SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
February 13, 2017

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The Southeast Warren Board of Education met in regular session February 13, 2017, in the media center of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: Rande Seuferer, Larrie Williams, and Anna Rowe. Dave Youmans was absent. Superintendent/Secondary Principal Delane Galvin, Elementary Principal John Burrell, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Rande Seuferer, seconded by Larrie Williams to approve the agenda. Ayes: 4.

THE BOARD SALUTES: Superintendent Galvin recognized Bryce Hall, Brady Kyner, Blake Bauer, TJ Dierking, Kaleb Bauer, Alec Henderson, Alex Hommer, and Elijah Williams for qualifying for District Wrestling. Congratulations to Bryce Hall, Brady Kyner, Blake Bauer and TJ Dierking for qualifying on to State Wrestling. Congratulations to the wrestling team for winning their sectionals and qualifying for Regional Duals where they lost to I-35.

Two speech teams advanced on to State Speech. Congratulations to Kyle Sites, Kaleb Miller, Christian Morhardt, Cole Miller, Jake Prater, Michelle Pritchard-Hall, and Brianna Helleso for qualifying for state speech.

Blake Cruikshank recognized Brady Kyner for being nominated for the Dan Gable Wrestler of the Year Award.

REPORTS:

Transportation Report submitted by Joel Mosher:

1. We had 24 extra bus trips for the month of January.
2. The new Expeditions are in and plans are to have them in service by the end of the week.
3. The bus inspector made a surprise visit while he was in the area; no issues were found.
4. Bus drivers have been registered for the annual driver training class.
5. Ads will be placed next week for the sale of two vans.
6. The rest of the month was spent doing general repairs.

Elementary Principal’s Report submitted by John Burrell:

2016-2017 Winter FAST Data
Four Year Old Preschool
• 9% proficient fall IGDIs
• 69% proficient winter IGDIs
Kindergarten Composite Score- Avg. student growth was 22 points per student
• 74% proficient fall composite
• 86% proficient winter composite
1st Grade Composite Score- Avg. student growth was 29 points per student.
• 72% proficient fall composite
• 83% proficient winter composite
• CBM-R proficiency was 72%
2nd Grade CBM-R- Average student growth was 35.4 words per minute from fall.
• 64% proficient fall
• 76% proficient winter
3rd Grade CBM-R- Average student growth was 26.5 words per minute from fall.
• 67% proficient fall
• 65% proficient winter
4th Grade CBM-R- Average student growth was 28.3 words per minute from fall.
• 71% proficient fall
• 87% proficient winter
5th Grade CBM-R- Average student growth was 22.5 words per minute from fall.
• 58% proficient fall
• 50% proficient winter
6th Grade CBM-R- Average student growth was 21.8 words per minute from fall.
• 86% proficient fall
• 92% proficient in the winter (3 Students Scored in the Blue!)
-The state expectation is to have a total 80% of the students in pK-6 proficient.
• Primary School moved from 65% to 75.3 % proficient
• Intermediate School moved from 74% to 80.7% proficient

Other Elementary Updates
• PIE provided the incentives for all Intermediate School students who met benchmark on FAST or showed growth of 10 words or more.

• PIE purchased alternate seating for teachers to explore different flexible seating options in our Primary School. This included 12 wobble seats and 12 balance discs.

• Iowa Assessments are complete.

• Intermediate awards will be announced at lunch and given to parents at conferences. We will have bigger awards assembly at the end of the year.

• Parent – Teacher Conferences are scheduled for Feb. 14th & 16th.

• Feb. 22nd & 23rd TLC members will attend a High Impact Instructional Academy.

Athletic Director’s Report submitted by Blake Cruikshank:

Girls’ BB
The girls start post-season on February 9th and will play Lamoni at Lamoni. Winning that game means they will take on Murray or East Union at Murray on 2/14 starting at 7p.m.

Couple of notes on the season:

Blaire Steenhoek broke the school record of points scored in a game. She scored 33 earlier this year.
She also broke the record of rebounds in a game. She had 26 rebounds earlier this year.
She also broke the record of rebounds in a season. She currently has 270 rebounds this season.

Boys’ BB
Senior Night was February 9th where we celebrated 3 seniors last basketball game. Post-Season play starts on Monday, February 13th against Moulton-Udell starting at 7p.m. Winning that game we will then travel to Murray on Tuesday, February 16th to take on Murray.

Wrestling
We qualified 8 for District Wrestling this weekend. If they finish in the top two at Districts they qualify for state wrestling starting on February 16th through February 18th.

We won our sectionals and qualified for Regional Duals on Tuesday, February 7th where we lost to I-35 44 to 32.

We finished the regular season ranked #12 in the team dual rankings.

