SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
December 8, 2008

The Southeast Warren Board of Education met in regular session December 8, 2008, in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Ron Miller, Jennifer Mihalovichh, Larrie Williams, and Marianne Lester. Superintendent/Secondary Principal Delane Galvin, Intermediate Principal Dan Dow, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Superintendent Delane Galvin recommended adding agenda item #6, Approve Fire Safety Grant, under new business action items. The negotiations strategy session will be moved down on the agenda pending the arrival of Mr. Reno. Motion by Larrie Williams, seconded by Ron Miller to approve the revised agenda. Ayes: 5.

COMMENTS FROM THE AUDIENCE: Tracy Neer addressed the Board concerning open enrollment out. She noted that a committee had been formed to address the open enrollment out numbers. She also indicated that she had been asked to reconsider open enrolling her daughter out of Southeast Warren this year and to give it another try. She is now regretting that decision and wanted to bring the situation to the Board’s attention.

THE BOARD SALUTES: Mrs. Weaklend recognized the Partners In Education (P.I.E.) organization, and especially the officers, for their hard work and contribution to the district. P.I.E. has helped to raise money for classroom supplies, field trips, provided meals to the staff on conference nights, organized carnivals and numerous other contributions and activities.

REPORTS:

Transportation report submitted by Joel Mosher:

  1. We had seven extra bus trips for the month.
  2. One of the vans hit a deer; the van has been fixed and will be put back into operation tomorrow.
  3. One of the buses has been taken to Cummins for repair work; the bus won’t run when it is cold outside.

Primary Principal’s report submitted by Charlotte Weaklend:

The Primary building experienced an overall 97% attendance rate at November parent-teacher conferences. Thank you to each of our parents for demonstrating for his/her child how important education is to them and providing valuable input to our teachers.

On December 1st and 2nd, the preschool teacher, the classroom associate, the two one-on-one associates assigned to preschool part time, and I attended the Creative Curriculum training sessions at the Johnston Public Library. Many wonderful ideas were shared about how to use the Creative Curriculum classroom planning and assessment materials that are used in our preschool, as well as what a truly quality preschool program looks like. Attendance by the associates at this training satisfied one qualification towards the preschool associates finishing their CDA endorsement – a requirement from the state of Iowa. Their substitutes for those days will be partially paid through the TEACH grant, with the balance being picked up by our state grant. Mrs. DeJoode, our preschool teacher, will be attending follow up Creative Curriculum training sessions throughout the winter and spring.

The primary building again participated in Milo’s Small Town Country Christmas last Saturday. Please note that we moved the location for the cookie walk from the main foyer by the offices to the multi-purpose room. We encouraged patrons to use the north parking lot that day. The entrance and exit doors for that day faced that parking lot. We had signage directing all of our visitors to use the service door next to the walk-in freezer to enter the building and the outside door on the early childhood wing to exit the building. Arrows directed people from the cookie walk just inside the multi-purpose room door where they could buy yummy cookies for just $3.00 a dozen to the basket raffle where they could purchase chances at winning the class themed baskets that ranged in value from approximately $50 to $200. (One contained a $100 gift certificate from the Scheels Sporting Goods Store in Jordan Creek Mall. Thanks to Scheels for this generous donation, as well as all of the families who sent items for the baskets!) Raffle tickets sold for $2.00 per single chance or 3 chances for $5.00. Each basket was chock full of items the winning family could enjoy right away or could be used as individual Christmas gifts. While parents were buying raffle tickets and depositing them in the boxes provided for that purpose and picking out their cookies, the attending children could make a gift for their parents or grandparents in the Elf Workshop. All three activities were held in the multi-purpose room this year. As they left through the south multi-purpose room door and circled around the hallways to the media center where the Scholastic Book Fair which offered books and novelty gift items was held, they passed several tables of even more gift items being sold by community vendors and youth groups.

Both the Primary and the Intermediate students sold magazine subscriptions to family members during the month of November – following the juniors’ annual magazine sales. The students were also encouraged to fill out post cards to friends and family members living outside the SEW area. The company will later mail out these cards to broaden our sales even further. We are using the Reader’s Digest “Be Excited about Reading” program that gives us 40% of the profit from each of the sales. This program, which is being operated independently from the Partners in Education, has been used successfully by several neighboring elementary schools in the past. The funds, which will be collected throughout the school year as subscriptions are sold, will be used to supplement our supply budgets.

Once again, the traditional elementary winter concert featuring the old-time Christmas favorites being sung by our kindergarten through 6th grade students was held in the high school gymnasium. This year’s event was held on the evening of December 2nd. As always, the crowd was amazing. The class basket raffle was set up in the lunchroom, where Santa gave each child a candy cane on his/her way out of the building.

