SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
November 13, 2017

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The Southeast Warren Board of Education met in regular session November 13, 2017, in the media center of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: Anna Rowe, Dave Youmans, and Cody Reynolds. Larrie Williams was absent. Superintendent/Secondary Principal Delane Galvin, Elementary Principal John Burrell, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Dave Youmans, seconded by Anna Rowe to approve the agenda. Ayes: 4.

BOARD SALUTES: Superintendent Galvin recognized the following students for receiving post season honors:

Football
1st Team All District
Kaleb Bauer - WR
Bryce VandeLune - DL

2nd Team All District
Alec Henderson - DL
Dalton Weeks - WR

Honorable Mention All District
Alex Hommer
Caleb VandeLune
Colby Page

Volleyball
1st Team All POI
Taylor Clendenen – Setter
Blaire Steenhoek – Hitter
Lela Bales – Hitter
Zaddie Beck – Hitter

All POI Academic
Lauren Hartman
Taylor Clendenen
Blaire Steenhoek
Samantha Kosman
Rylee Youmans

The volleyball team was also awarded the IGHSAU Distinguished Academic Achievement Award for having a GPA higher than 3.25.

Cross Country
Kudos to Elise Emmick for finishing 9th place and to Randy Jimenez for finishing 107th place at State Cross Country.

REPORTS:

Transportation Report submitted by Joel Mosher:

1. We had 18 extra bus trips for the month of October.
2. Bus inspections were held on October 10th. Bus #4 is out of service due to rust on the inside and 9 buses have 30-day repairs. Most of the 30-day repairs have been completed. The parts to repair bus #4 have not been received. Over all the inspection went very well.
3. The rest of the month was spent doing general repairs.

Elementary Principal’s Report submitted by John Burrell:

• We have completed our Fall FAST Screening Assessments.
o FAST CBM-r/Early Reading, aMath, & aReading

2017 Class % of Students Meeting CBM-r Benchmark: Fall 2016 % of Students Meeting CBM-r Benchmark: Fall 2017
Kindergarten 77% 95%
1st Grade 72% 91%
2nd Grade 64% 79%
3rd Grade 68% 79%
4th Grade 72% 79%
5th Grade 58% 90%
6th Grade 86% 74%

*Matching colors reflect the same student group from one grade level to the next.

• Parent/Teacher Conferences (Oct. 31st & Nov. 2nd)
o Primary: 97% parent attendance
o Intermediate: 91% parent attendance

• Red Ribbon Week (Oct. 23rd -27th)
o Dress up days
o Students received a red ribbon, bracelet, or dog tag
o High school FFA students came to each building to talk

• Veteran’s Day Program (Nov. 10th)
o Primary students put on program to honor our Veterans

Athletic Director’s Report submitted by Blake Cruikshank:

FB
At the time of this writing we cannot release our All District FB Award Winners. In my opinion, SE Warren was well represented on the All District Teams.
I have received a quote for new goal posts as well as installation.

VB
The girls’ VB team was one game away from making it to the State VB tournament. I thought the team had a great season and will return most of the team for next year, so look for good things from this team in the future.

Post-Season Accomplishments:

1st Team All POI
Taylor Clendenen – Setter
Blaire Steenhoek – Hitter
Lela Bales – Hitter
Zaddie Beck – Hitter

All POI Academic
Lauren Hartman
Taylor Clendenen
Blaire Steenhoek
Samantha Kosman
Rylee Youmans

The VB team was also awarded the IGHSAU Distinguished Academic Achievement Award for having a GPA higher than 3.25

XC
Elise finished in 9th place at State XC.
Randy finished in 107th place at State XC.

Both runners represented SEW with pride and both ran a really good race despite the cold.

JH Boys BB
12 Boys are out for JH BB

JH Girls BB
We have roughly 28 girls out for JH BB

JH Wrestling
I believe we have 5 SE Warren kids out for wrestling with another 3 or 4 from Melcher.

High School Girls BB
We have 14 girls out for high school BB and we are in the middle of scheduling JV games for them to make sure we are getting the younger girls some meaningful minutes this year.

High School Boys BB
We have 14 boys out for high school BB and we are in the middle of scheduling JV games, especially for the younger kids that are out.

