SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
June 15, 2017

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The Southeast Warren Board of Education met in regular session June 15, 2017, in the ICN room of the Junior/Senior High School building. Board Vice President Larrie Williams called the meeting to order at 5:30 p.m. The following board members were present: Anna Rowe and Rande Seuferer. Ron Miller and Dave Youmans were absent. Superintendent/Secondary Principal Delane Galvin, Elementary Principal John Burrell, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Rande Seuferer, seconded by Anna Rowe to approve the agenda. Ayes: 3.

BOARD SALUTES: Superintendent Galvin congratulated Elise Emmick, Payton Nelson and Lela Bales for qualifying for state track.

Superintendent Galvin recognized Mr. Walker for the significant growth in the band and vocal departments and for the excellent concert performances.

REPORTS:

Transportation Report submitted by Joel Mosher:

1. There were 20 extra bus trips for the month of May.
2. Bus #12 needs a new motor. The cost to replace the motor with a Cummins reconditioned motor will be approximately $20,000. The motor will have a five year warranty.
3. The rest of the month was spent doing general repairs.

Elementary Principals’ Report submitted by John Burrell:

General Elementary Information
• Handbooks are Being Finalized

Primary School
• Summer School (12 students attending each three week session)
     o June 12th – June 30th
     o July 10th – July 28th
• Teacher Room Reassignments Complete
• Spring FAST Results
     o 70.14% (101 out of 144) of Students are Proficient

Intermediate School
• Summer School (16 students attending)
     o July 31st – August 4th
• Spring FAST Results
     o 82.73% (91 out of 110) of Students are Proficient

FAST CBM-R 2016-2017 Yearly Summary
(Percent of Students Meeting Benchmark on Reading Fluency)

Fall Winter Spring
Primary 65.07% 75.17% 70.14%
Intermediate 73.45% 80.73% 82.73%

The combined elementary percentage of student proficiency is now 75.6%.
Last year at this time 68.9% of our students were considered proficient.

Athletic Director’s Report submitted by Blake Cruikshank:

Baseball
The baseball team sits at 6 and 5 overall and 4 and 2 in the POI. I have seen some good baseball this summer, especially with a young team and am impressed with the boys’ effort as well as with Coach Reynolds and Coach Kraber. The new pitching rule that was implemented this year I believe has an effect on the number of games being played this summer by all teams so we have cancelled all JV Games on the road.

Individual Leaders

Batting Average RBI
Colby Page - .421 Bryce Hall - 9
Blake Bauer - .375 Colby Page - 7
Kaleb Bauer - .351 Kaleb Bauer - 6
Alex Hommer - .344 Alex Hommer - 6

Runs Pitching Wins
Blake Bauer - 12 Brock Kyner - 2
Colby Page - 11 Tanner Dierking - 1
Bryce Hall - 1
Hits Alec Henderson - 1
Colby Page -16
Kaleb Bauer - 13
Blake Bauer - 11
Alex Hommer - 11

Districts will be out sometime this week.

Softball
The softball team sits at 4 and 8 overall and 2 and 5 in the POI. This very young team has been playing well of late and lost by only 1 run to Wayne and MSTM which are both ranked in 1A. Along with baseball, we have cancelled JV games on the road because of our low numbers.

Individual Leaders

Batting Average Hits Pitching Wins
Zaddie Beck - .477 Lauren Hartman - 17 AJ Dorsey - 2
Lauren Hartman - .425 Zaddie Beck - 17 Kennedy Johns - 1
AJ Dorsey - .421 AJ Dorsey -16
Kennedy Johns 15
Runs
Zaddie Beck - 11 RBI
AJ Dorsey - 10 Cougar Fridley - 9
Lauren Hartman - 8
Shannon Coffman - 6
AJ Dorsey - 6

Other Items of Interest
We have ordered new JH VB and FB uniforms
We are ordering 6 replacement Varsity FB uniforms
We have ordered new basketball uniforms for the high school teams
We have ordered all new balls for football, volleyball and basketball
The booster club has agreed to order a new video camera for use amongst high school teams

Things to think about for the future
Need new fencing and lights at the baseball field
Need new fencing and lights at the softball field
Our goal posts in Lacona are not in very good shape and probably should look at replacing both of them when and if we go to 8 man
We have fixed most of the holes in both gyms in Liberty Center but the floor has a low spot on the east end that I am concerned about

Coaches we still are trying to hire this summer
JH VB
JH Boys BB
Assistant High School Wrestling
JH Wrestling
JH Boys T/F

Fine Arts Boosters: Rande Seuferer related that the Fine Arts Boosters are very appreciative of receiving the grant and getting new stage curtains.

