Regular Board Meeting
February 11, 2010

The Southeast Warren Board of Education met in regular session February 11, 2010, in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:00 p.m. The following board members were present: Jennifer Mihalovichh, Marianne Lester, and Ron Miller. Larrie Williams arrived at 5:05 p.m. Superintendent/Secondary Principal Delane Galvin, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Ron Miller, seconded by Marianne Lester to approve the agenda. Ayes: 4. (Larrie Williams was absent from the vote.)

BOARD SALUTES: Superintendent Galvin thanked all of the people that helped organize the Brayden Dittmer benefit auction and dinner. The event was very successful in helping raise money to aide in Brayden’s recovery.

Superintendent Galvin related that a letter had been received from a parent of a wrestler from a competing school commending Evan Mitchell on his excellent sportsmanship and representing Southeast Warren/Melcher-Dallas in a positive way.

CLOSED SESSION: Motion by Jennifer Mihalovichh, seconded by Ron Miller to go into closed session pursuant to Iowa Code Section 21.5(1)(e), to conduct a hearing to determine whether to suspend or expel a student. Ayes: 4. (Larrie Williams was absent from the vote.) The time was 5:02 p.m.

Motion by Ron Miller, seconded by Larrie Williams to go back into open session. Ayes: 5. The time was 5:55 p.m.

Motion by Jennifer Mihalovichh, seconded by Ron Miller to suspend student A for the remainder of the school year. Student A may continue coursework at home through online courses. Assistance for the course work will be available to student A through Mr. Galvin or Mr. Tierney. Upon completion of course work required for graduation, student A would receive a diploma. Student A may attend prom if there are no further discipline issues and all course work has been completed at that time. Student A will no be allowed to participate in the graduation ceremony. Ayes: Miller, Mihalovichh, Williams and Mead. Nays: Lester. Motion passed 4:1.


Transportation report submitted by Joel Mosher:

We had 21 extra bus trips for the month. I spent time updating the hard surface route plans. Research is still being done to locate a handicap bus. Costs will also be obtained to bring the current handicap bus up to code as a comparison to purchasing a different bus. The rest of the month was spent time doing general repairs.

Primary Principal’s report submitted by Charlotte Weaklend:

Thirty-three students are currently signed up to participate in the St. Jude’s math-a-thon. Students have the option of working their grade level math problems online or in a workbook that St. Jude’s provides. They will collect pledges for each problem they answer correctly. Since we began our participation in this program to support St. Jude’s Children’s Hospital and their research to find the cure of numerous childhood diseases, as a school we have contributed over $6,000 over the years.

Rescheduling of meetings and events due to snow days has been a challenge this winter, but we continue with our efforts to keep all of the balls aloft. In addition, the lack of continuity in our educational program certainly has a negative impact on student growth, but the safety of the children always must be the first consideration when decisions are made. Add to that equation the fact that we are periodically seeing a heightened level of illness this year, as we did last week, and that growth is impacted even more greatly. Everyone in the Primary is doing their best to provide the most effective educational experiences we can for our students, not matter what the conditions.

Our current PIE membership has been especially busy this winter as they prepare for our movie night, the planning and preparation for the feeding of the staff during parent-teacher conferences on the 15th & 18th, as well as the volleyball participants and spectators at the Milo Community Center on the 21st, and the carnival to be held on May 21st on the Primary playground. The staff and I certainly appreciate the fine work of these industrious mothers.

A math night is being planned by our staff to be held on Monday, the 22nd from 6:30 to 7:30 p.m. Parents and their primary aged children will be moving through a series of stations, playing fun math games and getting ideas about how they can follow up at home to improve math skills.

Intermediate Principal’s report submitted by Dan Dow:

In September forty-two 4th grade students were given the DIBELS (fluency and accuracy reading) tests. Twenty-eight students were considered proficient (67%). Fourteen students were reading less than fluently (93 words per minute). Ten of those students also read with less than 95% accuracy.

