SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
October 10, 2016

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The Southeast Warren Board of Education met in regular session October 10, 2016, in the media center of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: Anna Rowe, Dave Youmans, Larrie Williams, and Rande Seuferer. Superintendent/Secondary Principal Delane Galvin, Elementary Principal John Burrell, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Rande Seuferer, seconded by Larrie Williams to approve the agenda. Ayes: 5.

THE BOARD SALUTES: Superintendent Galvin recognized the students, staff, Booster Club, Student Council and community for an outstanding Homecoming week.

John Burrell recognized Rick Chambers for mowing the path around the pond behind the Intermediate building for the teachers and students to have a place to walk for the Healthiest State Walk.

Superintendent Galvin recognized Colby Page for breaking the school’s passing game record by passing for 383 yards. The old record was 337 yards.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 28 extra bus trips for the month of September. The rest of the month was spent doing general repairs.

Elementary Principal’s Report submitted by John Burrell:

General Elementary Information
• Anti-Bullying Assembly was a Success
• Parent Teacher Conferences: Tuesday, Oct. 11th & Thursday, Oct. 13th
• Optional Student Flu Shots: Thursday, Oct. 13th
• No School: Friday, Oct. 14th
• PLCs (Professional Learning Communities): Book Study on “Learning by Doing”
• Children First Forum: Tuesday, Oct. 25th
• FAST Testing Window was Extended to Oct. 31st
• Behavior Matrix

Primary School
• Preschool Field Trip to Harvest Barn
• Summer Reading Program (see letter)

Intermediate School
• Healthiest State Walk

Athletic Director’s Report submitted by Blake Cruikshank:

FB
The football team sits at 3 and 3 overall and 2 and 2 in the district which is good for 5th place. This team has been playing some very good games this season and I am impressed with the effort, hustle and determination of the players on this team. We have 3 games left this season and they are as follows:

10/7 vs. NV
10/14 @ SWV
10/21 @ Earlham

Individual Stat Leaders
Passing - Colby Page 667 yards and 4 TD's (Broke the schools passing game record the other night against Griswold by passing for 383 yards and the old record was 337 yards set by Monte Riebhoff in 1982.)

Rushing
Alex Hommer - 822 yards and 8 TD's
Nate Jimenez - 248 yards and 3 TD's

Receiving
Kaleb Bauer 196 yards and 2 TD's
Alec Henderson 186 yards
Alex Hommer 130 yards and 1 TD

Tackles
Alex Hommer - 52.5
Bryce Vandelune - 34
Blake Bauer - 33.5

Volleyball
The volleyball team is 10 and 8 and 2 and 2 in the conference. They will end up 3rd on our side of the conference. With finishing third I believe they will end up playing their 1st round POI VB tournament matches at SWV on 10/10. If they win that, they will play the next night at East Union.

The regional pairings came out last week and we have been selected to host the 1st two rounds of regional play. SEW will host Lynnville-Sully on 10/18 at 7p.m. and will host the winner of our game and Ankeny Christian and Melcher-Dallas on 10/24 at 7p.m.

Individual Stat Leaders
Kills -
Blaire Steenhoek - 216
Zaddie Beck - 102

Aces
Zaddie Beck - 33
Blaire Steenhoek - 31
Taylor Clendenen - 26

Assists
Taylor Clendenen - 363

Digs
Blaire Steenhoek - 201
Zaddie Beck - 173
Lela Bales - 146

Blocks
Blaire Steenhoek - 51

XC
We have been seeing some excellent times out of the XC runners these last couple of weeks and that is a good thing as we get towards the end of the season.

Kaleb Miller finished 3rd, Lane Dittmer finished 20th at the Clarke Meet
Elise Emmick finished 2nd and Reagan Swanson finished 20th at the Clarke Meet

Elise Emmick finished 2nd at Chariton
Kaleb Miller got 8th at Chariton

JH FB
The JH FB team has a 1 and 2 record on the season and both of their losses have been by 6 points. I have enjoyed watching the 8 man game and the coaching staff has done an excellent job of teaching the boys the fundamentals of the game.

JH VB
There are still 22 girls out for the season and the coaching staff has done an excellent job of making sure everyone is getting some playing time and that everyone is having fun.

Athletic Boosters: Anna Rowe related to the Board that the Athletic Boosters had inquired about adding language to require parents to work in the concession stand when signing the good conduct form. The Board requested the Athletic Boosters provide the language for review prior to giving their response.

Summer School Report submitted by Rebecca Burgin:

The teachers of the Primary Center planned the Summer School Program for this summer. Our directions were to provide an intensive program for approximately 15 second graders for 60 hours this summer. We created a letter addressed to the most needy second graders as indicated by their scores on the FAST tests. (Please see the included letter). When the letters were returned there were still some spots open. It was decided to open the classes to needy first graders. We ended up with 9 second grade students and 5 first graders.

The decision was made to have three different reading stations with different skills in each. One station used Word Work/Writing, one used Fluency skills, and one used a program called West Virginia Phonics. We were encouraged to use these stations by our local AEA Reading Coach. Students gathered first thing in the morning for a morning reading strategy, then went off to their different stations, switching every 30 minutes. Students were in Summer School for 2 hours each day for 6 weeks, with a break over the 4th of July holiday.

At the end of each week, provided the student was in attendance, they were given a progress monitoring assessment from FAST. Their progress graph from FAST was sent home Fridays. Scores tended to show progress when we tested mid-morning.

The teachers have discussed the results of our test program. On a personal level, I smiled as I noticed some of the second graders from summer school are quite close to their goal and did not seem to have a summer drop. We are anxious to see findings from other schools doing pilot programs of intensive summer school. We believe we would change up some things in the future, perhaps extending the sessions to 45 minutes rather than 30. One change might be to perhaps station one teacher for helping individuals for a more intensive session.