CONSENT AGENDA: The following items were on the consent agenda:
1. May 8, 2017 minutes
2. Financial reports
3. Second reading of Board Policy 408.3, “Qualification, Recruitment, Selection”
4. Second reading of Board Policy 401.3A, “Substance-Free Workplace”
5. Second reading of Board Policy 804.6, “Classification of Accounts”
6. Second reading of Board Policy 701.1, “School Nutrition Program”
7. Second reading of Board Policy 701.4, “Free or Reduced Price Meals Eligibility”
8. Second reading of Board Policy 701.5, “Meal Charges”
Motion by Anna Rowe, seconded by Rande Seuferer to approve the items on the consent agenda. Ayes: 3.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. The lights have been installed at the football field and employees have been trained on running the system. The lights directed toward the parking lot really light it up well.
2. The graduation ceremony went very well. The students did a really nice job.
3. Potential expenses that may be coming up include a bus engine, repairs to the Milo air conditioning and heating units, the Booster Club has lost an ice machine, and the air conditioning in the new high school gym will not stay working.
4. The building secretaries, LuAnn Ohnemus, and Sue Ellingson received training for the new online registration system.
5. Student and staff handbooks are being updated and will be on the July agenda for approval.
6. There are currently seven students attending summer school at the high school level.

2016-2017 DEPARTMENT OF EDUCATION DESK AUDIT: Superintendent Galvin reviewed the four items requiring corrective action on the 2016-2017 Department of Education Desk Audit. One item was failure to publish a required posting and three items were due to course offerings. All of the items have been corrected.

APPROVE FINE ARTS TRIP TO CHICAGO OR BRANSON: Superintendent Galvin recommended tabling this item until the July board meeting due to not being able to have any of the sponsors attend the June board meeting to present the information for the trip. Motion by Rande Seuferer, seconded by Anna Rowe to table this item until the July board meeting. Ayes: 3.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations from Rhonda Sandoval, Part Time Cook; Natasha Cooper, Model Teacher; and Scott Dirks, Head JH Volleyball Coach; and approve the appointments of Blake Cruikshank, summer mowing; Jamie Harvey, summer mowing; Abbi Costigan, Nutrition Director; Cody Reynolds, Head HS Baseball Coach; Eddy Kraber, Assistant HS Baseball Coach; Shelley Mitzelfelt, Instructional Coach and Mentor Teacher Instructor; Haley Seuferer, Instructional Coach and Technology Integrationist; Pam McCombs, Mentor Teacher Instructor; Megan Birchette, Technology Integrationist; Megan Cooper, Model Teacher; Amanda Carnes, Model Teacher; Tina Schneider, Model Teacher; Lacey Burrell, Model Teacher; Sarah Sealock, Model Teacher; and Shane Rowlands, Model Teacher; and the contract modification for Jennifer Phinney to increase her contract hours from 7 hours per day to 7 ½ hours per day. Motion by Anna Rowe, seconded by Rande Seuferer to approve the personnel changes as presented. Ayes: 3.

APPROVE SCHOOL FEES: Superintendent Galvin recommended approving the following fees for the 2017-18 school year:
Book Rent: Increase from $70 to $75
FACS Project Fee: Increase from $10 to $12 (for 7th graders only)
Adult Lunch: Increase from $3.50 to $3.55 (all other lunch prices remaining the same)
Band Instrument Rental: $40 (remaining the same)
Chromebook Deposit: $50 (remaining the same)
Afternoon Milk (K-3): $31.50 per semester (remaining the same)
Preschool, 4-yr-old 1/2 day: $0 tuition + $25/semester milk (remaining the same)
Preschool, 4-yr-old all day: $130/month
Preschool, 4-year-olds: $30 Snack Fee/year (remaining the same)

Motion by Rande Seuferer, seconded by Anna Rowe to approve the 2017-18 school fees as presented. Ayes: 3.

