SOUTHEAST WARREN COMMUNITY SCHOOL
Regular Board Meeting
October 10, 2016
The Southeast Warren Board of Education met in regular session
October 10, 2016, in the media center of the Junior/Senior High
School building. Board President Ron Miller called the meeting to
order at 5:30 p.m. The following board members were present: Anna
Rowe, Dave Youmans, Larrie Williams, and Rande Seuferer. Superintendent/Secondary
Principal Delane Galvin, Elementary Principal John Burrell, and
Board Secretary Julie Wilson were also in attendance, along with
members from the community.
AGENDA: Motion by Rande Seuferer, seconded by
Larrie Williams to approve the agenda. Ayes: 5.
THE BOARD SALUTES: Superintendent Galvin recognized
the students, staff, Booster Club, Student Council and community
for an outstanding Homecoming week.
John Burrell recognized Rick Chambers for mowing the path around
the pond behind the Intermediate building for the teachers and students
to have a place to walk for the Healthiest State Walk.
Superintendent Galvin recognized Colby Page for breaking the school’s
passing game record by passing for 383 yards. The old record was
Transportation Report submitted by Joel Mosher:
We had 28 extra bus trips for the month of September. The rest
of the month was spent doing general repairs.
Elementary Principal’s Report submitted by John Burrell:
General Elementary Information
• Anti-Bullying Assembly was a Success
• Parent Teacher Conferences: Tuesday, Oct. 11th & Thursday,
• Optional Student Flu Shots: Thursday, Oct. 13th
• No School: Friday, Oct. 14th
• PLCs (Professional Learning Communities): Book Study on
“Learning by Doing”
• Children First Forum: Tuesday, Oct. 25th
• FAST Testing Window was Extended to Oct. 31st
• Behavior Matrix
• Preschool Field Trip to Harvest Barn
• Summer Reading Program (see letter)
• Healthiest State Walk
Athletic Director’s Report submitted by Blake Cruikshank:
The football team sits at 3 and 3 overall and 2 and 2 in the district
which is good for 5th place. This team has been playing some very
good games this season and I am impressed with the effort, hustle
and determination of the players on this team. We have 3 games left
this season and they are as follows:
10/7 vs. NV
10/14 @ SWV
10/21 @ Earlham
Individual Stat Leaders
Passing - Colby Page 667 yards and 4 TD's (Broke the schools passing
game record the other night against Griswold by passing for 383
yards and the old record was 337 yards set by Monte Riebhoff in
Alex Hommer - 822 yards and 8 TD's
Nate Jimenez - 248 yards and 3 TD's
Kaleb Bauer 196 yards and 2 TD's
Alec Henderson 186 yards
Alex Hommer 130 yards and 1 TD
Alex Hommer - 52.5
Bryce Vandelune - 34
Blake Bauer - 33.5
The volleyball team is 10 and 8 and 2 and 2 in the conference. They
will end up 3rd on our side of the conference. With finishing third
I believe they will end up playing their 1st round POI VB tournament
matches at SWV on 10/10. If they win that, they will play the next
night at East Union.
The regional pairings came out last week and we have been selected
to host the 1st two rounds of regional play. SEW will host Lynnville-Sully
on 10/18 at 7p.m. and will host the winner of our game and Ankeny
Christian and Melcher-Dallas on 10/24 at 7p.m.
Individual Stat Leaders
Blaire Steenhoek - 216
Zaddie Beck - 102
Zaddie Beck - 33
Blaire Steenhoek - 31
Taylor Clendenen - 26
Taylor Clendenen - 363
Blaire Steenhoek - 201
Zaddie Beck - 173
Lela Bales - 146
Blaire Steenhoek - 51
We have been seeing some excellent times out of the XC runners these
last couple of weeks and that is a good thing as we get towards
the end of the season.
