SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
September 11, 2017

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The Southeast Warren Board of Education met in regular session September 11, 2017, in the media center of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: Larrie Williams, Anna Rowe, and Dave Youmans. Rande Seuferer was absent. Superintendent/Secondary Principal Delane Galvin, Elementary Principal John Burrell, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Larrie Williams, seconded by Dave Youmans to approve the agenda. Ayes: 4.

THE BOARD SALUTES: Superintendent Galvin recognized the Athletic Boosters, Student Council and Mrs. Birchette for a great homecoming week and for making it work this early in the year.

REPORTS:

Transportation Report submitted by Joel Mosher:

There were seven extra bus trips for the month of August. The rest of the month was spent doing general repairs.

Elementary Principal’s Report submitted by John Burrell:

General Elementary Information
• FAST Screening Window: Today – Oct. 6th
o Last year our percentage of students screened was 100%
o Our percentage of students proficient was 75% at the end of last year

• First PIE Meeting: Today @ 5:00 in Milo
o Fundraiser Starting Sept. 14th

• Homecoming week was a success. The elementary students enjoyed the pep rally and eating lunch with the high school football, volleyball, and cross-country teams.

• Youth Cheer Clinic: Sept 13th (Performance on Sept. 15th @ Varsity FB Game)

• Faculty Potluck: Sept. 15th in Lacona @ 6:00pm

Primary Building
• Preschool started Sept. 5th

• 3rd Grade Field Trip going to ISU McNay Research Farm on Sept. 19th
PreK-4yr - 31
Kindergarten - 21
1st Grade - 33
2nd Grade - 29
3rd Grade - 34
Lost 5 students from last year & gained 10 new students (not including kindergarten)

Intermediate Building
• 5th Grade Field Trip went to Melcher for Exploration Activity on Sept. 1st

• Healthiest State Walk on Oct. 4th
4th Grade - 38 students
5th Grade - 49 students
6th Grade - 27 students
Lost 5 students from last year & gained 6 new students

Athletic Director’s Report submitted by Blake Cruikshank:

FB
The football team is off to a 3 and 0 start this season and has played some really good football so far. I am impressed so far with the boys’ work ethic as well as the coaching staffs’ effort to focus on taking the season one game at a time. We have a tough game coming up this week with the #2 team in Class A coming to our place in St. Alberts, Council Bluffs.

VB
The VB team is off to a fine start with a record of 6 and 3 before their tournament at Chariton this weekend. Even though they have started the season off really well I get the feeling that the girls on the team as well as the coaching staff are not satisfied and I think we will see them playing their best volleyball over the next month.

XC
Elise Emmick won the 1st two meets this year and the boys’ team finished 3rd at Pekin. We have some young runners this year that are running really well. We have two meets this week that will test the runners’ endurance and mentality.

JH FB
This team plays their 1st game tonight and we currently have a full schedule with a lot of the dates being at least 1 ½ games if not 2.

JH VB
This team has 27 girls out and play twice this week.

JH XC
We have 10 JH runners this year which is nice, but a lot of these runners play either football or volleyball as well as run cross country

Just as a note I am really happy where our athletic teams are and that is because of the athletes themselves wanting to get better and working really hard at putting the time in during the off season. I really like the coaches we have on staff as they are all working well together to make sure we are putting our athletes in a position to be successful.

CONSENT AGENDA: The following items were on the consent agenda:
1. August 14, 2017, minutes
2. Financial reports
Motion by Anna Rowe, seconded by Larrie Williams to approve the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. The estimated student count is down about 10 kids from last year.
2. The school year is off to a good start as far as block scheduling is going.
3. Professional development is personalized for the teachers this year. Teachers work at their own pace and receive awards for completing each of the five steps required.
4. The contractors have dug the footings and are pouring concrete for the storage building.
5. The Comprehensive School Improvement Plan is due September 15th.
6. Board members are invited to attend the staff potluck on September 15th at the Lacona building.

BASEBALL AND SOFTBALL FIELD LIGHTING: Superintendent Galvin related to the Board that due to the timing of sales tax cash flow he is recommending waiting on installing the new baseball and softball field lighting until after the 2017-18 season has ended. The consensus of the Board was to check into how much the cost would increase to do the baseball and softball fields separately; install lights on one field prior to the start of the season and install lights on the other field after the end of the season. Superintendent Galvin will get estimated costs to install the lights separately and bring back to the Board at the October meeting.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignation of Zeb Birchette, Assistant HS Boys’ Track Coach; approving the appointments of Haley Spaur, Preschool Special Education Associate; and Angie Kelso, Model Teacher; and approving the transfer of Ruth Koch from Daycare Associate to Preschool Room Associate. Motion by Dave Youmans, seconded by Anna Rowe to approve the personnel changes as recommended. Ayes: 4.

ADOPT THE WARREN COUNTY MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN UPDATE: Superintendent Galvin related to the Board that all schools were invited to participate in the Warren County Multi-Jurisdictional Hazard Mitigation Plan. By participating in the plan, it makes the district eligible for FEMA funds in the event of a disaster or for grant writing towards preventing and /or preparing for disasters. Superintendent Galvin recommended adopting the Warren County Multi-Jurisdictional Hazard Mitigation Plan Update. Motion by Dave Youmans, seconded by Larrie Williams to adopt the Warren County Multi-Jurisdictional Hazard Mitigation Plan Update. Ayes: 4.

APPROVE EXEMPTION FOR PHYSICAL EDUCATION REQUIREMENTS: Superintendent Galvin related to the Board that due to the conversion to block scheduling an exemption must be requested from the Department of Education to waive the PE requirement that every student enroll in PE every semester of the school year. If the exemption is granted, students will only be required to enroll in PE for one semester each year, but with the periods double in length they will still receive the same number of minutes of PE in one semester as they would under the old schedule in one year. Superintendent Galvin recommended approving the exemption for physical education requirements for the 2017-2018 school year and for the 2018-2019 school year. Motion by Larrie Williams, seconded by Dave Youmans to approve the exemption for physical education requirements for the 2017-2018 school year and for the 2018-2019 school year. Ayes: 4.

APPROVE LAU PLAN: Superintendent Galvin related to the Board that a plan is required to be in place to serve the needs of English Language Learner students. The Lau Plan outlines the process for identifying and serving English Language Learners. Superintendent Galvin recommended approving the K-12 Lau Plan. Motion by Anna Rowe, seconded by Dave Youmans to approve the Lau Plan. Ayes: 4.

CONSIDER GIVING ACTIVITY PASSES TO ATHLETIC BOOSTERS’ OFFICERS: Superintendent Galvin asked for the Board’s input on offering activity passes to the Athletic Boosters’ officers. The consensus of the Board was to offer single activity passes to Athletic Boosters members when they are serving as an officer due to the amount of time invested by the officers and as a way to hopefully get more people involved with the Athletic Boosters. Motion by Larrie Williams, seconded by Anna Rowe to give activity passes to Athletic Boosters’ officers. Ayes: 4.

REPAYMENT OF THE DAYCARE LOAN: Superintendent Galvin recommended approving the repayment of the Daycare Fund loan to the Management Fund in the amount of $94,000 plus interest.

ADJOURNMENT: Motion by Anna Rowe, seconded by Dave Youmans to adjourn the meeting. The time was 5:55 p.m.

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