SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
July 18, 2016

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The Southeast Warren Board of Education met in regular session July 18, 2016 in the ICN room of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: Anna Rowe and Dave Youmans. Larrie Williams and Rande Seuferer were absent. Superintendent/Secondary Principal Delane Galvin, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Dave Youmans, seconded by Anna Rowe to approve the agenda. Ayes: 3.

THE BOARD SALUTES: Superintendent Galvin expressed his appreciation of the Warren County Sheriff’s office for trying to make more of a presence around the school facilities and being involved with the district.

Anna Rowe thanked the students involved with bringing in, helping to put together, and arranging the weight room equipment recently purchased.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 28 extra trips for the month of June. The rest of the month was spent doing general repairs.

Athletic Director Report submitted by Blake Cruikshank:

Baseball
The baseball team finished 20 and 10 and finished 5th in the POI with a 9 and 7 conference record. We had 3 all conference selections and 2 all district selections but names cannot be released till after all teams have finished their season.

Softball
The softball team finished the season 14 and 16 and finished 9th in the POI with a 7 and 9 conference record. The softball team had 2 all conference selections and those names will be released at a later date.

Fall Sports
Football, Cross Country and Volleyball can officially start practice on August 8th.

CONSENT AGENDA: The following items were on the consent agenda:
1. June 20, 2016 minutes
2. Financial reports
3. Second reading of Board Policy 702.7, “Student Conduct on School Transportation”

Motion by Anna Rowe, seconded by Dave Youmans to approve the items on the consent agenda. Ayes: 3.

SUPERINTENDENT EVALUATION: Superintendent Galvin recommended combining his personal evaluation summary and the survey summary as a record of his evaluation for the 2015-2016 school year. Motion by Dave Youmans, seconded by Anna Rowe to approve the personal evaluation summary and survey summary combined as the 2015-2016 superintendent evaluation. Ayes: 3.

2016 LEGISLATIVE SUMMARY: Mr. Galvin briefly reviewed the 2016 legislative changes that impact schools as presented by the Department of Education.

CONSIDER OPEN ENROLLMENT OUT APPLICATIONS: Superintendent Galvin recommended denying the open enrollment out applications to Chariton for Milanna Primakov and Deanna Primakov due to the applications being filed after the March 1 deadline. Motion by Anna Rowe, seconded by Dave Youmans to deny the open enrollment out applications for Milanna Primakov and Deanna Primakov due to the applications being filed after the March 1 deadline. Ayes: 3.

Superintendent Galvin recommended denying the open enrollment out application to Carlisle for Kendel Sobek due to the application being filed after the March 1 deadline. Motion by Dave Youmans, seconded by Anna Rowe to deny the open enrollment out application for Kendel Sobek due to the application being filed after the March 1 deadline. Ayes: 3.

OPERATIONAL SHARING AGREEMENT WITH I-35 SCHOOL DISTRICT FOR HUMAN RESOURCES: Superintendent Galvin related to the Board that the I-35 School District would like to share a Human Resources Director for the 2016-2017 school year. Southeast Warren would share the Human Resources Director for 40% of the time. The position would generate sharing dollars equivalent to five students. Motion by Anna Rowe, seconded by Dave Youmans to approve the sharing agreement with the I-35 School District for a Human Resources Director. Ayes: 3.

OPERATIONAL SHARING AGREEMENT WITH I-35 SCHOOL DISTRICT FOR MAINTENANCE DIRECTOR: Superintendent Galvin related to the Board that the I-35 School District would like to share a Maintenance Director for the 2016-2017 school year. Southeast Warren would share the Maintenance Director for 20% of the time. The position would generate sharing dollars equivalent to five students. Motion by Dave Youmans, seconded by Anna Rowe to approve the sharing agreement with the I-35 School District for a Maintenance Director. Ayes: 3.

