SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
September 21, 2009

The Southeast Warren Board of Education met in regular session September 21, 2009, in the media center of the Junior/Senior High School Building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Jennifer Mihalovichh, Marianne Lester, and Larrie Williams. Ron Miller was absent. Superintendent/Secondary Principal Delane Galvin, Intermediate Principal Dan Dow, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Jennifer Mihalovichh, seconded by Larrie Williams to approve the agenda. Ayes: 4.

THE BOARD SALUTES: Superintendent Galvin presented a Board Salutes to Tracy Rodgers, Herb Miller and CJ Morrow for volunteering their time to clean, mow and help all three schools keep caught up on buildings and grounds items due to custodial absences. Also, a Board Salutes to Megan Weeks and the student council for organizing and running another smooth homecoming week.

Charlotte Weaklend presented a Board Salutes to Patty Harrington for going the “extra mile” in her position as elementary secretary.

REPORTS:

Transportation report submitted by Joel Mosher:

We had 10 extra bus trips for the month. I spent time assisting Howard in the building and mowing as needed. I had time in checking out new and used autos at Noble Ford. I spent one morning moving bleacher to Lacona. I had time in driving routes and adjusting times with and without the drivers. I had time checking over three new autos and making them ready for school use. The remaining two newly purchased vehicles will be in service by the end of the week.

Primary Principal’s report submitted by Charlotte Weaklend:

We’re off to a great start at the Primary! Following home visits with all thirty-two of our four-year-olds’ families, Miss Weaver and Mrs. Young welcomed both the four-year-olds and the eighteen three-year-olds for their first week of school last week. While we still have room for late-enrolling four-year-olds, the three-year-old class is filled to capacity, and we have a waiting list for that class in case of a later opening.

Our September 1st open house was a big success. Many parents and grandparents visited our freshly cleaned and student-decorated facilities and were made to feel welcome by their child and the staff. Family pictures were taken and mounted on our character tree, along with a short description of one aspect of how each family practices good character at home. Thanks to secretary Patty Harrington for printing those pictures for us on her home computer. Thanks also to cook Doris Gillespie who baked cookies for the occasion, as well as to PIE who donated drinks for those attending.

Bids have been collected for the painting of the daycare/ bus garage building and the doors both on that building and on the main building. Along with the soon-to-be painted (green and white to coordinate with the concession stand) bleachers and dugouts at the
baseball diamond, our facilities continue to improve in appearance.

Our inservice last week was the second in a series of trainings about differentiating instruction so that the needs of individual students are better met throughout the day, not just at reading intervention time. Suggestions about how teachers can familiarize themselves with the learning strengths of individual students and teach to the areas needing more concentrated instruction for designated groups of children, as evidenced by pre-testing material before it is presented, will help students stay better engaged and guarantee that every student learns something new every day. There will be yet one more inservice regarding differentiation this year, during the month of November.

We conducted the one-on-one fall K-3 DIBELS reading tests and our preschool IGDIS pre-reading tests last week, with the results being ready for our next inservice on September 30th. That day is designated as a data day at the Primary – the first of three scheduled throughout the school year following the fall, winter, and spring testing weeks. Teams of grade level reading intervention teachers will meet on that day beginning at noon to analyze the data and reform the intervention groups according to the updated needs of individual students. Classroom teachers will work on an IDM training assignment when they are not involved in a team meeting.

District curriculum teams have been formed, with reading being the first to be studied for adoption of a new series and/or materials. Our district was eligible for an additional $21,000 in federal stimulus money this year for Title I. This added money is being placed toward the salary of our Title I reading teacher.

Intermediate Principal’s report submitted by Dan Dow:

The school year is off to a very fast start. We have midterms due next week and are taking DIBELS assessment building wide starting Tuesday, September 22nd. We have scheduled MAP testing to take place beginning October 6th.

Upgrades to the facilities are underway. The concession stand is up and running and nearly complete. We have added two loads of road rock to the parking areas between the football field and gymnasium. We are still looking for bids concerning the sidewalk, bleachers and additional lighting.

The staff and students have been enjoying the last couple of weeks with spirit days and the kids dressing up.

We would like to thank all the people who helped on the concession stand, and all the folks who helped make homecoming a success. The majority of these people did this voluntarily and these efforts are always appreciated.

Athletic Director’s report submitted by Chuck Jones:

The fall sports season is well on its way. All of the volleyball and football teams have been practicing very hard.

The Warhawk football stands at 1-2 at this writing with games coming against Fremont-Mills and Earlham to round out the September schedule. The two losses at the beginning of the season were by seven points each time. Their first district game was with the Lynnville-Sully Hawks with the boys of Southeast Warren winning 28-0.

The volleyball team has been making great strides as their season progresses. Coaches Barnhart & Sealock have been drilling and drilling the team to improve their technique and skill. This team has a lot of new faces in the varsity line-up. Only time will tell just how good they will be. Come time for the conference tournament, the Warhawks will be a threat.