Bowling
We have 8 meets scheduled so far this year. Coach V and I have worked out a schedule for practice times and we currently sit with 7 girls out for the team and 15 boys out. This is going to be a learning year, but the kids are excited about it and Ms. V has been extremely helpful and patient with me while we go through the process of setting up the team.

Board Report: Anna Rowe related that the Athletic Boosters are having a Trivia Night on November 25th at the Milo Community Center to benefit SEW athletics. The cost is $20 per person or $200 per table of 10 players.

FFA trip to the National Convention: Several FFA students were present to provide the board with a review of their trip to the National Convention.

CLOSED SESSION: Motion by Anna Rowe, seconded by Cody Reynolds to go into closed session as provided by Iowa Code 21.5(1)(e) of the open meetings law to conduct a hearing to determine whether to expel a student. Ayes: 4. The time was 5:43 p.m.

President Ron Miller called the closed session to an end. The time was 6:14 p.m.

Motion by Dave Youmans, seconded by Cody Reynolds to expel the student discussed in the previously completed board hearing for the remainder of the school year. Ayes: 4.

CLOSED SESSION: Motion by Dave Youmans, seconded by Cody Reynolds to go into closed session as authorized by Iowa Code Section 21.5(1)(a) of the open meetings law to review or discuss records which are required or authorized to be kept confidential. Ayes: 4. The time was 6:16 p.m.

President Ron Miller called the closed session to an end. The time was 6:52 p.m.

Motion by Anna Rowe, seconded by Cody Reynolds to overturn the Superintendent’s decision to enforce the good conduct policy on the student discussed in the previously completed board hearing. Ayes: 4.

CONSENT AGENDA: The following items were on the consent agenda:
1. October 9, 2017 minutes
2. Financial reports
3. Second reading of Board Policy 301.2, “Superintendent Contract”
4. Second reading of Board Policy 303.2, “Administrator Contract”
5. Second reading of Board Policy 402.2, “Continuing Contract”
6. Second reading of Board Policy 402.3, “Summer School Licensed Employees”
7. Second reading of Board Policy 402.6, “Licensed Employee Probationary Status”
8. Second reading of Board Policy 505.9, “Student Promotion-Retention-Acceleration”
9. Second reading of Board Policy 602.5, “Summer School Instruction”

Motion by Anna Rowe, seconded by Dave Youmans to approve the items on the consent agenda. Ayes: 4.

REVIEW CERTIFIED ENROLLMENT: Superintendent Galvin reviewed the October 2017 certified enrollment count. The actual enrollment count that generates funding for the district is down 29 students. The number of preschool students generating funding increased by 17.

CONSIDER ADDING SOCCER AS A SPORT AND SOCCER COACH TO THE SUPPLEMENTAL PAY SCHEDULE: Superintendent Galvin related to the Board that he had been approached by several Junior High girls asking to add soccer as a sport. Grace Rowe presented the students’ ideas on starting a soccer team and possible ways to make the sport affordable. Blake Cruikshank presented information and estimated costs for starting a soccer team. The consensus of the board was to allow the girls to form a soccer club, but it would not be school sponsored. If there is a huge interest in the sport it can be brought back to the board at a later date.

ACCEPT ARCHITECT’S PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF TOTAL COST FOR THE BASEBALL/SOFTBALL FIELD LIGHTING PROJECT AND SET DATE, TIME, AND LOCATION FOR HEARING AND FOR RECEIVING BIDS: Johnny Boyd, Architect for ORIS, PLC, presented the plans, specifications, form of contract, and proposed timeline for the baseball/softball field lighting project in Milo. Superintendent Galvin recommended approving the architect’s recommendations as presented. Motion by Anna Rowe, seconded by Dave Youmans to approve the architect’s plans, specifications, form of contract and estimate of total cost for the baseball/softball field lighting project and to set the date, time and location for the hearing on January 8, 2018 at 5:30 p.m. in the Junior/Senior High library and to set the date, time and location for receiving bids on December 21, 2017, 3:00 p.m. in the Junior/Senior High library. Ayes: 4.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of Wes Creason, Head JH Wrestling Coach; Samantha Miller, Preschool Special Education Associate; and Jamie Harvey, Intermediate Secretary; approving the appointments of Maggie Weatherman, Cafeteria Worker; Amy Hartman, Intermediate Secretary; Branzly Worley, full time Special Education Associate; Nate Bauer, Assistant HS Wrestling Coach; Blake Cruikshank, JH Boys’ Basketball Coach; Phil Oliver, JH Boys’ Basketball Coach, Ann Vlahakis, Bowling Coach; Sierra Cretsinger, Assistant JH Volleyball Coach; Amanda Ewing, Jr. Class Sponsor; Chris Bartmann, Jr. Class Sponsor; Alex Rodgers, Jr. Class Sponsor, and Ty Schneider, Assistant JH Wrestling Coach; approving the transfers of Abby Chancellor from full time Special Education Associate to part time Preschool Special Education Associate; and Gabe Henderson from Assistant JH Wrestling Coach to Head JH Wrestling Coach; and the contract modification for Ruth Koch to increase her contract from 25 hours per week to 32 hours per week. Motion by Cody Reynolds, seconded by Anna Rowe to approve the personnel changes as presented. Ayes: 4.

