SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
November 18, 2015

The Southeast Warren Board of Education met in regular session November 18, 2015, in the media center of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 6:00 p.m. The following board members were present: Dave Youmans, Rande Seuferer, and Anna Rowe. Larrie Williams was absent. Superintendent/Secondary Principal Delane Galvin, Elementary Principal Dan Dow, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Rande Seuferer, seconded by Anna Rowe to approve the agenda. Ayes: 4.

BOARD SALUTES: Our new Computer Aided Drafting & Design (CADD) Lab is up and running. We would like to give special thanks to the following individuals and businesses for their contributions in helping create this classroom: Peoples Bank, which donated $12,000, Bev Schurman and Wellmark, who donated $4,000, Williams Machine Shop, Hommer Construction, Roberts Heating & Cooling, Stubbs Propane, Reynolds Ag and Hopkins Roofing. Thank you! Also, a special thank you to the 2014-15 Building Trades class of Garrett Butler, Brandi Putz, Sarah Nutting, Josh Mosher, Reagan Champ and Doug Wilmeth. Thank you for your hard work!

Superintendent Galvin recognized the following students for receiving end of season honors:

All-Academic District Football
Luke Ulin
Josh Sundberg
Blake Bauer
Jaden Schurman
Hunter Rowe
Tyler Hessong
Conner Bregar
Caleb Goodhue
Caleb VandeLune

2nd Team All-District
Keetan Lawler – Quarterback
Lance Hoch – Wide Receiver
Hunter Rowe – Defensive Back

Honorable Mention All-District
Nate Jimenez
Alex Hommer

Volleyball Pride of Iowa All-Academic
Morgen Greif
Sydney Steenhoek
Brooke Seuferer
Shannon Coffman
Lauren Hartman


Pride of Iowa All-Conference
Sydney Steenhoek – 1st Team POI Hitter
Morgen Grief – 1st Team POI Defensive Specialist
Blaire Steenhoek – 2nd Team POI Hitter
Nina Bales – 2nd Team POI Setter

Cross Country Pride of Iowa All-Academic
Bryant Seuferer
Brady Kyner
Caleb VandeLune
Elise Emmick
Reagan Swanson

Pride of Iowa All-Conference
Bryant Seuferer
Kaleb Miller
Elise Emmick
Reagan Swanson


REPORTS:

Transportation Report submitted by Joel Mosher:

1. There were seventeen extra bus trips for the month of October.
2. Bus inspections were held on November 6th. Six buses had 30-day repairs and there were no out of service repairs. Most of the 30-day repairs have already been completed.
3. One of the Expeditions hit a deer last night causing considerable damage to the front end.

Primary Principal’s Report submitted by Dan Dow:

The Primary School had good attendance for Parent/Teacher Conferences. We normally have close to 100% attendance.

Our annual Veterans Day assembly will be held at 2:30 p.m. on Wednesday, November 11th, with students demonstrating flag folding and all of the children joining the audience – including many area veterans - in the singing of familiar patriotic songs. A cookies and punch reception will be held for our guests in the media center following the program.

Partners in Education is starting the collection of items from parents for the classroom basket raffle that will be displayed for purchase of raffle tickets in the Primary building during Milo’s Small Town Country Christmas on December 5th and during the Primary Winter Concert. PIE is also organizing a cookie walk, a Scholastic Book Fair, and displays by local vendors during the upcoming Small Town Country Christmas.

We had 47 grandparents visit during the kindergarten’s Grandparent Week in October. We received many compliments about our school and the opportunity for grandparents to connect during this week.

We have invited the parents of our 4-year-old preschool students to participate in our Children First Forum district advisory group, allowing the CFF to function as our early childhood advisory council.

Intermediate Principal’s Report submitted by Dan Dow:

Parent Teacher conferences were held on Tuesday, October 13th and Thursday, October 15th. We had a good turnout from our parents. PIE also organized and held a Scholastic Book Fair in the library during conferences with the proceeds benefiting our school and classroom libraries. I would like to thank PIE for their work with the book fair and also for providing meals for the teachers and staff on conference nights.

