SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
March 9, 2009

The Southeast Warren board of Education met in regular session March 9, 2009, in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Ron Miller, Marianne Lester and Larrie Williams. Jennifer Mihalovichh was absent. Superintendent/Secondary Principal Delane Galvin, Intermediate Principal Dan Dow, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Ron Miller, seconded by Larrie Williams to approve the agenda. Ayes: 4.

COMMENTS FROM THE AUDIENCE: Erin Jensen, Band Director, addressed the Board concerning her teaching schedule and salary at 63%. Erin related that she anticipates the number of students participating in band to increase by 20-28 students in 2009-2010 and by 39-56 (from 2008-2009 numbers) for 2010-2011. She asked the Board to consider increasing her salary for the 2009-2010 school year. This item will be on the April board meeting agenda.

THE BOARD SALUTES:

Mr. Galvin recognized the many volunteers that have helped on a regular basis at all of the sporting events to date: clock runners, score keepers, announcers and chain gangs. These people donate their time willingly and deserve to be saluted for helping make Warhawk events run smoothly.

Dan Dow recognized Tina Schneider for serving as the CORI training coach for staff development this year. She prepares the lessons and presents the material for the staff inservices held almost every other Wednesday after school. Tina’s time and effort is appreciated; she is doing a great job.

REPORTS:

Transportation report submitted by Joel Mosher:

We had 14 extra bus trips for the month. I had time reviewing bus bids and coming up with a recommendation to present to the Board. I went and checked a few bus turn arounds to check for the need of rock from the county. I replaced a mailbox that was hit by a bus turning around in a drive. I completed evaluations on two drivers.

Primary Principal’s report submitted by Charlotte Weaklend:

Our character theme for March is self-discipline. Mrs. Teas’ children shared a book, a short skit, and a poem about the topic at our character assembly last Friday. Our character tree is filling up with clovers this month as the children are working at their “stop and think before you act” skills.

The Quality Preschool Program Standards Verification report arrived last week from the Department of Education. The summary noted the following positive aspects of our program: classroom well organized, teacher intent upon increasing children’s academic skills, variety of materials provided, principal exhibited instructional leadership and staff support through attendance at curriculum training, teacher & assistant meets weekly to plan activities, program portfolio included assessment plan, parents interviewed were very positive about the program, there is ongoing communication between parents & staff through multiple sources. The following chart indicates the percent of criteria met by the preschool program for each standard beyond the required criteria needing immediate correction that were reported to you last month:

Standard % of standard met for verification
Relationships 100%
Curriculum 95%
Teaching 95%
Assessment 82%
Health 96%
Teachers 100%
Families 100%
Community & Relationships 100%
Physical Environment 100%
Leadership & Management 95%

Number of standards meeting 85% of the criteria 9
Number of standards not meeting 85% of the criteria 1

The district is encouraged to continue work in the area of assessment and consider using the weekly team meetings to discuss assessment, develop goals for children based on assessment, and plan activities accordingly. Additional efforts may be focused on linking assessment information to child goals, making decisions about adapting curriculum, and teaching activities. The district is further encouraged to continue opportunities for staff development. Examples of staff development to assist in supporting the development of children’s skills include: Program-Wide Positive Behavior Supports, Every Child Reads, or The Power of Observation.

An action plan outlining our corrective actions was submitted to the state on March 5th, with evidence of completion of the unmet criteria in standard 4 (assessment) to be submitted by June 15, 2009.

We held our first all elementary family movie night last Friday evening. We had a large turnout of students with their parents to view Horton Hears a Who and Wall-e. Parents and students held post-viewing discussions about the movie of their choice. These discussions were facilitated by the elementary principals.

Intermediate Principal’s report submitted by Dan Dow:

The 4th grade students finished taking the NAEP (National Assessment of Educational Progress) tests. We should be proud of our 4th graders as the proctors of the exam said we had the best behaved students they had ever worked with. The 4th graders were tested in the areas of reading, math and science over a 90-minute time period. The results will not be distributed to our district or to the state of Iowa. These tests are compiled with 4th grade results from all over the United States and the outcomes are distributed as the 4th graders across the U.S. are scoring at a certain level in each of the areas tested.
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The staff has been working hard with their professional development. They meet every other Wednesday afternoon for CORI training with Tina Schneider as their coach. She has devoted a lot of time and effort and is doing a terrific job with the staff.

