SOUTHEAST WARREN COMMUNITY SCHOOL
REGULAR BOARD MEETNG
SEPTEMBER 9, 2002
The Southeast Warren Board of Education met in regular session
September 9, 2002, at 7:05 p.m. in the media center of the junior/senior
high school building. The meeting was called to order by President
Judkins. The following board members were present: Greg Davis,
Kevin Smith, Debbie Miller and Tom Farley. Superintendent Susan
Garton, Primary Principal Charlotte Weaklend, Intermediate Principal
Cindy Butler, Secondary Principal Terry Gladfelter, and Board Secretary
Julie Wilson were also in attendance, along with members of the
AGENDA: Motion by Smith, seconded by Davis to approve the agenda.
1. With the start of the new school year, there have been many
challenges, with the changing of two routes and adding a fifth
student to our Des Moines route. I am still working on getting
everyone to their destination on time.
2. We have performed our yearly inspection on the buses, with just
a few minor problems everything is in good condition. We will be
preparing for the Department of Education inspection in October.
3. I have made copies of routes and maps for each school with a
list of names of students that could possibly be on each route
bus, in hopes this will help with questions and emergency situations.
4. I have ridden on most of the routes in the morning to make sure
the time and number of students are equal on each route.
5. There are concerns on ride time and I do want to make sure we
are staying within our guidelines set by the state.
Elementary Principal’s report:
1. We are enjoying a smooth and productive beginning to the 2002-2003
school year. All of the students seem to be adjusting well to their
new teachers and new routines.
2. Our annual Open House that was held on the evening of August
27th was well attended by families and community members. Additions
to this year’s activities included a fund-raising supper
served in the multipurpose room for our guests by the Partners
in Education and a review of the student handbook and building
policies held in the library by the principal for interested parents.
3. Copies of the handbook - one per each Primary family - were
sent home with the students later in the same week with a note
attached to be signed by the parents signifying that they had read
and understood the contents of the handbook.
4. One of my goals this year is to address discipline in a more
proactive, positive manner, stressing the character traits as our
guiding principles. The first character trait we are addressing
is respect - respect for self and peers, respect for authority,
and respect for property. We are beginning each morning at the
Primary building with a 10-minute assembly where we recite the
pledge of allegiance, sing a good morning song, and then share
some aspect of the current character trait through literature,
visits from puppets, or short skits. This motivational assembly
serves not only as a reminder of the positive behaviors we promote
at our school, but also is a warm, caring way for our youngsters
to begin their day.
5. We are pleased to introduce our "parent resource room" next
to the main office. It is a place where parents and school volunteers
can enjoy a cup of coffee, work on various projects for the teachers
or the classrooms, pick up valuable information related to parenting,
or just enjoy each others' company. We are in the process of compiling
the information collected on registration day regarding the various
ways parents are willing to volunteer at school this year, securing
a volunteer coordinator from the Partners in Education, and making
contacts in the community for additional volunteers for the many
and various identified tasks that will improve our instructional
6. Board and community members are encouraged to stop by the Primary
building to see the brand new dedication plaque listing past and
current board members' names that had a part in the construction
of the new facility, as well as that of our board secretary. This
handsome plaque is located in the main foyer adjacent to the offices.
7. Development of the primary grounds continues with the planting
of twenty new trees this summer. Donors' names will be published
in next month's Warren Pride, and memorial plaques will be installed
later in the fall next to those trees and flower beds planted in
memory of loved ones, with an additional plaque to designate the
donor of our beautiful new flag pole.
Intermediate Principal’s report:
This month has been very busy for me, but I think we are off to
a successful start.
1. The high school ELP program is off to a good start this year.
Mrs. Isley has taken on some responsibilities of this program.
We have 4 students taking Advanced Placement (AP) classes over
the Internet. The tuition, exam, and materials costs for these
classes are fully subsided by the Iowa Online AP Academy. This
academy is funded by a grant awarded to the University of Iowa
to offer more challenging academics to rural students. At the end
of the year they may choose to take the AP exam and depending on
the score earned and college they choose to attend, they may receive
2. In addition, we have one high school student taking French online
as we were not able to get the class in another manner and 4 students
taking an online course from Graceland University.