October 23th marked the end of the 1st quarter, report cards were sent home with students.

Our classroom teachers are hard at work helping to ensure PIE’s annual basket raffle is a success. Themes were chosen earlier in the month and students are bringing in items to fill the baskets.

School pictures were taken on October 22nd; retakes have been scheduled for November 19th.

October 26th was Red Ribbon Week. The FFA visited on Monday and distributed red ribbons to our students. Various activities were planned throughout the week.

SEW Youth basketball practice started the week of November 2nd. The league will be using the Lacona gym four nights a week for the next few months.

Next week will mark midterm for the 2nd quarter. Midterm report cards are scheduled to go home with students when they leave for the Thanksgiving holiday.

Athletic Director Report submitted by Blake Cruikshank:

Volleyball
The girls lost in the regional semi-final to New London 3 games to 0
The team finished the season with a 13 and 15 record and finished in 6th place in the POI

All POI Academic
Morgen Greif
Sydney Steenhoek
Lauren Hartman
Brooke Seuferer
Shannon Coffman

All POI
Sydney Steenhoek - 1st Team Hitter
Morgen Greif - 1st Team Defensive Specialist
Nina Bales - 2nd Team Setter
Blaire Steenhoek - 2nd Team Hitter

The volleyball team was awarded the Distinguished Academic Achievement Award by the IGHSAU this year. This is awarded to teams achieving a combines GPA of 3.25 and above

Football
The football team finished the regular season 2 and 7 with a district record of 1-6

We had five players receive post season honors but cannot be released yet as not all football teams in our district our done playing at this time

The football team was awarded the IHSAA Excellence in Academic Achievement Award by the Boys Association this year. This is awarded to teams achieving a combined GPA of 3.00 to 3.24

The football cheerleaders were also awarded the IHSAA Excellence in Academic Achievement Award.

All Academic District Football Players
Luke Ulin
Josh Sundberg
Blake Bauer
Jaden Schurman
Hunter Rowe
Tyler Hessong
Conner Bregar
Caleb Goodhue
Caleb VandeLune

Football Sportsmanship Ratings
Coaches Rating
SEW 1.64 Class A Average 1.39 State Average 1.43

Athletes Rating
SEW 1.45 Class A Average 1.30 State Average 1.34
Student Spectators
SEW 1.33 Class A Average 1.19 State Average 1.21

Adult Spectators
SEW 1.42 Class A Average 1.40 State Average 1.39

XC
We finished in 4th place in the POI on the boys side this year. We also had four members qualify as All POI and two members qualify for the state meet.

All POI
Bryant Seuferer
Kaleb Miller
Elise Emmick
Reagan Swanson

State XC Qualifiers
Bryant Seuferer - 30th
Elise Emmick - 49th

All POI Academic
Bryant Seuferer
Brady Kyner
Caleb Vandelune
Elise Emmick
Reagan Swanson

Both the boys and girls team earned the Distinguished Academic Achievement Award

Girls Varsity BB
We have roughly 16 girls out this year for basketball

Boys Varsity BB
We have 17 boys signed up for basketball this season

JH Boys BB
20 kids out for JH BB

JH Girls BB
15 kids out for JH BB

JH Wrestling
9 kids signed up for JH Wrestling

HS Wrestling
17 kids signed up for Wrestling plus 8 kids from Melcher

Fine Arts Boosters: Rande Seuferer related that the Fine Arts Boosters will be holding a photo shoot on December 5th during Milo Small Town Country Christmas. The winter band and vocal concert will be held on December 7th. The Fine Arts Boosters provided pizza for the play cast. Their meetings are held on the first Monday of the month. Shelly Henrichs is the President and Kirby Sites is the Treasurer.