All 4th grade students receive core reading instruction plus an additional intervention reading time. The intervention groups are designed to meet the reading needs of the student, from the most delayed to most advanced.

On Feb. 3rd the 4th grade class took the winter DIBELS tests. Proficiency is defined as reading at least 105 correct words per minute with at least 95% accuracy. 100% of the 4th grade students now read with 95% accuracy!

Thirty-three (80%)students are now considered proficient. There are only 8 students who are not considered proficient in fluency. (Since the fall DIBELS test two students moved out and one student moved in.)

The 5th and 6th grade DIBELS tests will be given on Feb. 4th and 5th. All results will be discussed at grade-level meetings at the Data Day scheduled for Feb. 10th. Reading intervention and core reading groupings will be realigned to further meet student reading needs that day.

Athletic Director’s report submitted by Chuck Jones:

As we enter into February, the regular season for our winter sports are winding down. Currently, the Southeast Warren boys basketball team stands at 12-5, 10-4 in the POI, 3rd place. They will host Seymour on February 18th at 7:00 PM in the opening round of district play. The Southeast Warren girls basketball team stands at 2-12, 2-12 in the POI, 11th place. The girls have three games remaining before traveling to Melcher-Dallas on February 11th to open regional play. Game time is 7:00 PM. Pride of Iowa All-Conference meetings for both boys and girls basketball will be held on Wednesday, February 10th. The Southeast Warren wrestling team competed in sectional on February 6th at Mount Ayr. The top two place winners at each weight advance on to the district wrestling tournament on February 13th at Guthrie Center, 12:00 PM.

Spring & summer sports schedules are available on-line. Some changes are expected especially to JH baseball & softball due to school changes in ending dates.

Coach CJ Morrow has worked very hard on promoting “Coaches vs. Cancer”. Numerous activities have been happening at home basketball games. The conclusion of the event will be Tuesday, February 9th, which has been designated as “Pink Out”. With both teams and fans being encouraged to wear pink. A special “Hope for Hoops” t-shirt was made available to the teams and fans to purchase. There will be a chili supper before the game, several contests at half times, and prizes awarded. All proceeds will go to “Coaches vs. Cancer”.

Athletic Booster Club

The Southeast Warren Athletic Boosters hosted their annual Pee-Wee Wrestling Tournament on January 9th. Two hundred twenty-seven wrestlers competed, about forty less than last year. The gross profit for the day was around $9000. As usual, it was a well ran tournament. Thanks to all the volunteers, parents, booster club members, and Jamie & Kelly Henderson, who organized the tournament, for a job well, done.

CONSENT AGENDA: The following items were on the consent agenda:
1. January 11, 2010 minutes
2. Financial reports
3. Second reading of Board Policy 504.5, “Use of Motor Vehicles”
4. Second reading of Board Policies 505.1 and 505.1R, “Access to Student Records”
5. Second reading of Board Policy 505.10, “Graduation Requirements”
6. Second reading of Board Policy 505.14, “Student Fee Reductions”
7. Second reading of Board Policy 403.5, “Early Retirement Payment”
8. First reading of Board Policy 603.5A, “Privately Owned Computer Use”

Motion by Jennifer Mihalovichh, seconded by Larrie Williams to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. Carl Davis, Cody Schurman and Grant Beck have qualified for the district wrestling tournament.
2. The girls’ basketball team will start regional play tonight at Melcher-Dallas against Melcher-Dallas.
3. The boys’ basketball team will start regional play next week.
4. Tomorrow night’s basketball game will also be senior parent night for both the boys and girls.
5. Junior/Senior High teachers learned how to design web pages during yesterday’s professional development inservice. Teachers will be able to post lesson plans and assignments on their web pages for students and parents to access.
6. Parent/Teacher conferences will be held next Monday and Thursday.
7. Mr. Galvin will be meeting with the President of DMACC a week from Monday to discuss possible ways to utilize their services to help make Southeast Warren more attractive to families and their students.
8. The Warren County joint board meeting and the Long Range Planning Committee both met this past month. Both meetings generated very good discussion. The minutes from the Long Range Planning Committee will be included in next month’s board packets.

