Nutting for being named to the Class 1A 2nd Team by both the Iowa Newspaper Association and the Iowa Sports Connection.

Congratulations to Sami Lawton for signing a national letter of intent to play softball at Graceland University.

Spring dates to remember: Boys District Golf, May 13th at Pleasantville 9:00 AM. Girls District Golf, May 16th at New Sharon. Boys and Girls District Track Meet at Martensdale, May 19th 4:00 PM. The Nick Dicks Softball Classic will be held May 28th in Milo. First games start at 9:00 AM.

Boys Basketball Sportsmanship Ratings 2010-2011

  Southeast Warren Class 1A
Coaches 1.30 1.29
Players 1.49 1.29
Spectators 1.47 1.51

Wrestling Sportsmanship Ratings 2010-2011

  Southeast Warren Class 1A
Coaches 1.17 1.2
Players 1.17 1.16
Spectators 1.29 1.17

High school baseball practice started May 2nd. Twenty-one boys are currently practicing. Season opens May 23rd at Clarke. High school softball practice starts Monday, May 9th. Softball also opens on May 23rd, hosting Centerville. Jr. High baseball/softball practices will begin on May 16th.

Athletic Booster Club

The booster club hosted a clean-up day on April 30th to prepare the baseball/softball fields for the upcoming season. Many thanks, to those who were able to attend and help out. New rock was put down under the bleachers at both fields. Many members of the baseball team helped put new surface on the infield. Several softball girls assisted parents and boosters in painting the home baseball dugout. The batting cages are up and ready for use. Another work day may be held as the season grows nearer. A pizza lunch was provided by the boosters.

Next meeting: May 11th in Liberty Center at 7:00 PM. Anyone and everyone is encouraged to attend.

CONSENT AGENDA: The following items were on the consent agenda:
1. April 11, 2011 minutes
2. April 29, 2011 minutes
3. Financial reports

Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. Construction started back up on the Milo project late last week and clay was being hauled into Liberty Center today.
2. Post prom activities went very well and were enjoyed by all.
3. The graduation ceremony will be held this Saturday night. Board members are asked to arrive at 5:45.
4. The spring superintendent round table discussions have been completed.
5. The FFA banquet was held this past Friday night with a nice crowd in attendance.
6. Superintendent Galvin spent time at Milo reading a book to the Pre-K - 1st grade students.
7. The JH Boys’ track team won the POI conference track meet at I-35 and the JH relays at Melcher-Dallas.
8. Emmitt Konrad, Senior Class Valedictorian, was recognized for his accomplishments at the Governor’s Scholarship Reception on Sunday and then on Monday he attended the Best in Class ceremonies and video shoot by Channel 5.
9. Four new students were inducted into the Southeast Warren National Honor Society.
10. Spring games went very smooth until the power ball portion when one injury occurred. Consideration will be given to eliminating power ball from spring games in the future.
11. District track for both boys and girls will be held at Martensdale-St. Marys on Thursday.
12. The boys’ golf team plays Sectionals at Pleasantville and the girls play at Colfax this week.
13. Thursday, May 12th is senior awards night.
14. Seniors who wished to go on the senior trip to Kansas City left today and will return May 11th.
15. Seniors will check out this Friday followed by graduation practice and decorating.
16. The next Children’s First Forum meeting will be held on May 19th.
17. Mr. Dirkx will be holding student scheduling night on May 17th for students in grades 9-12.
18. The trip to Spain will be the last week of school.
19. Semester tests will be given on Wednesday and Thursday of the last week of school. Friday will be a 1:30 early dismissal and student check out day.

GIRLS’ LOCKER ROOM FLOOR: Superintendent Galvin related to the Board that the structural engineer estimates a cost of $30,000 to $40,000 to repair the girls’ locker room. The sinking floor is cosmetic at this time and does not pose a structural concern. Superintendent Galvin recommended tabling action on this item until money can be saved up from sales tax revenue to make the needed repairs.

FIRE SAFETY REPORT: Superintendent Galvin related to the Board that the recent inspection of all three buildings by the State Fire Marshal resulted in just a few minor violations in each building. The needed corrections will be taken care of to comply with code requirements.

