SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
March 13, 2017

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The Southeast Warren Board of Education met in regular session March 13, 2017, in the media center of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: Rande Seuferer and Anna Rowe. Dave Youmans and Larrie Williams were absent. Superintendent/Secondary Principal Delane Galvin, Elementary Principal John Burrell, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Rande Seuferer, seconded by Anna Rowe to approve the agenda. Ayes: 3.

THE BOARD SALUTES: Superintendent Galvin recognized Sean Gardner and Kyle Sites for receiving I ratings at State Speech and Gabby Carlson, Kelli Chapman, and Gabbie Smith for receiving II ratings.

Congratulations to the following for receiving girls’ basketball post season awards: Blaire Steenhoek, 2nd Team All POI and POI All Academic; Taylor Clendenen, POI All Academic. Congratulations to the team for receiving the IGHSAU Distinguished in Academic Achievement Award.

Congratulations to Caleb VandeLune and Hunter Rowe for receiving the boys’ basketball post season award of POI All Academic. Congratulations to the team for receiving the IHSAA Distinguished in Academic Achievement Award.

Congratulations to Brady Kyner and Blake Bauer for finishing 2nd at state wrestling. Congratulations to Brady Kyner, Blake Bauer, Colby Page, Kaleb Bauer, Drake Sharp, and Elija Williams for receiving the wrestling post season award of POI All Academic and to the wrestling team for receiving the IHSAA Distinguished in Academic Achievement Award.

Congratulations to the wrestling cheerleaders for receiving the IHSAA Distinguished in Academic Achievement Award.

REPORTS:

Transportation Report submitted by Joel Mosher:

1. We had 13 extra bus trips for the month of February.
2. Extra time was spent at Interstate 35 Schools getting ready for their bus inspections.
3. The rest of the month was spent doing general repairs.

Elementary Principal’s Report submitted by John Burrell:

General Elementary Information
• Professional Learning Communities (PLCs) are focused on new reading strategies
• March 10th was the end of 3rd quarter
• Spring break is March 15th -17th

Primary School
• Reading Week (March 2nd – March 8th)
o Kick Off Assembly
o High School Reading Buddies
o Reading Contests
o Dress-Up Days
• Parent – Teacher Conference Percentage: 97% Attendance

Intermediate School
• DARE Graduation was held February 16th
• One 6th Grade Student Qualified for the State Geography Bee on March 31st
• Parent – Teacher Conference Percentage: 93% Attendance

Athletic Director’s Report submitted by Blake Cruikshank:

Girls’ BB Post-Season Awards
Blaire Steenhoek - 2nd Team All POI
Blaire Steenhoek - POI All Academic
Taylor Clendenen - POI All Academic

Team Award
IGHSAU Distinguished in Academic Achievement (3.25 and above) 3rd Quarter GPA

Individual Leaders
Points: Blaire Steenhoek 319 (14.5 ppg)
Payton Nelson 164 (7.1 ppg)

Reb: Blaire Steenhoek 295 (13.4 rpg)
Zaddie Beck 87 (4.4 rpg)

Steals: Blaire Steenhoek 79
Zaddie Beck 50
Payton Nelsen 39

Asst: Blaire Steenhoek 88
Zaddie Beck 56

Blocks: Gwynn Williams 35
Blaire Steenhoek 23

Boys’ BB Post-Season Awards
Caleb VandeLune - POI All Academic
Hunter Rowe - POI All Academic

Team Award
IHSAA Distinguished in Academic Achievement (3.25 and above) 3rd Quarter GPA

Individual Leaders
Points: Jackson Fischer 305 (13.3 ppg)
Coleton Ademeit 264 (11.5 ppg)
Hunter Rowe 124 (5.4 ppg)

Reb: Coleton Ademeit 103 (4.5 rpg)
Caleb VandeLune 64 (2.7 rpg)

Steals: Coleton Ademeit 45
Jackson Fischer 41

Asst: Hunter Rowe 24
Jeff Wadle 17
Caleb VandeLune 15
Jackson Fischer 14

Wrestling Post Season Awards
Bryce Hall - Qualified at 113#
Brady Kyner - Finished 2nd at 120#
Blake Bauer - Finished 2nd at 132#
TJ Dierking - Qualified at 170#

