February 12, 2007

The Southeast Warren Board of Education met in regular session February 12, 2007, in the technology lab of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: John Burrell, Paul Mead, Jennifer Birchette, and Larrie Williams. Superintendent Dr. Harold Hulleman, Secondary Principal Terry Gladfelter, Intermediate Principal Cindy Butler, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Paul Mead, seconded by Larrie Williams to approve the agenda. Ayes: 5.

THE BOARD SALUTES: Dr. Hulleman read the following statement: Billie Jo Marsh and Beryl Presley wish to nominate Bob and Juanita Dykstra, their sons Dan and Dwayne, and their grandchildren for a Board Salutes Award. For thirty years this generous family has welcomed Southeast Warren kindergartners to their farm each May. Our annual field trip meant a dairy tour that included the barn, the milk house, and a chance to bottle-feed new calves.

Bob and Juanita always met the school bus as it pulled into their yard. Every year they would tease us that wet weather was bound to begin as soon as the call came to set the date for our annual field trip. Students learned as they watched the cows being milked, first by Bob and then, as the years passed, by Dan and Dwayne. Lately the third generation has been part of lessons, too. Juanita always showed the bulk tank and reminded the children of all the nutritious foods made with REAL milk. Dykstras also contacted the American Dairy Association which supplied coloring books, cheese, and milk as treats.

The Dykstra family retired from dairy farming earlier this year. We lost Bob in November. As teachers we will miss Bob, Juanita, and their family. In appreciation for all the good memories, for all the wonderful farm lessons you gave our students, and for supplying a never ending gift of friendship, our appreciation and thanks.

President Ron Miller presented a plaque to Juanita and Dwayne Dykstra.


Transportation report submitted by Joel Mosher:

We had 40 extra bus trips for the month. Along with the number of extra trips came a few cold weather problems. These have been remedied with extra fuel additives.

As most of you know, we had a bus involved in a serious accident. I have talked to the school’s insurance company and the other car’s insurance company providing them with the information they have requested. The schools’ insurance investigator and myself have reconstructed the scene and we feel the bus driver was not at fault but a victim of circumstance.

Primary Principal’s report submitted by Charlotte Weaklend:

The seventeen Primary students and one high school student on the shuttle bus that was involved in the January 26th accident west of Milo were all checked out by nurses Rose Ripperger and Sherry Northway when they arrived at the primary center. Bumps and bruises were all that were detected at that time. Rose and I called the parents of all of the students involved to inform them of the incident and to report any concerns we had about their child at that time. Two students were taken to the doctor later by their parents to be further checked out there. One was reported as having a minor concussion. The other had bruised muscles. No doubt, several were sore the next day. Mr. Babcock met with all of the Primary students in the afternoon. One little girl expressed concerns about a hurt knee and another was reluctant to get back on the bus. He reported that he had visited with both about their concerns and felt both would be fine.

As of the writing of this report, we have collected over $600 for the St. Jude Children’s Research Hospital in Memphis, Tennessee through our math-a-thon. The children and parents of the children at St. Jude’s stay free, and many of the local doctors consult with the physicians at St. Jude’s about treatment for many childhood diseases, including various forms of children’s cancer, that is researched there.

Connie Fridley and I will be participating in a half day CACFP training at the Department of Education on the 13th. This is a requirement set by the Department for the operation of this program. On January 10th of this year a review was conducted as a follow up to the determination of a seriously deficient status from November 8, 2004. At this time, it was determined that Southeast Warren had corrected the deficiencies that involved inadequate record keeping. I have helped Connie work through those difficulties and have taken on the preparation of claims for reimbursement each month myself. This seems to be working fine, and we will continue with our current arrangement. We continue to work at providing more healthful snacks in our after school program.

Five members of the Mandt team at the Primary building will be receiving annual follow up training in March. In addition, we are adding two newer staff members who will be participating in a two-day training in March. Mandt is a system of dealing with uNatasha.Cooperative students in a constructive, nonthreatening way.

I have contacted parents of students missing multiple days of school during the first semester. We work hard at averting unnecessary absences that interfere with our students’ learning.

