SOUTHEAST WARREN COMMUNITY SCHOOL
Regular Board Meeting
April 14, 2009
The Southeast Warren Board of Education met in regular session
April 14, 2009, in the media center of the Junior/Senior High School
building. Board President Paul Mead called the meeting to order
at 5:30 p.m. The following board members were present: Larrie Williams,
Marianne Lester and Jennifer Mihalovichh. Ron Miller arrived at
5:33 p.m. Superintendent/Secondary Principal Delane Galvin, Primary
Principal Charlotte Weaklend, Transportation Director Joel Mosher
and Board Secretary Julie Wilson were also in attendance, along
with members from the community.
AGENDA: Motion by Jennifer Mihalovichh, seconded by Larrie Williams
to approve the agenda. Ayes: 4. (Ron Miller was absent from the
Transportation report submitted by Joel Mosher:
We had 7 extra trips for the month. The month was spent doing
general repairs. All drivers have attended the required three-hour
yearly inservice. It was held at Melcher-Dallas on May 10th. Two
drivers went to Pleasantville on April 1st.
Primary Principal’s report submitted by Charlotte
Our character theme for April is cooperation. Mrs. Presley’s
kindergartners introduced the key concepts of cooperation with
the student body through rhyme during our monthly character assembly
on April 3rd. Each month children from each classroom who demonstrate
good character at school are awarded a character award during these
assemblies. Teachers write a brief description of how their student
demonstrates good character. These descriptions are read aloud
one-by-one, and the child comes to the front of the room to receive
his/her colorful certificate - featuring their school picture and
an abbreviated summary of the description of their respectful behaviors.
Recently, we have added the invitation a few days in advance to
the parents of the character award recipients to the character
assembly. Parents and families have been very appreciative of their
inclusion. Next year my plan is to expand the procedure even further
by regularly listing the students’ names each month in a
weekly parent newsletter and in the Warren Pride. The April character
award recipients were Emily Thompson, Justin Koch, Sami Henry,
Skylar Barning, Brody Crouse, Maddie Collins, Leonard Peavy, Ethan
Scott, and Caleb VandeLune. Congratulations to these remarkable
students and their families!
Also presented at the April Character Assembly were certificates/prizes
won by the St. Jude’s Math-a-thon participants. This year
a total of $1,004.15 was sent to St. Jude’s for research
and treatment of children diagnosed with cancer from around the
country. St. Jude’s is the only pediatric cancer research
center where families never pay for treatments that are not covered
by insurance, and families without insurance are never asked to
pay. Participating students’ names are included in the April
3rd parent newsletter.
The elementary Partners in Education group recently sponsored
their third and final Scholastic Book Fair for this academic year.
This was a buy one- get one free sale. It is anticipated that PIE
will not be holding book fairs in the elementaries during the upcoming
school year. While the fairs have placed free books in the classroom
libraries over the years, it is felt by many teachers that the
fairs discourage parents from purchasing books from the teachers’ classroom
book clubs – another source of free books for the classroom
libraries. A visitor from the Blank Park Zoo brought several small
animals for the children to view, learn about, and touch at our
recent AR reward party for the second and third graders who reached
their reading goals for the third quarter. PIE provides refreshments
and other supplies for the AR parties. PIE is currently conducting
their final frozen food sale for the school year. In the past,
PIE has contributed to classroom supplies that were not covered
by the district budget. Teachers decided individually how they
wanted to utilize their PIE contribution. PIE has yet to decide
if they want to make a similar commitment this year and how much.
Intermediate Principal’s report submitted by Dan
On March 4th the 4th graders took the NAEP test. We entered the
4th quarter of the school year on March 17th and midterm is April
24th. On the 18th of March Mr. Dow and Mrs. Beard attended a workshop
at the AEA office in Indianola to work on the Special Education
Delivery system for the district. Mr. Dow and Mrs. Beard also attended
module 6 of the Iowa Core Curriculum training.
In March the staff along with Mr. Galvin looked at scheduling
for next school year. There is a rough draft for specials and general
education classes in place.