Kaleb Miller finished 3rd, Lane Dittmer finished 20th at the Clarke
Elise Emmick finished 2nd and Reagan Swanson finished 20th at the
Elise Emmick finished 2nd at Chariton
Kaleb Miller got 8th at Chariton
The JH FB team has a 1 and 2 record on the season and both of their
losses have been by 6 points. I have enjoyed watching the 8 man
game and the coaching staff has done an excellent job of teaching
the boys the fundamentals of the game.
There are still 22 girls out for the season and the coaching staff
has done an excellent job of making sure everyone is getting some
playing time and that everyone is having fun.
Athletic Boosters: Anna Rowe related to the Board that the Athletic
Boosters had inquired about adding language to require parents to
work in the concession stand when signing the good conduct form.
The Board requested the Athletic Boosters provide the language for
review prior to giving their response.
Summer School Report submitted by Rebecca Burgin:
The teachers of the Primary Center planned the Summer School Program
for this summer. Our directions were to provide an intensive program
for approximately 15 second graders for 60 hours this summer. We
created a letter addressed to the most needy second graders as indicated
by their scores on the FAST tests. (Please see the included letter).
When the letters were returned there were still some spots open.
It was decided to open the classes to needy first graders. We ended
up with 9 second grade students and 5 first graders.
The decision was made to have three different reading stations
with different skills in each. One station used Word Work/Writing,
one used Fluency skills, and one used a program called West Virginia
Phonics. We were encouraged to use these stations by our local AEA
Reading Coach. Students gathered first thing in the morning for
a morning reading strategy, then went off to their different stations,
switching every 30 minutes. Students were in Summer School for 2
hours each day for 6 weeks, with a break over the 4th of July holiday.
At the end of each week, provided the student was in attendance,
they were given a progress monitoring assessment from FAST. Their
progress graph from FAST was sent home Fridays. Scores tended to
show progress when we tested mid-morning.
The teachers have discussed the results of our test program. On
a personal level, I smiled as I noticed some of the second graders
from summer school are quite close to their goal and did not seem
to have a summer drop. We are anxious to see findings from other
schools doing pilot programs of intensive summer school. We believe
we would change up some things in the future, perhaps extending
the sessions to 45 minutes rather than 30. One change might be to
perhaps station one teacher for helping individuals for a more intensive
We thank the SEW School Board for the opportunity to work with
children and to help them keep reading skills sharp over the summer.
CONSENT AGENDA: The following items were on the
1. September 12, 2016 minutes
2. Financial reports
Motion by Larrie Williams, seconded by Anna Rowe to approve the
items on the consent agenda. Ayes: 5.
SUPERINTENDENT’S REPORT: Superintendent
Galvin reported on the following items:
1. Homecoming week was a success. The Student Council will be considering
suggestions for improvement next year.
2. The Children First Forum meeting will be held on Tuesday, October
3. The volleyball team will be traveling to Southwest Valley for
conference games tonight and if they win will play on Tuesday at
East Union. The cross country team will be traveling to Mount Ayr
for a conference meet on Tuesday. Southeast Warren will be hosting
the first and second rounds of volleyball regionals.
4. Parent/teacher conferences will be held on Tuesday and Thursday
of this week. Conversation has begun to shift the conferences a
little earlier or later to avoid the busy schedule at this time
of the year.
5. A preliminary student count shows being down by 2 students.
6. Superintendent Galvin is serving on the SAI Legislative Advocacy
7. Conversation has started about transitioning from an 8 period
school day to block scheduling. The administration and teachers
will continue to investigate the options. Teachers will have a final
vote on whether to stay with the 8 period school day or transition
to block scheduling.
8. The fall musical is scheduled for the first weekend in November.
The students will be performing Into the Woods.
9. Options are being looked into to get the Southeast Warren website
redesigned. The new design would allow multiple people to manage
the website instead of just one person.
IASB DELEGATE ASSEMBLY REPRESENTATIVE: Ron Miller
volunteered to serve as the IASB Delegate Assembly representative.
YOUTH BASKETBALL: Superintendent Galvin related
that there had been some confusion on times and availability of
the gyms for youth basketball practices and games. The schedules
have now been worked out and any issues resolved.
