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SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
REGULAR BOARD MEETNG
SEPTEMBER 9, 2002

The Southeast Warren Board of Education met in regular session September 9, 2002, at 7:05 p.m. in the media center of the junior/senior high school building. The meeting was called to order by President Judkins. The following board members were present: Greg Davis, Kevin Smith, Debbie Miller and Tom Farley. Superintendent Susan Garton, Primary Principal Charlotte Weaklend, Intermediate Principal Cindy Butler, Secondary Principal Terry Gladfelter, and Board Secretary Julie Wilson were also in attendance, along with members of the community.

AGENDA: Motion by Smith, seconded by Davis to approve the agenda. Ayes: 5.

VISITORS: None

REPORTS:

Transportation report:

1. With the start of the new school year, there have been many challenges, with the changing of two routes and adding a fifth student to our Des Moines route. I am still working on getting everyone to their destination on time.
2. We have performed our yearly inspection on the buses, with just a few minor problems everything is in good condition. We will be preparing for the Department of Education inspection in October.
3. I have made copies of routes and maps for each school with a list of names of students that could possibly be on each route bus, in hopes this will help with questions and emergency situations.
4. I have ridden on most of the routes in the morning to make sure the time and number of students are equal on each route.
5. There are concerns on ride time and I do want to make sure we are staying within our guidelines set by the state.

Elementary Principal’s report:

1. We are enjoying a smooth and productive beginning to the 2002-2003 school year. All of the students seem to be adjusting well to their new teachers and new routines.
2. Our annual Open House that was held on the evening of August 27th was well attended by families and community members. Additions to this year’s activities included a fund-raising supper served in the multipurpose room for our guests by the Partners in Education and a review of the student handbook and building policies held in the library by the principal for interested parents.
3. Copies of the handbook - one per each Primary family - were sent home with the students later in the same week with a note attached to be signed by the parents signifying that they had read and understood the contents of the handbook.
4. One of my goals this year is to address discipline in a more proactive, positive manner, stressing the character traits as our guiding principles. The first character trait we are addressing is respect - respect for self and peers, respect for authority, and respect for property. We are beginning each morning at the Primary building with a 10-minute assembly where we recite the pledge of allegiance, sing a good morning song, and then share some aspect of the current character trait through literature, visits from puppets, or short skits. This motivational assembly serves not only as a reminder of the positive behaviors we promote at our school, but also is a warm, caring way for our youngsters to begin their day.
5. We are pleased to introduce our "parent resource room" next to the main office. It is a place where parents and school volunteers can enjoy a cup of coffee, work on various projects for the teachers or the classrooms, pick up valuable information related to parenting, or just enjoy each others' company. We are in the process of compiling the information collected on registration day regarding the various ways parents are willing to volunteer at school this year, securing a volunteer coordinator from the Partners in Education, and making contacts in the community for additional volunteers for the many and various identified tasks that will improve our instructional program.
6. Board and community members are encouraged to stop by the Primary building to see the brand new dedication plaque listing past and current board members' names that had a part in the construction of the new facility, as well as that of our board secretary. This handsome plaque is located in the main foyer adjacent to the offices.
7. Development of the primary grounds continues with the planting of twenty new trees this summer. Donors' names will be published in next month's Warren Pride, and memorial plaques will be installed later in the fall next to those trees and flower beds planted in memory of loved ones, with an additional plaque to designate the donor of our beautiful new flag pole.

Intermediate Principal’s report:

This month has been very busy for me, but I think we are off to a successful start.