On March 25th several students from grades 6-12 took part in National
History Day held at Central College in Pella. We had two students
receive superior ratings and ended up 1 and 2 spots from advancing
to the state level. Scoring the superior ratings for their presentations
were Justus Sherman and Austin Agan. Next year should be an improvement
now that the instructor and students have had the experience and
have a better idea of what is expected.
April 2nd the 6th graders graduated from the DARE program after
14 weeks of instruction. Deputy Randy Spurr lead the program and
did a great job at graduation.
April 3rd Sean Gardner competed at the State Geography Bee and
represented our district very well narrowly missing the finals
in a tiebreaker with two other students from his group. Sean was
one of three 4th graders to compete at this level.
The Intermediate building staff continued to work on professional
development with CORI and IDM. Mr. Dow, Mrs. Beard and Mrs. Oliver
attended an IDM coaches meeting April 9th in West Des Moines.
The TAG students attended a get acquainted day in Melcher-Dallas
on the 9th of April. This event was to give the kids a chance to
meet students from Pleasantville and Melcher-Dallas that they will
be traveling with on an educational trip to eastern Iowa and western
Illinois in early May.
April 9th was also the day of the fishing contest finals for grades
4-6 and an Easter Egg Hunt at the city park.
The bids are in for the tiling work at the Lacona site and we
are in the process of collecting bids for bleachers and lighting.
Athletic Director’s report submitted by Chuck Jones:
The spring athletic season has arrived. The number of students
participating in track or golf is very encouraging. There are over
fifty boys and girls out for high school track plus around 15 out
for golf. The JH track teams have over twenty members each. All
of the spring varsity sports will be competing in ten meets or
tournaments. Several of those meets are boy/girl ones. The junior
high will be running at six meets this spring; this is one meet
shorter than last year, due to Wayne having to do repairs on their
track. Southeast Warren will host one junior high track meet on
Kayli Schurman has already broken her previous school record in
the shot put. Her record setting throw came at an indoor meet hosted
by Iowa State. Kayli also finished in the top four throwers at
the state indoor meet at UNI. She was the top 1A thrower at that
Schedules are available on-line including high school softball
and baseball. The junior high baseball and softball schedules will
be out by mid April.
Athletic Booster Club Notes
Southeast Warren Booster Club meeting March 11, 2009
Sponsorships: The booster club is still accepting sponsorships.
The cost is $25.
Baseball/softball: Bids are being sought for repairs and improvements
at both the baseball and softball fields. A tiling plan for each
field has been received. The tiling work would not start until
after this baseball/softball season.
Lacona concession stand: Remodeling plans are being designed to
enlarge the concession stand. Construction is planned for August.
Protective equipment: $2000 was donated to the protective equipment
fund for football helmets. An additional $200 was donated to the
fund to be used to buy batting helmets for both the JH baseball
and softball teams.
Break away spirit banner: $400 was donated to the cheerleading
squad to purchase a spirit banner that can be used at football
and basketball games. It has velcro in the center so that it can
split apart when the team runs through it.
RAGBRIA: The booster club will be sponsoring a water shower in
Lacona for the bicyclists to cool off. Members of the football
team and coaches are being asked to assist in this fundraiser.
Sponsorships signs: The booster club is looking at the idea of
having sponsor signs at football and basketball/wrestling in addition
The next meeting is scheduled for Wednesday, April 8, 2009, at
7:00 p.m. in Liberty Center.
CONSENT AGENDA: The following items were on the consent agenda:
1. March 9, 2009 minutes
2. Financial reports
3. Second reading of Board Policy 401.2, “Equal Employment
4. Second reading of Board Policy 401.3, “Substance-Free
5. Second reading of Board Policy 401.4, “Recruitment & Selection”
6. Second reading of Board Policy 407.2, “Equal Employment
7. Second reading of Board Policy 407.5, “Compliance Grievance
8. Second reading of Board Policy 601.4, “Objectives for
Equal Educational Opportunities for Students”
9. Second reading of Board Policy 601.5, “Nondiscrimination”
10. Second reading of Board Policy 601.6, “Equal Educational
Motion by Ron Miller, seconded by Marianne Lester to approve the
items on the consent agenda. Ayes: 5.
