SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
September 12, 2016

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The Southeast Warren Board of Education met in regular session September 12, 2016, in the media center of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: Dave Youmans, Rande Seuferer, and Larrie Williams. Board member Anna Rowe was absent. Superintendent/Secondary Principal Delane Galvin, Elementary Principal John Burrell, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Rande Seuferer, seconded by Dave Youmans to approve the agenda. Ayes: 4.

THE BOARD SALUTES: Superintendent Galvin recognized the Junior/Senior High students for getting the year started off right. The students have shown a lot of school pride and support for the teams.

REPORTS:

Transportation Report submitted by Joel Mosher:

1. We had 9 extra trips for the month of August.
2. I spent time updating the routes and then driving them.
3. Five days were spent going to I-35 inspecting, servicing and repairing their fleet.
4. Bus inspections will be held on October 21st.
5. The rest of the month was spent doing general repairs.

Elementary Principal’s Report submitted by John Burrell:

General Elementary Information
• Handbooks will be rewritten next year into one Elementary handbook
• 29 junior cheerleaders signed up for Cheer Clinic -Thursday, Sept. 8th
• Junior cheerleaders performed at varsity football - Friday, Sept. 9th
• Youth football 1st home game - Saturday, Sept. 10th in Lacona
• FAST testing in Iowa TIER - Wednesday, Sept. 14th & Thursday, Sept. 15th
• FAST (Formative Assessment System for Teachers) overview
Primary School
3yr old Preschool 19 students
4yr old Preschool 14 students
Kindergarten 29 students
1st Grade 31 students
2nd Grade 34 students
3rd Grade 42 students
-Current enrollment K-3 is 136 students
-Last year K-3 enrollment was 150 students
-4 students transferred out & 13 students transferred in
• 3rd Grade going to McNay Research Farm - Tuesday, Sept.13th

Intermediate School
4th Grade 48 students
5th Grade 25 students
6th Grade 39 students
-Current enrollment 4-6 is 112 students
-Last year 4-5 enrollment was 104 students
-7 students transferred out & 6 students transferred in
• 5th Grade went to Melcher for Explorer Unit - Friday Sept. 2nd

Athletic Director Report submitted by Blake Cruikshank:

FB
The football team sits at 1 and 1 heading into Week 3. From the two games that I have watched I have been impressed with the boys’ effort. Week 3 will begin our District Play.

VB
The VB team sits at 3 and 5 and 0 and 1 in the POI. The VB team is fun to watch and is fundamentally sound.

XC
At the first two meets of the year the boys’ team has finished in 4th place.

Results from our 1st meet at Wayne
Boys Girls
Kaleb Miller finished in 2nd place Elise Emmick - 1st place
Dalton Weeks - 12th place Reagan Swanson -18th place
Brady Kyner - 25th place Madi Collins - 46th place
Lane Dittmer - 34th place
Brandon Thomas - 61st place
Dylan Alexander - 70th place

Results from our 2nd meet at Pekin
Boys Girls
Kaleb Miller - 4th Place Elise Emmick - 1st Place
Lane Dittmer - 25th Place Reagan Swanson - 13th place
Brady Kyner - 33rd Place Madi Collins - 29th place
Brandon Thomas - 34th Place
Dylan Alexander - 48th Place

JH VB
At the time of this writing we have not played a match yet. We have 23 girls out for JH VB this year.

JH FB
At the time of this writing we have not played a game yet. We have 22 boys out this year for JH FB.

JH XC
We have run one meet this year for JH and that was at Wayne. Here are the results from that meet:
Boys
R. Jimenez - 2nd place
Mason Merfeld - 11th place
Chris Montgomery - 15th place
Aiden Dittmer - 19th place

Girls
Katie Summerfield - 13th place

Projects
Mr. Seuferer’s class has begun the process of tearing down the baseball dugouts in Milo.

Mr. Seuferer’s class has begun the process of building a shed on the east side of the track for storage of football equipment.

CONSENT AGENDA: The following items were on the consent agenda:
1. August 8, 2016 minutes
2. Financial reports

Motion by Larrie Williams, seconded by Dave Youmans to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. District wide the student count is up by 7 students.
2. The school year is off to a good start. The Secondary schedule is tight but kids are getting into the classes they need.
3. Homecoming activities will start on Sunday. The Student Council has made changes to the schedule of homecoming events for this year.
4. Secondary students will be tested in reading using the FAST Bridges program. A two week window is allowed to test 4 grades of students.
ACT TEST RESULTS: Superintendent Galvin reviewed the 2016 ACT test results. Fifteen seniors took the test. The 2016 test results were just slightly below the state average test scores for English, Math, and Reading, and were just slightly above the state average test scores for Science.

ELECT PRESIDENT AND VICE PRESIDENT: Larrie Williams nominated Ron Miller for President. Motion by Dave Youmans, seconded by Larrie Williams to elect Ron Miller as President. Ayes: 4.

Dave Youmans nominated Larrie Williams for Vice President. Motion by Rande Seuferer, seconded by Dave Youmans to elect Larrie Williams as Vice President. Ayes: 4.

Board Secretary Julie Wilson administered the oath of office for President to Ron Miller and for Vice President to Larrie Williams.

BOARD MEMBER REPRESENTATIVES: Board members were appointed to the following groups:

Warren County Conference Board – Ron Miller
Children First Forum – Dave Youmans
Athletic Boosters – Anna Rowe
Fine Arts Boosters – Rande Seuferer
Delegate to IASB Delegate Assembly – Ron Miller

RESOLUTION TO APPROVE SIGNATURES ON CHECKING ACCOUNTS: Superintendent Galvin recommended approving LuAnn Ohnemus and Sue Ellingson to sign checks in lieu of the Board President, along with Board Secretary Julie Wilson, on each of their respective accounts. Motion by Dave Youmans, seconded by Larrie Williams to approve LuAnn Ohnemus and Sue Ellingson to sign checks in lieu of the Board President. Ayes: 4.