CONSIDER CONTRACT MODIFICATIONS FOR HEALTH AIDE AND LIBRARY ASSOCIATE: Superintendent Galvin recommended increasing the hours for the health aide from 13 hours per week to 22 hours per week to help support health services at the Primary building and to increase the elementary library associate’s time from 4 hours per day to 6 hours per day. Motion by Anna Rowe, seconded by Dave Youmans to approve the contract modifications for the health aide to increase the hours from 13 to 22 per week and for the library associate to increase the hours from 4 to 6 per day. Ayes: 3.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of Angie Kelso, Co-Head Junior Class Advisor; Nathan Bauer, Assistant HS Football Coach and Head JH Softball Coach; Pat Butler, Teacher; Kindra Gooch, Daycare Associate; Cathy Burrell, Assistant HS Volleyball Coach; Wes Creason, Assistant JH Football Coach and Assistant JH Wrestling Coach; and approve the appointments of Chelsea Kingery, Daycare Associate; Harli Herold, Daycare Associate; Richard Rumley, Full Time Evening Custodian; Cortney Onstot, Kindergarten Teacher; Lorissa Rollefson, Preschool Teacher; Alex Rodgers, 18 ½ contract days for 2015-2016 summer FFA activities; Krystal Thornton, Daycare Associate; Wendy Hatcher, Daycare Associate; Megan Sites, Daycare Associate; Tori Ogden, Assistant HS Volleyball Coach, Head JH Girls’ Basketball Coach, and Head JH Softball Coach; Lauren Kruse, Assistant JH Volleyball Coach; Gabe Henderson, Assistant HS Football Coach; Willie Nelson, Assistant HS Football Coach; Wes Creason, Head JH Wrestling Coach; and Amy Kubli, Drill Team Coach. Motion by Dave Youmans, seconded by Anna Rowe to approve the personnel changes as presented. Ayes: 3.

STUDENT FEES FOR 2016-2017: Superintendent Galvin recommended approving the following 2016-17 student fees:

Book Rent: $70 per student
Band Instrument Rental $40
FACS Project Fee $10 for 7th graders only
*Afternoon Milk (K-3) $31.50 per semester
Preschool, 4-year-olds $0 tuition + $25/semester milk
Preschool, 4-year olds $30/year snack fee
Chromebook Deposit $50
*Activity Year-long Passes: Adult - $75, Student - $65, Family - $170
*Ten-Punch Card Pass Adult - $40, Student - $25

*No discounts based on income

Motion by Anna Rowe, seconded by Dave Youmans to approve the student fees for 2016-2017. Ayes: 3.

INCREASE IN LUNCH PRICES: Superintendent Galvin recommended increasing the price by $.05 for all lunches. The new prices would be $2.25 for elementary students, $2.35 for junior/senior high students and $3.50 for adults. Motion by Dave Youmans, seconded by Anna Rowe to approve the increase in lunch prices by $.05. Ayes: 3.

FOOD SERVICE MILK BIDS: Superintendent Galvin related to the Board that two bids had been received for milk products. Superintendent Galvin recommended approving the bid from Anderson-Erickson Dairy based on the better pricing and past experience with the vendor. Motion by Anna Rowe, seconded by Dave Youmans to approve the bid from Anderson-Erickson Dairy for milk products. Ayes: 3.

AGREEMENT WITH LOFFREDO FRESH PRODUCE, INC.: Superintendent Galvin related to the Board that Loffredo Fresh Produce had been awarded the contract from the Central Buying Consortium for fresh produce for the Nutrition Fund for the next school year. Superintendent Galvin recommended approving the agreement with Loffredo Fresh Produce for the purchase of fresh produce for the Nutrition Fund. Motion by Dave Youmans, seconded by Anna Rowe to approve the agreement with Loffredo Fresh Produce, Inc. Ayes: 3.

CHANGES TO ELZORA TOWN DAYCARE CENTER PARENT HANDBOOK: Superintendent Galvin recommended approving the changes to the Elzora Town Daycare Center Parent Handbook. The changes are to comply with DHS requirements and to address some of the deficit with the daycare. Motion by Anna Rowe, seconded by Dave Youmans to approve the changes to the Elzora Town Daycare Center Parent Handbook. Ayes: 3.

ELZORA TOWN DAYCARE CENTER CONTRACT AND FEES: Superintendent Galvin recommended approving the Elzora Town Daycare Center contract and increase daycare rates by $5.00 per week to address funding issues. Motion by Dave Youmans, seconded by Anna Rowe to approve the Elzora Town Daycare Center contract and fees. Ayes: 3.

CHANGES TO STUDENT HANDBOOKS: Superintendent Galvin recommended approving the changes to the 2016-2017 student handbooks. Additional changes may be needed after the new elementary principal has a chance to review the handbooks with his staff. Motion by Anna Rowe, seconded by Dave Youmans to approve the student handbook changes with the exception of the cell phone policy, the cell phone policy will go back to current language. Ayes: 3.

CHANGES TO STAFF HANDBOOKS: Superintendent Galvin recommended approving the changes to the 2016-2017 staff handbooks. Additional changes may be needed after the new elementary principal has a chance to review the handbooks. Motion by Anna Rowe, seconded by Dave Youmans to approve the changes to the staff handbooks. Ayes: 3.