SUPERINTENDENT’S REPORT: Mr. Galvin reported on the following
1. Mrs. Neer has been in the hospital and is now home. It will
probably be a few weeks before she is back to work.
2. The National Honor Society induction ceremony will be held this
Friday at 2:00 p.m.
3. A Junior High dance is scheduled for Friday, April 17, and a
High School dance is scheduled for Saturday, April 18. Prom will
be held on April 25th.
4. Scheduling nights have been/will be held for students in grades
8-11 to set up their 2009-2010 class schedules.
5. An orientation was held for incoming 7th graders and their parents.
The 6th grade students have also been invited to the Junior High
dance that is being held April 17. Each 6th grade student will
attend two to three class periods at the Junior/Senior High School
in late May to get a feel for how the class schedule works. Parents
will be invited to attend an orientation in the early fall to follow
a shortened version of their student’s schedule.
6. A meeting was held with incoming freshmen for guidance on developing
their 4-year plan.
7. The State FFA Convention is being held this week.
OPEN POSITIONS/GUIDANCE//BAND: Mr. Galvin recommended tabling
this item until negotiations are settled and more is known about
the economic stimulus package.
POSSIBLE SALE OF MILO LOT: Mr. Galvin related to the Board that
the District has been approached by an individual interested in
purchasing the residential lot owned by the District in Milo. The
consensus of the Board was to authorize the Superintendent to proceed
with the process to sell the lot.
GRADUATION CEREMONY: Mr. Galvin asked the Board for input on moving
the graduation ceremony to a Saturday evening for future years
to avoid conflicts many people have with other graduations with
relatives in other districts and colleges. The Board directed Mr.
Galvin to survey next year’s class for input. This item will
be discussed again at the May board meeting.
STAFF AWARDS: Mr. Galvin related to the Board that he would like
to modify the staff awards given out for every 5 years of service
to the District. Mr. Galvin recommended giving each member a key
chain after 5 years of service, an imprinted pen after 10 years
of service, a 5 x 7 engraved plaque after 15 years of service,
a wooden and engraved pen/pencil set after 20, a $300 ring donated
by Jostens after 25, and an engraved apple paper weight with an
embedded clock after 30 and upon retirement an engraved wooden
mantle or desk clock. The first year would be the most expensive
to get everybody caught back up, but after the first year the price
would significantly reduce. Motion by Larrie Williams, seconded
by Ron Miller to approve the staff awards as presented except to
flip flop the awards given for 25 and 30 years of service. Ayes:
REDUCTION IN FORCE: A copy of the Master Contract language for
reduction in force was included in board members’ packets
for review. A copy of information received from the school attorney
in regard to terminations was also included in the board packets
in the event reductions are necessary.
SUPERINTENDENT EVALUATION: Mr. Galvin reminded board members to
return their superintendent evaluation forms to either Paul Mead
or Julie Wilson prior to April 24th. The evaluation forms will
be compiled and then reviewed at the May board meeting.
BOARD POLICIES 1004.1R AND 1004.2: Mr. Galvin asked the Board
for input concerning Board Policies 1004.1R, “Fees for School
Use” and 1004.2, “Regulations Concerning the Use of
School Facilities”. The policies do not presently require
proof of insurance for those groups not covered under the District’s
liability coverage who use the District’s facilities. Mr.
Galvin recommended adding language that depending upon the activity
the Superintendent/designee may require proof of insurance. Revisions
to the board policies will be brought back to the May board meeting.
STANDARDIZED TEST RESULTS: Mr. Galvin briefly reviewed the ITBS/ITED
test results. The test results show significant drops in scores
for secondary students. The staff will be reviewing the results
at the May inservice and developing strategies to improve test
2009-2010 BUDGET HEARING: A hearing was held to allow community
members the opportunity to provide input on the 2009-2010 proposed
BUDGET GUARANTEE: Mr. Galvin recommended approval of the budget
guarantee for the 2009-2010 budget as a precautionary measure in
the event further budget reductions were made by the State. Motion
by Ron Miller, seconded by Jennifer Mihalovichh that the Board of
Directors of the Southeast Warren Community School District will
levy property tax for fiscal year 2009-2010 for the regular program
budget adjustment as allowed under section 257.14, Code of Iowa.