SUPERINTENDENT EVALUATION: Superintendent Galvin asked the Board to review the superintendent evaluation document and provide comments to Julie Wilson by May 31st. The comments will be compiled and discussed at the June board meeting.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the appointments of Pat Butler, Associate; and Chris Morrow, Head JH Baseball Coach. Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve the personnel changes as presented. Ayes: 4.

RECOMMENDATION TO TERMINATE CONTRACT: Superintendent Galvin delivered the sealed recommendation to terminate a contract due to special education changes to Board President Paul Mead. Motion by Ron Miller, seconded by Marianne Lester to accept the recommendation to terminate a contract and direct Julie Wilson to file as a confidential record in the personnel files. Ayes: 4.

EDUCATIONAL SERVICE AGREEMENT WITH DMACC: Superintendent Galvin recommended approving the Educational Service Agreement with DMACC in order to continue to provide concurrent enrollment courses. Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve the Educational Service Agreement with DMACC. Ayes: 4.

STUDENT TEACHNG AGREEMENT WITH SIMPSON COLLEGE: Superintendent Galvin recommended approving the student teaching agreement with Simpson College. Motion by Jennifer Mihalovichh, seconded by Marianne Lester to approve the student teaching agreement with Simpson College. Ayes: 4.

28-E CONTRACT WITH IOWA CENTRAL COMMUNITY COLLEGE: Superintendent Galvin recommended approving the 28-E contract with Iowa Central Community College to provide Internet Based-Senior Year Plus concurrent enrollment courses for the 2011-2012 school year. Motion by Jennifer Mihalovichh, seconded by Marianne Lester to approve the 28-E contract with Iowa Central Community College. Ayes: 4.

NEGOTIATED AGREEMENT WITH AFSCME: Superintendent Galvin recommended approving the negotiated agreement with AFSCME. The total cost of the package increase is $37,134.48, a 4% increase. Motion by Ron Miller, seconded by Marianne Lester to approve the negotiated agreement with AFSCME. Ayes: 3. Jennifer Mihalovichh abstained from voting.

LIST OF POTENTIAL GRADUATES: Superintendent Galvin recommended approving the list of potential graduates pending satisfactory completion of graduation requirements. Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the list of potential graduates pending satisfactory completion of graduation requirements. Ayes: 4.

2011 TENURE AWARDS: Superintendent Galvin recommended approving the list of 2011 tenure awards. The awards will be presented to faculty and staff on May 31st. Motion by Marianne Lester, seconded by Ron Miller to approve the 2011 tenure awards. Ayes: 4.

SHARING AGREEMENT WITH MELCHER-DALLAS: Superintendent Galvin related to the Board that the Melcher-Dallas School District has 5 girls that would like to participate in the Southeast Warren JH softball program. Superintendent Galvin recommended approving the tentative agreement with Melcher-Dallas to share JH softball. Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the sharing agreement with Melcher-Dallas School District for JH Girl’s Softball. Ayes: 5.

APPROVE PURCHASE OF BASEBALL/SOFTBALL BLEACHERS: Superintendent Galvin related to the Board that bids had been received from Highland and Boland Recreation for the purchase of bleachers for the baseball/softball fields. An allocation of $15,000 for baseball bleachers is in the approved five-year expenditure plan. Discussion was held on the options of purchasing the bleachers in a single unit or separate units and whether to continue to transport bleachers back and forth between Milo and Lacona or to purchase enough to be able to leave bleachers in Lacona. Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve spending up to $15,000 for the purchase of bleachers. Ayes: 4.

BOARD POLICY SECTIONS 1004, 1005, AND 1006: The Board reviewed Board Policy Sections 1004, “Use of School Facilities”, 1005, “Community Activities Involving Students”, and 1006, “Community Activities Involving School Grounds”. Motion by Marianne Lester, seconded by Ron Miller to approve the review of Board Policy Sections 1004, 1005, and 1006. Ayes: 4.

President Paul Mead adjourned the meeting at 6:17 p.m.

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