June 14, 2004

The Southeast Warren Board of Education met in regular session June 14, 2004, in the technology center of the Junior/Senior High School building. President John Burrell called the meeting to order at 7:10 p.m. The following board members were present: Chris Hardy, Jennifer Birchette, Ron Miller and Chris Wadle. Superintendent Carl Reno, Secondary Principal Terry Gladfelter, Intermediate Principal Cindy Butler, Primary Principal Charlotte Weaklend and Board Secretary Julie Wilson were in attendance, along with members of the community.

AGENDA: Motion by Chris Wadle, seconded by Chris Hardy to approve the agenda. Ayes: 5.

VISITORS: Larry Snuggs expressed his concern to the Board that as an employee he had always assumed that if an employee gets into a situation and needs legal assistance, the school would provide the assistance. Superintendent Carl Reno asked Mr. Snuggs to stop by his office and he would explain the difference between civil suits, which the school would provide legal assistance for, and criminal charges, which the school would not provide legal assistance for.


Transportation report submitted by Joel Mosher:
1. The second half bus inspection was held on May 4th. We had a few minor repairs that have all been repaired and mailed back in.
2. At this time I for see no major bus repairs over the summer. We have four buses that will need tires before school starts. The rest will be general maintenance and servicing of all the buses and vans.
3. At this time I’m looking for substitute drivers for next year and possibly a van driver for another special education route.
4. I have been talking to Melcher-Dallas schools about sharing some transportation to Des Moines and some other possibilities on sharing buses and drivers.

Intermediate Principal’s report submitted by Cindy Butler:
1. Each grade level took a field trip during May. Fourth grade visited Living History Farms. Fifth grade attended a session at DMACC on water. The sixth grade attended an Iowa Cubs baseball game. In addition, 5th and 6th grade band members visited Adventureland.
2. Several special events were held this month to which parents and community members were invited. We were pleased at the number of people who were able to attend the following events:
· Spelling Bee, winner of 3rd and 4th grade was Christina Dittmer (4th)
The winner of the 5th grade was Evan Gardner (5th)
These students are eligible to participate in the State Fair Spelling Bee in August.
· The third graders visited the Intermediate building. The teachers prepared a printed summary of changes to expect which students were to give to their parents. Mrs. Mead and Mr. Harken presented information and answered questions.
· Mrs. Young and the Intermediate students presented a music concert to community members and parents.
· Four teams of students competed in an Academic Bowl. The winning student team competed against a team of staff members. The staff members won, but it was a good competition.
· We had a beautiful day for Field Day. Mr. Newbury was well prepared and the students performed well. Partners in Education served sno-cones at the end of the day to very appreciative students.
· A Talent Showcase was held with the 6th grade band performing two numbers. Other student groups and individuals shared their talent with an audience of their peers.
· We concluded the month with our Awards Assembly. Many students earned awards for honor roll and earning A’s all for quarters in specific subjects. In addition, students earned certificates for missing two days or fewer.
3. About 50 students earned certificates for no office referrals or detentions all year. Brittany Chapman, Morgan Lawler, Haley Mason, Kaitlin Coffman, Grant Seuferer, and Jade Hibbeler earned the citizenship awards this year. They showed a positive attitude toward classmates, the school and the community. Their names will be inscribed on a plaque outside the office.
4. Our most prestigious award, the President’s Award for Educational Excellence was awarded to sixth graders who have maintained a 90% or higher grade point average all three years in this building, and scored at the 85 percentile or above on ITBS in reading or math. This year’s recipients were: Dane Dodd, Jade Hibbeler, Megan Karimi, Dillon King, Evan Schurman, Grant Seuferer, Sydney Smith, Eddie Steil, and Brooke Vasey. Their names will be inscribed on a plaque outside the office.
5. Final figures on Office Referrals and Detentions for year:

Office Referrals

*134 detentions and 7 office referrals were from the bus

Elementary Principal’s report submitted by Charlotte Weaklend:
1. A summary of the activities for the 2003-2004 school year was included in board packets.
2. A chart of enrollment trends, discipline and attendance reports for the past four years was reviewed.

Secondary Principal’s Report submitted by Terry Gladfelter:
1. Below is the D/F list for the end of the year as compared to last year. The number in parentheses is the total in the class for this year. The percentage represents the number of students in the D/F range divided by class total.

4th Qtr 5/03
4th Qtr 5/04

2. Charts were presented showing students’ MAP test results in language usage, reading and mathematics.
3. A chart showing the numbers and percentages of students that have made the honor roll for this year was reviewed.

Board report: John Burrell related that a meeting will be held with the County Attorney, Cory Frank and Liberty Center Sewer Committee to write up a sales agreement for the sale of the lagoon to the County. Possession of the lagoon will be at the time money exchanges hands, which is anticipated to be the summer of 2005.

