SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
April 14, 2009

The Southeast Warren Board of Education met in regular session April 14, 2009, in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Larrie Williams, Marianne Lester and Jennifer Mihalovichh. Ron Miller arrived at 5:33 p.m. Superintendent/Secondary Principal Delane Galvin, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Jennifer Mihalovichh, seconded by Larrie Williams to approve the agenda. Ayes: 4. (Ron Miller was absent from the vote.)

REPORTS:

Transportation report submitted by Joel Mosher:

We had 7 extra trips for the month. The month was spent doing general repairs. All drivers have attended the required three-hour yearly inservice. It was held at Melcher-Dallas on May 10th. Two drivers went to Pleasantville on April 1st.

Primary Principal’s report submitted by Charlotte Weaklend:

Our character theme for April is cooperation. Mrs. Presley’s kindergartners introduced the key concepts of cooperation with the student body through rhyme during our monthly character assembly on April 3rd. Each month children from each classroom who demonstrate good character at school are awarded a character award during these assemblies. Teachers write a brief description of how their student demonstrates good character. These descriptions are read aloud one-by-one, and the child comes to the front of the room to receive his/her colorful certificate - featuring their school picture and an abbreviated summary of the description of their respectful behaviors. Recently, we have added the invitation a few days in advance to the parents of the character award recipients to the character assembly. Parents and families have been very appreciative of their inclusion. Next year my plan is to expand the procedure even further by regularly listing the students’ names each month in a weekly parent newsletter and in the Warren Pride. The April character award recipients were Emily Thompson, Justin Koch, Sami Henry, Skylar Barning, Brody Crouse, Maddie Collins, Leonard Peavy, Ethan Scott, and Caleb VandeLune. Congratulations to these remarkable students and their families!

Also presented at the April Character Assembly were certificates/prizes won by the St. Jude’s Math-a-thon participants. This year a total of $1,004.15 was sent to St. Jude’s for research and treatment of children diagnosed with cancer from around the country. St. Jude’s is the only pediatric cancer research center where families never pay for treatments that are not covered by insurance, and families without insurance are never asked to pay. Participating students’ names are included in the April 3rd parent newsletter.

The elementary Partners in Education group recently sponsored their third and final Scholastic Book Fair for this academic year. This was a buy one- get one free sale. It is anticipated that PIE will not be holding book fairs in the elementaries during the upcoming school year. While the fairs have placed free books in the classroom libraries over the years, it is felt by many teachers that the fairs discourage parents from purchasing books from the teachers’ classroom book clubs – another source of free books for the classroom libraries. A visitor from the Blank Park Zoo brought several small animals for the children to view, learn about, and touch at our recent AR reward party for the second and third graders who reached their reading goals for the third quarter. PIE provides refreshments and other supplies for the AR parties. PIE is currently conducting their final frozen food sale for the school year. In the past, PIE has contributed to classroom supplies that were not covered by the district budget. Teachers decided individually how they wanted to utilize their PIE contribution. PIE has yet to decide if they want to make a similar commitment this year and how much.

Intermediate Principal’s report submitted by Dan Dow:

On March 4th the 4th graders took the NAEP test. We entered the 4th quarter of the school year on March 17th and midterm is April 24th. On the 18th of March Mr. Dow and Mrs. Beard attended a workshop at the AEA office in Indianola to work on the Special Education Delivery system for the district. Mr. Dow and Mrs. Beard also attended module 6 of the Iowa Core Curriculum training.

In March the staff along with Mr. Galvin looked at scheduling for next school year. There is a rough draft for specials and general education classes in place.

On March 25th several students from grades 6-12 took part in National History Day held at Central College in Pella. We had two students receive superior ratings and ended up 1 and 2 spots from advancing to the state level. Scoring the superior ratings for their presentations were Justus Sherman and Austin Agan. Next year should be an improvement now that the instructor and students have had the experience and have a better idea of what is expected.

April 2nd the 6th graders graduated from the DARE program after 14 weeks of instruction. Deputy Randy Spurr lead the program and did a great job at graduation.

April 3rd Sean Gardner competed at the State Geography Bee and represented our district very well narrowly missing the finals in a tiebreaker with two other students from his group. Sean was one of three 4th graders to compete at this level.

The Intermediate building staff continued to work on professional development with CORI and IDM. Mr. Dow, Mrs. Beard and Mrs. Oliver attended an IDM coaches meeting April 9th in West Des Moines.

The TAG students attended a get acquainted day in Melcher-Dallas on the 9th of April. This event was to give the kids a chance to meet students from Pleasantville and Melcher-Dallas that they will be traveling with on an educational trip to eastern Iowa and western Illinois in early May.

April 9th was also the day of the fishing contest finals for grades 4-6 and an Easter Egg Hunt at the city park.

