SOUTHEAST WARREN COMMUNITY SCHOOL
REGULAR BOARD MEETING
May 10, 2004
The Southeast Warren Board of Education met in regular session
May 10, 2004, in the technology center of the Junior/Senior High
School building. President John Burrell called the meeting to order
at 7:03 p.m. The following board members were present: Chris Hardy,
Jennifer Birchette, Ron Miller and Chris Wadle. Superintendent
John Della Vedova, Secondary Principal Terry Gladfelter, Intermediate
Principal Cindy Butler, Primary Principal Charlotte Weaklend and
Board Secretary Julie Wilson were in attendance, along with members
of the community.
AGENDA: Motion by Ron Miller, seconded by Chris Wadle to approve
the agenda. Ayes: 5.
RECOGNITION: Superintendent John Della Vedova presented a certificate
to each board member in recognition of Iowa School Board Recognition
Primary Principal’s Report submitted by Charlotte Weaklend:
Thirty-nine potential kindergartners for the 2004-2005 school
year attended our annual Kindergarten Round-up the week of April
26th. Balancing the loss of students from that number whose parents
decide to hold their child back another year for additional readiness
growth through repeating preschool with the potential of picking
up more students from now to August, our beginning kindergarten
number for next year could be near or even exceed thirty-nine,
ten more than enrolled last fall. In 2002, we had thirty-three
students at round-up with twenty-nine enrolled by fall. I am hopeful
that our five-year downward trend in kindergarten enrollment is
about to rebound and begin to move in a positive direction again.
The third grade completed the second round of the computer-generated
MAP tests last week. Initial results indicate positive growth in
all areas of reading skills for nearly all of the students.
The most recent Partners in Education fundraiser that was held
the week of April 7th, earned that organization nearly $5,000 at
both elementary buildings towards the updating of playground equipment.
I am very pleased to announce that the Primary students collected
nearly $1400 during their recent math-a-thon with all proceeds
going toward research and patient care at St. Jude’s Children’s
Hospital. This was a great service learning project, as well as
a fun math review for participating students.
An earlier read-a-thon earned $642 toward classroom equipment
for our school. In addition, Warren County Farm Bureau grants written
by each of our four kindergarten and first grade teachers this
spring, awarded those classrooms agriculturally-related books and
machinery models for creative play, valued at $800.
Preschool has already held their annual field trip to the Annett
Nature Center. They will be holding their closing program at Parent
Day in the city park at 10:00 a.m. on May 14th, with classes winding
down on May 19th and 20th.
Kindergarten hosted their annual ABC picnic last Friday, May 7th
on the school playground from 12:45 to 2:00 p.m. Following lunch
with their parents or significant adult, the kindergartners performed
their closing program and then participated in outdoor games with
their adult companion.
First grade is planning their field trip to visit historic sites
in Pella for May 24th. Second grade will be visiting several points
of interest in Des Moines on May 19th, and the third grade will
be visiting the Warren County Historical Village on May 21st. Third
grade will also visit the Intermediate building on the afternoon
of May 13th. Second and third grade will be performing for local
senior citizens at the Milo Community Hall the last week of school.
The preschool early childhood special education students will
be attending the special mini-olympics at Norwalk on May 17th with
the annual field day for K-3 students to be held on May 18th, with
kindergarten and 2nd grade students participating from 9:00 to
11:00 a.m. and first and third grade students participating from
12:30 to 2:30 p.m. The special outdoor activities will be held
on the playground. A rain date of May 20th as been set for field
Intermediate Principal’s report submitted by Cindy Butler:
1. The transition to fourth grade is an area of concern identified
in the needs assessment conducted in January. Last year the advisory
committee (now CFF) discussed the transition extensively. One of
the ideas generated during these discussions was implemented last
year - the fourth grade teachers prepared a letter for the 3rd
graders. The letter is intended to inform the child and parent
of 4th grade expectations. We are considering additional suggestions
such as a weekly newsletter home and more consistent homework.
2. In April Luann Ohnemus and I attended a data workshop presented
by the AEA. The AEA has created a database of our student ITBS/ITED
test scores for the past several years. With this information the
AEA creates the comparison graphs we need for our Annual Progress
Report (APR). This information is also useful as we look at data
for our Continuous School Improvement Plan (CSIP) and for documenting
improvements. We should be able to include our MAP data in this
database and have easy access to that data in addition to ITBS/ITED
3. The state will soon assign identification numbers to all Iowa
students. The addition of this new ID number will allow us to report
test scores for students who complete a full academic year in our
school compared to those who move in during the year. In order
to prepare for this change we are looking at expanding our student
management system into the elementary buildings. Several staff
members will attend training in June on effectively managing data
for state reporting and for documenting improvements.