The American Red Cross is providing safety lessons for our kindergarten through third grades. The first sessions in the classrooms were held on Friday, November 21st and served as a good review for our youngsters about fire safety. Our Red Cross friends will be bringing Scruffy Bear in December to talk about hand washing. Their January lessons will center on winter safety, to be followed later in the year with sessions about spring storm safety. These lessons are all provided free of charge and involve the help of volunteers from the Des Moines area.

Intermediate Principal’s report submitted by Dan Dow:

Parent-teacher conferences were held on November 3rd and 6th. The staff felt like we had a good turnout and the public was pleased with the efforts of the school and the students were doing well as a whole.

The teachers at the Lacona Intermediate building have been meeting regularly for continued (CORI) Concept Oriented Reading Instruction training. Mrs. Tina Schneider is the lead teacher in CORI and has been working very hard at educating other staff members in the teaching strategies involved. Mrs. Barb Schons was in the building on Nov. 12 to do a half-day in-service to the teaching staff with CORI. On December 22nd Linda Moehring will be in Lacona for a full day of CORI training with an emphasis on differentiation.

Mr. Dow has been attending meetings regarding Iowa Core Curriculum, Curriculum networking, Talented and Gifted programming along with District Leadership Team meetings. The Talented and Gifted (TAG) program is currently being assembled and will probably not be competed in its entirety until later in the school year. This is one area the Department of Education was concerned about during their site visit and we want to produce a high quality program. The Iowa Core Curriculum is being presented to the District Leadership Team (DLT) through various meetings. When all the information is disseminated and understood by the DLT it will then be given to the rest of the staff and the process of implementation will begin.

The elementary winter concert was well attended and the students performed very well. Hats off to Mrs. Young and Mrs. Jensen.

Athletic Director’s report submitted by Chuck Jones:

The winter sports season has begun. Jr. High basketball kicked off their season November 24th, HS wrestling opened at Nevada on December 4th, and the HS basketball teams started their season by hosting I-35 on December 5th. The number of students participating in winter sports is down when compared to the fall sports. Currently, Jr. High basketball has 17 boys and 10 girls. Jr. High wrestling has 11 boys out this season. The HS basketball teams are running at 15 boys and 12 girls. HS wrestling has 14 boys on the mat. The bowling team has 11 girls and 8 boys striking it up for Southeast Warren.

The dance team competed at the State Dance Competition on Saturday, December 6th.

The sportsmanship ratings for football have been released.

SE-Warren Coaches
Class A Average
State Average
1.16
1.3
1.33
SE-Warren Players
Class A Average
State Average
1.3
1.28
1.31
SE-Warren Spectators
Class A Average
State Average
1.21
1.37
1.37

Southeast Warren can be proud of our sportsmanship ratings. As always, there is room for improvement. We should continue to strive to make Southeast Warren #1 in all areas of competition.

Athletic Booster Club Notes:

Weight Equipment: The row machine will be set up in the SE Warren weight room.

Softball and Baseball Fields: Securing 2 estimates for tiling of the softball and baseball fields. The school has not received information from FEMA about losses due to flooding this spring and summer.

Sound Systems: The baseball field speaker could not be fixed until the fence has been repaired.

Sponsorships: Tami Hall and Tisha Lawton are handling the booster sponsorship drive.

Hall of Fame Committee: Becky Schurman and BJ Hagen advised that they were interested in being a part of this committee. A suggestion was made to include Matt and Phil Oliver on this committee. Juan Batula advised that he would like to include a Hall of Fame dinner and dance with the Golf Outing. He has talked with Deer Run and a better price can be given if the golf tournament is held in the afternoon with a 12-noon shotgun tee off. A separate price would be offered if someone wanted to attend the dinner and dance and not participate in the golf tournament. .

NEW BUSINESS:

Fall Musical Concession: The booster organization does not contribute funds for individuals but for organizations. The percentage of profit made from the opening of the Liberty Center concession stand during the fall musical was paid to the SE Warren Activity Fund.

Winter Formal Spirit Week: The booster organization will coordinate with the school to hold “pack the gym night” during winter formal spirit week.

Lacona Concession Stand: At this time the plan is to complete the renovation of the Lacona concession stand by fall of 2009.

Spirit Posters: Michelle Spear would like to offer spirit posters for all sports with more athletes involved. She would continue to organize the taking of the pictures but would like the booster organize to take over verifying that releases are in place, purchase, resell and storage of the posters. Thank You to Michelle for all of her hard work and donated time on the football and volleyball posters and the publication of the football team in the local paper.