The bids are in for the tiling work at the Lacona site and we are in the process of collecting bids for bleachers and lighting.

Athletic Director’s report submitted by Chuck Jones:

The spring athletic season has arrived. The number of students participating in track or golf is very encouraging. There are over fifty boys and girls out for high school track plus around 15 out for golf. The JH track teams have over twenty members each. All of the spring varsity sports will be competing in ten meets or tournaments. Several of those meets are boy/girl ones. The junior high will be running at six meets this spring; this is one meet shorter than last year, due to Wayne having to do repairs on their track. Southeast Warren will host one junior high track meet on April 27th.

Kayli Schurman has already broken her previous school record in the shot put. Her record setting throw came at an indoor meet hosted by Iowa State. Kayli also finished in the top four throwers at the state indoor meet at UNI. She was the top 1A thrower at that meet.

Schedules are available on-line including high school softball and baseball. The junior high baseball and softball schedules will be out by mid April.

Athletic Booster Club Notes

Southeast Warren Booster Club meeting March 11, 2009

Sponsorships: The booster club is still accepting sponsorships. The cost is $25.

Baseball/softball: Bids are being sought for repairs and improvements at both the baseball and softball fields. A tiling plan for each field has been received. The tiling work would not start until after this baseball/softball season.

Lacona concession stand: Remodeling plans are being designed to enlarge the concession stand. Construction is planned for August.

Protective equipment: $2000 was donated to the protective equipment fund for football helmets. An additional $200 was donated to the fund to be used to buy batting helmets for both the JH baseball and softball teams.

Break away spirit banner: $400 was donated to the cheerleading squad to purchase a spirit banner that can be used at football and basketball games. It has velcro in the center so that it can split apart when the team runs through it.

RAGBRIA: The booster club will be sponsoring a water shower in Lacona for the bicyclists to cool off. Members of the football team and coaches are being asked to assist in this fundraiser.

Sponsorships signs: The booster club is looking at the idea of having sponsor signs at football and basketball/wrestling in addition to baseball/softball.

The next meeting is scheduled for Wednesday, April 8, 2009, at 7:00 p.m. in Liberty Center.

CONSENT AGENDA: The following items were on the consent agenda:
1. March 9, 2009 minutes
2. Financial reports
3. Second reading of Board Policy 401.2, “Equal Employment Opportunity”
4. Second reading of Board Policy 401.3, “Substance-Free Workplace”
5. Second reading of Board Policy 401.4, “Recruitment & Selection”
6. Second reading of Board Policy 407.2, “Equal Employment Opportunity”
7. Second reading of Board Policy 407.5, “Compliance Grievance Procedure”
8. Second reading of Board Policy 601.4, “Objectives for Equal Educational Opportunities for Students”
9. Second reading of Board Policy 601.5, “Nondiscrimination”
10. Second reading of Board Policy 601.6, “Equal Educational Opportunity”

Motion by Ron Miller, seconded by Marianne Lester to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Mr. Galvin reported on the following items:
1. Mrs. Neer has been in the hospital and is now home. It will probably be a few weeks before she is back to work.
2. The National Honor Society induction ceremony will be held this Friday at 2:00 p.m.
3. A Junior High dance is scheduled for Friday, April 17, and a High School dance is scheduled for Saturday, April 18. Prom will be held on April 25th.
4. Scheduling nights have been/will be held for students in grades 8-11 to set up their 2009-2010 class schedules.
5. An orientation was held for incoming 7th graders and their parents. The 6th grade students have also been invited to the Junior High dance that is being held April 17. Each 6th grade student will attend two to three class periods at the Junior/Senior High School in late May to get a feel for how the class schedule works. Parents will be invited to attend an orientation in the early fall to follow a shortened version of their student’s schedule.
6. A meeting was held with incoming freshmen for guidance on developing their 4-year plan.
7. The State FFA Convention is being held this week.

OPEN POSITIONS/GUIDANCE//BAND: Mr. Galvin recommended tabling this item until negotiations are settled and more is known about the economic stimulus package.

POSSIBLE SALE OF MILO LOT: Mr. Galvin related to the Board that the District has been approached by an individual interested in purchasing the residential lot owned by the District in Milo. The consensus of the Board was to authorize the Superintendent to proceed with the process to sell the lot.

GRADUATION CEREMONY: Mr. Galvin asked the Board for input on moving the graduation ceremony to a Saturday evening for future years to avoid conflicts many people have with other graduations with relatives in other districts and colleges. The Board directed Mr. Galvin to survey next year’s class for input. This item will be discussed again at the May board meeting.