4. We are finishing Measures of Academic Progress (MAP). Reports
are being generated and will be reviewed by staff at the early
out planned for next week. This is our second round of testing
and we have been cautioned not to put too much emphasis on these
scores until we have completed at least three test sessions.
Secondary Principal’s report submitted by Terry Gladfelter:
Community Service/Spring Games - I would like to congratulate
Mr. Ripperger and the members of the Student Council for their
organization and leadership in accomplishing this day’s events.
Teachers and staff all participated with student groups to clean,
polish, pick-up, paint, wash, mow, and generally “spruce
up” our communities. The morning started with a canned food
drive. We received 579 pounds of canned goods. The morning was
spent in community service. Next was a bar-b-q lunch for everyone
and then the spring games in the afternoon. There was a class competition
with the seniors winning the overall event.
Prom – The junior class and their sponsors did an outstanding
job in organizing and decorating for the Jr/Sr Prom. There were
many people, too numerous to mention that helped make it a special
evening. The students were well behaved and it was an evening enjoyed
by all. The After Prom committee also did a great job with their
event and many hours of preparation also went into their evening.
All of this collaborative work is what truly makes school special
for our students.
Teacher appreciation/recognition – This past week was teacher/staff
appreciation week. We had breakfast one morning this week and some
little gifts for the staff. Our student organizations put together
a presentation for the staff with gifts that were given out through
a drawing to also show their appreciation.
Sportsmanship – These are our basketball ratings from the
state. This was based on 38 ratings from officials throughout the
season. Improvement noted in two out of three areas
D/F list for mid terms as compared to last year
|Mid Term 5/03
|Mid Term 4/04
School Nurse report submitted by Dianne Butler:
I wanted to inform the Board that Milo Fire and Rescue is donating
an AED to the school district. AED stands for automatic external
defibrillator. They are used when someone is in cardiac arrest
and their heart has stopped beating or beating erratically. Studies
have shown that the use of an AED in addition to CPR increases
a person’s chance of survival than just CPR alone. This device
is really not hard to use and some of them will speak to the user,
leading through the steps to apply and use. The AED delivers a
shock to the person to get their heart beating again. These units
are out in public areas such as shopping malls, stadiums, etc.
as well as on fire and rescue units. An AED easily costs $3000.00
or more and we are lucky to have one donated to us. Sheila Coffman
of Milo Fire and Rescue contacted me about us receiving their current
AED as they had applied for a grant to get another one. The unit
we are receiving is less than a year old. Sheila and I decided
it should be kept in the high school building due to the longer
rescue response time and all the public events held here in the
high school building. The AED will be mounted in a glass case on
the wall near a gym entrance. I will be responsible for the monthly
checking of the batteries. Sheila has contacted Lacona Fire and
Rescue and notified them of the AED here in the building, as that
is who responds to calls at the high school. Sheila said they wouldn’t
receive their new AED until sometime in May so ours should be in
place when school starts in August. I will have Sheila train the
administrators and the AD on use of the AED. AED training is also
part of CPR training now so if anyone has current CPR training
they should be familiar with an AED. Please contact Sheila Coffman
or myself with any questions or concerns. Sheila said that using
an AED in an emergency Situation is the same as performing CPR
on someone in that you are protected by the Good Samaritan Law.
Update on Sale of Lagoon: John Burrell reported that the money
for the purchase of the lagoon is not available from the USDA at
this time. The survey has been completed. The county will need
to purchase an additional 100 feet of ground beyond the fence line.
The cost of the survey was $2,900, which will be deducted from
the sale price of the lagoon. The county attorney will write up
the sales agreement. The lagoon will remain the responsibility
of the district until money changes hands.
Children First Forum: Jennifer Birchette related to the Board
that the Children’s First Forum had met on Monday, May 3rd.
Lori Nutting presented the plan for Title I and explained how it
is used in Milo. The CSIP goals were reviewed and revised for Board
approval. Information was shared on 4th, 8th and 11th grade ITBS
results in reading and math. The group discussed how to get students
to take the tests seriously and how to get them to change their
minds to do well academically. The next meeting will be held Monday,
August 30th in Liberty Center at 7:00 p.m.
