July 12, 2004

The Southeast Warren Board of Education met in regular session July 12, 2004 in the technology center of the Junior/Senior High School building. Board Member Ron Miller called the meeting to order at 7:00 p.m. The following board members were present: Chris Hardy and Chris Wadle. President John Burrell arrived at 7:04 p.m. Board member Jennifer Birchette was absent. Superintendent Carl Reno and Board Secretary Julie Wilson were also in attendance, along with members of the community.

AGENDA: Motion by Chris Wadle, seconded by Chris Hardy to approve the agenda. Ayes: 3.

VISITORS: Pam Seuferer, representing the After Prom Committee, related to the Board that the committee had decided to use the left over funds from the after prom activities to donate two benches to be used in the area in front of the High School entrance. The High School Student Council is contributing the balance of the funds needed to purchase the benches. The benches are being donated in the name of the Senior Class of 2004. The benches will be installed the first part of August. The Board expressed their appreciation of the donation.

CONSENT AGENDA: The following items were on the consent agenda:
1. June 14, 2004 regular board meeting minutes
2. Financial reports

Motion by Ron Miller, seconded by Chris Wadle to approve the items on the consent agenda. Ayes: 4.

1. The Governor ordered a 10% reduction in the amount of the state budget cuts enacted during the 2003-04 budget year. Southeast Warren’s share of that reduction was $6,024.
2. The 2003-04 school year ended with a $14,000 deficit. It is estimated at this time that the deficit for the 2004-05 school year will be $75,000 if something isn’t done.
3. A curriculum revision matrix for the next five years was given to the Board for information purposes on needed textbook purchases.
4. EMC sent a construction engineer to look at the girls’ locker room floor. EMC will pay the full cost of the engineer. A contractor has been contacted to take care of the problem.

UPDATES TO PROPANE PLANT: Two bids were received from Country Propane to update the bypass and internal relief valves on the propane plant. Terry Davis was present from Country Propane to explain and answer questions concerning the updates needed for the propane plant. Terry Davis recommended both updates be completed for safety reasons. Superintendent Carl Reno also recommended completing both sets of updates at the same time. Motion by Ron Miller, seconded by Chris Hardy to approve the first page as submitted by Country Propane totaling $2,010.63 (items in bold print), not including the vaporizer. Ayes: 4.

Motion by Ron Miller, seconded by Chris Wadle to approve items in bold print totaling $3,348.59 on the second page submitted by Country Propane. Ayes: 4. (Complete copies of the bids are on file with the minutes.)

LACONA GYMNASIUM EXTERIOR MODIFICATIONS: Superintendent Carl Reno suggested to the Board to advertise for bids using a window of November 1 to April 1 for completion of the work on the Lacona gymnasium exterior. Bart Butler related that he had contacted contractors and they were receptive to the idea of a winter project. Bart Butler also recommended splitting up the bid specifications with larger alternates to try to get the bids in line with the dollars available. Motion by Chris Hardy, seconded by Ron Miller to authorize the Superintendent and Board Secretary to proceed with the bid process. Ayes: 4.

PERSONNEL CHANGES: Motion by Ron Miller, seconded by Chris Hardy to approve the personnel changes as written: the resignations of Lyndsey Spirek, Special Education Teacher and Shauna Starr, KIDS/Early Intervention Teacher; the appointments of Melannie D. Trees, half time Intermediate Teacher; Jeanette Brazie, Special Education Associate; Jean Garrison, Special Education Associate; and Lauri Mason, part time cook; and the transfer of Michelle Fowler from study hall monitor to one-on-one Special Education Associate. Ayes: 4.

HANDBOOKS: The Board asked for clarification on the 8:25 tardy time in the Primary and Intermediate handbooks. Motion by Chris Wadle, seconded by Ron Miller to approve the Primary, Intermediate and Daycare handbooks. Ayes: 4.

BOARD POLICY 603.5: Julie Wilson related to the Board that Secondary Principal Terry Gladfelter had recommended updating Board Policy 603.5, “Student Internet Acceptable Use,” to be consistent with the Jr./Sr. High Student Handbooks. Motion by Ron Miller, seconded by Chris Hardy to approve the revision of Board Policy 603.5, “Student Internet acceptable Use.” Ayes: 4.

SCHOOL ATTORNEY: The Board discussed the fees charged during the current year for professional services, the process of selecting next year’s school attorney, or if an appointed school attorney is even required by law. The Board requested further research on available attorneys.