STAFF AWARDS: Mr. Galvin related to the Board that he would like to modify the staff awards given out for every 5 years of service to the District. Mr. Galvin recommended giving each member a key chain after 5 years of service, an imprinted pen after 10 years of service, a 5 x 7 engraved plaque after 15 years of service, a wooden and engraved pen/pencil set after 20, a $300 ring donated by Jostens after 25, and an engraved apple paper weight with an embedded clock after 30 and upon retirement an engraved wooden mantle or desk clock. The first year would be the most expensive to get everybody caught back up, but after the first year the price would significantly reduce. Motion by Larrie Williams, seconded by Ron Miller to approve the staff awards as presented except to flip flop the awards given for 25 and 30 years of service. Ayes: 5.

REDUCTION IN FORCE: A copy of the Master Contract language for reduction in force was included in board members’ packets for review. A copy of information received from the school attorney in regard to terminations was also included in the board packets in the event reductions are necessary.

SUPERINTENDENT EVALUATION: Mr. Galvin reminded board members to return their superintendent evaluation forms to either Paul Mead or Julie Wilson prior to April 24th. The evaluation forms will be compiled and then reviewed at the May board meeting.

BOARD POLICIES 1004.1R AND 1004.2: Mr. Galvin asked the Board for input concerning Board Policies 1004.1R, “Fees for School Use” and 1004.2, “Regulations Concerning the Use of School Facilities”. The policies do not presently require proof of insurance for those groups not covered under the District’s liability coverage who use the District’s facilities. Mr. Galvin recommended adding language that depending upon the activity the Superintendent/designee may require proof of insurance. Revisions to the board policies will be brought back to the May board meeting.

STANDARDIZED TEST RESULTS: Mr. Galvin briefly reviewed the ITBS/ITED test results. The test results show significant drops in scores for secondary students. The staff will be reviewing the results at the May inservice and developing strategies to improve test scores.

2009-2010 BUDGET HEARING: A hearing was held to allow community members the opportunity to provide input on the 2009-2010 proposed budget.

BUDGET GUARANTEE: Mr. Galvin recommended approval of the budget guarantee for the 2009-2010 budget as a precautionary measure in the event further budget reductions were made by the State. Motion by Ron Miller, seconded by Jennifer Mihalovichh that the Board of Directors of the Southeast Warren Community School District will levy property tax for fiscal year 2009-2010 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa. Ayes: 5.

2009-2010 BUDGET: Mr. Galvin recommended approval of the 2009-2010 budget as proposed. Motion by Larrie Williams, seconded by Ron Miller to approve the 2009-2010 budget as proposed. Ayes: 5.

PERSONNEL CHANGES: Mr. Galvin recommended approving the resignation of Steve Melone, Special Education Instructor; the appointment of Claire Dittmer, Substitute Bus Driver; supplemental pay for Jason Walter, Assistant JH Girls’ Track Coach; and Scott Dirkx, Assistant JH Boys’ Track Coach; and the position of One-on-One Associate at the Primary Center. Motion by Jennifer Mihalovichh, seconded by Marianne Lester to approve the personnel changes as presented. Ayes: 5.

NEGOTIATED AGREEMENT WITH AFSCME: Mr. Galvin related to the Board that a negotiated agreement had been reached with AFSCME for a total package increase of 2.86%, a total cost of $25,030.43. Mr. Galvin recommended approval of the negotiated agreement. Motion by Ron Miller, seconded by Larrie Williams to approve the negotiated agreement with AFSCME. Ayes: 4. Jennifer Mihalovichh abstained from voting.

2009-2010 SCHOOL CALENDAR: Mr. Galvin related that the 2009-2010 school calendar had been revised to reflect a start date of August 24th. Mr. Galvin recommended approval of the 2009-2010 school calendar with the graduation date to be determined after the survey has been completed. Motion by Jennifer Mihalovichh, seconded by Marianne Lester to approve the 2009-2010 school calendar. Ayes: 5.

VOCAL TRIP: Lynnea Young requested permission from the Board for a vocal trip to Orlando, Florida from November 27 – December 1, 2009. Approximately 44 students and 24 chaperones will be going on the trip. An itinerary was included in board packets. Mr. Galvin recommended approval of the vocal trip to Orlando, Florida. Motion by Larrie Williams, seconded by Ron Miller to approve the vocal trip to Orlando, Florida. Ayes: 5.

TAG TRIP: Mr. Galvin recommended approval of the TAG trip to Nauvoo, Illinois on May 7 & 8. An itinerary was included in board packets. Motion by Marianne Lester, seconded by Ron Miller to approve the TAG trip to Nauvoo, Illinois. Ayes: 5.

OPEN ENROLLMENT APPLICATION: Mr. Galvin related that an open enrollment application for Brenna Musfeldt to open enroll out to Indianola School District had been received after the March 1 deadline. Mr. Galvin recommended denying the open enrollment application due to not meeting the deadline and not meeting one of the good cause reasons. Motion by Larrie Williams, seconded by Ron Miller to deny the open enrollment out application for Brenna Musfeldt. Ayes: 5.