Mr. Gladfelter and I have been accepted in Heartland AEA 11’s Leadership Academy that will be meeting in June, 2007. We are looking forward to joining other central Iowa administrators in learning more about the change efforts necessary to improve student achievement in our district and its impact on staff.

Thirty-eight of the thirty-nine 06-07 Southeast Warren incoming kindergartners had previously attended preschool, for a total of 97%. (Eleven of those attended two year of preschool.)

County-wide, 529 of 643 kindergartners had previously attended preschool or 82% of the total. (Gov. Vilsack’s goal was for 90% to attend quality preschool.)

In October, the following Southeast Warren Kindergarten DIBELS results were recorded:

At Risk
Some Risk
Low Risk
Initial Sounds
2 of 38
3 of 38
33 of 38
Letter Naming Fluency
4 of 38
13 of 38
21 of 38

In October, the following Warren County-wide average Kindergarten DIBELS results were recorded.

At Risk
Some Risk
Low Risk
Initial Sounds
Letter Naming Fluency

Intermediate Principal’s report submitted by Cindy Butler:

DARE instruction was completed earlier this month and graduation was held on Thursday the 8th. Congratulations to the following award winners:
Bobbi Lawton – essay to enter state competition
Madi Hall and Dallas Stanger – 1st place essays
Alex Cain and Macey Hommer – 2nd place essays
Tiffany Mason – Poster Recognition
All parents and students gathered in the cafeteria for pizza after the ceremony.

Fifth graders will conclude Project T.N.T (Towards No Tobacco Use) on the 12th. A prevention specialist from Prevention Concepts in Indianola met with the students on four different occasions to present a research-based curriculum that is proven effective in giving students the information and skills they need to say no to tobacco use. A pre and post program survey was administered and I have asked for a copy of the summary report.

This year the Iowa Department of Education has directed schools to include more information to parents about the standards adopted by the Iowa Department of Education for purposes of NCLB. (A copy of the Grade 4 Content Summary and Grade 4 Performance Level Descriptors for both reading and math was given to board members.) These materials were reviewed in a staff meeting and staff members will share them with parents during parent teacher conferences. Versions specific to 5th and 6th grade will be distributed to those parents.

February 13th to the 15th I will participate in a Department of Education site visit to PCM.

Secondary Principal’s report submitted by Terry Gladfelter:

Graduation/Dropout Rates – Our data has arrived from the state concerning our district as compared to the state averages. Our percentages are better than the state averages.

Graduation Rate
Dropout Rate
State 9-12

Speech Team – Our first year speech team took 3 events to the district level. Two of the three events qualified for state contest held at Valley High School on Saturday, February 3. Both events, Choral Reading (11 students) and Radio Broadcasting (3 students) received a Division I rating. Radio Broadcasting scored high enough to move on to the All-State competition held at ISU on Saturday, February 17. The members of the Radio Broadcasting group are Heather Brewster, Tristan Gardner, and Emily Nutting. Miss Granger and all the members of the Speech Team are to be congratulated.

Career Academy – On Friday, February 2, the superintendents and high school principal met in Ames at the DMACC Career Academy Hunziker Center. This academy is a result of a collaborative effort between DMACC and the schools of Story County. The academy opened this year and is a state-of-the-art facility. There was unanimous support that we as Warren County need to explore the possibility of such a facility becoming a reality.

Chili Supper – The benefit supper held for the Petry girls was very well attended on Friday, February 2. Many people donated goods and time for the event. Mrs. Vincent and Mrs. Hendrickson are truly to be commended for their efforts in preparing a meal for over 400 people. Approximately $1700 was collected that evening.

Athletic Boosters – Larrie Williams noted that the Athletic Boosters would like to have a summary of the expenses paid by the District for the construction of the Milo concession stand.

Children First Forum – Ron Miller related that Paula Schultz had given a presentation of the E-Choices program at the last meeting of the Children First Forum. The goal is to get the E-Choices program incorporated into the classroom to increase use of the program.

Legislative Report – Paul Mead related that the Bullying bill is currently a high priority of the legislature. Dr. Hulleman noted that the Fair Share bill is also getting a lot of attention right now.

CONSENT AGENDA: The following items were on the consent agenda:
1. January 15, 2007 minutes
2. Financial reports

Motion by Paul Mead, seconded by John Burrell to approve the items on the consent agenda. Ayes: 5.