When All-State honors came out at the end of August, three girls from Southeast Warren received recognition. Kylee Horton was one of the three and was inadvertently left off the list that was published in the September PRIDE. Congratulations to Kylee for receiving Honorable Mention All-State.

I encourage coaches, players, and parents to keep an open line of communication between one another. If you have questions about your student/athlete, contact the coach to set up an appointment to discuss your concerns.

CONSENT AGENDA: The following items were on the consent agenda:
1. August 10, 2009 minutes
2. Financial reports
3. Second reading of Board Policy 603.13, “Internet Safety Policy”

Motion by Larrie Williams, seconded by Marianne Lester to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. Homecoming was a very positive experience again this year. A new activity, Drive In Movie Night, was very well attended and will be included in the activities again next year.
2. The football scoreboard continues to malfunction and cause problems during the games. Superintendent Galvin is looking into prices and options for a replacement scoreboard.
3. Enrollment is tentatively up 12 to 13 students this year.
4. The Warhawk Pride Committee will meet September 29th.
5. The Revenue Purpose Statement was approved by the voters at the regular school election.
6. Superintendent Galvin met with the architect last week to review the walk-in freezer project at Lacona. The architect would like to meet with the Board at the October board meeting for input on the project.
7. College Planning Night will be held this Wednesday.
8. Kudos to the FFA students who placed in the top three at the Soil Judging Contest.
9. The reading curriculum is being reviewed in order to make a decision on purchasing reading/language arts textbooks.

LONG RANGE PLANNING COMMITTEE MEMBERS: Superintendent Galvin asked the Board to submit names to Julie Wilson of recommended Long Range Planning Committee members. The Board also discussed the idea of combining the Warhawk Pride and the Long Range Planning Committee into one committee.

OFFICIAL RESULTS OF THE REGULAR SCHOOL ELECTION: The official results of the regular school election held on September 8, 2009 are as follows:

Director District #2 (term 9-09 to 9-13)
*Ron Miller 68
Write-In-Scattering 0
Blank Voted 2

Director District #4 (term 9-09 to 9-13)
*Paul Mead 67
Write-In 0
Blank Voted 3

Public Measure “B”

To adopt the revenue purpose statement to authorize the expenditure of revenues from the State of Iowa Advanced Vision for Education Fund received by the Southeast Warren Community School District.

*Yes 60
No 7
Blank Voted 3

*Denotes the winner

Motion by Larrie Williams, seconded by Jennifer Mihalovichh to accept the official results of the regular school election. Ayes: 4.

SALE OF USED VANS: Superintendent Galvin related that he had received an offer in the amount of the asking price of $1,000 for the dark green school van from Lori Hoch. Superintendent Galvin recommended selling the van for the amount offered. Motion by Larrie Williams, seconded by Marianne Lester to approve the sale of the green school van to Lori Hoch for $1,000. Ayes: 4.

President Paul Mead adjourned the meeting at 5:57 p.m.

ORGANIZATIONAL MEETING

The Southeast Warren Board of Education held their organizational meeting September 21, 2009 in the media center of the Junior/Senior High School Building. Board Vice President Larrie Williams called the meeting to order at 6:01 p.m. The following board members were present: Paul Mead, Marianne Lester, and Jennifer Mihalovichh. Ron Miller was absent. Superintendent/Secondary Principal Delane Galvin, Intermediate Principal Dan Dow, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Jennifer Mihalovichh, seconded by Marianne Lester to approve the agenda. Ayes: 4.

OATH OF OFFICE: Board Secretary Julie Wilson administered the oath of office to newly elected board member Paul Mead. Julie Wilson administered the oath of office to Ron Miller prior to the board meeting on September 21, 2009. Superintendent Galvin witnessed the oath of office to Ron Miller.

PRESIDENT AND VICE PRESIDENT: Vice President Larrie Williams called for nominations for President. Motion by Marianne Lester, seconded by Jennifer Mihalovichh to nominate Paul Mead for President. Ayes: 4.

Vice President Larrie Williams called for nominations for Vice President. Motion by Marianne Lester, seconded by Jennifer Mihalovichh to nominate Larrie Williams for Vice President. Ayes: 4.

Board Secretary Julie Wilson administered the oath of office to Paul Mead for President and to Larrie Williams for Vice President.