APPROVE CHANGE TO SEASON PASS RATES: Blake Cruikshank related to the Board that he had sent an email to several Athletic Directors to compare season pass rates with other schools but had only heard back from a few at this time. He is concerned that only 52 passes were sold this past year and next year the district will have over $9,000 in official’s fees. Blake recommended tabling this item pending receipt of additional information from other schools. Motion by Anna Rowe, seconded by Rande Seuferer to table this agenda item until the July board meeting. Ayes: 3.

APPROVE SCHOOL LOGO/SCHOOL MASCOT: Blake Cruikshank recommended approving the same logo as is on the front of the High School building and the “Washburn” letter “W” as the official school logo/mascot. Motion by Anna Rowe, seconded by Rande Seuferer to approve the school logo and school mascot as recommended. Ayes: 3.

APPROVE AGREEMENT WITH LOFFREDO: Superintendent Galvin recommended approving the agreement with Loffredo for produce for the lunch program. Motion by Rande Seuferer, seconded by Anna Rowe to approve the agreement with Loffredo. Ayes: 3.

APPROVE STUDENT TEACHING AGREEMENT WITH SIMPSON COLLEGE: Superintendent Galvin recommended approving the student teaching agreement with Simpson College. The agreement allows student teachers to teach at Southeast Warren. Motion by Anna Rowe, seconded by Rande Seuferer to approve the student teaching agreement with Simpson College. Ayes: 3.

APPROVE CONCURRENT ENROLLMENT CONTRACT WITH DMACC: Superintendent Galvin recommended approving the Concurrent Enrollment Contract with DMACC. The agreement allows Southeast Warren to offer college classes through DMACC. Motion by Rande Seuferer, seconded by Anna Rowe to approve the Concurrent Enrollment Contract with DMACC. Ayes: 3.

APPROVE ADMINISTRATOR MENTORING AND INDUCTION PROGRAM AGREEMENT WITH SCHOOL ADMINISTRATORS OF IOWA: Superintendent Galvin recommended approving the Administrator Mentoring and Induction Program Agreement with School Administrators of Iowa. Districts are required to have a mentoring and induction program in place for first year principals and superintendents even though it may not be needed in any given year. There is not any cost to the district unless the program is used. Motion by Rande Seuferer, seconded by Anna Rowe to approve the Administrator Mentoring and Induction Program Agreement with School Administrators of Iowa. Ayes: 3.

APPROVE ACH ORIGINATION AGREEMENT WITH PEOPLES BANK: Superintendent Galvin recommended approving the ACH Origination Agreement with Peoples Bank. The agreement allows the district to use direct deposit for payroll checks. Motion by Anna Rowe, seconded by Rande Seuferer to approve the ACH Origination Agreement with Peoples Bank. Ayes: 3.

APPROVE BID FOR TREE REMOVAL AND DISPOSAL FOR THE STORAGE BUILDING: Superintendent Galvin related to the Board that only one bid was received for tree removal and disposal for the storage building site. The tree removal will include completely removing the roots. The bid includes two phases, one phase to remove the trees for the storage building and a second phase to remove the trees for a bus barn. Superintendent Galvin recommended approving only phase 1 of the bid from J. Pettiecord, Inc. in the amount of $8,500. Motion by Rande Seuferer, seconded by Anna Rowe to approve the phase 1 portion of the bid from J. Pettiecord, Inc. in the amount of $8,500 for tree removal and disposal for the storage building site. Ayes: 3.

APPROVE BID TO GRADE THE BUILDING PAD FOR THE STORAGE BUILDING: Superintendent Galvin related to the Board that one bid had been received to grade the pad for the storage building. Superintendent Galvin recommended approving the bid from Vanderpool Construction, Inc. in the amount of $10,190. Motion by Anna Rowe, seconded by Rande Seuferer to approve the bid from Vanderpool Construction, Inc. in the amount of $10,190 to grade the building pad for the storage building. Ayes: 3.

APPROVE CONCRETE BID FOR STORAGE BUILDING: Superintendent Galvin related to the Board that two bids had been received to pour the concrete footings and pad for the storage building. Superintendent Galvin recommended approving the low bid from Cambron and Thacker Construction, Inc. in the amount of $29,112 to pour the footings and pad and include the option of pouring the 30’x40’ parking area in the amount of $5,340. Motion by Rande Seuferer, seconded by Anna Rowe to approve the concrete bid for the storage building from Cambron and Thacker Construction, Inc. in the amount of $29,112 plus the option of the parking lot in the amount of $5,340. Ayes: 3.