3. We are finalizing plans to identify students in need of gifted
programming at both elementary buildings and hope to begin programming
on a regular basis soon.
4. The Title I reading program is undergoing changes and we are
looking at ways to meet the needs of those students who need extra
reading help, but do not qualify for special education. As soon
as a schedule can be finalized, we will have Lori Nutting and Sue
Crall work on planning the review lessons and Renada Crow will
facilitate the lessons in the library.
5. We offered a fourth grade orientation in August. It was well
attended and informal visits with several students and parents
indicated it was beneficial to them.
6. Open house was well attended. There were not many parents in
the handbook meeting. However, those attending returned their sign-off
sheet before leaving the building. Teachers have distributed the
remaining handbooks and we will begin collecting the returned sign-off
7. The primary and intermediate centers have the entire student
contact and emergency information computerized. This information
will be made available on the server for teachers to access as
Secondary Principal’s report:
1. Act Data – I have attached some data concerning our ACT
scores from last year and a five-year history. There is also a
comparison between the state and national scores. With a score
of 20 being the score that ACT considers needed for success in
college, one can see how we are doing in relation to the state
and national norms. There is room for improvement.
2. Open House – was held Thursday evening, September 5th.
Parents and students went through a daily schedule of seven minutes
per class with three minutes of passing time. It was an opportunity
for teachers to communicate their subject and classroom expectations
for the year. Several of our activities set up displays in the
cafeteria and the yearbook conducted their first pre-sale for the
year. District Guideline and SEW Handbooks were distributed along
with the sports calendar. I was pleased with the attendance for
3. Lunch Computer Program – is going very well. The line
is moving much faster now that students have remembered their numbers.
I have been timing the lines and we are averaging a minimum of
12 – 15 minutes of eating time for the last student going
through the line. Sue Ellingson and Sharon Isley are to be commended
for their efficiency in getting the system initiated.
4. On-Line Coures – There are eight students taking nine
on-line courses this year. Four students are taking AP courses,
four students are taking Graceland University courses, and one
student is taking an on-line French course.
5. ICN Lab – We are teaching Psychology from our ICN lab
to Wayne and Martensdale. After being at my first Pride of Iowa
meeting, I am very pleased with how our technology is working.
Mr. Tierney and the AEA have been very helpful in working out our “glitches.”
6. Student Handbook – The book has been revised and was distributed
along with the Guideline Book at Open House and on Friday through
the period 8 classes. The student and parent received an acknowledgement
form that is to be signed, turned in to school, and kept on file.
7. School Forms – Presently I am reviewing and revising the
detention form and mid term grade report (Interim Report). A referral
form is being created for teachers to use when a student has to
be sent to the office. All of these forms will use NCR paper so
that the student, parent, teacher, and school can have copies.
8. Discipline Files – are being crated for each student to
be kept separate from academic files. These files will create a
profile of discipline information and records of conferences and
9. 9/11 Assembly – Brian Heemstra suggested a memorial assembly
at the beginning of the year. The assembly will be organized and
conducted by Brian. There will be a performance by the chorus with
a power point slide show, presentation of the colors by the VFW,
National Anthem, Pledge of Allegiance, moment of silence, and a
brief talk by Howard Town.
Consolidated School Improvement Advisory Committee: Rod Fridley
reported that due to only three community members being present
at the last CSIAC meeting there was no election of officers. Rod
asked each board member to appoint a member to attend the CSIAC
meetings. The next meeting will be held on September 30th in Lacona
at 7:00 p.m. Rod is also working on making sure an agenda is posted
each month and that the minutes are published. Tom Farley suggested
a rotation of the board members to attend the meetings.
CONSENT AGENDA: The following items were on the consent agenda:
1. August 12 and August 26, 2002, minutes
2. Financial reports
Motion by Davis, seconded by Miller to approve the items on the
consent agenda. Ayes: 5.
The most recent fire marshall’s report has 65 citations
for the Junior/Senior High School Campus and 9 citations for the
Lacona Intermediate building. The citations for Lacona have been
addressed. Of the 65 citations for the Junior/Senior High School,
12 items have been corrected through the efforts of the building
maintenance staff. The corrected citations fell under the heading
of “Electrical Wiring,” “Heating Equipment,” “Interior
Finishes,” and “Fire Hazard Safeguards.”