2017 LEGISLATIVE PRIORITIES: Superintendent Galvin recommended approving the following as 2107 legislative priorities:
1. School Funding Policy: Supports a school foundation formula that:
• Provides adequate and timely funding;
• Provides a funding mechanism for transportation costs that reduces the pressure on the general fund and addresses inequities between school districts;
• Includes factors based on changes in demographics including socio-economic status, remedial programming, and enrollment challenges;
• Equalizes per pupil funding;
• Incorporates categorical funding in the formula within three years; and
• Includes a mix of property taxes and state aid
2. Supplemental State Aid: Supports setting supplemental state aid:
• For FY 2017, by January 29, 2016;
• For FY 2018 and future budget years, within 400 days (or 14 months) prior to the certification of the school’s district budget; and
• At a rate that adequately supports local districts’ efforts to plan, create and sustain world-class schools
3. State Penny for School Infrastructure: Supports preserving the integrity of the statewide penny sales tax for school infrastructure, including the tax equity provisions. Supports repeal of the Dec. 31, 2029 sunset.
4. Unfunded Mandates: Opposes any new mandate that does not provide sufficient and sustainable funding for successful implementation.

Motion by Dave Youmans, seconded by Anna Rowe to approve the 2017 legislative priorities as recommended. Ayes: 3.

FIVE YEAR EXPENDITURE PLAN: Superintendent Galvin reviewed the proposed five year expenditure plan for facilities, transportation and technology and asked the Board for input to prioritize the district’s needs. Motion by Anna Rowe, seconded by Dave Youmans to approve the five year expenditure plan with the revisions of moving the football field lighting upgrades to 2017 and the softball/baseball field lighting upgrades to 2018. Ayes: 3.

PLAN FOR VOTER APPROVED PPEL PROJECTS: Superintendent Galvin asked for the Board’s input to prioritize projects to be paid out of the voter approved PPEL funds. The total revenue generated by the voter approved PPEL funds will be $187,242 for the 2016-2017 school year. The Board prioritized non-educational software licenses, the copier lease, technology purchases, lockers for the girls’ locker room, baseball dugouts, stage curtains, carpet at the Primary, and repairing a portion of the Junior/Senior High school roof as top priorities for 2016-2017 school year. Motion by Anna Rowe, seconded by Dave Youmans to approve the items discussed and that Julie wrote down. Ayes: 3.

APPROVE BID FOR THE PURCHASE OF A LAWN MOWER: Joel Mosher related that bids had been received for the purchase of a lawn mower from Van-Wall Equipment and Vetter Equipment with various options for trade-in from both dealers. Motion by Anna Rowe, seconded by Dave Youmans to approve the bid for the John Deere lawn mower and trade in the mower with the blown engine. Ayes: 3.

APPROVE BID TO PAVE AROUND THE DAYCARE AND BUS BARN BUILDINGS: Superintendent Galvin related that three bids had been received to pave around the daycare and bus barn buildings. Superintendent Galvin recommended approving the low bid from Cox Concrete in the amount of $68,394.60 plus paying approximately $3,200 to the Milo Lions Club for concrete and materials to pour the sidewalk on the north side of the school. Motion by Dave Youmans, seconded by Anna Rowe to approve the bid from Cox Concrete in the amount of $68,394.60 plus pay $3,200 to the Milo Lions Club for materials to pour the sidewalk on the north side of the school. Ayes: 3.

APPROVE BID TO INSTALL AIR CONDITIONING IN HS CLASSROOMS: Superintendent Galvin related that bids had been received from Country Propane and Miller Electric to install air conditioning in three high school classrooms. A bid for an air conditioning unit was also received from Roberts. Superintendent Galvin recommended approving the low bid from Country Propane in the amount of $11,443 for the air conditioning unit and the bid from Miller Electric in the amount of $1,100 to wire the unit. Motion by Anna Rowe, seconded by Dave Youmans to approve the bids from Country Propane and Miller Electric contingent upon Country Propane matching Roberts’ warranty. Ayes: 3.

APPROVE BID FOR THE PURCHASE OF LAPTOPS: Superintendent Galvin related that bids had been received for the purchase of 35 laptops for teachers. Superintendent Galvin recommended approving the low bid from PCM-G in the amount of $15,224.65. Motion by Dave Youmans, seconded by Anna Rowe to approve the low bid from PCM-G in the amount of $15,224.65 for the purchase of laptops. Ayes: 3.

ADJOURN: Motion by Anna Rowe, seconded by Dave Youmans to adjourn the meeting. The time was 7:37 p.m.

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