Finished in 14th Place as a Team

All Conference Awards
Brady Kyner - POI All Academic
Blake Bauer - POI All Academic
Colby Page - POI All Academic
Kaleb Bauer - POI All Academic
Drake Sharp - POI All Academic
Elijah Williams - POI All Academic

IHSAA Distinguished in Academic Achievement (3.25 and above) 3rd Quarter GPA

IHSAA Distinguished in Academic Achievement (3.25 and above) 3rd Quarter GPA - Wrestling Cheerleaders

Boys’ Track and Field
31 Boys out for Track this year

Girls’ Track and Field
14 Girls out for Track this year

Golf - Has not had a meeting yet

JH Boys’ Track and Field
23 Boys out for Track this year

JH Girls’ Track and Field
9 Girls out for Track this year

Trap
31 Students grades 7-12 are signed-up for Trap

Rugby
12 were at the meeting - 9 from Melcher and 3 from SEW

Blake Cruikshank related to the Board that the JH baseball and softball programs lost approximately $2,700 last year due to paying for officials but not taking in gate money. The Board was asked for input on the idea of finding a group to collect gate receipts and then share a portion of the proceeds with the group. The Board asked for something concrete to be developed for the Board to take action on.

Fine Arts Boosters: Rande Seuferer related that the Pops Concert will be held on March 23rd.

Athletic Boosters: Anna Rowe related that the Athletic Boosters are gearing up for the softball/baseball season and the senior awards night.

Warren County Conference Board: Ron Miller related that the Warren County Conference Board had met and presented the budget for next year. The budget is about the same as this year but does include the hiring of one new employee.

CONSENT AGENDA: The following items were on the consent agenda:
1. February 13, 2017 minutes
2. Financial reports
Motion by Anna Rowe, seconded by Rande Seuferer to approve the items on the consent agenda. Ayes: 3.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. All of the K-12 teachers in Teacher Leadership positions attended the High Impact Instruction workshop.
2. The High School students enjoyed going to the Primary building for the Reading Buddies program. They engaged in reading and activities with the Primary students the afternoon of March 6th.
3. The Lions Club did an excellent job of recognizing the high academic performance of the seniors at their annual scholarship dinner.
4. The Pride of Iowa Executive Board voted to leave the conference at 10 schools and not bring in any new schools to replace the schools that are pulling out.
5. A construction meeting was held last week for the replacement of the football field lights; work could begin as early as next week.
6. A Spirit Walk was held last week in all three buildings to cheer on the state speech qualifiers.
7. Spring break is Wednesday through Friday of this week.
8. The fourth quarter of the school year started on March 13th.
9. The Pops Concert will be held on March 23rd.
10. The FFA Banquet is on March 24th.
11. The FFA is hosting a Donkey Basketball game on March 28th.
12. The FFA’s annual Goat Day is on March 31st.
13. The Southeast Warren Dollars for Scholars will be having a Trivia Night on Saturday, April 1st.
14. Prom is on the night of April 8th.
15. The standardized test results have been received are being reviewed and compiled into a report.
SUPERINTENDENT EVALUATION: Superintendent Galvin asked for the Board’s input on the process for his evaluation. The consensus of the Board was to use the same process as last year, a survey completed by the staff and a self-evaluation. The Board also requested that a survey be sent out to staff as part of the evaluation of the Elementary Principal.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of Wendy Hatcher, Daycare Associate; and Madison Mann, Daycare Associate. Motion by Rande Seuferer, seconded by Anna Rowe to approve the personnel changes as presented. Ayes: 3.

APPROVE BID FOR PURCHASE OF SCHOOL BUS: Joel Mosher related to the Board that three bids had been received for the purchase of a school bus. All of the bids met the specifications. The low bid was from Thomas Bus Sales. Joel also related that Camp Wesley Woods was interested in purchasing the trade-in for $1,800, the same price that Thomas Bus Sales would give for trade-in. Thomas Bus Sales does not have a problem with the district selling the bus outright instead of trading it in toward the new bus. Joel recommended approving the bid from Thomas Bus Sales and adding the tuff coat for the front bumper and the edge coat for the painted panels for a total price of $92,169. Joel also recommended selling the trade-in bus to Camp Wesley Woods for $1,800. Motion by Anna Rowe, seconded by Rande Seuferer to approve the purchase of a school bus from Thomas Bus Sales with the additions for tuff coating the bumper and edge coating the painted panels for a total price of $92,169 and sell the trade-in bus to Camp Wesley Woods for $1,800. Ayes: 3.