Sean Gardner is a 4th grader who just qualified for the state geography bee sponsored by National Geographic. This is quite an accomplishment as he is in the 4th - 8th grade division, meaning he is in competition with students up through the 8th grade. According to staff this is the first time we have had a student make it to the state level. In order to qualify for the state competition a student must score in the top 100.

The intermediate building is starting to receive bids for summer projects. The bids that have been submitted up to this time have been within the budgeted amounts for the projects.

The staff has put together a tentative schedule for next fall in order to meet the needs of the students. It requires some adjustments by staff and they have taken these changes in stride and it has been a pleasure to work with this group.

Athletic Director’s report submitted by Chuck Jones:

It’s tournament time. All of our winter sports are entering into the state tournament competition. The Southeast Warren grapplers may not have an amazing overall record, but it is due to the lack of wrestlers not the spirit and drive of the team. They have been very competitive in individual matches. The Southeast Warren/Melcher-Dallas wrestling team competed in the sectional tournament on Saturday, February 7th at Albia. Cody Schurman, Carl Davis, and Evan Mitchell advanced to district wrestling at Chariton on Saturday, February 14th. All three ran into some very tough competition and did not move on to the State Wrestling Tournament.

The girls’ bowling team bowled in the Pride of Iowa Conference meet on Saturday, February 7th at Leon. High games went to Lindzey Northway with a 123 and Breanna Dennis with a 124. All the girls bowled well enough to set team highs in individual game and Baker games, including a one game high of 166. The girls’ team bowls at Knoxville on February 21st in the regional event. The boys’ team bowls at Osceola on February 14th in sub-state competition.

The Southeast Warren girls have an overall record of 4-17, but have been making steady progress as tournament time nears. The Lady Warhawks traveled to Bussey to open regional play against Twin Cedars on February 12th, coming home with a victory to move on the second round. They played Melcher-Dallas at 7:00 PM in Chartion on Tuesday, February 17th. The girls played a good game, but were not able to overcome the Saints of Melcher-Dallas.

The Warhawk boys completed their season at 13-8. Coach Burrell has the team moving in the right direction as the season ends. The boys’ opening district basketball game was February 19th at Seymour versus Seymour. The boys overcame the notable height advantage to move on to the district semifinals against Van Meter. The Warhawks traveled to Van Meter on February 24th. They battled with the highly talented Bulldogs, but were unable to sustain a comeback effort.

I would like to thank all of our coaches, players, and fans for their support and dedication to Southeast Warren athletics. There are three ladies who have a lot of behind the scene work that do not get enough credit for the time that they put into their sport or activity. Special thanks go out to Cindy Julian, high school cheerleading, Kelly Lawrence, Jr. High cheerleading, and Mrs. Jensen, pep band. Thanks Mrs. Jensen for starting a new Southeast Warren tradition, “The Chicken Dance”.

Thanks to Deanna Smith, Chuck Cleveland, and Janet Mason for working at the scorer’s table throughout the basketball season. They keep the game running in a smooth and orderly manner.

The youth basketball program will be hosting tournaments during February 21-22, February 28-March 1, and March 14-15.

Boys and girls all conference basketball meetings were held on February 11th. Congratulations go out to Sarah Wachter, Seth Nutting, and Torey Mason for earning all-conference honors. Seth captured a 1st team, unanimous selection; Sarah and Torey both garnered 2nd team honors.

Southeast Warren was presented an opportunity to participate in the “Birdies for Charity” fundraising event. It is directly tied to the Principal Charity Classic to be held at Glen Oaks Country Club in West Des Moines on May 26th –31st. The event was open to charitable organizations in the Des Moines area and schools in Polk, Warren, Story, and Dallas counties. Southeast Warren is the only school participating. Pledges are collected and based on the number of birdies shot during the golf tournament. The fundraiser asks for pledges starting at $0.02 or a one-time donation of $10. The average number of birdies is 800. (800 x $0.02 = $16.00) Pledges will be sought by members of the track and golf teams with all proceeds going to those activities. There will also be an online site available for anyone to pledge. The site will have a link directly to Southeast Warren Athletic Department.

