Regular Board Meeting
January 14, 2008

The Southeast Warren Board of Education met in regular session January 14, 2008, in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Larrie Williams, Ron Miller, Jennifer Mihalovichh, and John Burrell. Superintendent Dr. Harold Hulleman, Secondary Principal Terry Gladfelter, Intermediate Principal Cindy Butler, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Dr. Hulleman suggested moving the curriculum report from item “E” to item “A” under the Report portion of the agenda and to act on item 3, Approve school bus specifications and authorization to advertise for bids, prior to 6:30 p.m. Motion by Ron Miller, seconded by John Burrell to approve the agenda as revised. Ayes: 5.

THE BOARD SALUTES: Dr. Hulleman read a letter submitted by Bob and Kathy Kimzey nominating Connie Neer for the Board Salutes award. President Paul Mead presented Connie Neer with a Board Salutes certificate.

Curriculum Report: Nick Dicks and Steve Melone demonstrated the Acellus Learning System. The Acellus Learning System is a computerized learning system that teaches fundamental mathematic concepts and also advanced courses such as Algebra, AP Calculus, Geometry, and Trigonometry on an individualized basis. The Acellus Learning System is an option for those students that cannot fit a math class into their schedule or need individualized help.

Transportation report submitted by Joel Mosher: We had 17 extra bus trips for the month. The month was spent doing general repairs and assisting with snow removal.

SCHOOL BUS SPECIFICATIONS: Joel Mosher related to the Board that school bus specifications had been prepared to replace the 1994 Chevy Bluebird school bus with a bus the same as was purchased last year. Motion by Ron Miller, seconded by John Burrell to approve the school bus specifications and authorization to advertise for bids. Ayes: 5.

President Paul Mead related that the Warren County Public Affairs Director is doing a study on the bridges in the County and would like to hear of any bridges that are causing concern to the school.

Primary Principal’s report submitted by Charlotte Weaklend:

  • Opera Iowa will perform “Billy Goats Gruff” for our PK-3 students in the multi-purpose room on Thursday, January 24th at 10:00 a.m. This will be a free performance for us as they are using it as a dress rehearsal before they go on the road. Opera Iowa is based at Simpson College. Every year they perform at elementary schools throughout the state. I did observe one of their performances years ago at Irving Elementary in Indianola where I taught. It was quite entertaining and really gave the students a taste of what full opera is like - including costumes, set, etc. Cost has made it prohibitive for us here in the past, as their regular fee – which includes a half-day of workshops for the students - is substantial. This special invitation, including the 40-minute performance and the workshops, that I received just this week was intended as service to a neighboring Warren County school that had not yet had the opportunity. We were unable to invite the Intermediate students to attend because of the space limitations.
  • We have had the official kick off of this year’s St. Jude’s Math-a-thon for half of our students with their character lessons on the 9th. The other half will begin the process on the 16th when I meet with them. St. Jude’s Research Hospital, located in Memphis, Tennessee, was founded by actor Danny Thomas. Often, it is the children from around the country with the most severe cases of cancer that are sent to St. Jude’s. They turn no one away because of their parents’ lack of ability to pay for the services. There doctors and scientists, not only treat the children, but also work to find the cure for childhood cancers. We have participated in this math-a-thon for several years now. Children collect pledges from families and friends for a set amount of money for each correct answer on a leveled math quiz, or a flat donation. The parents are responsible for checking the completed quiz for accuracy, supervising the collection of the money and sending the donations for St. Jude’s into the school. This service program is facilitated completely by me, with no staff time required.
  • McGruff, the crime dog, will again visit the Primary on the 23rd to present a very short safety program to each of the classes and to prepared for children ID cards for participating families, cards would be helpful to the police in the case of an abduction.
  • Mrs. Butler and I will begin our Evaluator II training on February 7th. This training is a required component of continued certification for administrators in the state of Iowa.

Intermediate Principal’s report submitted by Cindy Butler:

  1. I attended a two-day training on school programming for English Language Learners (ELL). Every school district is required to develop a plan for working with ELLs. Our AEA Partnership Director helped us develop a plan this fall. The training consisted of reviewing and assessing the district’s plan, becoming familiar with principles of second language acquisition, hearing about legal cases and statures related to teaching ELLs, and learning a variety of teaching strategies which work well for ELLs and all students in general.

    I’m glad to say our plan includes all the necessary components. When students of another language move into the district, we will be required to offer the services of an ESL teacher, but there is no requirement on amount of time. Students will be mainstreamed into general education classes with an ESL teacher supporting both the teacher and the student. There are some specific teaching strategies which when employed have been shown to increase the language skills of ELLs and are good for all students. We will need to train teachers in these strategies when the need arises.
  2. The Intermediate Awards Assembly will be held Friday at 2:00. The high school jazz band will perform and we will make presentations for attendance, honor roll, and character.

    Social Studies Night/Geography Bee will be this Tuesday at 7:00. Two students from each grade level 4th to 8th will compete for the geography champion.
  3. All students are currently taking the Iowa Tests of Basic Skills. We will anxiously await the results.
  4. All teachers attended a daylong staff development session on Wednesday, Jan. 2. The teachers and I viewed a DVD titled, “Providing Teachers Tools for Safe Classrooms” given to us by the company that presented our anti bullying training. The DVD gave us some calming techniques and de-escalation strategies to use with angry students and adults. After that, teachers split into groups for IDM or CORI. In the afternoon we all came together as Ms. Schultz demonstrated some technology search tools available from the AEA.