PURCHASE OF LAWN MOWER: Mr. Galvin related that bids had been received for front mount and mid mount mowers for the Lacona site. The custodians would prefer a front mount mower. The low bid for a mid mount mower was received from Barker Implement and the low bid for a front mount mower was received from Peek Sales. The Board suggested having the custodians try the mid mount mower before making a decision on which mower to purchase. This item was tabled until the May board meeting.

BID TO REPLACE GLASS: Mr. Galvin related that the State Fire Marshall has required that the glass in the academic hallways of the secondary building be replaced with diamond wire glass. Mr. Galvin recommended accepting the bid from Kinman Glass in the amount of $4,373.41 to replace the glass with diamond wire glass. PPEL funds will be used to pay for this item. Motion by Jennifer Mihalovichh, seconded by Larrie Williams to approve the bid from Kinman Glass to replace the glass in the High School. Ayes: 5.

BID FOR TILING: Mr. Galvin related that three bids had been received to do tile work around the building in Lacona. Sales tax money has been allocated for this project on the five-year expenditure plan. Mr. Galvin recommended approving the low bid of $15,785.15 from Vanderpool Construction for the tiling work. Motion by Ron Miller, seconded by Larrie Williams to approve the low bid from Vanderpool Construction for the tiling at Lacona. Ayes: 5.

AGREEMENT WITH AMERICAN RED CROSS: Mr. Galvin related that one of the requirements of the Healthy Kids Act is to provide CPR training to all students. Mrs. Chambers has received the Red Cross training for this. Approval of the agreement is needed for our students to receive the Red Cross certification. Mr. Galvin recommended approval of the agreement with American Red Cross. Motion by Larrie Williams, seconded by Marianne Lester to approve the agreement with American Red Cross. Ayes: 5.

COOPERATIVE FOOD PURCHASING AGREEMENT: Mr. Galvin recommended approval of the Cooperative Food Purchasing Agreement for 2009-2010. Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the Cooperative Food Purchasing Agreement for 2009-2010. Aye: 5.

CONTRACT WITH BUENA VISTA UNIVERSITY: Mr. Galvin recommended approval of the contract with Buena Vista University. This contract allows Buena Vista University to place student teachers in our school. Motion by Larrie Williams, seconded by Marianne Lester to approve the contract with Buena Vista University. Ayes: 5.

CONTRACT WITH IOWA TELECOM: Mr. Galvin recommended approving the Centrex 24-month term discount service agreement with Iowa Telecom to lower the rate charged for telephone lines. Motion by Ron Miller, seconded by Marianne Lester to approve the contract with Iowa Telecom. Ayes: 5.

CHANGE LONG DISTANCE CARRIER TO QWEST: Mr. Galvin recommended approval of the Letter of Authorization to change the long distance carrier to Qwest. The change will lower long distance calls from $.08 to $.04 per minute. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to approve the Letter of Authorization to change the long distance carrier to Qwest. Ayes: 5.

ISCAP: Mr. Galvin recommended approving participation in the ISCAP Program and the ISCAP Supplemental Resolution. Motion by Marianne Lester, seconded by Ron Miller to approve participation in the ISCAP Program and the ISACP Supplemental Resolution. Ayes: 5.

REFINANCE BONDS: Mr. Galvin recommended approving the resolution to authorize the sale and issuance of not to exceed $2,560,000 General Obligation School Refunding Bonds, Series 2009 and approve the Official Statement. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to approve the resolution to authorize the sale and issuance of not to exceed $2,560,000 General Obligation School Refunding Bonds, Series 2009 and approve the Official Statement. Aye: 5.

BUDGET AMENDMENT: Mr. Galvin recommended approval of the publication of the notice of hearing for the 2008-2009 budget amendment and set the hearing date for the next regular board meeting on May 11. The budget amendment is necessary due to the refinancing of the school bonds. Motion by Larrie Williams, seconded by Marianne Lester to approve the publication of the notice of hearing for the 2008-2009 budget amendment and set the hearing date for May 11th. Ayes: 5.

AUDIT REPORT: Julie Wilson briefly reviewed the 2007-2008 audit report. Mr. Galvin recommended accepting the 2007-2008 audit report. Motion by Jennifer Mihalovichh, seconded by Marianne Lester to accept the 2007-2008 audit report. Ayes: 5.

BOARD POLICY SECTIONS 402 AND 408: Motion by Larrie Williams, seconded by Ron Miller to approve the review of Board Policy Sections 402, “Certified Personnel Employment” and 408, “Non-Certified Personnel Employment”. Ayes: 5.

NEGOTIATIONS STRATEGY SESSION: The Board held a negotiations strategy session from 7:07 p.m. until 8:06 p.m.

ADDITIONAL NEGOTIATIONS TEAM MEMBERS: No action taken.

President Paul Mead adjourned the meeting at 8:07 p.m.

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