2009-2010 BUDGET: Mr. Galvin recommended approval of the 2009-2010
budget as proposed. Motion by Larrie Williams, seconded by Ron
Miller to approve the 2009-2010 budget as proposed. Ayes: 5.
PERSONNEL CHANGES: Mr. Galvin recommended approving the resignation
of Steve Melone, Special Education Instructor; the appointment
of Claire Dittmer, Substitute Bus Driver; supplemental pay for
Jason Walter, Assistant JH Girls’ Track Coach; and Scott
Dirkx, Assistant JH Boys’ Track Coach; and the position of
One-on-One Associate at the Primary Center. Motion by Jennifer
Mihalovichh, seconded by Marianne Lester to approve the personnel
changes as presented. Ayes: 5.
NEGOTIATED AGREEMENT WITH AFSCME: Mr. Galvin related to the Board
that a negotiated agreement had been reached with AFSCME for a
total package increase of 2.86%, a total cost of $25,030.43. Mr.
Galvin recommended approval of the negotiated agreement. Motion
by Ron Miller, seconded by Larrie Williams to approve the negotiated
agreement with AFSCME. Ayes: 4. Jennifer Mihalovichh abstained from
2009-2010 SCHOOL CALENDAR: Mr. Galvin related that the 2009-2010
school calendar had been revised to reflect a start date of August
24th. Mr. Galvin recommended approval of the 2009-2010 school calendar
with the graduation date to be determined after the survey has
been completed. Motion by Jennifer Mihalovichh, seconded by Marianne
Lester to approve the 2009-2010 school calendar. Ayes: 5.
VOCAL TRIP: Lynnea Young requested permission from the Board for
a vocal trip to Orlando, Florida from November 27 – December
1, 2009. Approximately 44 students and 24 chaperones will be going
on the trip. An itinerary was included in board packets. Mr. Galvin
recommended approval of the vocal trip to Orlando, Florida. Motion
by Larrie Williams, seconded by Ron Miller to approve the vocal
trip to Orlando, Florida. Ayes: 5.
TAG TRIP: Mr. Galvin recommended approval of the TAG trip to Nauvoo,
Illinois on May 7 & 8. An itinerary was included in board packets.
Motion by Marianne Lester, seconded by Ron Miller to approve the
TAG trip to Nauvoo, Illinois. Ayes: 5.
OPEN ENROLLMENT APPLICATION: Mr. Galvin related that an open enrollment
application for Brenna Musfeldt to open enroll out to Indianola
School District had been received after the March 1 deadline. Mr.
Galvin recommended denying the open enrollment application due
to not meeting the deadline and not meeting one of the good cause
reasons. Motion by Larrie Williams, seconded by Ron Miller to deny
the open enrollment out application for Brenna Musfeldt. Ayes:
PURCHASE OF LAWN MOWER: Mr. Galvin related that bids had been
received for front mount and mid mount mowers for the Lacona site.
The custodians would prefer a front mount mower. The low bid for
a mid mount mower was received from Barker Implement and the low
bid for a front mount mower was received from Peek Sales. The Board
suggested having the custodians try the mid mount mower before
making a decision on which mower to purchase. This item was tabled
until the May board meeting.
BID TO REPLACE GLASS: Mr. Galvin related that the State Fire Marshall
has required that the glass in the academic hallways of the secondary
building be replaced with diamond wire glass. Mr. Galvin recommended
accepting the bid from Kinman Glass in the amount of $4,373.41
to replace the glass with diamond wire glass. PPEL funds will be
used to pay for this item. Motion by Jennifer Mihalovichh, seconded
by Larrie Williams to approve the bid from Kinman Glass to replace
the glass in the High School. Ayes: 5.