CONSENT AGENDA: The following items were on the consent agenda:
1. May 10, 2004, special board meeting minutes
2. May 10, 2004, regular board meeting minutes
3. May13, 2004, special board meeting minutes
4. Financial reports
5. Second reading and revision of Board Policy 1006.3, “Public Conduct on School Premises”
6. Second reading of Board Policy 805.6, “General Fixed Assets/Capital Assets”

Motion by Ron Miller, seconded by Jennifer Birchette to approve the items on the consent agenda. Ayes: 5.

1. Three or four board goals will be recommended at July’s board meeting for the 2004- 2005 school year based on the interviews with board members.
2. Committees will be set up for Budget, Buildings and Grounds, Negotiations, Legislative, and Transportation. Two board members will serve on each committee. Board members are to be thinking of which two committees they would like to serve on.
3. Mr. Reno has met with all parties involved in a recent bus incident. At this time, all claims have been dropped and the situation is under control and will not be going any further.
4. Open enrollment out forms to the Pleasantville Community School District were received from Jessica Conrad and Rusty Lewis. The forms will be approved for open enrollment out.

PROPANE PLANT: Greg Davis, from Country Propane, was present to answer questions from the Board concerning updates to the propane plant. The updates will be required due to new regulations in the Code by the year 2011. Country Propane is recommending proceeding with the updates now since the current vaporizer will soon need to be replaced. The recommended update would include a monitoring system that would allow Country Propane to monitor the pressure level of the tank and fill as needed. The consensus of the Board was postpone making a decision on the propane plant updates until the July board meeting when the balance of available PPEL Funds will be known after estimates for repairs to the shower rooms are received.

LACONA GYMNASIUM: Bart Butler related to the Board that he had met with the contractor who submitted a bid for the Lacona gymnasium exterior modifications to look at the specifications and determine areas that could be changed to bring the project cost into line with the grant allocation. The consensus of the Board was to have Bart Butler proceed with revising the design documents and specifications and bring the revisions back to the Board for consideration at the July board meeting.

SUPERINTENDENT CONTRACT: Superintendent Carl Reno requested a salary of $50 per hour with the funds to be banked to cover the cost of insurance premiums. Superintendent Reno anticipated working 16 to 20 hours per week, with no charge for ballgame supervision. Motion by Ron Miller, seconded by Jennifer Birchette to approve the salary and contract terms as discussed at a salary of $50 per hour to be banked for insurance purposes. Aye: 5.

ARCHITECT CONTRACT: Bart Butler presented an amendment to the architect contract for the Lacona gymnasium exterior modifications project. The amendment increases compensation by $2,361. The amendment raises the total compensation to $7,261 and will provide for services to reissue and rebid the Lacona gymnasium project. Motion by Jennifer Birchette, seconded by Ron Miller to approve the contract amendment. Ayes: 5.

PERSONNEL CHANGES: Motion by Chris Hardy, seconded by Chris Wadle to approve the resignations of Linda Jacobs, Cook; Lisa Huyette, JH Dance Team; Brian Harken, Head HS Boys’ Track Coach; Jason Walter, Ass’t. JH Volleyball Coach; and Sherry Northway, Associate. Ayes: 5.

The following appointments were recommended: Lisa Huyette, Co-Head HS Drill Team Coach; Kristy Helverson, Co-Head HS Drill Team Coach; Jason Walter, Cross Country Coach; Kim Warner, HS Language Arts; Phil Oliver, HS Special Education and JH Baseball Coach (2003-2004); Shauna Starr, KIDS/Early Intervention. Motion by Ron Miller, seconded by Chris Hardy to approve the appointments as listed. Ayes: 5.

A request was submitted to consider increasing the hours on the contracts for Joanne Vincent and Janet Hendrickson from 6 hours per day to 6 ¾ hours per day. Motion by Ron Miller, seconded by Chris Wadle to approve the contract changes. Ayes: 0. Nays: 5. Motion did not pass.

STUDENT ASSISTANCE PROGRAM AND EMPLOYEE ASSISTANCE PROGRAM: The Student Assistance Program and the Employee Assistance Program are due to renew on July 1. The cost of the Student Assistance Program is $3,342, which will be paid for from At-Risk funds. The cost of $1,560 for the Employee Assistance Program will be paid for from General Fund money. Motion by Chris Wadle, seconded by Jennifer Birchette to approve the renewal of the Employee Assistance Program and Student Assistance Program. Ayes: 4. John Burrell abstained from voting.

LEGISLATIVE PRIORITIES: This item was tabled until the July board meeting.

LEGISLATIVE ACTION NETWORK MEMBER: Chris Wadle was appointed as the Legislative Action Network Member for 2004-2005.

BOARD GOALS: This item was tabled until the July board meeting.

GIRLS’ LOCKER ROOM REPAIRS: Superintendent Carl Reno will have a structural engineer look at the girls’ locker room walls and get a cost analysis of the needed repairs. A memo will be sent to board members after the information is received.

President Burrell adjourned the meeting at 9:19 p.m.

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