SENIOR CLASS TRIP: Cody Ripperger presented final information to the Board concerning the senior class trip to Kansas City, MO, May 11-13. Superintendent Galvin recommended approval of the senior class trip. Motion by Ron Miller, seconded by Larrie Williams to approve the senior class trip. Ayes: 5.

SNOW MAKEUP DAYS: Superintendent Galvin related that as of right now, if one snow day is made up on February 15th, the last day of school will be June 2nd. The District Leadership Team is comfortable with going to June 4th as the last school day. Superintendent Galvin recommended developing alternative plans for making up additional snow days by (1) using February 15th as a student day instead of a teacher inservice day, (2) make up one day during spring break if additional days are missed, and (3) ask the SEW Education Association to use Good Friday as a makeup day. Motion by Marianne Lester, seconded by Ron Miller to accept Superintendent Galvin’s recommendations for snow makeup days as presented. Ayes: 5.

NEWSLETTER: Superintendent Galvin proposed using electronic means to distribute the newsletter in an effort to reduce costs. Options could include posting the newsletter on the district web page and emailing to all patrons that have an email account. Any parents/patrons that do not have an email account could still request to receive the newsletter by mail. Extra copies could also be placed in the post office of each town. The savings of distributing the newsletter electronically are projected to be approximately $6,314 annually. The consensus of the Board was to give electronic distribution a try. This item will be placed on the March agenda as an action item.

BIDS FOR WALK-IN FREEZER PROJECT: John Haila, Architect, presented the results of the bid opening for the walk-in freezer project in Lacona. The low bid was submitted by Jensen Builders in the amount of $51,500. John Haila recommended working with Jensen Builders to see if the bid could be reduced to come closer to the estimated project cost of $40,000. Motion by Ron Miller, seconded by Larrie Williams to have John Haila work with the low bidder to modify the bid to see if it can be reduced closer to the estimated cost of $40,000. Ayes: 5.


PERSONNEL CHANGES: Superintendent Galvin recommended accepting the resignations of Angie Steil, JH Softball Coach; and Tashina Simmons, Daycare Associate; approving the appointments of Timothy Goodson, HS Evening Custodian; Nathan Bauer, Head HS Softball Coach; Cole Anderson, Assistant HS Boys’ Track Coach; Sarah Sealock, Assistant HS Girls’ Track Coach; Tracy Neer, Volunteer Assistant HS Dance Team Coach; and Tisha Lawton, Volunteer Assistant HS Dance Team Coach; and approval of the request from Tina Schneider to use a personal day on March 15th at the sub rate and to take one day of unpaid leave on March 16th. Motion by Marianne Lester, seconded by Larrie Williams to approve the personnel changes as recommended. Ayes: 5.

EARLY RETIREMENT REQUESTS: Superintendent Galvin recommended approving the early retirement requests received from Vicki Young, Christine Keenan, Patricia Butler, and Paula Baker. Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve the early retirement requests of Vicki Young, Christine Keenan, Patricia Butler, and Paul Baker. Ayes: 5. The Board expressed appreciation for their years of service to the District.

2010-2011 SCHOOL CALENDAR: Superintendent Galvin recommended approving the 2010-2011 school calendar as presented. Motion by Jennifer Mihalovichh, seconded by Marianne Lester to approve the 2010-2011 school calendar. Ayes: 5.

WRESTLING SHARING AGREEMENT: Superintendent Galvin recommended approving the wrestling sharing agreement with Melcher-Dallas School District for the 2010-2011 school year. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to approve the wrestling sharing agreement with Melcher-Dallas School District for the 2010-2011 school year. Ayes: 5.

BOARD POLICIES: The Board reviewed Board Policy Section 602, “Programs of Instruction”.

President Paul Mead adjourned the meeting at 6:44 p.m.

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