The next meeting is scheduled for Wednesday, December 10, 2008, at 7:00 p.m., at Liberty Center.

NEGOTIATIONS STRATEGY SESSION: The board held a negotiations strategy session from 5:47 p.m. to 6:24 p.m.

CONSENT AGENDA: The following items were on the consent agenda:

  1. Approve November 10, 2008 minutes
  2. Approve financial reports
  3. Approve second reading of Board Policy 405.8, “Child Abuse Reporting”, and 405.8R, “Child Abuse Reporting Regulation”
  4. Approve second reading of Board Policy 405.11E, “Abuse of Students by Employees”
  5. Approve second reading of Board Policy 405.6, 405.6R1 and 405.6E8, “Drug/Alcohol Testing Program”
  6. Approve second reading of Board Policy 411.6, 411.6R1, and 411.6E8, “Drug/Alcohol Testing Program”

Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Mr. Galvin reported on the following items:

  1. The heating issues at Lacona are still being worked on.
  2. Mr. Galvin and three teachers and attended the HS Summit today. Several great ideas and best practices were presented.
  3. Administrators and three teachers attended a half-day of Iowa Core Curriculum Training last week. One of the next steps is looking at how to assess students.
  4. ISFLC (Iowa Superintendents Finance & Leadership Consortium) will be holding a training session next week.
  5. The middle school dance was a success. Students are already asking when the next dance will be.
  6. The HS Student Council attended the Leadership Conference at Adventureland.
  7. The first semester will end on the last day of school before winter break.
  8. Mr. Galvin will have round table meetings with the staff at both elementary buildings.
  9. The winter concert is scheduled for Tuesday of next week.
  10. Negotiations with the certified staff and support staff have been scheduled for November 16th and 18th.
  11. Bids are being obtained for rekeying the High School building. If a bid is received for less than $3,000 we will proceed with the work.
  12. An optional inservice day has been scheduled for December 22. Teachers who attend the inservice will be paid per diem from Teacher Quality funds.

BOARD POLICY 604.2: Motion by Marianne Lester, seconded by Larrie Williams to approve the revision of Board Policy 604.2, “Student Health Services”. Ayes: 5. The Board asked that notices be published in the Warren Pride, on the district’s web site and in the student handbooks informing parents that scoliosis tests will be performed by parent request.

HARD SURFACE ROUTES: Joel Mosher related to the Board that he has been working on the hard surface routes trying to simplify them and make them easier to understand. Joel will have the new routes posted on the district’s web site and will also have the bus driver’s hand them out to the students on their route.

PERSONNEL CHANGES: Mr. Galvin recommended the approval of the appointment of Chuck Jones, Bowling Coach; and Jennifer Schnathorst, Volunteer Dance Team Coach. Motion by Ron Miller, seconded by Larrie Williams to approve the personnel changes as presented. Ayes: 5.

AT RISK BUDGET: Mr. Galvin recommended approving the 2009-2010 At Risk budget in the amount of $218,876. The amount of allowable growth requested is $164,157. Motion by Larrie Williams, seconded by Marianne Lester to approve the 2009-2010 At Risk budget application. Ayes: 5.

ADVANCE PLACEMENT COURSES: Mr. Galvin related to the Board that it had come to his attention that weighted grades were used for some classes starting with the 2002-2003 school year. There does not appear to be anything in the board minutes, student handbook or board policy addressing the use of weighted grades for advance placement courses. Mr. Galvin asked for the Board’s input on weighted grades. Motion by Ron Miller, seconded by Jennifer Mihalovichh to continue to use weighted grades for advance placement classes the same as has been past practice and put into board policy. Ayes: 5.

BOARD POLICY 405.2R: Mr. Galvin recommended revising Board Policy 405.2R, “Travel Regulation”, to clarify the meal allowance allowed. Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the revision of Board Policy 405.2R, “Travel Regulation”. Ayes: 5.

BOARD POLICY SECTIONS 404 AND 410: Motion by Larrie Williams, seconded by Marianne Lester to approve the review of Board Policy Section 404, “Certified Personnel Leaves”, and 410, “Non-Certified Personnel Absence and Leaves”. Ayes: 5.

FIRE SAFETY GRANT: Mr. Galvin recommended approval of the Fire Safety Grant application. Motion by Ron Miller, seconded by Larrie Williams to approve the application for the Fire Safety Grant. Ayes: 5.

President Paul Mead adjourned the meeting at 7:07 P.M.

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