Fine Arts Boosters: Jennifer Birchette reported that Donna Clay
had been elected as President of the Fine Arts Boosters. A membership
drive will be conducted at the start of the new school year.
CONSENT AGENDA: The following items were on the consent agenda:
1. April 12, 2004 minutes
2. Financial reports
3. Second reading of Board Policy Section 601.3, “School
Motion by Jennifer Birchette, seconded by Chris Hardy to approve
the items on the consent agenda. Ayes: 5.
SUPERINTENDENT’S REPORT: Superintendent John Della Vedova
related to the Board that negotiations had been settled with the
certified staff at 4.28%. The Board scheduled a special board meeting
for May 13th at 4:30 to approve the 2004-2005 contract with the
Southeast Warren Education Association.
Superintendent John Della Vedova also related to the Board that
the architect’s fees for the Lacona project are going to
exceed the contracted amount of $4,900. The total fees to date
are $7,569.16. A typical architect fee for a project is 9% to 10%
of the total project cost.
CSIP GOALS: District Student Learning Goals for the Comprehensive
School Improvement Plan, developed by Children First Forum:
Academic and technological skills to be problem solvers and life
Skills and habits necessary to lead healthy lives and provide positive
contributions to society
Effective communication skills
An understanding of individual and societal contributions to a
District Long-Range Goals, developed by the District Leadership
All K-12 students will achieve at high levels in reading comprehension,
prepared for success beyond high school.
All K-12 students will achieve at high levels in mathematics, prepared
for success beyond high school.
All K-12 students will achieve at high levels in science, prepared
for success beyond high school.
All K-12 students will achieve at high levels in communication,
prepared for success beyond high school.
All K-12 students will learn technology skills for academic and
practical applications in life.
All students will feel safe at and connected to school.
Motion by Jennifer Birchette, seconded by Ron Miller to approve
the goals for the Comprehensive School Improvement Plan. Ayes:
INTERIM SUPERINTENDENT: Motion by Ron Miller, seconded by Jennifer
Birchette to approve a contract with Carl Reno as interim superintendent
until the candidate of choice is available. Ayes: 5.
HEARING FOR LACONA GYMNASIUM EXTERIOR MODIFICATIONS: A hearing
was held concerning the Lacona gymnasium exterior modifications.
One bid was received for the project from Hooyer Construction,
Inc. in the amount of $120,000 plus $13,000 for alternate bids
for a total of $133,000. The amount of the grant received for the
project is $96,609. The consensus of the Board was to reject the
bid and have the architect revisit the specifications to see where
costs could be cut to be more in line with the amount of the grant.
Further action on the Lacona gymnasium exterior modifications was
tabled until the next board meeting.
POTENTIAL GRADUATES: Motion by Ron Miller, seconded by Chris Wadle
to approve the list of potential graduates as presented. Ayes:
PRESCHOOL FEES: Charlotte Weaklend recommended increasing the
preschool fees for 2004-2005 by $10 per month to $56 per month,
which would still keep our tuition rates $9 per month under that
of Calvary’s Kids and the Indianola Preschool. Motion by
Chris Wadle, seconded by Jennifer Birchette to approve the increase
in preschool fees as specified. Ayes: 5.
PURCHASE OF SCHOOL BUS: Bus bids were received from Thomas Bus
Sales, Hougland Bus Company, Inc. and School Bus Sales. All three
bids were comparable and met the specifications. The specifications
also requested a price for tinted windows on the entire bus and
strobe lights in the stop arm. The low bid, including the options,
was received from Thomas Bus Sales. Joel Mosher recommended purchasing
a bus from Thomas Bus Sales for the base price of $58,397 plus
the two additional options for a total price of $58,705.
Julie Wilson related to the Board that financing is available
for the purchase of the bus if necessary, depending on the receipt
of the local option sales tax dollars. Financing could be arranged
with $15,000 paid upon delivery and the balance financed for one
year at 4.17%.
Motion by Ron Miller, seconded by Chris Wadle to approve the purchase
of the school bus as per Joel’s recommendation and to approve
financing the bus as per Julie’s figures if necessary. Ayes:
ATHLETIC BOOSTERS REQUEST: Chuck Jones related to the Board that
the infield of the baseball field needs to be resurfaced at an
approximate cost of $2,000. Coach Aldridge will apply $1,000 from
the sign advertising toward the cost of resurfacing. The Athletic
Boosters are seeking the school’s assistance in allocating
the balance. Motion by Ron Miller, seconded by Chris Hardy to approve
$500 towards improvements of the baseball infield. Ayes: 5.
