SOUTHEAST WARREN COMMUNITY SCHOOL
Regular Board Meeting
November 18, 2015
The Southeast Warren Board of Education met in regular session
November 18, 2015, in the media center of the Junior/Senior High
School building. Board President Ron Miller called the meeting to
order at 6:00 p.m. The following board members were present: Dave
Youmans, Rande Seuferer, and Anna Rowe. Larrie Williams was absent.
Superintendent/Secondary Principal Delane Galvin, Elementary Principal
Dan Dow, Transportation Director Joel Mosher, and Board Secretary
Julie Wilson were also in attendance, along with members from the
AGENDA: Motion by Rande Seuferer, seconded by
Anna Rowe to approve the agenda. Ayes: 4.
BOARD SALUTES: Our new Computer Aided Drafting
& Design (CADD) Lab is up and running. We would like to give
special thanks to the following individuals and businesses for their
contributions in helping create this classroom: Peoples Bank, which
donated $12,000, Bev Schurman and Wellmark, who donated $4,000,
Williams Machine Shop, Hommer Construction, Roberts Heating &
Cooling, Stubbs Propane, Reynolds Ag and Hopkins Roofing. Thank
you! Also, a special thank you to the 2014-15 Building Trades class
of Garrett Butler, Brandi Putz, Sarah Nutting, Josh Mosher, Reagan
Champ and Doug Wilmeth. Thank you for your hard work!
Superintendent Galvin recognized the following students for receiving
end of season honors:
All-Academic District Football
2nd Team All-District
Keetan Lawler – Quarterback
Lance Hoch – Wide Receiver
Hunter Rowe – Defensive Back
Honorable Mention All-District
Volleyball Pride of Iowa All-Academic
Pride of Iowa All-Conference
Sydney Steenhoek – 1st Team POI Hitter
Morgen Grief – 1st Team POI Defensive Specialist
Blaire Steenhoek – 2nd Team POI Hitter
Nina Bales – 2nd Team POI Setter
Cross Country Pride of Iowa All-Academic
Pride of Iowa All-Conference
Transportation Report submitted by Joel Mosher:
1. There were seventeen extra bus trips for the month of October.
2. Bus inspections were held on November 6th. Six buses had 30-day
repairs and there were no out of service repairs. Most of the 30-day
repairs have already been completed.
3. One of the Expeditions hit a deer last night causing considerable
damage to the front end.
Primary Principal’s Report submitted by Dan Dow:
The Primary School had good attendance for Parent/Teacher Conferences.
We normally have close to 100% attendance.
Our annual Veterans Day assembly will be held at 2:30 p.m. on Wednesday,
November 11th, with students demonstrating flag folding and all
of the children joining the audience – including many area
veterans - in the singing of familiar patriotic songs. A cookies
and punch reception will be held for our guests in the media center
following the program.
Partners in Education is starting the collection of items from
parents for the classroom basket raffle that will be displayed for
purchase of raffle tickets in the Primary building during Milo’s
Small Town Country Christmas on December 5th and during the Primary
Winter Concert. PIE is also organizing a cookie walk, a Scholastic
Book Fair, and displays by local vendors during the upcoming Small
Town Country Christmas.
We had 47 grandparents visit during the kindergarten’s Grandparent
Week in October. We received many compliments about our school and
the opportunity for grandparents to connect during this week.
We have invited the parents of our 4-year-old preschool students
to participate in our Children First Forum district advisory group,
allowing the CFF to function as our early childhood advisory council.
Intermediate Principal’s Report submitted by Dan
Parent Teacher conferences were held on Tuesday, October 13th and
Thursday, October 15th. We had a good turnout from our parents.
PIE also organized and held a Scholastic Book Fair in the library
during conferences with the proceeds benefiting our school and classroom
libraries. I would like to thank PIE for their work with the book
fair and also for providing meals for the teachers and staff on
October 23th marked the end of the 1st quarter, report cards were
sent home with students.
Our classroom teachers are hard at work helping to ensure PIE’s
annual basket raffle is a success. Themes were chosen earlier in
the month and students are bringing in items to fill the baskets.