APPROVE CONCRETE BID FOR FOOTBALL BLEACHERS: Superintendent Galvin related to the Board that three bids had been received to pour the concrete for the football bleachers. The bleachers need to be redone due to the erosion underneath them. A couple of the contractors who submitted bids have since indicated they may withdraw their bid. Superintendent Galvin recommended approving the low bid (base bid only) from Cox Concrete in the amount of $19,500, if they withdraw their bid then go to the next lowest bid from Craig Clark Construction in the amount of $19,876, and if they withdraw their bid to the next lowest bid from Evinger Construction, Inc. in the amount of $21,800. Motion by Anna Rowe, seconded by Rande Seuferer to approve the bid with Cox Concrete for $19,500, and if they back out then accept the bid from Craig Clark Construction for $19,876, and if they back out accept the bid from Evinger Construction for $21,800. Ayes: 3.

APPROVE 2018 LEGISLATIVE PRIORITIES: Superintendent Galvin recommended approving the following 2018 Legislative Priorities:
1. School Funding Policy (#19)
Supports a school foundation formula that:
• Provides sufficient and timely funding to meet education goals;
• Equalizes per pupil funding;
• Provides a funding mechanism for transportation costs that reduces the pressure on the general fund and addresses inequities between school districts;
• Includes factors based on changes in demographics including socio-economic status, remedial programming, and enrollment changes;
• Incorporates categorical funding in the formula within three years; and
• Includes a mix of property taxes and state aid
2. Unfunded Mandates (#26)
Opposes any new mandate that does not provide sufficient and sustainable funding for successful implementation.
3. SAVE (Secure and Advanced Vision for Education) (#27)
Supports repeal of the December 31, 2029 sunset on the statewide penny sales for tax for school infrastructure.

Supports preserving the integrity of the statewide penny sales tax for school infrastructure including the tax equity provisions in the following manner:
• No diversions or expansions of allowable uses prior to the current 2029 sunset date;
• Continued growth in the per pupil amount beyond the 2029 sunset date.
4. Sharing and reorganization (#30)
Supports continuation of sufficient incentives and assistance to encourage sharing or reorganization between school districts including the establishment of regional schools.

Motion by Rande Seuferer, seconded by Anna Rowe to approve Legislative Priority item numbers 19, 26, 27 and 30. Ayes: 3.

APPROVE COMPREHENSIVE SCHOOL IMPROVEMENT PLAN GOALS: Superintendent Galvin related to the Board that the Children First Forum had reviewed the test data and had revised the Comprehensive School Improvement Plan Goals. Superintendent Galvin recommended approving the Comprehensive School Improvement Plan Goals for 2017-2018 as submitted by the Children First Forum. Motion by Anna Rowe, seconded by Rande Seuferer to approve the Comprehensive School Improvement Plan Goals. Ayes: 3.

APPROVE INTERFUND LOAN FROM MANAGEMENT FUND TO DAYCARE FUND: Superintendent Galvin related to the Board that a temporary loan is needed to cover the deficit in the Daycare Fund. Superintendent Galvin recommended approving an interfund loan from the Management Fund to the Daycare Fund in the amount of $94,000 at .5% interest. Motion by Rande Seuferer, seconded by Anna Rowe to approve an interfund loan from the Management Fund to the Daycare Fund in the amount of $94,000 at .5% interest. Ayes: 3.

APPROVE TRANSFER FROM GENERAL FUND TO ACTIVITY FUND FOR PROTECTIVE EQUIPMENT: Superintendent Galvin related to the Board that legislation was passed to allow a transfer from the General Fund to the Activity Fund to pay for protective equipment. Superintendent Galvin recommended transferring $4,795.27 from the General Fund to the Activity Fund to cover the 2016-2017 costs for protective equipment. Motion by Anna Rowe, seconded by Rande Seuferer to approve the transfer from the General Fund to the Activity Fund for protective equipment in the amount of $4,795.27. Ayes: 3.

JULY BOARD MEETING DATE: Superintendent Galvin requested to change the July board meeting date to July 19th or 20th. Motion by Anna Rowe, seconded by Rande Seuferer to change the July board meeting date to July 20th at 5:30 p.m. Ayes: 3.

ADJOURNMENT: Motion by Anna Rowe, seconded by Rande Seuferer to adjourn the meeting. The time was 6:29 p.m.

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