MARCH 10, 2003

The Southeast Warren Board of Education met in regular session March 10, 2003, in the media center of the Intermediate building. President Smith called the meeting to order at 7:00 p.m. The following board members were present: John Burrell, Tom Farley, Debbie Miller and Greg Davis. Superintendent Susan Garton, Secondary Principal Terry Gladfelter, Intermediate Principal Cindy Butler, Primary Principal Charlotte Weaklend and Board Secretary Julie Wilson were in attendance, along with members of the community.

AGENDA: Motion by Davis, seconded by Miller to approve the agenda as presented. Ayes: 5.

VISITORS: Austin Spear related to the Board that he will be going to Europe for fourteen days this summer as a student ambassador, selected by People to People Student Ambassador Programs. Austin will be required to keep a journal during his trip, a portion of which will be published in the Warren Pride.

Terry Gladfelter recognized Andy Ohnemus for his 2nd place finish and Brandon Bauer for his 6th place finish at the State Wrestling Tournament. They both did an excellent job representing the school.

A power point presentation was given by Teddy Harlan explaining an enterprise that the technology department has been working on to provide technological services to our community. The enterprise would provide computer sales, computer maintenance and troubleshooting, networking services, and community training on computer software. Future services include telephony service, web page services and VOIP (Voice over IP). Business hours would be from 1:00 to 6:00 Monday through Friday and by appointment. The services would be performed by the students in the technology classes under the supervision of Mike Tierney and Sue Ellingson.

The technology department is looking for an independent location in Liberty Center for their enterprise. A Liberty Center location would be close to the high school to provide work-study opportunities for students and would be easily accessible for district patrons.

Sue Ellingson and Laura Taylor were also present to represent the Technology Department. Rick Wilson and Carloyn Sheets, from the Warren County Youth Leadership Institute were also present to support the students and Technology Department.

The Board requested that research be done on liability and insurance issues, privacy issues, payment of students and legal disclaimers before starting the enterprise.


Transportation report:

1. I need to apologize to the boys' basketball team, coaches and Mr. Gladfelter. I told the driver the wrong date and therefore, had no bus to go to Murray on Wednesday, March 5th. They did have a bus to come back in.
2. Larry Snuggs has broken his leg and will be off work for 8 weeks. This has made a change in the driver for the science trip to Yellowstone. Julene Ripperger will be taking this trip and Perry Klages will be the driver on the art trip to Kansas City.
3. We are getting ready for our second round of inspections, which are scheduled for April.
4. I am looking for another van driver due to the situation with a student. I have also been transporting a student to Indianola and they have been taking him to Orchard Place. The last day for this student at Orchard Place will be March 31, 2003, because he is being transferred to Southeast Warren.
5. I am checking into some routing programs to see if there are ways to reduce routes for next year and to shorten the length of time some of our students ride. I have several ideas and by registration in August, I hope to have it set up.

Intermediate Principal's report:

Thank you very much for approving the 11:30 dismissal for this Wednesday. One area of concern identified by staff members in a January meeting and in a January staff development class was trust and communication. Staff members indicated a desire to bring in an outside facilitator to help all staff build trust and communicate effectively.

In order to foster the best learning environment for our students, we, the administrative team, must address the needs of our staff members. Therefore, we have contracted with Ms. Gail Pursell Elliott to spend the afternoon of the 12th with staff members. Gail Pursell Elliott, speaker, author, educator, human resources and training consultant, is president of Innovations-"Training with a Can-Do AttitudeTM". Ms. Elliot is co-author of the book Mobbing: Emotional Abuse in the American Workplace, as well as the author of business articles, inspirational articles, and poetry. Ms. Elliot's presentation is titled The Power of Dignity and Respect: Communication and Building Trust. Her program will cover in part:
Respect - You get what you give
Attitudes - You get what you expect
Stress Factors - Don't take it personally
How to Listen and Respond
Double Messages
Establishing Trust, Teamwork, and Positive Relationships

All attendance centers will offer lunch to students around 11:00 a.m. and students will be dismissed at 11:30. Ms. Elliott's program is scheduled to begin promptly at 12:00 and conclude at 4:00.