School pictures were taken on October 22nd; retakes have been scheduled
for November 19th.
October 26th was Red Ribbon Week. The FFA visited on Monday and
distributed red ribbons to our students. Various activities were
planned throughout the week.
SEW Youth basketball practice started the week of November 2nd.
The league will be using the Lacona gym four nights a week for the
next few months.
Next week will mark midterm for the 2nd quarter. Midterm report
cards are scheduled to go home with students when they leave for
the Thanksgiving holiday.
Athletic Director Report submitted by Blake Cruikshank:
The girls lost in the regional semi-final to New London 3 games
The team finished the season with a 13 and 15 record and finished
in 6th place in the POI
All POI Academic
Sydney Steenhoek - 1st Team Hitter
Morgen Greif - 1st Team Defensive Specialist
Nina Bales - 2nd Team Setter
Blaire Steenhoek - 2nd Team Hitter
The volleyball team was awarded the Distinguished Academic Achievement
Award by the IGHSAU this year. This is awarded to teams achieving
a combines GPA of 3.25 and above
The football team finished the regular season 2 and 7 with a district
record of 1-6
We had five players receive post season honors but cannot be released
yet as not all football teams in our district our done playing at
The football team was awarded the IHSAA Excellence in Academic
Achievement Award by the Boys Association this year. This is awarded
to teams achieving a combined GPA of 3.00 to 3.24
The football cheerleaders were also awarded the IHSAA Excellence
in Academic Achievement Award.
All Academic District Football Players
Football Sportsmanship Ratings
SEW 1.64 Class A Average 1.39 State Average 1.43
SEW 1.45 Class A Average 1.30 State Average 1.34
SEW 1.33 Class A Average 1.19 State Average 1.21
SEW 1.42 Class A Average 1.40 State Average 1.39
We finished in 4th place in the POI on the boys side this year.
We also had four members qualify as All POI and two members qualify
for the state meet.
State XC Qualifiers
Bryant Seuferer - 30th
Elise Emmick - 49th
All POI Academic
Both the boys and girls team earned the Distinguished Academic
Girls Varsity BB
We have roughly 16 girls out this year for basketball
Boys Varsity BB
We have 17 boys signed up for basketball this season
JH Boys BB
20 kids out for JH BB
JH Girls BB
15 kids out for JH BB
9 kids signed up for JH Wrestling
17 kids signed up for Wrestling plus 8 kids from Melcher
Fine Arts Boosters: Rande Seuferer related that
the Fine Arts Boosters will be holding a photo shoot on December
5th during Milo Small Town Country Christmas. The winter band and
vocal concert will be held on December 7th. The Fine Arts Boosters
provided pizza for the play cast. Their meetings are held on the
first Monday of the month. Shelly Henrichs is the President and
Kirby Sites is the Treasurer.
FFA National Convention: Kaleb Miller and Keetan
Lawler gave a brief review of their trip to the FFA National Convention.
CONSENT AGENDA: The following items were on the
1. October 12, 2015 minutes
2. Financial reports
Motion by Anna Rowe, seconded by Dave Youmans to approve the items
on the consent agenda. Ayes: 4.
SUPERINTENDENT’S REPORT: Superintendent
Galvin reported on the following items:
1. The contractor for the daycare facility is tentatively planning
on having the building complete in two weeks. Plans are being made
to have an open house during the Milo Small Town Country Christmas.
2. An email was sent out today from the school nurse informing parents
of an increased number of students and staff in the district with
illnesses that are more aggressive and some precautions to consider.
3. The District Leadership Team will soon begin working on next
year’s school calendar. Superintendent Galvin asked the Board
to let him know if they had any considerations or suggestions for
4. Discussion has been held at POI meetings about having a conference
wide professional development day next year. The cost of a speaker
would be divided between the schools and the staff would have the
opportunity to collaborate with teachers from other districts.
5. Concern has been expressed about the release of students last
Wednesday during a nasty thunderstorm. The board asked that a policy/guidelines
be established to clarify the procedure during inclement weather.