1. The high school ELP program is off to a good start this year. Mrs. Isley has taken on some responsibilities of this program. We have 4 students taking Advanced Placement (AP) classes over the Internet. The tuition, exam, and materials costs for these classes are fully subsided by the Iowa Online AP Academy. This academy is funded by a grant awarded to the University of Iowa to offer more challenging academics to rural students. At the end of the year they may choose to take the AP exam and depending on the score earned and college they choose to attend, they may receive college credit.
2. In addition, we have one high school student taking French online as we were not able to get the class in another manner and 4 students taking an online course from Graceland University.
3. We are finalizing plans to identify students in need of gifted programming at both elementary buildings and hope to begin programming on a regular basis soon.
4. The Title I reading program is undergoing changes and we are looking at ways to meet the needs of those students who need extra reading help, but do not qualify for special education. As soon as a schedule can be finalized, we will have Lori Nutting and Sue Crall work on planning the review lessons and Renada Crow will facilitate the lessons in the library.
5. We offered a fourth grade orientation in August. It was well attended and informal visits with several students and parents indicated it was beneficial to them.
6. Open house was well attended. There were not many parents in the handbook meeting. However, those attending returned their sign-off sheet before leaving the building. Teachers have distributed the remaining handbooks and we will begin collecting the returned sign-off sheets.
7. The primary and intermediate centers have the entire student contact and emergency information computerized. This information will be made available on the server for teachers to access as needed.


Secondary Principal’s report:

1. Act Data – I have attached some data concerning our ACT scores from last year and a five-year history. There is also a comparison between the state and national scores. With a score of 20 being the score that ACT considers needed for success in college, one can see how we are doing in relation to the state and national norms. There is room for improvement.
2. Open House – was held Thursday evening, September 5th. Parents and students went through a daily schedule of seven minutes per class with three minutes of passing time. It was an opportunity for teachers to communicate their subject and classroom expectations for the year. Several of our activities set up displays in the cafeteria and the yearbook conducted their first pre-sale for the year. District Guideline and SEW Handbooks were distributed along with the sports calendar. I was pleased with the attendance for the evening.
3. Lunch Computer Program – is going very well. The line is moving much faster now that students have remembered their numbers. I have been timing the lines and we are averaging a minimum of 12 – 15 minutes of eating time for the last student going through the line. Sue Ellingson and Sharon Isley are to be commended for their efficiency in getting the system initiated.
4. On-Line Coures – There are eight students taking nine on-line courses this year. Four students are taking AP courses, four students are taking Graceland University courses, and one student is taking an on-line French course.
5. ICN Lab – We are teaching Psychology from our ICN lab to Wayne and Martensdale. After being at my first Pride of Iowa meeting, I am very pleased with how our technology is working. Mr. Tierney and the AEA have been very helpful in working out our “glitches.”
6. Student Handbook – The book has been revised and was distributed along with the Guideline Book at Open House and on Friday through the period 8 classes. The student and parent received an acknowledgement form that is to be signed, turned in to school, and kept on file.
7. School Forms – Presently I am reviewing and revising the detention form and mid term grade report (Interim Report). A referral form is being created for teachers to use when a student has to be sent to the office. All of these forms will use NCR paper so that the student, parent, teacher, and school can have copies.
8. Discipline Files – are being crated for each student to be kept separate from academic files. These files will create a profile of discipline information and records of conferences and interventions.
9. 9/11 Assembly – Brian Heemstra suggested a memorial assembly at the beginning of the year. The assembly will be organized and conducted by Brian. There will be a performance by the chorus with a power point slide show, presentation of the colors by the VFW, National Anthem, Pledge of Allegiance, moment of silence, and a brief talk by Howard Town.

Consolidated School Improvement Advisory Committee: Rod Fridley reported that due to only three community members being present at the last CSIAC meeting there was no election of officers. Rod asked each board member to appoint a member to attend the CSIAC meetings. The next meeting will be held on September 30th in Lacona at 7:00 p.m. Rod is also working on making sure an agenda is posted each month and that the minutes are published. Tom Farley suggested a rotation of the board members to attend the meetings.

CONSENT AGENDA: The following items were on the consent agenda:

1. August 12 and August 26, 2002, minutes
2. Financial reports

Motion by Davis, seconded by Miller to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT:

The most recent fire marshall’s report has 65 citations for the Junior/Senior High School Campus and 9 citations for the Lacona Intermediate building. The citations for Lacona have been addressed. Of the 65 citations for the Junior/Senior High School, 12 items have been corrected through the efforts of the building maintenance staff. The corrected citations fell under the heading of “Electrical Wiring,” “Heating Equipment,” “Interior Finishes,” and “Fire Hazard Safeguards.”