APPROVE BIDS FOR SALE OF USED VEHICLES: Joel Mosher related to the Board that three bids had been received for the 2001 Windstar and the 2002 Windstar. The high bids were from William North, $1,250 for the 2001 Windstar and $1,300 for the 2002 Windstar. Superintendent Galvin recommended selling the vans to the highest bidder and if for some reason the high bidder backed out to sell the vans to the second highest bidder. Motion by Rande Seuferer, seconded by Anna Rowe to sell the used vehicles to the highest bidder and if the highest bidder backs out sell the vans to the second highest bidder. Ayes: 3.

SHARING AGREEMENT FOR SHARED CURRICULUM DIRECTOR SERVICES: Superintendent Galvin recommended approving the sharing agreement with the Interstate 35 Community School District for shared Curriculum Director services. The sharing agreement is for a period of two years, the length of time remaining to receive sharing incentive funds. Motion by Anna Rowe, seconded by Rande Seuferer to approve the two year sharing agreement with the Interstate 35 Community School District for shared Curriculum Director services. Ayes: 3.

SHARING AGREEMENT FOR SHARED TRANSPORTATION DIRECTOR SERVICES: Superintendent Galvin recommended approving the sharing agreement with the Interstate 35 Community School District for shared Transportation Director services. The sharing agreement is for a period of two years, the length of time remaining to receive sharing incentive funds. Motion by Rande Seuferer, seconded by Anna Rowe to approve the two year sharing agreement with the Interstate 35 Community School District for shared Transportation Director services. Ayes: 3.

SHARING AGREEMENT FOR SHARED HUMAN RESOURCES DIRECTOR SERVICES: Superintendent Galvin recommended approving the sharing agreement with the Interstate 35 Community School District for shared Human Resources Director services. The sharing agreement is for a period of two years, the length of time remaining to receive sharing incentive funds. Motion by Rande Seuferer, seconded by Anna Rowe to approve the two year sharing agreement with the Interstate 35 Community School District for shared Human Resources Director services. Ayes: 3.

SHARING AGREEMENT FOR SHARED MAINTENANCE DIRECTOR SERVICES: Superintendent Galvin recommended approving the sharing agreement with the Interstate 35 Community School District for shared Maintenance Director services. The sharing agreement is for a period of two years, the length of time remaining to receive sharing incentive funds. Motion by Anna Rowe, seconded by Rande Seuferer to approve the two year sharing agreement with the Interstate 35 Community School District for shared Maintenance Director services. Ayes: 3.

SHARING AGREEMENT FOR MEDIA SPECIALIST SERVICES: Superintendent Galvin recommended approving the sharing agreement with the Pleasantville Community School District for shared Media Specialist services. The sharing agreement is for a period of one year. Motion by Rande Seuferer, seconded by Anna Rowe to approve the sharing agreement with the Pleasantville Community School District for shared Media Specialist services. Ayes: 3.

APPROVE 2017-2018 BUDGET FOR PUBLICATION AND SET HEARING DATE: Julie Wilson reviewed the proposed 2017-2018 budget. The Board discussed increasing the Management Fund Levy to allow for early retirements at the end of the 2017-18 school year. Superintendent Galvin recommended approving the proposed 2017-2018 budget with the modification to increase the Management Fund Levy by $50,000 for publication and set the hearing date for the next board meeting, April 10, 2017. Motion by Anna Rowe, seconded by Rande Seuferer to approve the proposed 2017-2018 budget with the modification to increase the Management Fund Levy by $50,000 for publication and set the hearing date for April 10, 2017. Ayes: 3.