UPDATES TO PROPANE PLANT: Terry Gladfelter related to the Board
that Country Propane had submitted proposals to update the propane
plant at the high school and to perform a complete gas systems
check. The items in the proposals are required due to mandates
that have been established due to new federal regulations. The
total for the complete gas systems check is $1,200. For every year
after the complete systems check there will be a systems leak check
required at an approximate cost of $300. A proposal to bring the
propane plant into compliance was submitted in the amount of $5,359.22.
Country Propane will not be able to supply the propane unless the
systems check and updates are completed. The consensus of the Board
was to have Country Propane present further information on the
propane plant update at the June board meeting. The proposal for
the update was not accepted due to competitive bids being required
for any purchase over $5,000. Motion by Ron Miller, seconded by
Chris Wadle to approve the $1,200 proposal for the complete gas
systems check and $300 for the annual systems leak check. Ayes:
PERSONNEL CHANGES: A resignation was received from Joel Vos, HS
Language Arts, Cross Country Coach, JH Boys’ Basketball Coach,
Yearbook/Newsletter Advisor and Junior Class Advisor. Motion by
Chris Hardy, seconded by Jennifer Birchette to approve the resignation
of Joel Vos. Ayes: 5.
Charlotte Weaklend related to the Board that due to realignment
of current teaching assignments funds were available to hire a
full-time teacher at Milo and a half-time teacher at Lacona. In
Milo, the current KIDS instructor will fill a vacancy due to a
resignation in the ECSE program. The KIDS program will be reduced
to a half time position, funded with At-Risk funds. The remainder
of this position’s time could be filled with the half-time
class-size reduction grant dollars. This half-time position allows
for smaller reading groups in the first, second, and third grades.
In Lacona, a half-time reading position would be created to work
directly with the classroom teacher offering ideas and support,
as well as working with students who need additional assistance.
This position would be paid for from At-Risk funds.
Motion by Ron Miller, seconded by Jennifer Birchette to approve
hiring the new positions as per Charlotte’s explanation.
AFSCME COUNCIL 61 CONTRACT: Superintendent John Della Vedova related
to the Board that an agreement had been reached with AFSCME Council
61 for a 4.05% package with a cost of $26,953.10. Motion by Chris
Wadle, seconded by Chris Hardy to approve the contract with AFSCME
Council 61. Ayes: 5.
2004-2005 SALARIES FOR NON-UNION EMPLOYEES: Superintendent John
Della Vedova recommended a 4.05% package increase for Lu Ann Ohnemus
(12 month contract), Julie Wilson (12 month contract), Charlotte
Weaklend (225 day contract), Cindy Butler (225 day contract), Terry
Gladfelter (220 day contract), Mike Tierney (220 day contract),
Joel Mosher (12 month contract), and Connie Fridley (12 month contract).
In addition Superintendent John Della Vedova recommended that the
$500 per month stipend to Julie Wilson, Charlotte Weaklend and
Cindy Butler be reduced by $250 because of the additional time
of the part time superintendent. The stipend to Terry Gladfelter
be reduced by $200 per month for the same reason. The less reduction
than the others would be for the weather decisions. Motion by Ron
Miller, seconded by Jennifer Birchette to approve the salaries
as stated and review the stipends at the end of the first semester
after the new superintendent is hired. Ayes: 5.
BOARD POLICY 805.6: Julie Wilson recommended approval of Board
Policy 805.6, “General Fixed Assets/Capital Assets” to
address the change in financial accounting requirements. Motion
by Chris Hardy, seconded by Ron Miller to approve the first reading
of Board Policy 805.6. Ayes: 5.
BOARD POLICY 1006.3: The Board discussed Board Policy 1006.3, “Public
Conduct on School Premises”. It was suggested to have parents
sign a copy of the policy in the fall before students are allowed
to participate in activities. Motion by Ron Miller, seconded by
Chris Wadle to approve the revision of Board Policy 1006.3 with
additional revisions to be brought back at the time of the second
reading. Ayes: 5.
BOARD POLICY SECTIONS 603, 604 AND 605: Motion by Chris Wadle,
seconded by Jennifer Birchette to approve the review of Board Policy
Sections 603, “Instructional Arrangements,” 604, “Services,” and
605, “Pupil Progress.” Ayes: 5.
President Burrell adjourned the meeting at 10:02 p.m.
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