Spring sport schedules can be found online on the Southeast Warren web site. (se-warren.k12.ia.us). Baseball/softball schedules are in the finalization stages and should be out by mid March.

Southeast Warren Booster Club meeting January 14 & February 11, 2009

Pee-wee wrestling tournament: The wrestling tournament was very successful. The number of participants was much more than expected. There were 32 junior brackets and 19 senior brackets. There were over 150 wrestlers.

Youth basketball: Two tournaments were held in January. Three other tournaments have been scheduled for February 21-22 (4th grade), February28-March 1 (5th grade), and March 14-15 (6th grade).

Special thanks: Goes to Jamie & Kelly Hendrickson for doing such a fine job organizing and running the tournament. Also, LeAnn Wendt donated cookies and donuts from Hy-Vee for the tournament.

Sponsorships: The booster club is still excepting sponsorships. The cost is $25.

Baseball/softball: Bids are being sought for repairs and improvements at both the baseball and softball fields.

Lacona concession stand: Remodeling plans are being designed to enlarge both the concession stand and crow’s nest. Construction is planned for August.

The next meeting is scheduled for Wednesday, March 11, 2009, at 7:00 p.m. in Liberty Center.

CONSENT AGENDA: The following items were on the consent agenda:

1. February 9, 2009 minutes
2. Financial reports

Motion by Larrie Williams, seconded by Ron Miller to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Mr. Galvin reported on the following items:
1. A self-reflection was given to Board members as part of the superintendent Evaluation process. Board members are to add their comments to the board member comments sections and return to Mr. Mead to assimilate.
2. The Nutrition Fund currently has a balance of $10,000 less than last year at this time but is still in good standing due to the large carryover balance from the prior year. Lunch prices will be reviewed again at the end of the year.
3. The District will probably make the Des Moines Register as one of several schools that received a letter from the Department of Education in regard to a “predicted” unspent balance at the end of FY 2010. With the $300,000 worth of cuts completed last year this situation has changed but is not yet reflected with the Department of Education because they use trend data over 3 to 5 years.
4. The girls’ basketball team reached the second round of regionals, the boys’ basketball team reached the second round of districts and three wrestlers advanced to district wrestling.

OPEN POSITIONS/GUIDANCE: Mr. Galvin recommended tabling any discussion on the Guidance, Media Specialist, Technology and Kindergarten positions until the final funding is known from the current legislative session and how much money we will receive from the economic stimulus package.

REVENUE PURPOST STATEMENT: Mr. Galvin related to the Board that a revised Revenue Purpose Statement would need to be approved at a district-wide election prior to the expiration of the current Revenue Purpose Statement. The Revenue Purpose Statement authorizes how money may be spent from the statewide one-cent sales tax dollars but does not cause an increase in taxation to the community. A sample Revenue Purpose Statement was included in the Board packets. Mr. Galvin recommended submitting the statement to the electors at the same time as the September school board elections.

FIRE SAFETY REPORT: Mr. Galvin related to the Board that the Principals and custodians have been asked to develop a plan to correct the deficiencies noted in the Fire Marshal’s report. Mr. Galvin will then send a plan of correction to the Fire Marshal. Sales tax dollars will be used for the repairs where possible. The District will also apply for a Fire Safety Grant next year to help cover the cost of repairs.

PRESCHOOL SITE VISIT: Board members received a copy of the Preschool Site Visit report in their board packets.

PERSONNEL CHANGES: Mr. Galvin recommended accepting the resignations of Myrissa Gingerich, Assistant JH Boys’ Track Coach, and Chuck Jones, Bowling Coach; and approving the appointments of Megan Weeks, JH/HS Language Arts Instructor; Nathan Bauer, Head HS Girls’ Track Coach; Cole Anderson, Assistant HS Girls’ Track Coach; John Burrell, Assistant HS Boys’ Track Coach; Pam McCombs, Academic Coach; and Megan Weeks, HS Student Council Advisor. Motion by Ron Miller, seconded by Marianne Lester to approve the personnel changes as presented. Ayes: 4.