FFA National Convention: Kaleb Miller and Keetan Lawler gave a brief review of their trip to the FFA National Convention.

CONSENT AGENDA: The following items were on the consent agenda:
1. October 12, 2015 minutes
2. Financial reports
Motion by Anna Rowe, seconded by Dave Youmans to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. The contractor for the daycare facility is tentatively planning on having the building complete in two weeks. Plans are being made to have an open house during the Milo Small Town Country Christmas.
2. An email was sent out today from the school nurse informing parents of an increased number of students and staff in the district with illnesses that are more aggressive and some precautions to consider.
3. The District Leadership Team will soon begin working on next year’s school calendar. Superintendent Galvin asked the Board to let him know if they had any considerations or suggestions for the calendar.
4. Discussion has been held at POI meetings about having a conference wide professional development day next year. The cost of a speaker would be divided between the schools and the staff would have the opportunity to collaborate with teachers from other districts.
5. Concern has been expressed about the release of students last Wednesday during a nasty thunderstorm. The board asked that a policy/guidelines be established to clarify the procedure during inclement weather.

CERTIFIED ENROLLMENT: Superintendent Galvin reviewed the October 2015 certified enrollment count. The total number of students attending school in the district has increased from 481.22 FTE the prior year to 491.1 FTE this year, an increase of 9.88 FTE students.

2013-2014 IDEA PART B DERTIMINATIONS LETTER: Superintendent Galvin related to the Board that the Iowa Department of Education had issued a notification letter stating that the district had met all of the IDEA Part B requirements for special education.

JOINT WARREN COUNTY BOARD MEETING: Superintendent Galvin related to the Board that a joint Warren County board meeting will be held on November 30th in Norwalk; all board members are invited to attend.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of Zeb Birchette, Head Baseball Coach; and Sandra Putz, Special Education Associate; and approving the appointments of Kathy Hayes, Special Education Associate; Michael Crowe, Assistant JH Girls’ Basketball Coach; Lynnea Young, Fall Play Director; Alexandra Sudbrock, Assistant Speech Coach; Chuck Jones, Assistant JH Boys’ Basketball Coach; Ryan Carpenter, Assistant HS Boys’ Basketball Coach; William Wilson, Volunteer Assistant Trap Team Coach; Rob McCaulley, Volunteer Assistant Trap Team Coach; Dylan Gibson, Volunteer Assistant Wrestling Coach; Brian Jimenez, Volunteer Assistant Wrestling Coach; and Jeremy Brand, Volunteer Assistant Wrestling Coach. Motion by Rande Seuferer, seconded by Anna Rowe to approve the personnel changes as presented. Ayes: 4.

SPECIAL EDUCATION ASSOCIATE POSITION: Superintendent Galvin recommended approving an additional Special Education Associate position at the Intermediate building due to an increase in the number of special education students and IEP changes. Motion by Dave Youmans, seconded by Anna Rowe to approve the addition of a Special Education Associate position in the Intermediate building. Ayes: 4.

DAYCARE ASSOCIATE POSITONS: Superintendent Galvin recommended approving the addition of four part time Daycare Associate positions (total of 92.5 hours per week) to maintain the appropriate DHS student to staff ratios in all of the rooms as the number of kids attending the daycare facility increases. Motion by Anna Rowe, seconded by Rande Seuferer to approve four additional part time Daycare Associate positions. Ayes: 4.

EARLY GRADUATION REQUESTS: Superintendent Galvin recommended approving the early graduation requests from Joshua Hardy and Doug Wilmeth pending completion of all requirements. Motion by Rande Seuferer, seconded by Dave Youmans to approve the early graduation requests from Joshua Hardy and Doug Wilmeth pending completion of all requirements. Ayes: 4.

RESOLUTION TO APPROVE USING THE BOARD PRESIDENT’S SIGNATURE STAMP ON OFFICIATING CONTRACTS: Superintendent Galvin recommended continuing to use the Board President’s signature stamp on officiating contracts in lieu of original signatures. Motion by Dave Youmans, seconded by Anna Rowe to approve using the Board President’s signature stamp on officiating contracts. Ayes: 4.