Instructional areas within the school were first priority. The
district provided electrical wiring adequate for computer labs
and other instructional purposes. Two new sub panels with new circuits
were installed on the north side of the building that serves the
main computer labs. One new sub panel with new circuits was installed
on the south side of the building to serve a new lab and the junior
high classrooms. These wiring projects cost $3,380 and $1,955 respectively.
Additionally, the use of multiple extension cords was discontinued,
plugs were repaired, and small appliances were removed from the
The citations remaining to be addressed are in three general categories:
(in order of priority)
1. Door to door hardware replacement (Estimate expenses $40,818)
2. Installation of improved fire alarm system (Estimated expenses
3. Stage construction and stage wiring ($9,500 if not contracted)
All items to be repaired are contingent upon award of a Fire and
Life Safety Grant with a maximum of $50,000. The balance of funds
needed to make the repairs will come from the PPEL Fund. The deadline
to complete the projects under the grant is September 30, 2005.
We will receive notification from the state on October 23rd whether
we will receive the grant funding or not. The stage will remain
closed to student use until repairs can be made.
PERSONNEL CHANGES: Superintendent Garton recommended accepting
the resignations for Terri Brummer as aide at the high school to
accept a full-time route as bus driver; and Verle Young, bus driver;
and to approve hiring Judy Dittmer, special education route driver;
Stacey Clendenen, football cheerleading sponsor; and Sherry Northway,
one-on-one aide at the HS.
Motion by Smith, seconded by Miller to approve the personnel changes
as presented. Ayes: 5.
Dianne Butler proposed hiring a part-time health associate to
the Board. Due to the number of students with special health needs
it has become very difficult to spend the time needed in each building.
Superintendent Garton recommended approval of the proposal with
the position reviewed annually to determine the need for the position.
Motion by Farley, seconded by Miller to approve the position with
direction to Superintendent Garton and Dianne Butler to study the
schedule and salary for the position. Ayes: 5.
DELEGATE FOR THE 2002 IASB DELEGATE ASSEMBLY: President Judkins
appointed Tom Farley as the delegate for the 2002 IASB Delegate
EARLY GRADUATION REQUEST: Amanda Heemstra submitted an early graduation
request to the Board. Motion by Smith, seconded by Farley to accept
the early graduation request from Amanda Heemstra. Ayes: 5.
STUDENT HANDBOOKS: Motion by Greg, seconded by Smith to approve
the Primary Handbook, Intermediate Handbook, High School Handbook
and District Guideline Handbook. Ayes: 5.
BOARD GOALS: Discussion was held concerning the goals that the
Board would like to prioritize for this school year. The following
three goals were established:
1. Support efforts for improved student achievement and learning,
including assessment and evaluation.
2. Continue the focus on improved communication and relationships
with parents, staff, teachers, and community.
3. Develop long range financial plan.
Motion by Smith, seconded by Davis to adopt the board goals discussed.
Ayes: 5. Superintendent Garton recommended board goals be added
as an agenda item each month for continued discussion.
BOARD POLICY SERIES 300: Motion by Miller, seconded by Smith to
approve the review and revision of Board Policy Series 300, “Administration.” Ayes:
DISTRICT FACILITIES PLAN: Superintendent Garton presented a revised
district facilities plan to the Board. The plan includes projects
for all three locations. Motion by Farley, seconded by Davis to
adopt the district facilities plan. Ayes: 5.
FIRE SAFETY PROJECT AND GRANT APPLICATION: Superintendent Garton
recommended authorization of the fire safety project and approval
of the grant application. Motion by Davis, seconded by Miller to
authorize the fire safety project and approve the grant application.
President Judkins called a recess at 9:15. The Board reconvened
SUPERINTENDENT’S EVALUATION: Motion by Smith, seconded by
Miller to go into closed session for the purpose of the Superintendent’s
evaluation as per Iowa Code 21.5(1)(i). Roll call vote was taken.
Ayes: 5. The time was 9:35 p.m.
President Judkins called the closed session to an end at 10:50
p.m. Roll call vote was taken. Ayes: 5.
President Judkins adjourned the meeting at 10:50 p.m.
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