BOARD POLICY 403.5: The Board reviewed Board Policy
403.5, “Early Retirement Payment”. The consensus of
the Board was to hold off on offering an early retirement incentive
during the 2016-2017 school year.
CERTIFIED ANNUAL REPORT: Julie Wilson reviewed
the 2015-2016 Certified Annual Report.
PERSONNEL CHANGES: Superintendent Galvin recommended
approving the resignations of Phil Oliver, JH Boys’ Basketball
Coach; Jodi Clendenen, JH Girls’ Track Coach; and David Hammond,
Daycare Associate; approving the terminations of Alex Sudbrock,
Assistant Speech Coach; and Megan Sites, Daycare Associate; approving
the appointments of Patrick Williamson, Full Time Evening Custodian;
Amanda Carnes, Model Teacher; Andrea Vlahakis, Junior Class Sponsor;
Jesse Seuferer, Junior Class Sponsor; and Sarah Sealock, Junior
Class Sponsor; and approving the contract modification for Rhonda
Sandoval to increase her cafeteria worker contract from 2 hours
per day to 3 hours per day. Motion by Anna Rowe, seconded by Rande
Seuferer to approve the personnel changes as presented. Ayes: 5.
REQUEST FOR ALLOWABLE GROWTH AND SUPPLEMENTAL AID FOR SPECIAL
EDUCATION DEFICIT: Superintendent Galvin recommended approving
the request for allowable growth and supplemental aid for the 2015-2016
negative special education balance in the amount of $72,979.76.
Motion by Larrie Williams, seconded by Dave Youmans to approve the
request for allowable growth and supplemental aid for the special
education deficit in the amount of $72,979.76. Ayes: 5.
AUTHORIZE TRANSPORTATION DIRECTOR TO SEEK BIDS FOR THE
PURCHASE OF SCHOOL VEHICLES: Superintendent Galvin related
to the Board that this year’s expenditure plan for the use
of sales tax revenue includes $90,000 for the purchase of new vehicles.
Transportation Director Joel Mosher would like to purchase at least
one mini-van and one or two other vehicles and then sell two or
three of the used vehicles. Superintendent Galvin asked the Board
for their input on what type of vehicles they would like to see
purchased. The consensus of the Board was to purchase mini-vans
or Expeditions, no cars. Motion by Rande Seuferer, seconded by Larrie
Williams to approve the Transportation Director and Superintendent
to seek bids for the purchase of school vehicles. Ayes: 5.
STATE OF IOWA E-RATE CONSORTIUM LETTER OF AGENCY:
Superintendent Galvin recommended approving the State of Iowa E-Rate
Consortium Letter of Agency. The agreement allows the district to
participate in the E-Rate Consortium and receive reduced costs on
telecommunication services. Motion by Larrie Williams, seconded
by Dave Youmans to approve the State of Iowa E-Rate Consortium Letter
of Agency. Ayes: 5.
APPROVE UPDATED SECTION 504 GUIDELINES: Superintendent
Galvin related to the Board that the district’s Section 504
Guidelines had been updated to follow the new Section 504 rules.
Superintendent Galvin recommended approving the updated Section
504 Guidelines. Motion by Dave Youmans, seconded by Rande Seuferer
to approve the updated Section 504 Guidelines. Ayes: 5.
MODIFICATION OF SCHOOL CALENDAR: Superintendent
Galvin related to the Board that the HS boys and girls will be playing
at Wells Fargo on December 16th starting at 3:00 p.m. Superintendent
Galvin recommended modifying the school calendar to dismiss district
wide at 1:30 p.m. on December 16th to allow students and families
the opportunity to attend the games. Motion by Anna Rowe, seconded
by Dave Youmans to approve a 1:30 p.m. dismissal on December 16th.
BOARD POLICY SECTIONS 804, 805, AND 806: The Board
reviewed Board Policy Sections 804, “Reports”, 805,
“Records”, and 806, “Insurance”.
ADJOURNMENT: Motion by Rande Seuferer, seconded
by Larrie Williams to adjourn the meeting. Ayes: 5. The time was
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