RESOLUTION TO APPROVE USING THE BOARD PRESIDENT’S SIGNATURE STAMP ON OFFICIATING CONTRACTS: Superintendent Galvin recommended continuing to use the Board President’s signature stamp on officiating contracts in lieu of original signatures. Motion by Dave Youmans, seconded by Cody Reynolds to approve using the Board President’s signature stamp on officiating contracts. Ayes: 4.

APPOINT CHIEF NEGOTIATOR FOR NEGOTIATIONS: Superintendent Galvin volunteered to serve as chief negotiator for negotiations with the certified staff and support staff. Motion by Dave Youmans, seconded by Cody Reynolds to appoint Superintendent Galvin as chief negotiator for both the certified and support staff unions. Ayes: 4.

APPROVE REQUEST TO SBRC FOR MAXIMUM MODIFIED SUPPLEMENTAL AMOUNT FOR OPEN ENROLLMENT OUT: Superintendent Galvin recommended approving the request to the SBRC for the maximum modified supplemental amount for open enrollment out students on the fall 2017 certified enrollment count but not on the fall 2016 certified enrollment count in the amount of $105,456. Motion by Anna Rowe, seconded by Dave Youmans to authorize the district’s administration to submit a request to the School Budget Review Committee in the amount of $105,456 for maximum modified supplemental amount for open enrollment out students on the Fall 2017 Certified Enrollment but not on the Fall 2016 Certified enrollment. Ayes: 4.

AGREEMENT WITH SPECTRA FOOD SERVICES & HOSPITALITY FOR FUND RAISING ACTIVITIES: Superintendent Galvin recommended approving the agreement with Spectra Food Services & Hospitality for fund raising activities at the Iowa Events Center. The agreement allows school groups to work the concession stands for fund raising. Motion by Cody Reynolds, seconded by Anna Rowe to approve the agreement with Spectra Food Services & Hospitality for fund raising activities. Ayes: 4.

REVISION OF BOARD POLICY 403.5: Superintendent Galvin recommended approving the revision to Board Policy 403.5, “Early Retirement Payment”. The revision allows for an early retirement incentive to be offered to employees (maximum of 4 employees) who wish to retire at the end of the 2017-2018 school year. Motion by Dave Youmans, seconded by Cody Reynolds to approve the revision to Board Policy 403.5, “Early Retirement Payment”. Ayes: 4.

BID FOR PURCHASE OF CHROMEBOOKS: Superintendent Galvin related to the board that several Chromebooks are in need of replacement. Sue Ellingson has obtained bids from several companies and recommends purchasing the Chromebooks from RTI. Superintendent Galvin recommended approving the bid from RTI for 100 Lenovo N23 Chromebooks in the amount of $19,250. Motion by Cody Reynolds, seconded by Anna Rowe to approve the bid from RTI for the purchase of 100 Lenovo Chromebooks in the amount of $19,250. Ayes: 4.

REVIEW BOARD POLICY SECTIONS 403 AND 409: The board reviewed Board Policy Sections 403, “Certified Personnel Contract Termination”, and 409, “Non-Certified Personnel Contract Termination”.

ADJOURNMENT: Motion by Cody Reynolds, seconded by Dave Youmans to adjourn the meeting. The time was 7:32 p.m.

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