APPOINT CHIEF NEGOTIATOR AND REPRESENTATIVES FOR NEGOTIATIONS: Motion by Rande Seuferer, seconded by Dave Youmans to appoint Superintendent Galvin as chief negotiator for both the certified and support staff unions, Ron Miller as board representative for the certified staff negotiations and Larrie Williams as board representative for the support staff negotiations. Ayes: 4.

REQUEST TO SBRC: Superintendent Galvin recommended approving the request to the SBRC for maximum on-time funding modified supplemental amount for increasing enrollment in the amount of $59,303 and for open enrollment out students on the fall 2015 certified enrollment but not on the fall 2014 certified enrollment in the amount of $102,493. Motion by Anna Rowe, seconded by Rande Seuferer to approve the request to the SBRC for maximum on-time funding modified supplemental amount for increasing enrollment in the amount of $59,303 and for open enrollment out in the amount of $102,493. Ayes: 4.

IASB GASB 45 SERVICES AGREEMENT: Superintendent Galvin recommended approving the IASB GASB 45 Services Agreement. The service agreement provides for the calculation of the liability for retiree healthcare benefits. The district is required to include the information in the annual audit reports. Motion by Anna Rowe, seconded by Dave Youmans to approve the IASB GASB 45 Services Agreement. Ayes: 4.

BOARD POLICY 403.5: Superintendent Galvin recommended approving the revision to Board Policy 403.5, “Early Retirement Payment”, and 403.5E, “Early Retirement Benefits”. The revision allows for an early retirement incentive to be offered to employees (maximum of 4 employees) who wish to retire at the end of the 2015-2016 school year. Motion by Dave Youmans, seconded by Rande Seuferer to approve the revision to Board Policy 403.5, “Early Retirement Payment”, and 403.5E, “Early Retirement Benefits”. Ayes: 4.

BOARD POLICY 1006.2: Superintendent Galvin related to the Board that the Warren County American Lung Association had recommended changes to Board Policy 1006.2, “Tobacco-Free Environment”, to address e-cigarettes. Superintendent Galvin recommended approving the revision to Board Policy 1006.2. Motion by Dave Youmans, seconded by Anna Rowe to approve the revision to Board Policy 1006.2, “Tobacco-Free Environment”. Ayes: 4.

BOARD POLICY 402.3: Superintendent Galvin recommended approving the first reading of Board Policy 402.3, “Summer School Licensed Employees”. The policy is recommended by the Iowa Association of School Boards to address summer school needs to meet the Early Literacy implementation requirements. Motion by Rande Seuferer, seconded by Dave Youmans to approve the first reading of Board Policy 402.3, “Summer School Licensed Employees”. Ayes: 4.

BOARD POLICY 503.11: Superintendent Galvin recommended approving the first reading of Board Policy 503.11, “Student Fund Raising”. The policy puts the district’s current practice into writing as per the recommendation from the district’s auditors. Motion by Dave Youmans, seconded by Anna Rowe to approve the first reading of Board Policy 503.11, “Student Fund Raising”. Ayes: 4.

REVIEW BOARD POLICY SECTIONS 502 AND 503: The Board reviewed Board Policy Sections 502, “Behavior and Discipline”, and 503, “Student Activities”. Superintendent Galvin recommended revisions to Board Policy 502.1, “Maintenance of Orderly Conduct”, as per recommendations from IASB and to Board Policy 502.4, “Use of Tobacco, Alcohol, & Controlled Substances”, as per recommendations from the Warren County American Lung Association. Motion by Dave Youmans, seconded by Rande Seuferer to approve the revisions to Board Policy 502.1 and 502.4. Ayes: 4.

Motion by Anna Rowe, seconded by Rande Seuferer to adjourn the meeting. The time was 7:16 p.m.

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