FFA TRIP TO THE NATIONAL CONVENTION: Three FFA students were present to request permission from the Board to attend the FFA National Convention in Indianapolis on October 19th – 22nd. Eleven students and 2 chaperones will be attending the convention. Superintendent Galvin recommended approval of the FFA trip to the National Convention. Motion by Larrie Williams, seconded by Rande Seuferer to approve the FFA trip to the National Convention. Ayes: 4.

CONSIDER CHANGE TO PRESCHOOL HOURS: Superintendent Galvin related to the Board that the enrollment numbers for four-year-old preschool are low again this year. The administration has been looking at the possibility of offering all day preschool again for the 2016-2017 school year. A charge of $40 per week for the second half of the day would cover the cost of additional associate time needed. Parents would have the option on whether to enroll their child for half days only or to enroll their child for full days. Superintendent Galvin asked for the Board’s thoughts on going to full day preschool. Motion by Rande Seuferer, seconded by Larrie Williams to approve the change to preschool hours and offer full day preschool. Ayes: 4.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of Amanda Alexander, Special Education Associate; Melody Kibbe, Special Education Associate; Patti Hill, Special Education Associate; Kathy Hayes, Special Education Associate; and Connie Neer, Daycare Supervisor; approve the termination of Richard Rumley, HS Evening Custodian; approve the recall of Beth Luse, Special Education Associate; and approve the appointments of Alysun Bower, Reading Teacher; Abigail Costigan, Daycare Supervisor; Jessica Pritchard, Special Education Associate; Tori Ogden, Special Education Associate and Athletic Trainer; Rick Champ, volunteer to assist with the food pantry; Ben Clark, Head HS Boys’ Basketball Coach; Ty Schneider, Assistant JH Football Coach; and Deon Walker, Director of Musical Production and Director of Spring Play. Motion by Dave Youmans, seconded by Rande Seuferer to approve the personnel changes as presented. Ayes: 4.

EARLY GRADUATION REQUEST: Superintendent Galvin recommended approving the early graduation request from Justin Barnes pending completion of all requirements. Motion by Larrie Williams, seconded by Dave Youmans to approve the early graduation request from Justin Barnes pending completion of all requirements. Ayes: 4.

APPROVE BID FOR REPAIRS TO THE HIGH SCHOOL ROOF: Superintendent Galvin related that three bids had been received to repair the north roof of the boys’ locker room. The work is to be completed next spring with payment to be made after April 1st. Superintendent Galvin recommended approving the low bid from Christner Contracting in the amount of $79,200. Voter approved PPEL funds will be used to pay for the repairs. Motion by Larrie Williams, seconded by Dave Youmans to approve the bid from Christner Contracting in the amount of $79,200 for repairs to the high school roof. Ayes: 4.

APPROVE BID TO REPLACE LOCKERS IN THE GIRLS’ LOCKER ROOM: Superintendent Galvin related that bids had been sought but only one bid had been received from Storage & Design Group in the amount of $18,250.00 to replace the lockers on the high school side of the girls’ locker room. Superintendent Galvin recommended approving the bid from Storage & Design Group. The lockers will be paid for from the voter approved PPEL funds. Board member Dave Youmans asked for a one year parts and labor warranty to be in writing on the contract. Motion by Rande Seuferer, seconded by Larrie Williams to approve the bid from Storage & Design Group in the amount of $18,250 to replace the lockers in the girls’ locker room. Ayes: 4.

APPROVE BID FOR PURCHASE OF CHROMEBOOKS: Superintendent Galvin related that some of the Chromebooks being used are old enough to have repair issues and need to be replaced. Superintendent Galvin recommended approving the low bid from SHI in the amount of $21,200.00 for the purchase of 100 Chromebooks. The purchase will be made using sales tax dollars. Motion by Dave Youmans, seconded by Rande Seuferer to approve the bid from SHI in the amount of $21,200 for the purchase of Chromebooks. Ayes: 4.

APPROVE REPAYMENT OF THE DAYCARE LOAN: Superintendent Galvin recommended approving the repayment of the daycare loan to the Management Fund. Motion by Larrie Williams, seconded by Dave Youmans to approve the repayment of the daycare loan. Ayes: 4.

APPROVE CHANGES TO THE JUNIOR/SENIOR HIGH STUDENT HANDBOOK: Superintendent Galvin related that changes to the Junior/Senior High semester test policy had not been included in the Junior/Senior High handbook when approved by the Board this past summer. Superintendent Galvin recommended approving the revised Junior/Senior High handbook with the revised semester test policy language retroactive to the beginning of the school year. Motion by Larrie Williams, seconded by Rande Seuferer to approve the changes to the Junior/Senior High student handbook. Ayes: 4.

REVIEW POLICY FOR ON-LINE LEARNING AND CREDIT RECOVERY COURSEWORK: Superintendent Galvin recommended revising the policy for on-line learning and credit recovery coursework to require all students to take tests and quizzes at the school and be proctored by school personnel. Motion by Larrie Williams, seconded by Dave Youmans to require every student taking on-line coursework to take tests at the school and be proctored by school personnel. Ayes: 4.

BOARD POLICY SECTIONS 800, 801, 802 AND 803: The Board reviewed Board Policy Section 800, “Statement of Guiding Principles”, 801, “Budget”, 802, “Income”, and 803 “Expenditures”.

ADJOURNMENT: Motion by Larrie Williams, seconded by Dave Youmans to adjourn the meeting. The time was 6:29 p.m.

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