PUBLIC HEARING ON EARLY START DATE: A public hearing was held on the early start date for the 2009-2010 school year. Several comments were made concerning school starting before the State Fair was over and the hot weather that is likely to occur with an August 19th start date. A petition was also delivered to the Board requesting that the 2009-2010 school year not start until August 24th at the earliest due to fair activities. Comments were also heard supporting the proposed 2009-2010 school calendar.

APPROVE EARLY START DATE: Mr. Galvin recommended approving an early start date in order to apply for a waiver to start school before Labor Day. Motion by Larrie Williams, seconded by Ron Miller to approve an early start date for the 2009-2010 school year. Ayes: 4.

2009-2010 SCHOOL CALENDAR: Mr. Galvin recommended approving the proposed 2009-2010 school calendar. Motion by Ron Miller to approve the proposed 2009-2010 school calendar. Motion died for lack of a second. Motion by Larrie Williams, seconded by Marianne Lester to approve a start date of August 24th for the 2009-2010 school year. Ayes: 4.

APPROVE 2009-2010 BUDGET: Julie Wilson reviewed the proposed 2009-2010 budget. The proposed tax rate is $18.21, an increase of $.82/$1,000 over the prior year’s budget. The increased rate is due to a cash reserve levy to cover the lost revenue from the state aid reductions. Mr. Galvin recommended approving the budget for publication and setting the hearing date for the next regular board meeting on April 14th. Motion by Ron Miller, seconded by Marianne Lester to approve the budget for publication and set the hearing date for April 14, 2009. Ayes: 4.

OPEN ENROLLMENT APPLICATION: Mr. Galvin recommended approving an open enrollment application for Megan Karimi to the Indianola School District. The student had been open enrolled to Indianola the prior school year, but due to living out of state at the start of this school year the open enrollment had been terminated. Motion by Larrie Williams, seconded by Ron Miller to approve the open enrollment application. Ayes: 4.

MOWING BIDS: Mr. Galvin related to the Board that three bids had been received for mowing the school grounds this year. Mr. Galvin also related that calculations had been made and if the four-hour custodians at Milo and Lacona were to do the mowing and a person was hired for 12 hours per week at Liberty Center to mow there would be a savings of approximately $9,000. Mr. Galvin recommended not accepting any of the bids and do our own mowing. Mr. Galvin also requested permission to seek bids for a new mower at Lacona. The mower could be purchased from sales tax dollars. Motion by Ron Miller, seconded by Larrie Williams to try this year to let the custodians mow all areas and hire summer help at 12 hours per week for Liberty Center. Ayes: 4. The consensus of the Board was to authorize Mr. Galvin to seek lawn mower bids.

REFINANCING OF GENERAL OBLIGATION BONDS: Mr. Galvin related to the Board that the bonds for the two elementaries could be refinanced for a savings of approximately $160,000 over the next ten years. There would be a cost to refinance of approximately $40,000, resulting in a net savings of $120,000. Mr. Galvin recommended refinancing the bonds but leave the payments the same to pay off the bonds sooner. Motion by Larrie Williams, seconded by Marianne Lester to refinance the general obligation bonds at a lower interest rate, leaving the payments the same to pay off sooner. Ayes: 4.

YEARBOOK AGREEMENT: Mr. Galvin recommended approving a three-year yearbook agreement with Jostens. In exchange for a three-year agreement Jostens has purchased a $600 camera to be used by the yearbook staff. Motion by Ron Miller, seconded by Larrie Williams to approve Jostens as yearbook representative. Ayes: 4.

BOARD POLICIES: Mr. Galvin recommended approving the revision of Board Policies 401.2 “Equal Employment Opportunity”, 401.3 “Substance-Free Workplace”, 401.4 “Recruitment & Selection”, 407.2 “Equal Employment Opportunity”, 407.5 “Compliance Grievance”, 601.4 “Objectives for Equal Educational Opportunities for Students”, 601.5 “Nondiscrimination”, and 601.6 “Equal Educational Opportunity”. Revisions and corrections have been made to the policies based on Board discussion and/or Department of Education recommendations. Motion by Larrie Williams, seconded by Ron Miller to approve the board policy revisions. Ayes: 4.

President Paul Mead adjourned the meeting at 7:30 p.m.

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