Secondary Principal’s report submitted by Terry Gladfelter:

Keys - About one week before the Christmas Break, Mr. Hoch had his keys stolen. At first he thought they might be misplaced, but they were never found. Monday, January 7 sometime after 11:30 PM, students entered the building and took the desks from the west wing classrooms and moved them to the gym. The desks and chairs from the Spanish room, Tech room and Mr. Carr’s room were placed in the north hallway blocking the hallway doors. When Mr. Ricklefs arrived at school on Tuesday morning he checked and found no evidence of a forced entry. All furniture was back in the classrooms by the start of school. I had a locksmith (Dave Dierking) come to school on Tuesday, changed out the locks and brought back locks that opened to a new master key. There are five exterior doors that open to the master key. I ordered five keys with four now being in use and one spare.

DEAR – Drop Everything And Read – To encourage further reading, the DEAR program this year has added criteria. Students are to accumulate 50 points by reading different materials throughout the first semester. The Connections teacher keeps Reading logs that are filled out by the student. This has become a Pass/Fail class with ¼ credit earned each semester for accomplishing the goals.

Discipline Information – In light of recent concerns I would like to show some data comparing this year to last year.

Electronic Devices 3 or more violations Beginning of school to 1/10/08 8 students During all of last year 11 students
Eight or more tardies during the first semester. This year 15 students Last year 31 students
Students sent out of class 2 or more times during the first semester This year 13 students Last year 27 students
External suspensions during the first semester This year - 19 Last year - 10

Lighten Up Iowa – Our teachers are going to have a little fun through the spring of this year. We have two teams composed of most of the staff to see how much weight will be lost during the second semester. We are looking into the possibility of having a contest that would involve student donations and giving the proceeds to a charitable organization.

Athletic Department – John Burrell related that there are concerns that the basketballs are being stolen after the games. He suggested developing a checklist for custodians on the evening shift for consistency. Dr. Hulleman responded that after half time of the second game the rack of balls would be put away.

CONSENT AGENDA: The following items were on the consent agenda:
1. December 10, 2007, minutes
2. Financial reports
3. Second reading of Board Policy 902.5, “Disposition of Obsolete Equipment”

Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Dr. Hulleman reported on the following items:
1. The Children First Forum will meet on January 21st at 7:00 p.m. in Lacona.
2. The IASB Legislative Conference will be held on January 22.
3. IASB will hold an ABLE II workshop titled “Effective Superintendent Evaluation Practices” on January 30.
4. Parent/Teacher conferences will be held on February 12 and February 14.
5. The DE Site Visit is scheduled for February 19-21. The DE Site Visit team will meet with the Board for approximately one hour during their site visit. An oral report will be given in the media center on the last day of the site visit.
6. Graduation is scheduled for May 18.
7. The Board reviewed Standard 3 of the superintendent evaluation process.

AIR CONDITIONING PROJECTS: Dr. Hulleman has requested a copy of the specifications used by Twin Cedars when they installed air conditioning in their buildings. An electrical contractor has not been contacted yet to determine what electrical updates would be needed to handle the air conditioning units.

BUDGET REDUCTIONS: Dr. Hulleman asked the Board for any thoughts they had following the public meeting on budget reductions/administrative structure. Ideas to consider include sharing positions with Melcher-Dallas, reduce the number of pages in the Warren Pride and/or send the Warren Pride home with students, survey the families open enrolling out to find out why they are leaving Southeast Warren, put Junior High athletics back in the school day to save on gas, salary and bus expenses. It was noted that at the public meeting several community members had mentioned that they want an administrator in all three buildings.

BOARD POLICY 1006.2: Dr. Hulleman recommended approving the second reading of Board Policy 1006.2, “Tobacco-Free Environment”. Motion by Jennifer Mihalovichh, seconded by John Burrell to approve the second reading of Board Policy 1006.2, “Tobacco-Free Environment”. Ayes: Miller, Burrell, Mihalovichh, Mead. Nays: Williams. Motion passed 4:1.

2008-2009 CALENDAR: Dr. Hulleman asked the Board for any suggestions or concerns they had about this year’s school calendar and for the 2008-2009 school calendar. Dr. Hulleman will also seek input from the staff and the Children First Forum.

PERSONNEL CHANGES: Dr. Hulleman recommended accepting the resignations of Christina Engel, Assistant HS Softball Coach; Dennis Hoch, HS Lead Custodian; Kelly Lawrence, One-on-One Associate; Shellie Webb, Language Arts Instructor; approving the appointments of McKenna Cornish, Language Arts Instructor; Mike Tierney, Head Junior Class Advisor; Richard Anderson, Part Time Evening Custodian; and Paul Schultz, Head Speech Coach; approving the transfer of George Ricklefs from HS Evening Custodian to HS Lead Custodian; and approve the request for 2 ½ days of unpaid leave from Jackie Beard. Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve the personnel changes as recommended. Ayes: 5.

VIDEO CAMERA SECURITY SYSTEM: Dr. Hulleman related to the Board that two proposals for a video camera security system at Liberty Center had been obtained. The proposals both include 8 cameras at this time with both units being able to accommodate up to 16 cameras at a later date. Dr. Hulleman recommended proceeding with the purchase of a video camera system due to the recent incident in the hallways. The Board requested that a proposal also be obtained from A+ Security for a video camera system. Action was tabled until the next board meeting.

BOARD POLICY SECTIONS 203, 204 AND 205: Motion by Larrie Williams, seconded by Jennifer Mihalovichh to approve the review of Board Policy Sections 203, “Procedures of Operation”, 204, “Meetings of the Board”, and 205, “Miscellaneous”. Ayes: 5. Board Policy 204.1, “Regular Board Meetings”, will be revised as discussed and included on the next board meeting agenda for a second reading.

President Paul Mead adjourned the meeting at 7:31 p.m.

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