Board Report:

Rande Seuferer related that vocal, band, and drama activities will be taking place as follows:
Fab Concert – March 23
POI Honor Band – March 27
Solo Contest – April 8
Spring Play – April 21-22
Spring Vocal Concert – May 9
Spring Band Concert – May 15
Band Adventureland Trip – May TBD

CONSENT AGENDA: The following items were on the consent agenda:
1. January 9, 2017, minutes
2. Financial reports
Motion by Larrie Williams, seconded by Anna Rowe to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. The state has changed the Career and Technical Education program and how they will be paying the schools. The funds will be pulled from the schools and sent to regions for distribution. Schools will be able to use the funds for equipment purchases, but not salaries.
2. Five teachers attended MTSS Academy training.
3. The Children First Forum meeting was held in January. Two of the three legislators who were invited to the meeting were in attendance.
4. Warren County is working on hazard mitigation planning. Southeast Warren’s plans have been reviewed and registered with Warren County.
5. A lot of changes have been going on in the legislature. Funding for schools for the 2017-2018 school year will increase by 1.11%. Collective bargaining is a major topic of discussion at the moment.
6. Southeast Warren will host the Academic Bowl tomorrow.
7. The TLC members will be attending a workshop on February 22nd and 23rd.
8. The annual Toy Tractor Show will be held at the High School on February 18th.
9. Parent/teacher conferences will be held the evenings of February 14th and 16th. There will be no school on Friday, February 17th or Monday, February 20th.

STAGE CURTAINS: Amy Johnson and Lisa Prater, representatives for the Fine Arts Boosters, related to the Board that they would like to partner with the Board to purchase new curtains for the stage. Based on a bid received earlier in the year, the cost to replace all of the curtains with Inherently Flame Resistant curtains would be approximately $10,800. They asked for the Board to contribute half of the cost and the Fine Arts Boosters would fund raise to pay for the other half of the curtains. The consensus of the Board was to match the Fine Arts Boosters donation.

WELLNESS COMMITTEE UPDATE: Dianne Chambers related to the Board that the Wellness Committee had met in January to review goals and discuss any areas of concern. Overall, the committee felt the current wellness goals and guidelines were being met. The committee is looking into starting a tooth brushing program at the daycare, preschool and possibly the kindergarten level for the children. Work is being done to streamline the wellness policy; it will be brought back to the Board for approval in March.

2017-2018 BUDGET PROJECTIONS: Superintendent Galvin shared the 2017-2018 budget projections with the Board. Based on the 1% allowable growth approved by the legislature and recommended 2% settlements with staff, the projected budget shortfall is approximately $86,704. The current year’s budget is currently running approximately $120,000 to the positive and will be used to cover the shortfall in next year’s budget.

MODIFICATION OF PLANNED EXPENDITURES FOR SALES TAX REVENUE AND VOTER APPROVED PPEL: Superintendent Galvin related to the Board that work needs to be done to keep the football bleachers from shifting down the hill. Also, a storage building is needed at the High School in preparation for tearing down the old wrestling building. Superintendent Galvin reviewed the planned expenditures for the sales tax funds and voter approved PPEL funds and asked the Board for their permission to revise the expenditure plans to add in the football bleachers. The consensus of the Board was to adjust the expenditure plans to allow for the needed expenses.

PUBLIC HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE FOOTBALL FIELD LIGHTING PROJECT: President Ron Miller opened the meeting up for public comment on the proposed plans, specifications, form of contract and estimate of cost for the football field lighting project. No comments were received.

AWARD BID FOR THE FOOTBALL FIELD LIGHTING PROJECT: Johnny Boyd, Architect, reviewed the bids received for the football field lighting project. The low bid was received from Ardent Lighting in the amount of $122,272 plus an alternate add of $4,400 for horizontal directional boring. Superintendent Galvin recommended approving the low bid from Ardent Lighting and asked the Board for their thoughts on the alternate add for the horizontal directional boring. Based on board discussion, Superintendent Galvin recommended approving the bid from Ardent Lighting in the amount of $122,272 and reject the alternate bid for horizontal directional boring. Motion by Anna Rowe, seconded by Larrie Williams to approve the bid from Ardent Lighting in the amount of $122,272 and decline the alternate bid for horizontal directional boring. Ayes: 4.

PUBLIC HEARING ON THE 2017-2018 SCHOOL CALENDAR: President Ron Miller opened the meeting for public comment on the proposed 2017-2018 school calendar. Questions were received and answered.

APPROVE CALENDAR BASED ON HOURS FOR THE 2017-2018 SCHOOL YEAR: Superintendent Galvin recommended approving the 2017-2018 calendar based on hours; the number of hours included in the calendar exceed the minimum hours required by the Department of Education. Motion by Rande Seuferer, seconded by Larrie Williams to approve the 2017-2018 school calendar based on hours. Ayes: 4.