APPOINT BOARD MEMBERS TO SERVE AS REPRESENTATIVES: Motion by Larrie Williams, seconded by Jennifer Mihalovichh to keep the same representatives for the committees as last year. Ayes: 4. Board members will serve as representatives for the following committees:
Warren County Conference Board – Marianne Lester
Children First Forum – Ron Miller
Athletic Boosters – Larrie Williams
Fine Arts Boosters – Jennifer Mihalovichh
Legislative Action Network – Paul Mead
Delegate to IASB Delegate Assembly – Paul Mead
Warhawk Pride – Marianne Lester

RESOLUTION TO APPROVE SIGNATURES ON CHECKING ACCOUNTS: Superintendent Galvin related to the Board that checks are to be signed by the Board President and Board Secretary. A resolution is needed in order for someone other than the Board President to sign checks. Superintendent Galvin recommended approving a resolution to allow Julie Wilson and LuAnn Ohnemus to sign checks for the General Fund, Activity Fund, Management Fund, PPEL Fund, Capital Projects Fund, Debt Service Fund, Daycare Fund, and Agency Fund and for Julie Wilson and Sue Ellingson to sign checks for the Nutrition Fund. Motion by Larrie Williams, seconded by Marianne Lester to approve the signatures on the checking accounts as recommended. Ayes: 4.

ASSOCIATE POSITIONS: Superintendent Galvin recommended adding two associate positions. One position is a one on one associate for Liberty Center as required by a student’s IEP and the second position is for Lacona and will be utilized 90% of the time in special education based on several students’ IEP needs and support in the regular classroom. The remaining time is for regular education supervision and support. Motion by Jennifer Mihalovichh, seconded by Marianne Lester to approve the addition of two associate positions. Ayes: 4.

PERSONNEL CHANGES: Superintendent Galvin recommended accepting the resignations of Kim Heim, Jr. Class Sponsor; Nathan Bauer, Assistant HS Wrestling Coach; and George Ricklefs, Head HS Custodian; approving the appointments of Tashina Simmons, Daycare Associate; Nicholas Lindell, Elementary Guidance Counselor; Terri Brummer, Substitute Bus Driver, Dennis Green, Head HS Custodian; Lindey Krug, Fall/Spring Play Director; Kim Carnes, Elementary Yearbook; Shelley Mitzelfelt, Head Jr. Class Advisor; Lindey Krug, Assistant Jr. Class Advisor; and LuAnn Ohnemus, Assistant Jr. Class Advisor; and approving the leave requests for Jason Walter to use personal days and unpaid leave the week of September 21-25 and for Jan Teas to use personal days and unpaid leave the week of November 9-13. Motion by Jennifer Mihalovichh, seconded by Larrie Williams to approve the personnel changes as recommended. Ayes: 4.

COMPREHENSIVE SCHOOL IMPROVEMENT PLAN: The Board briefly reviewed the Comprehensive School Improvement Plan. Superintendent Galvin recommended approval of the Comprehensive School Improvement Plan. Motion by Larrie Williams, seconded by Marianne Lester to approve the Comprehensive School Improvement Plan. Ayes: 4.

ANNUAL PROGRESS REPORT: The Board briefly reviewed the Annual Progress Report. Superintendent Galvin recommended approval of the Annual Progress Report. Motion by Jennifer Mihalovichh, seconded by Marianne Lester to approve the Annual Progress Report. Ayes: 4.

FFA TRIP TO NATIONAL CONVENTION: Superintendent Galvin recommended approval of the FFA trip to the 2009 National FFA Convention to be held in Indianapolis, Indiana on October 21-24. Motion by Jennifer Mihalovichh, seconded by Larrie Williams to approve the FFA trip to the National Convention. Ayes: 4.

SHARING AGREEMENT WITH MELCHER-DALLAS FOR GUIDANCE: Superintendent Galvin recommended approving the sharing agreement with the Melcher-Dallas Community School District to share the elementary guidance counselor two days per week. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to approve the sharing agreement with Melcher-Dallas for guidance. Ayes: 4.

AFTER PROM FUND RAISER: Superintendent Galvin related to the Board that the After Prom Committee had asked permission to do a casino night as part of the fundraising for after prom. The District does have a gambling license for this type of activity. Superintendent Galvin recommended approving the request for the fundraiser. Motion by Larrie Williams, seconded by Marianne Lester to approve the After Prom fundraiser request. Ayes: 4.

DISTRICT SPECIAL EDUCATION PLAN: The Board briefly reviewed the District Special Education Plan. Superintendent Galvin recommended approval of the District’s Special Education Plan. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to approve the District Special Education Plan. Ayes: 4.

SEW SOFTBALL TOURNAMENT: Superintendent Galvin related to the Board that it has been recommended that we rename the softball tournament that we host every year to the Nick Dicks Invitational Softball Tournament in honor of his service and support of our softball program. Superintendent Galvin recommended approval of changing the name to the Nick Dicks Invitational Softball Tournament. Motion by Jennifer Mihalovichh, seconded by Marianne Lester to approve the renaming of the Southeast Warren Softball Tournament to the Nick Dicks Invitational Softball Tournament. Ayes: 4.

President Paul Mead adjourned the meeting at 6:52 p.m.

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