BID FOR TILING: Mr. Galvin related that three bids had been received
to do tile work around the building in Lacona. Sales tax money
has been allocated for this project on the five-year expenditure
plan. Mr. Galvin recommended approving the low bid of $15,785.15
from Vanderpool Construction for the tiling work. Motion by Ron
Miller, seconded by Larrie Williams to approve the low bid from
Vanderpool Construction for the tiling at Lacona. Ayes: 5.
AGREEMENT WITH AMERICAN RED CROSS: Mr. Galvin related that one
of the requirements of the Healthy Kids Act is to provide CPR training
to all students. Mrs. Chambers has received the Red Cross training
for this. Approval of the agreement is needed for our students
to receive the Red Cross certification. Mr. Galvin recommended
approval of the agreement with American Red Cross. Motion by Larrie
Williams, seconded by Marianne Lester to approve the agreement
with American Red Cross. Ayes: 5.
COOPERATIVE FOOD PURCHASING AGREEMENT: Mr. Galvin recommended
approval of the Cooperative Food Purchasing Agreement for 2009-2010.
Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve
the Cooperative Food Purchasing Agreement for 2009-2010. Aye: 5.
CONTRACT WITH BUENA VISTA UNIVERSITY: Mr. Galvin recommended approval
of the contract with Buena Vista University. This contract allows
Buena Vista University to place student teachers in our school.
Motion by Larrie Williams, seconded by Marianne Lester to approve
the contract with Buena Vista University. Ayes: 5.
CONTRACT WITH IOWA TELECOM: Mr. Galvin recommended approving the
Centrex 24-month term discount service agreement with Iowa Telecom
to lower the rate charged for telephone lines. Motion by Ron Miller,
seconded by Marianne Lester to approve the contract with Iowa Telecom.
CHANGE LONG DISTANCE CARRIER TO QWEST: Mr. Galvin recommended
approval of the Letter of Authorization to change the long distance
carrier to Qwest. The change will lower long distance calls from
$.08 to $.04 per minute. Motion by Larrie Williams, seconded by
Jennifer Mihalovichh to approve the Letter of Authorization to change
the long distance carrier to Qwest. Ayes: 5.
ISCAP: Mr. Galvin recommended approving participation in the ISCAP
Program and the ISCAP Supplemental Resolution. Motion by Marianne
Lester, seconded by Ron Miller to approve participation in the
ISCAP Program and the ISACP Supplemental Resolution. Ayes: 5.
REFINANCE BONDS: Mr. Galvin recommended approving the resolution
to authorize the sale and issuance of not to exceed $2,560,000
General Obligation School Refunding Bonds, Series 2009 and approve
the Official Statement. Motion by Larrie Williams, seconded by
Jennifer Mihalovichh to approve the resolution to authorize the
sale and issuance of not to exceed $2,560,000 General Obligation
School Refunding Bonds, Series 2009 and approve the Official Statement.
BUDGET AMENDMENT: Mr. Galvin recommended approval of the publication
of the notice of hearing for the 2008-2009 budget amendment and
set the hearing date for the next regular board meeting on May
11. The budget amendment is necessary due to the refinancing of
the school bonds. Motion by Larrie Williams, seconded by Marianne
Lester to approve the publication of the notice of hearing for
the 2008-2009 budget amendment and set the hearing date for May
11th. Ayes: 5.
AUDIT REPORT: Julie Wilson briefly reviewed the 2007-2008 audit
report. Mr. Galvin recommended accepting the 2007-2008 audit report.
Motion by Jennifer Mihalovichh, seconded by Marianne Lester to accept
the 2007-2008 audit report. Ayes: 5.
BOARD POLICY SECTIONS 402 AND 408: Motion by Larrie Williams,
seconded by Ron Miller to approve the review of Board Policy Sections
402, “Certified Personnel Employment” and 408, “Non-Certified
Personnel Employment”. Ayes: 5.
NEGOTIATIONS STRATEGY SESSION: The Board held a negotiations strategy
session from 7:07 p.m. until 8:06 p.m.
ADDITIONAL NEGOTIATIONS TEAM MEMBERS: No action taken.
President Paul Mead adjourned the meeting at 8:07 p.m.
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