Instructional areas within the school were first priority. The district provided electrical wiring adequate for computer labs and other instructional purposes. Two new sub panels with new circuits were installed on the north side of the building that serves the main computer labs. One new sub panel with new circuits was installed on the south side of the building to serve a new lab and the junior high classrooms. These wiring projects cost $3,380 and $1,955 respectively. Additionally, the use of multiple extension cords was discontinued, plugs were repaired, and small appliances were removed from the classrooms.

The citations remaining to be addressed are in three general categories: (in order of priority)
1. Door to door hardware replacement (Estimate expenses $40,818)
2. Installation of improved fire alarm system (Estimated expenses $43,250)
3. Stage construction and stage wiring ($9,500 if not contracted)

All items to be repaired are contingent upon award of a Fire and Life Safety Grant with a maximum of $50,000. The balance of funds needed to make the repairs will come from the PPEL Fund. The deadline to complete the projects under the grant is September 30, 2005. We will receive notification from the state on October 23rd whether we will receive the grant funding or not. The stage will remain closed to student use until repairs can be made.

PERSONNEL CHANGES: Superintendent Garton recommended accepting the resignations for Terri Brummer as aide at the high school to accept a full-time route as bus driver; and Verle Young, bus driver; and to approve hiring Judy Dittmer, special education route driver; Stacey Clendenen, football cheerleading sponsor; and Sherry Northway, one-on-one aide at the HS.

Motion by Smith, seconded by Miller to approve the personnel changes as presented. Ayes: 5.

Dianne Butler proposed hiring a part-time health associate to the Board. Due to the number of students with special health needs it has become very difficult to spend the time needed in each building. Superintendent Garton recommended approval of the proposal with the position reviewed annually to determine the need for the position. Motion by Farley, seconded by Miller to approve the position with direction to Superintendent Garton and Dianne Butler to study the schedule and salary for the position. Ayes: 5.

DELEGATE FOR THE 2002 IASB DELEGATE ASSEMBLY: President Judkins appointed Tom Farley as the delegate for the 2002 IASB Delegate Assembly.

EARLY GRADUATION REQUEST: Amanda Heemstra submitted an early graduation request to the Board. Motion by Smith, seconded by Farley to accept the early graduation request from Amanda Heemstra. Ayes: 5.

STUDENT HANDBOOKS: Motion by Greg, seconded by Smith to approve the Primary Handbook, Intermediate Handbook, High School Handbook and District Guideline Handbook. Ayes: 5.

BOARD GOALS: Discussion was held concerning the goals that the Board would like to prioritize for this school year. The following three goals were established:
1. Support efforts for improved student achievement and learning, including assessment and evaluation.
2. Continue the focus on improved communication and relationships with parents, staff, teachers, and community.
3. Develop long range financial plan.

Motion by Smith, seconded by Davis to adopt the board goals discussed. Ayes: 5. Superintendent Garton recommended board goals be added as an agenda item each month for continued discussion.

BOARD POLICY SERIES 300: Motion by Miller, seconded by Smith to approve the review and revision of Board Policy Series 300, “Administration.” Ayes: 5.

DISTRICT FACILITIES PLAN: Superintendent Garton presented a revised district facilities plan to the Board. The plan includes projects for all three locations. Motion by Farley, seconded by Davis to adopt the district facilities plan. Ayes: 5.

FIRE SAFETY PROJECT AND GRANT APPLICATION: Superintendent Garton recommended authorization of the fire safety project and approval of the grant application. Motion by Davis, seconded by Miller to authorize the fire safety project and approve the grant application. Ayes: 5.

President Judkins called a recess at 9:15. The Board reconvened at 9:35.

SUPERINTENDENT’S EVALUATION: Motion by Smith, seconded by Miller to go into closed session for the purpose of the Superintendent’s evaluation as per Iowa Code 21.5(1)(i). Roll call vote was taken. Ayes: 5. The time was 9:35 p.m.

President Judkins called the closed session to an end at 10:50 p.m. Roll call vote was taken. Ayes: 5.

President Judkins adjourned the meeting at 10:50 p.m.

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