2017-2018 SCHOOL CALENDAR: Superintendent Galvin recommended approving the proposed 2017-2018 school calendar as presented. Motion by Larrie Williams, seconded by Rande Seuferer to approve the 2017-2018 school calendar. Ayes: 4.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of Chuck Jones, Head JH Boys’ Basketball Coach; and Seth Nutting, Assistant JH Baseball Coach; approving the appointments of Don Mitchell, volunteer to assist with the food pantry; and Christopher Bartman, Golf Coach; and approving the transfers of Harli Herold from part time Daycare Associate to full time Daycare Associate; Shannon Ball, from full time Daycare Associate to part time Daycare Associate; and Abby Chancellor, from part time Special Education Associate to full time Special Education Associate. Motion by Anna Rowe, seconded by Rande Seuferer to approve the personnel changes as presented. Ayes: 4.

WIRE TRANSFER AGREEMENT WITH PEOPLES BANK: Superintendent Galvin recommended approving the Wire Transfer Agreement with Peoples Bank. The agreement allows the district to wire transfer 403b contributions for distribution into employee 403b accounts. Motion by Rande Seuferer, seconded by Larrie Williams to approve the Wire Transfer Agreement with Peoples Bank. Ayes: 4.

IOWA USER AGREEMENT WITH DIVISION OF CRIMINAL INVESTIGATION: Superintendent Galvin recommended approving the Iowa User Agreement with the Division of Criminal Investigation. The agreement needs to be in place for required employee background checks through the Division of Criminal Investigation. Motion by Anna Rowe, seconded by Larrie Williams to approve the Iowa User Agreement with the Division of Criminal Investigation. Ayes: 4.

REVISED GRADUATION REQUIREMENTS: Superintendent Galvin related to the Board that a consensus with the staff had been reached on revised graduation requirements due to the change to block scheduling. Superintendent Galvin recommended approving the following changes:
Class of 2018 - 52 total credits (current requirement)
- Character Ed., Spanish, Business Communications, Economics and extra Science credit not required
- 14 general elective credits
- 3 Vocational/Liberal Arts credits
Class of 2019 - 56 total credits
- Character Ed., Spanish & Business Communications not required
- Economics and extra Science credit required
- 15 general elective credits
- 4 Vocational/Liberal Arts credits
Class of 2020 - 60 Credits
- Economics, extra Science credit, Character Ed., Spanish, and Business Communications required
- 17 general elective credits
- 5 Vocational/Liberal Arts credits
Class of 2021 - 64 Total Credits
/subsequent years - All of the above required credits (35 Core Credits)
- 20 general elective credits
- 5 Vocational/Liberal Arts credits
- 4 PE credits
Motion by Rande Seuferer, seconded by Anna Rowe to approve the revised graduation requirements. Ayes: 4.

Anna Rowe left the meeting at 6:35 p.m.

BID SPECIFICATIONS FOR PURCHASE OF SCHOOL BUS: Joel Mosher related to the Board that the only changes made to the bid specifications from the prior year was the deletion of the bus camera system since all new camera systems have been purchased and for all lighting to be LED. The bid specifications include an alternate for air conditioning in the passenger area of the bus. Motion by Larrie Williams, seconded by Rande Seuferer to approve the bid specifications for the purchase of a school bus. Ayes: 3.

NEGOTIATED AGREEMENT WITH THE SEW EDUCATION ASSOCIATION: Superintendent Galvin recommended approving the negotiated agreement with the SEW Education Association. The total cost of the package increase was $57,368.06, a 2% increase. Motion by Rande Seuferer, seconded by Larrie Williams to approve the negotiated agreement with the SEW Education Association. Ayes: 3.

NEGOTIATED AGREEMENT WITH AFSCME COUNCIL 61: Superintendent Galvin recommended approving the negotiated agreement with AFSCME Council 61. The total cost of the package increase was $22,285.22, a 2% increase. Motion by Larrie Williams, seconded by Rande Seuferer to approve the negotiated agreement with AFSCME Council 61. Ayes: 3.

ATTENDANCE TO ODYSSEYWARE CONFERENCE: Superintendent Galvin recommended approval for attendance to the Odysseyware Conference in San Antonio, Texas to be held during the last week in June. He and Mrs. McCombs plan on attending the conference. Expenses will be paid for from At Risk funds. Motion by Rande Seuferer, seconded by Larrie Williams to approve attendance to the Odysseyware Conference in San Antonio, Texas. Ayes: 3.

BOARD POLICY SERIES 100: The Board reviewed Board Policy Series 100, “Educational Philosophy”.

ADJOURNMENT: Motion by Larrie Williams, seconded by Rande Seuferer to adjourn the meeting. Ayes: 3. The time was 6:40 p.m.

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