We thank the SEW School Board for the opportunity to work with children and to help them keep reading skills sharp over the summer.

CONSENT AGENDA: The following items were on the consent agenda:
1. September 12, 2016 minutes
2. Financial reports
Motion by Larrie Williams, seconded by Anna Rowe to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. Homecoming week was a success. The Student Council will be considering suggestions for improvement next year.
2. The Children First Forum meeting will be held on Tuesday, October 25th.
3. The volleyball team will be traveling to Southwest Valley for conference games tonight and if they win will play on Tuesday at East Union. The cross country team will be traveling to Mount Ayr for a conference meet on Tuesday. Southeast Warren will be hosting the first and second rounds of volleyball regionals.
4. Parent/teacher conferences will be held on Tuesday and Thursday of this week. Conversation has begun to shift the conferences a little earlier or later to avoid the busy schedule at this time of the year.
5. A preliminary student count shows being down by 2 students.
6. Superintendent Galvin is serving on the SAI Legislative Advocacy Committee.
7. Conversation has started about transitioning from an 8 period school day to block scheduling. The administration and teachers will continue to investigate the options. Teachers will have a final vote on whether to stay with the 8 period school day or transition to block scheduling.
8. The fall musical is scheduled for the first weekend in November. The students will be performing Into the Woods.
9. Options are being looked into to get the Southeast Warren website redesigned. The new design would allow multiple people to manage the website instead of just one person.

IASB DELEGATE ASSEMBLY REPRESENTATIVE: Ron Miller volunteered to serve as the IASB Delegate Assembly representative.

YOUTH BASKETBALL: Superintendent Galvin related that there had been some confusion on times and availability of the gyms for youth basketball practices and games. The schedules have now been worked out and any issues resolved.

BOARD POLICY 403.5: The Board reviewed Board Policy 403.5, “Early Retirement Payment”. The consensus of the Board was to hold off on offering an early retirement incentive during the 2016-2017 school year.

CERTIFIED ANNUAL REPORT: Julie Wilson reviewed the 2015-2016 Certified Annual Report.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of Phil Oliver, JH Boys’ Basketball Coach; Jodi Clendenen, JH Girls’ Track Coach; and David Hammond, Daycare Associate; approving the terminations of Alex Sudbrock, Assistant Speech Coach; and Megan Sites, Daycare Associate; approving the appointments of Patrick Williamson, Full Time Evening Custodian; Amanda Carnes, Model Teacher; Andrea Vlahakis, Junior Class Sponsor; Jesse Seuferer, Junior Class Sponsor; and Sarah Sealock, Junior Class Sponsor; and approving the contract modification for Rhonda Sandoval to increase her cafeteria worker contract from 2 hours per day to 3 hours per day. Motion by Anna Rowe, seconded by Rande Seuferer to approve the personnel changes as presented. Ayes: 5.

REQUEST FOR ALLOWABLE GROWTH AND SUPPLEMENTAL AID FOR SPECIAL EDUCATION DEFICIT: Superintendent Galvin recommended approving the request for allowable growth and supplemental aid for the 2015-2016 negative special education balance in the amount of $72,979.76. Motion by Larrie Williams, seconded by Dave Youmans to approve the request for allowable growth and supplemental aid for the special education deficit in the amount of $72,979.76. Ayes: 5.

AUTHORIZE TRANSPORTATION DIRECTOR TO SEEK BIDS FOR THE PURCHASE OF SCHOOL VEHICLES: Superintendent Galvin related to the Board that this year’s expenditure plan for the use of sales tax revenue includes $90,000 for the purchase of new vehicles. Transportation Director Joel Mosher would like to purchase at least one mini-van and one or two other vehicles and then sell two or three of the used vehicles. Superintendent Galvin asked the Board for their input on what type of vehicles they would like to see purchased. The consensus of the Board was to purchase mini-vans or Expeditions, no cars. Motion by Rande Seuferer, seconded by Larrie Williams to approve the Transportation Director and Superintendent to seek bids for the purchase of school vehicles. Ayes: 5.

STATE OF IOWA E-RATE CONSORTIUM LETTER OF AGENCY: Superintendent Galvin recommended approving the State of Iowa E-Rate Consortium Letter of Agency. The agreement allows the district to participate in the E-Rate Consortium and receive reduced costs on telecommunication services. Motion by Larrie Williams, seconded by Dave Youmans to approve the State of Iowa E-Rate Consortium Letter of Agency. Ayes: 5.

APPROVE UPDATED SECTION 504 GUIDELINES: Superintendent Galvin related to the Board that the district’s Section 504 Guidelines had been updated to follow the new Section 504 rules. Superintendent Galvin recommended approving the updated Section 504 Guidelines. Motion by Dave Youmans, seconded by Rande Seuferer to approve the updated Section 504 Guidelines. Ayes: 5.

MODIFICATION OF SCHOOL CALENDAR: Superintendent Galvin related to the Board that the HS boys and girls will be playing at Wells Fargo on December 16th starting at 3:00 p.m. Superintendent Galvin recommended modifying the school calendar to dismiss district wide at 1:30 p.m. on December 16th to allow students and families the opportunity to attend the games. Motion by Anna Rowe, seconded by Dave Youmans to approve a 1:30 p.m. dismissal on December 16th. Ayes: 5.

BOARD POLICY SECTIONS 804, 805, AND 806: The Board reviewed Board Policy Sections 804, “Reports”, 805, “Records”, and 806, “Insurance”.

ADJOURNMENT: Motion by Rande Seuferer, seconded by Larrie Williams to adjourn the meeting. Ayes: 5. The time was 6:20 p.m.

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