TOBACCO-FREE ENVIRONMENT: Barb Newhart, a parent of the District and a Prevention Specialist for Prevention Concepts, was present to share information with the Board to support a tobacco-free environment. As a parent, Barb is very much in favor of tobacco-free school grounds. Barb indicated several surrounding school districts have already adopted a policy for tobacco-free school grounds. The policy would be “self policing” with the use of signs and educating the public on the new policy.

SUPERINTENDENT’S REPORT: Dr. Hulleman reported on the following items:
1. The Special Education compliance review will be February 16th.
2. Negotiations with AFSCME will be held on February 19th and negotiations with SEWEA will be held on February 26th.
3. School Finance: The Board reviewed the concept of school district spending authority.
4. Dr. Hulleman and Paul Mead attended an IASB meeting in Pella. The meeting focused on the Board's responsibilities for student learning standards and assessment of progress toward those standards. The responsibilities are requirements from the Iowa Administrative Code. Dr. Hulleman reviewed the responsibilities as they relate to Board goals and what the Board would need to accomplish over the next several months.

WARREN COUNTY CAREER ACADEMY: Dr. Hulleman related to the Board that DMACC officials would like to work with the Warren County schools to develop a vocational center in Warren County similar to the DMACC Career Academy Hunziker Center in Ames. The major responsibility of the school districts would be to insure sufficient enrollment in the courses offered and to pay tuition for the students enrolled. Warren County superintendents, secondary principals and counselors will meet in Indianola on February 21 to continue discussion about a vocational center in Warren County. Dr. Hulleman would like for board members to visit the Career Academy in Ames at a future date.

FIVE-YEAR EXPENDITURE PLAN: The Board reviewed the five-year expenditure plan for facilities, transportation and technology. The plan will be updated and brought back to the Board at a future board meeting.

ADMINISTRATIVE JOB DESCRIPTIONS: The Board reviewed the job descriptions for superintendent, principals, ELP Coordinator and Athletic Director. Dr. Hulleman related that job descriptions are also being developed for the Technology Director and the Technology Associate.

BOARD GOALS: The Board reviewed the 2005-2006 Board goals and discussed ideas for possible goals for the next 18 months. Board goals will be placed on a future agenda for continued discussion.

INSTRUCTIONAL SUPPORT PROGRAM: A hearing was held to allow members of the community the opportunity to provide input and ask questions concerning the Instructional Support Program. Dr. Hulleman recommended approving the Instructional Support Program for another five years. Motion by John Burrell, seconded by Paul Mead to approve the Instructional Support Program for five years at ten percent of the total regular program district cost, including the budget adjustment pursuant to §257.14 for the budget year with the program to be funded by instructional support state aid, instructional support property tax, and a ten percent income surtax. Ayes: 5.

CONTRACT PROPOSAL WITH ABACI CONSULTING: Dr. Hulleman recommended accepting the proposal for construction administration and construction observation of the parking lot projects from Abaci Consulting in the amount of $4,200. John Burrell related that he had talked to the Warren County Engineer’s office about the possibility of performing the construction observation portion of the project; they indicated they would be willing to assist the District with the construction observation. Motion by Larrie Williams, seconded by John Burrell to not accept the contract proposal from Abaci Consulting. Ayes: 5.

PERSONNEL CHANGES: Dr. Hulleman recommended approving the appointments of Deanna Smith, HS Girls’ Basketball Chaperone, and Shannon Hommer, One-on-One Associate. Motion by John Burrell, seconded by Paul Mead to approve both personnel appointments. Ayes: 4.

EARLY START DATE: Dr. Hulleman recommended setting the date of March 12th for a public hearing on an early start date for the 2007-2008 school year. The calendar for next year is not yet complete; however, it is likely that school will start prior to the week in which September 1 falls. The proposed calendar will be brought to the Board for approval at the March board meeting. Motion by Paul Mead, seconded by Larrie Williams to set the public hearing date for March 12th. Ayes: 5.

BOARD POLICY SECTION 602: The Board reviewed Board Policy Section 602, “Programs of Instruction”.

President Ron Miller adjourned the meeting at 8:00 p.m.

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