BIDS: Bids were received from Anderson Erickson Dairy Co. for milk products and from Sara Lee Bakery Group and HyVee for bread products. Roberts Dairy Co. declined the opportunity to bid milk products. Sara Lee Bakery Group was the low bid for bread products. Motion by Ron Miller, seconded by Chris Hardy to approve the bids from Anderson Erickson Dairy Co. and Sara Lee Bakery Group as our suppliers for milk and bread products for the 2004-05 school year. Ayes: 4.

COURT LIAISON OFFICER: Superintendent Carl Reno related to the Board that Secondary Principal Terry Gladfelter had recommended continuing the contract between the Juvenile Court Services of the Fifth Judicial District, the Iowa Department of Human Services, the Interstate 35 Community School District and the Southeast Warren Community School District for the Court Liaison Officer services for the 2004-2005 school year. Southeast Warren is responsible for 25% of the salary and benefits paid. Motion by Chris Hardy, seconded by Ron Miller to approve the contract for the Court Liaison Officer services. Ayes: 4. The Board requested the Court Liaison Officer to submit reports periodically on services provided.

LONG RANGE FACILITY PLANNING: Superintendent Carl Reno presented a list of building and grounds expenditures as prioritized by the principals. The consensus of the Board was to proceed with repairs of the girls’ locker room, the Lacona gymnasium and hot lunch modifications, updates to the propane plant, replacement of the Industrial Arts roof, a water softener for Lacona, and updates to the B/G restrooms at the high school. The Board also asked the Superintendent to look into repairing the high school parking area with cold patch.

LEGISLATIVE PRIORITIES: The Board discussed legislative priorities for 2005. The top five legislative priorities were: (3) Supports state funding and legislation to address funding inequities existing in the local option sales and services tax, property tax, and other sources of revenue dedicated for school infrastructure. (5) Supports setting allowable growth at a rate that encourages continuous school improvement and reflects actual cost increases experienced by school districts. Therefore the allowable growth for FY 2004-2005 should be set a 6 percent, as the 2 percent already committed is not sufficient to meet the increasing costs of education. The allowable growth rate for FY 2005-06 should be set no lower than 6 percent. (23) Supports legislation that gives school districts authority to charge fees for items and services that do not amount to tuition and state reimbursement of student fees waived pursuant to state law. (24) Supports full state funding of the Post-Secondary Enrollment Options Act. Short of that, IASB supports greater flexibility in the administration and funding of the program. (25) Supports predictable and timely state funding for serving special education students at a level that reflects the actual cost, including education programming and health care costs. Motion by Chris Wadle, seconded by Ron Miller to approve the top five legislative priorities for 2005 as stated. Ayes: 4.

BOARD GOALS: Superintendent Carl Reno presented the following list of tentative short-term board goals for 2004-2005:

It is the intent of the Board of Education to provide a positive school climate that fosters a disciplined environment conducive to learning
A. Review K-12 discipline procedure and emphasize consistency from one building to another.
B. Continue character education that emphasizes respect, responsibility and good citizenship, including manners.
C. Encourage a cooperative attitude from staff that ensures cooperation with parents, community members, and students on the importance of absence of alcohol and drug use on and off school grounds.

The Southeast Warren District will promote higher student achievement
A. Performance standards will be developed by using standardized test score results
B. The Board of Education will provide time and facilities to promote more effective teaching strategies.
C. The Board of Education will continue to emphasize higher standards and benchmarks to achieve these higher standards.

Southeast Warren District will actively promote a school-community partnership
A. Continue to share school facilities for community use (i.e. 4-H groups, adults education, book fairs, etc.)
B. District image needs to be more positive by staff, students and community
C. Communication with community & parents through the monthly newsletter, parent conferences, providing speakers for community clubs, attendance at school-community meetings.

The Southeast Warren District will emphasize the importance of extra curricular activities in the student program and the need for good sportsmanship and fair play by the participants, parents and community
A. Review the Good Conduct Rule yearly by a committee of parents, students and community members
B. Continue to develop a policy of expectations of students, parents and community at extra curricular events
C. Requirements are to be reviewed by each coach with participants and parents. Requirements to be published yearly for community awareness.

Motion by Ron Miller, seconded by Chris Wadle to approve the board goals for 2004-2005 as amended. Ayes: 4.

BOARD COMMITTEES: The following board committees were set up for 2004-2005:
1. Budget: John Burrell and Jennifer Birchette
2. Legislative: Chris Wadle and Jennifer Birchette
3. Negotiations: Chris Wadle and Chris Hardy
4. Transportation: Ron Miller and John Burrell
5. Building & Grounds: Ron Miller and Chris Hardy

President Burrell adjourned the meeting at 9:00 p.m.

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