After the program, Ms. Elliot will stay and offer a short program for administrators and invited community members. The administrative team would like to invite all board members to attend this session. We will serve a light supper from 4:00 to 5:00 and begin the evening presentation at 5:00. This presentation will be a short overview of the earlier presentation. We hope you will be able to attend.

Elementary Principal's report:

Charlotte Weaklend presented data on the DIBELS test scores. According to the test scores, it looks as though we are not on track in the area of reading fluency. A consultant from the Area Education Agency will be assisting us to help find out why it doesn't look like we're on track and on how we can improve student reading skills. The results for the 1999-2000 Kindergarten classes for the past three years were as follows:

2000-2001 (1st gr. Yr.) 2001-2002 (2nd gr. Yr.) 2002-2003 (3rd gr. Yr.)
Fall Winter Spring Fall Winter Spring Fall Winter Spring

Oral Reading
Fluency NT 3% 12% 6% 15% 19% 19% 25% -

Secondary Principal's report:

Disbursement of Activity Fund Donations - The information listed below is how the Activity Fund donations were distributed this year. As you can see, the total of $4,570 is about evenly split between designated and undesignated funds. This year I used the undesignated funds to help bring deficit accounts back into the plus column. The breakdown is $1,085 for sports activities and $1,250 for general activities.

I am encouraged by the Activity Fund report for February. Only two accounts show a deficit for a total of $55.95. All other accounts presently show a positive balance. It is my desire to see all accounts with a positive balance at the end of the school year.

2002-03 Activity Fund Donations

Account Undesignated Designated by Contributor

Primary Bldg. $295.00
Intermed. Bldg. $155.00
Jr-Sr High bldg. $50.00
Baseball $385.00 $200.00
Basketball-Boys $25.00
Basketball-Girls $33.00
Cross country $208.00
Football $25.00
Golf $50.00
Softball $150.00
Track $84.00
Wrestling $700.00 $175.00
Jr. High Sports $225.00
General Athletics $125.00
Band $400.00 $145.00
Flags $150.00
Vocal $135.00
NHS $10.00
Speech $25.00
Art Club $45.00
Class of '07 $50.00
Class of '08 $25.00
FBLA $700.00

Totals $2,335.00 $2,235.00 $4,570.00

Other Donations
Art Department $50.00
Fine Arts Boosters $20.00

Legislative report: Tom Farley related that this is funnel week for legislature. HF 11, which changes school board elections, has passed from the subcommittee to the House State Government committee. This bill would change election of board members to four-year terms with elections being held every other year. Representatives are under the impression board members want four-year terms and that the savings from eliminating annual elections outweigh any negatives with the bill. IASB is concerned that the change to the election process would be harmful to continuity, leadership and funding for schools.

Several infrastructure and economic development plans have been created to address economic development in Iowa. IASB supports the STIR plan (State Tax Increment Renewal) which creates a statewide property tax, eliminates all tax increment financing (TIF) areas, restores all local TIF incremental value to other local taxing districts, and retires all existing TIF obligations. IASB also supports the BIO Fund (Bring It On) which is similar to the economic development aspects of STIR. IASB is urging members to continue to push for the statewide penny to guarantee equity and adequacy for school infrastructure funding for all of Iowa's kids.

Another bill proposed by IASB, HSB 217, was sent to the House Education committee. This bill eliminates the requirement that school districts publish their minutes, paid bills and employee salaries in the newspaper. This bill allows boards to post this information on the school district Web site. It also removes the requirement that school districts publish notice twice in a newspaper of when they are getting rid of property valued below $5,000.