APPROVE 2016-2017 BUDGET AMENDMENT FOR PUBLICATION AND SET HEARING DATE: Superintendent Galvin related that the 2016-2017 budget for the Non-Instructional Programs category needs to be increased to accommodate for the increased costs of the daycare program. Superintendent Galvin recommended approving the 2016-2017 budget amendment for publication and setting the hearing date for April 10th, the next regular board meeting. Motion by Rande Seuferer, seconded by Anna Rowe to approve the 2016-2017 budget amendment for publication and to set the hearing date for April 10th. Ayes: 3.

APPROVE WARREN COUNTY PHILANTHROPIC PARTNERSHIP GRANT APPLICATION: Superintendent Galvin recommended approving the Warren County Philanthropic Partnership Grant Application for the purchase of stage curtains. Superintendent Galvin gave kudos to Lisa Prater for writing the grant. Motion by Anna Rowe, seconded by Rande Seuferer to approve the Warren County Philanthropic Partnership Grant Application for the purchase of stage curtains. Ayes: 3.

APPROVE UPGRADE FOR MILO INTERNET SERVICES: Superintendent Galvin related to the Board that the Milo building is seeing connectivity issues with the current Internet speed. Superintendent Galvin recommended increasing the internet speed at the Milo building from 6 Mbps to 20 Mbps. The cost for the increased Internet speed will be $290 per month after the E-Rate discount. Motion by Rande Seuferer, seconded by Anna Rowe to approve the upgrade for Milo Internet services to 20 Mbps. Ayes: 3.

APPROVE SALARIES FOR NON-UNION STAFF: Superintendent Galvin recommended approving 2.0% package increases for the non-union staff members (Joel Mosher, LuAnn Ohnemus, Julie Wilson, Sue Ellingson, Abbi Costigan, Paula Schultz, Scott Dirkx, John Burrell and Delane Galvin). Motion by Anna Rowe, seconded by Rande Seuferer to approve 2.0% package increases for non-union staff members. Ayes: 3.

APPROVE REVISED FIVE YEAR EXPENDITURE PLAN FOR FACILITIES, TRANSPORTATION AND TECHNOLOGY: Superintendent Galvin related to the Board that the five year expenditure plan for facilities, transportation and technology had been revised to allow for work to be done to the football bleachers to keep them from shifting down the hill and to pay for a portion of the cost to build a storage building at the High School in preparation of tearing down the old wrestling building. Superintendent Galvin asked the Board for input on priorities. Superintendent Galvin recommended approving the five year expenditure plan as revised. Motion by Anna Rowe, seconded by Rande Seuferer to approve the revised five year expenditure plan for facilities, transportation and technology. Ayes: 3.

APPROVE REVISED EXPENDITURE PLAN FOR VOTER APPROVED PPEL PROJECTS: Superintendent Galvin related that the expenditure plan for voter approved PPEL projects had been updated with planned expenditures for the 2017-2018 school year. The planned expenditures include software licenses, copier lease, technology, replacing a section of the High School roof, and construction of a storage building at the High School. Superintendent Galvin recommended approving the updated expenditure plan. Motion by Anna Rowe, seconded by Rande Seuferer to approve the revised expenditure plan for voter approved PPEL projects. Ayes: 3.

APPROVE REVISIONS TO BOARD POLICIES 402.10 AND 408.8: Superintendent Galvin recommended approving the revisions to Board Policies 402.10 and 408.8, “Physical Fitness”. The revisions update the policies to reflect current law concerning required employee physicals. Motion by Rande Seuferer, seconded by Anna Rowe to approve the revisions to Board Policies 402.10 and 408.8, “Physical Fitness”. Ayes: 3.

BOARD POLICY SERIES 700: The Board reviewed Board Policy Series 700, “Auxiliary Services”.

APPROVAL OF FENCING BIDS: Superintendent Galvin related to the Board that bids had been received to move the football field home sideline fence back to the new concrete slab that will be poured for the bleachers, add a section of fence on the north and install a double gate at the south end. The low bid was $4,995 without the fence topper or $6,310 with the fence topper. Superintendent Galvin recommended approving the low bid without the fence topper. Motion by Anna Rowe, seconded by Rande Seuferer to approve the fencing bid without the fence topper for $4,995. Ayes: 3.

ADJOURNMENT: Motion by Anna Rowe, seconded by Rande Seuferer to adjourn the meeting. Ayes: 3. The time was 6:46 p.m.

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