SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
July 20, 2017

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The Southeast Warren Board of Education met in regular session July 20, 2017, in the ICN room of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: Anna Rowe and Rande Seuferer. Dave Youmans and Larrie Williams were absent. Superintendent/Secondary Principal Delane Galvin, Elementary Principal John Burrell, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Rande Seuferer, seconded by Anna Rowe to approve the agenda. Ayes: 3.

THE BOARD SALUTES: Superintendent Galvin recognized the baseball and softball teams for their good seasons.

REPORTS:

Transportation Report submitted by Joel Mosher:

1. We had 29 extra bus trips for the month of June.
2. The new bus is in Des Moines and will be delivered in September.
3. Bus routes have been updated for the new school day starting and ending times.

Athletic Director’s Report submitted by Blake Cruikshank:

Baseball
The Baseball team wrapped up a great regular season by winning 16 of their last 17 games.
The baseball team lost in the 2nd round of district play to Madrid by a score of 6-1.
They finished the season with an overall record of 20 and 7 and 13-3 in the POI which was good for 2nd place.

We had a few players honored with post-season awards and will be released once all teams in the POI have been eliminated from post-season.

We have two great coaches that I feel are going to take the program to the next level and I am not only amazed at how they handle in-game situations, but also how they treat our student-athletes.

Softball
The softball team wrapped up the regular season with a record of 11-16

We had some players honored with post-season awards and will be released once all teams in the POI have been eliminated from post-season.

We will be looking for a new assistant coach for next year as Mr. Rowlands has stepped aside to focus more of his time with the football and girls’ basketball teams.

FB
Football camp will be held July 31st through August 3rd.

Fall practices will begin on August 7th.

Our Booster Club Golf outing will be held on Friday, August 4th, at 1:00 p.m. at Shady Oaks Golf Course.

CONSENT AGENDA: The following items were on the consent agenda:
1. June 15, 2017 minutes
2. Financial reports

Motion by Anna Rowe, seconded by Rande Seuferer to approve the items on the consent agenda. Ayes: 3.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. Training has been completed for the online component of the football field lights.
2. The football bleacher project has been completed.
3. The locker room roof has been started. The contractors are waiting for additional materials to complete the project.
4. The stage curtains have been ordered but no date has been set for the install.

CHANGE TO SEASON PASS RATES: Blake Cruikshank recommended increasing family season pass rates from $170 to $220, student season pass rates from $65 to $75, and adult season pass rates from $75 to $95. Motion by Anna Rowe, seconded by Rande Seuferer to approve the increase to the season pass rates as recommended. Ayes: 3.

REVISED SHARING AGREEMENT FOR WRESTLING WITH MELCHER-DALLAS COMMUNITY SCHOOL DISTRICT: Superintendent Galvin related to the Board that the Melcher-Dallas Board of Education had revised the wrestling sharing agreement to include language that Melcher-Dallas will not be providing an assistant wrestling coach for the 2017-2018 school year and will pay for any wrestlers participating at the cost of $300 per student. Superintendent Galvin recommended approving the revised sharing agreement. Motion by Rande Seuferer, seconded by Anna Rowe to approve the revised sharing agreement for wrestling with the Melcher-Dallas Community School District. Ayes: 3.

DAYCARE CONCERNS: Katie and Kolby Smith, parents of students enrolled at the daycare center, expressed concerns about the lack of communication amongst the daycare staff, communication between the daycare staff and parents, and the training of staff and enforcement of the daycare center’s policies.

FINE ARTS TRIP TO CHICAGO OR BRANSON: Alli Johnson, a member of the Art Club, band and choir, presented information to the Board on the proposed Fine Arts trip to Chicago. The trip is tentatively planned during spring break, March 15 – 18, 2018. The students would not miss any days of school to go on the trip. Students who are in grades 8 – 12 who are enrolled in band or choir or are members of the Art Club would be eligible to go on the trip. The cost of the trip will be approximately $576 to $596 per person; students are responsible for paying for the cost of the trip. Motion by Anna Rowe, seconded by Rande Seuferer to approve the Fine Arts trip to Chicago. Ayes: 3.

CLOSED SESSION: Motion by Rande Seuferer, seconded by Anna Rowe to go into closed session as authorized by Iowa Code Section 21.5(1)(a) of the open meetings law to review or discuss records which are required or authorized to be kept confidential. The time was 6:09 p.m.

President Ron Miller called the closed session an end at 7:01 p.m.

ACTION ON ITEM DISCUSSED IN CLOSED SESSION: Motion by Anna Rowe, seconded by Rande Seuferer to deny the appeal and uphold the good conduct violation penalty. Ayes: 3.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of Chuck Jones, JH Baseball Coach; Krystal Thornton, Daycare Associate; and Chelsea Kingery, Daycare Associate; and the supplemental appointment of Kristina Merfeld, Football and Wrestling Cheerleading Sponsor. Motion by Rande Seuferer, seconded by Anna Rowe to approve the personnel changes as presented. Ayes: 3.

