Regular Board Meeting
August 10, 2009

The Southeast Warren Board of Education met in regular session August 10, 2009, in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Jennifer Mihalovichh, Marianne Lester and Ron Miller. Larrie Williams arrived at 5:33 p.m. Superintendent/Secondary Principal Delane Galvin, Intermediate Principal Dan Dow, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher and Board Secretary Julie Wilson were in attendance, along with members from the community.

AGENDA: Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the agenda. Ayes: 4. (Larrie Williams was absent from the vote.)

THE BOARD SALUTES: Superintendent Galvin presented three Board Salutes. First to Coach Arey, Coach Bauer and the Softball team for qualifying to the state softball tournament and finishing 7th in the state. Second, a big thank you to the Fine Arts Boosters for their donations to the fine arts programs this past month. Third, to the Athletic Boosters for the much needed remodeling of the football concession stand.


Transportation report submitted by Joel Mosher:

We had 10 extra bus trips for the month. I spent time assisting Howard in the building and mowing as needed. The rest of the month was spent doing general repairs.

Primary Principal’s report submitted by Charlotte Weaklend:

Our remedial math and reading summer school classes for students completing first through 6th grade in the 08-09 school year began this morning. Kathy Taggart is teaching the first through third graders in the Primary building, and Jennifer Miller is working with the fourth through sixth graders in the Intermediate building. We are providing transportation between the attendance sites, as we have the past few years. It was our feeling that an August summer school better prepares the younger students for the new school year – providing a jump-start review of important skills needed for the next grade level. The June classes held the past few years better accommodated the 7th and 8th grade classes that are not being held this year. As of the writing of this report, there were fifteen students enrolled in the Intermediate classes and fourteen students enrolled in the Primary classes – many of whom were enrolled in both math and reading classes.

We are recommending that two excellent teaching candidates join the Primary staff for the 09-10 school year:
Erin Weaver – preschool teacher
Sara Flaws – kindergarten teacher.

Cynthia DeJoode will be assuming the position vacated by Myrissa Gingerich – half time special education and half time reading support teacher.

We also welcome Phyllis VandeLune back into our building as a full time one-on-one associate and Jane Nady as a part time one-on-one associate.

I am excited about the upcoming school year and am looking forward to working with the Primary staff in continuing the Instructional Decision Making model of reading instruction delivery. In addition to IDM, they will receive further training in building academic vocabulary, Iowa Core Curriculum, differentiation, peer coaching, and using technology in the classroom.

This fall’s open house will be held on September 1st from 6:00 to 7:00 p.m. at the Primary building, with the Intermediate’s open house to be held the same evening from 6:30 to 7:30 p.m. The Partners in Education group is planning for either a meal or refreshments to be served at this important event.

Intermediate Principal’s report submitted by Dan Dow:

Current count of students anticipated in our building is 118, which is up from last year at 108. This of course is before registration and can change.

The facilities are shaping up with the last of the wax being put on today. We still need metal on the backside of the school, rock for the parking lot, security lights, and a sidewalk east of the building.

Teachers have been in and out getting ready for the coming year and Kim has been upgrading the computer system. We still need connections for the computers in the north end and Allen Miller is out following back surgery.

We are currently working on schedules as well as other normal beginning of the school year tasks.

CONSENT AGENDA: The following items were on the consent agenda:

  1. July 13, 2009 minutes
  2. Financial reports
  3. Approve the school nurse and the Dean of Students as Level I child abuse investigators and the Warren County Sheriff’s Department as Level II child abuse investigator
  4. Approve Peoples Savings Bank and Bankers Trust Company, N.A. as bank depositories
  5. Approve Indianola Record-Herald as official newspaper
  6. Appoint Ahlers & Cooney, P.C. as School District Legal Counsel

Motion by Ron Miller, seconded by Larrie Williams to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:

  1. At this time the Elementary Guidance position has not been filled.
  2. A welcome back letter was sent to all staff. An all staff inservice and welcome back breakfast will be held on August 20th. Board members are welcome to attend.
  3. A professional development schedule for the year was given to board members.
  4. A letter was received from the Department of Education notifying the District that it has been identified as in need of improvement in the area of reading. Reading classes have been added to the Junior/Senior High schedule to address this issue.
  5. Fall practice for varsity sports started today.
  6. Enrollment is estimated to be down 10-15 students this year.
  7. The Board was asked for input on forming a Long Range Planning Committee to study the athletic programs, student academic programs and facilities. The consensus of the Board was to proceed with a Long Range Planning Committee. Board members were asked to email the names of possible members to Superintendent Galvin.
  8. The Board was asked for input on the possibility of having a joint board meeting with the Melcher-Dallas School District in the near future to discuss ideas for sharing programs and better utilizing financial resources. The consensus of the Board was to schedule a joint board meeting.
  9. The District will be working with Simpson College on a possible grant that would provide additional funding for teacher professional development and technology in the classrooms.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of Megan Morhardt, Co-Elementary Yearbook Advisor; Gary Phippen, Regular Route Bus Driver; Penney Arey, Head HS Softball Coach; and Kelly Lawrence, JH Cheerleading Advisor; approving the appointments of Sarah Sealock, JH Language Arts (75%); Lindey Krug, HS Language Arts (75%); Erin Weaver, Preschool Teacher; Sarah Flaws, Kindergarten Teacher; Claire Dittmer, Regular Route Bus Driver; Gary Phippen, Substitute Bus Driver; Chelsea Barnhart, Head HS Volleyball Coach; Sarah Sealock, Assistant HS Volleyball Coach; Lindey Krug, Co-Head Speech Coach; Tisha Lawton, Volunteer Assistant HS Cheerleading Advisor; approving the contract modification for Megan Weeks from Head Speech Coach to Co-Head Speech Coach; and approving the involuntary transfer of Cynthia DeJoode from Preschool Teacher to Special Education/Reading Teacher. Motion by Ron Miller, seconded by Marianne Lester to approve the personnel changes as presented. Ayes: 5.

PURCHASE OF SCHOOL VEHICLES: Superintendent Galvin related to the Board that Joel Mosher has been checking on new and used vehicles to purchase for the District. The purchases would be made from sales tax revenue. Discussion was held with the Board concerning the types of vehicles desired. Motion by Larrie Williams, seconded by Ron Miller to authorize the Superintendent and Transportation Director to purchase two cars and three Expeditions or similar type vehicles up to a total purchase price of $80,000. Ayes: 5.

POSSIBLE SALE OF OBSOLETE BUS: Superintendent Galvin related to the Board that one obsolete school bus that does not run remains in the fleet. Superintendent Galvin recommended selling the bus through a bid process. Motion by Ron Miller, seconded by Larrie Williams to approve the sale of the obsolete school bus by salvage or on Craig’s List. Ayes: 5.

SALE OF SCHOOL VANS: Superintendent Galvin recommended that as new vehicles are purchased the older vehicles be eliminated from the fleet through a sealed bid process. Joel Mosher recommended selling the 1992, 1993, and 1998 vans. Motion by Larrie Williams, seconded by Marianne Lester to put a fair price on the vans and sell them on Craig’s List. Ayes: 5.

ARCHITECT OR ENGINEER FOR POSSIBLE REMODEL PROJECTS: Superintendent Galvin related to the Board that he had contacted five architects to use for possible remodel projects. Of the five contacted, two responded with proposals. Superintendent Galvin recommended accepting the proposal from Haila Architecture based on Haila submitting the lowest cost proposal and due to positive previous work experience with the firm. Motion by Larrie Williams, seconded by Ron Miller to approve Haila Architecture as the district architect. Ayes: 5.

CHEERLEADERS’ TRIP TO KANSAS CITY: Superintendent Galvin recommended approving the Cheerleaders for an out of state and overnight trip to perform at a Kansas City Chiefs football game. The Cheerleaders will leave on August 14th and return August 16th. Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the Cheerleaders’ trip to Kansas City. Ayes: 5.

DISTRICT HANDBOOK REVISIONS: Superintendent Galvin recommended approving the revisions to the District Handbook. The revisions reflect current board policies and removal of the Student Assistance Program that is no longer offered. Motion by Marianne Lester, seconded by Larrie Williams to approve the revisions to the District Handbook. Ayes: 5.

SEPTEMBER BOARD MEETING DATE: Superintendent Galvin recommended changing the September board meeting date from September 14th to September 21st due to homecoming activities the week of September 14th. Motion by Marianne Lester, seconded by Larrie Williams to change the September board meeting date to September 21st. Ayes: 5.

BOARD POLICY 603.13: Superintendent Galvin recommended approving the first reading of Board Policy 603.13, “Internet Safety Policy”. The policy is a requirement due to receiving E-rate funding. Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the first reading of Board Policy 603.13, “Internet Safety Policy”. Ayes: 5.

President Paul Mead adjourned the meeting at 7:10 p.m.

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