Warren County Conference Board: John Burrell reported that a letter had been received from Dave Ellis indicating that quarterly meetings are in the process of being scheduled. A copy of a letter sent to the Assessor's office contesting the budget was also received from Farm Bureau.

Children First Forum: Greg Davis and Rod Fridley related that district goals, student motivation, school calendar, and graduation requirements had been discussed at the last Children First Forum meeting. Greg McCullough, from Heartland AEA, also gave a presentation on the new federal legislation, No Child Left Behind. There are several mandates in No Child Left Behind with no funding to carry out the mandates. The next meeting of the Children First Forum will be held on April 7th in Liberty Center. Topics discussed will include motivation, graduation requirements and transition between buildings.

Athletic Boosters: Kevin Smith related that the membership drive is still in progress. The Athletic Boosters are also selling advertisement banners for the baseball and softball fields and discussing concession stand operations. The goal of the Athletic Boosters is to be able to do some work on the football field.

Fine Arts Boosters and Non-Certified Negotiations: Debbie Miller reported that the Fine Arts Boosters have purchased garment bags for the choir robes. They are also getting ready for solo and ensemble contest on March 29th. The Fine Arts Boosters have discussed the purchase of a gambling license if the school will allow the use of their facilities for the drawings, etc.

The negotiations meeting scheduled for March 3rd with the non-certified staff was cancelled.

CONSENT AGENDA: The following items were on the consent agenda:

1. February 10, 2003, minutes
2. Financial reports

Motion by Farley, seconded by Davis to approve the items on the consent agenda. Ayes: 5.

The Board took a recess from 8:36 to 8:46 p.m.

SUPERINTENDENT'S REPORT: Superintendent Garton presented General Fund budget information for the public with a power point presentation. The presentation included key indicators that show a decline in the district's overall financial condition, an explanation of the uses of the General Fund, sources of revenue, and financial priorities. Scenarios were presented for stabilizing the declining General Fund balance including a freeze on professional salaries, reducing spending in all areas, and reduction in force planning.

EARLY RETIREMENT BENEFITS: Discussion was held concerning Board Policy 403.5, "Early Retirement Benefits." At this time, there are no certified employees who are interested in taking early retirement. Superintendent Garton recommended taking our time to review the policy and plan for next year.

2003-2004 BUDGET: Julie Wilson presented the proposed 2003-2004 budget to the board. The proposed tax rate is $17.72649 per $1,000 assessed valuation, which compares to this years tax rate of $17.67348 per $1,000 assessed valuation. The Board discussed including a cash reserve levy to increase the General Fund cash balance for cash flow purposes. Motion by Farley, seconded by Miller to approve the 2003-2004 budget as presented with a .25 increase for the cash reserve levy. Ayes: 5.

CURRICULUM CONSORTIUM: Superintendent Garton recommended approval for joining the Mid-Iowa School Improvement Consortium (MISIC). The primary benefit to the district will be the uniform standards, benchmarks, and assessments used by all member districts. This will also save us months of time in verifying the technical adequacy of the assessments; that's already in progress for the MISIC assessments. Motion by Farely, seconded by Miller to approve membership in the Mid-Iowa School Improvement Consortium. Ayes: 5.

PERSONNEL CHANGES: Superintendent Garton recommended approval of Noel McLaughlin, Assistant Baseball Coach. Motion by Miller, seconded by Farley to approve the personnel recommendation as presented. Ayes: 5.

REDUCTION IN FORCE: Discussion was held concerning the possible need for reductions in force. Motion by Farley, seconded by Miller to approve consideration for reduction in force plans. Ayes: Smith, Farley, Davis and Miller. Nays: Burrell. Motion passed 4:1.

SCHOOL CALENDAR: No action taken.

Motion by Farley, seconded by Miller to table items F, G, H and I until the next board meeting. Ayes: 5.

BOARD WORK SESSION: The Board scheduled a work session for Monday, March 24th from 6:30 to 9:30 in Liberty Center.

President Smith adjourned the meeting at 10:55 p.m.

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