AUDIT PROPOSAL WITH NOLTE, CORNMAN & JOHNSON, P.C.: Superintendent Galvin recommended approving the three-year audit proposal with Nolte, Cornman & Johnson, P.C. Motion by Anna Rowe, seconded by Rande Seuferer to approve the three-year audit proposal with Nolte, Cornman & Johnson, P.C. Ayes: 3.

EDUCATIONAL SERVICE AGREEMENT WITH DMACC: Superintendent Galvin recommended approving the Educational Service Agreement with DMACC for online course options and on-campus course options for the 2017-2018 school year. Motion by Rande Seuferer, seconded by Anna Rowe to approve the Educational Service Agreement with DMACC. Ayes: 3.

EXTENSION OF FOOD SERVICE MILK BID: Superintendent Galvin recommended extending the food service milk bid with Anderson Erickson Dairy for the 2017-18 school year. Motion by Anna Rowe, seconded by Rande Seuferer to approve the extension of the food service milk bid with Anderson Erickson Dairy for the 2017-18 school year. Ayes: 3.

EXTENSION OF FOOD SERVICE BREAD BID: Superintendent Galvin recommended extending the food service bread bid with Bimbo Bakeries an additional year. Motion by Rande Seuferer, seconded by Anna Rowe to extend the food service bread bid an additional year. Ayes: 3.

AGREEMENT WITH US FOODS, INC.: Superintendent Galvin recommended approving the agreement with US Foods, Inc. for food and supplies for the food service program and be a part of the Central Buying Consortium. Motion by Anna Rowe, seconded by Rande Seuferer to approve the agreement with US Foods, Inc. for food and supplies for the food service program. Ayes: 3.

AGREEMENT WITH MARTIN BROS. DISTRIBUTING: Superintendent Galvin recommended approving the agreement with Martin Bros. Distributing for chemicals for the food service program. Motion by Rande Seuferer, seconded by Anna Rowe to approve the agreement with Martin Bros. Distributing for chemicals. Ayes: 3.

CHANGES TO ELZORA TOWN DAYCARE CENTER PARENT HANDBOOK: Superintendent Galvin recommended approving the Elzora Town Daycare Center parent handbook with the highlighted changes. The Board discussed the Health and Illness Policy section of the handbook and revised the wording concerning picking up a child when ill to: Need to be picked up within one hour. Failure to do so may result in an additional fee being assessed and/or termination of contract. Motion by Anna Rowe, seconded by Rande Seuferer to approve the changes to the Elzora Town Daycare Center parent handbook with the correction of a typo and the recommended board changes under the Health & Illness Policy. Ayes: 3.

CHANGE TO STUDENT CHROMEBOOK AGREEMENT: Superintendent Galvin recommended approving the Student Chromebook Agreement with the changes noted. Motion by Anna Rowe, seconded by Rande Seuferer to Student Chromebook Agreement with the recommended changes. Ayes: 3.

CHANGES TO STUDENT HANDBOOKS: Superintendent Galvin asked for the Board’s input on tobacco/nicotine look-alike products and the start date of ineligibility periods in the Jr./Sr. High Handbook. The consensus of the Board was to remove tobacco/nicotine look-alike products from the Significant Misbehavior and Consequences section of the handbook and change item 3 on page 26 concerning ineligibility periods to clarify that students will not be considered actively participating in an activity unless they have attended the first day of practice. Superintendent Galvin recommended approving the student handbooks with the changes as listed/discussed. Motion by Anna Rowe, seconded by Rande Seuferer to approve the student handbooks with the changes as listed/discussed. Ayes: 3.

CHANGES TO STAFF HANDBOOKS: Superintendent Galvin recommended approving the changes to the staff handbooks as listed. Motion by Rande Seuferer, seconded by Anna Rowe to approve the changes to the staff handbooks. Ayes: 3.

HEATING/PLUMBING BID FOR STORAGE BUILDING: Superintendent Galvin related to the Board that two heating/plumbing bids had been received for the storage building. The low bid was received from Country Propane. Superintendent Galvin recommended approving bid options 3 through 7 of the Country Propane bid for a total cost of $16,623. Motion by Rande Seuferer, seconded by Anna Rowe to approve the bid from Country Propane, options 3-7. Ayes: 3.

REVISION TO BOARD POLICY 407.3A: Superintendent Galvin recommended approving the revision to Board Policy 407.3A, “Substance-Free Workplace”. The revision corrects an Iowa Code Chapter sited in the policy. Motion by Anna Rowe, seconded by Rande Seuferer to approve the revision to Board Policy 407.3A, “Substance-Free Workplace”. Ayes: 3.

CHANGE TO AUGUST BOARD MEETING DATE: No action taken.

ADJOURNMENT: Motion by Anna Rowe, seconded by Rande Seuferer to adjourn the meeting. The time was 7:31 p.m.

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