CERTIFIED ENROLLMENT: Superintendent Galvin reviewed
the October 2015 certified enrollment count. The total number of
students attending school in the district has increased from 481.22
FTE the prior year to 491.1 FTE this year, an increase of 9.88 FTE
2013-2014 IDEA PART B DERTIMINATIONS LETTER: Superintendent
Galvin related to the Board that the Iowa Department of Education
had issued a notification letter stating that the district had met
all of the IDEA Part B requirements for special education.
JOINT WARREN COUNTY BOARD MEETING: Superintendent
Galvin related to the Board that a joint Warren County board meeting
will be held on November 30th in Norwalk; all board members are
invited to attend.
PERSONNEL CHANGES: Superintendent Galvin recommended
approving the resignations of Zeb Birchette, Head Baseball Coach;
and Sandra Putz, Special Education Associate; and approving the
appointments of Kathy Hayes, Special Education Associate; Michael
Crowe, Assistant JH Girls’ Basketball Coach; Lynnea Young,
Fall Play Director; Alexandra Sudbrock, Assistant Speech Coach;
Chuck Jones, Assistant JH Boys’ Basketball Coach; Ryan Carpenter,
Assistant HS Boys’ Basketball Coach; William Wilson, Volunteer
Assistant Trap Team Coach; Rob McCaulley, Volunteer Assistant Trap
Team Coach; Dylan Gibson, Volunteer Assistant Wrestling Coach; Brian
Jimenez, Volunteer Assistant Wrestling Coach; and Jeremy Brand,
Volunteer Assistant Wrestling Coach. Motion by Rande Seuferer, seconded
by Anna Rowe to approve the personnel changes as presented. Ayes:
SPECIAL EDUCATION ASSOCIATE POSITION: Superintendent
Galvin recommended approving an additional Special Education Associate
position at the Intermediate building due to an increase in the
number of special education students and IEP changes. Motion by
Dave Youmans, seconded by Anna Rowe to approve the addition of a
Special Education Associate position in the Intermediate building.
DAYCARE ASSOCIATE POSITONS: Superintendent Galvin
recommended approving the addition of four part time Daycare Associate
positions (total of 92.5 hours per week) to maintain the appropriate
DHS student to staff ratios in all of the rooms as the number of
kids attending the daycare facility increases. Motion by Anna Rowe,
seconded by Rande Seuferer to approve four additional part time
Daycare Associate positions. Ayes: 4.
EARLY GRADUATION REQUESTS: Superintendent Galvin
recommended approving the early graduation requests from Joshua
Hardy and Doug Wilmeth pending completion of all requirements. Motion
by Rande Seuferer, seconded by Dave Youmans to approve the early
graduation requests from Joshua Hardy and Doug Wilmeth pending completion
of all requirements. Ayes: 4.
RESOLUTION TO APPROVE USING THE BOARD PRESIDENT’S
SIGNATURE STAMP ON OFFICIATING CONTRACTS: Superintendent
Galvin recommended continuing to use the Board President’s
signature stamp on officiating contracts in lieu of original signatures.
Motion by Dave Youmans, seconded by Anna Rowe to approve using the
Board President’s signature stamp on officiating contracts.
APPOINT CHIEF NEGOTIATOR AND REPRESENTATIVES FOR NEGOTIATIONS:
Motion by Rande Seuferer, seconded by Dave Youmans to appoint Superintendent
Galvin as chief negotiator for both the certified and support staff
unions, Ron Miller as board representative for the certified staff
negotiations and Larrie Williams as board representative for the
support staff negotiations. Ayes: 4.
REQUEST TO SBRC: Superintendent Galvin recommended
approving the request to the SBRC for maximum on-time funding modified
supplemental amount for increasing enrollment in the amount of $59,303
and for open enrollment out students on the fall 2015 certified
enrollment but not on the fall 2014 certified enrollment in the
amount of $102,493. Motion by Anna Rowe, seconded by Rande Seuferer
to approve the request to the SBRC for maximum on-time funding modified
supplemental amount for increasing enrollment in the amount of $59,303
and for open enrollment out in the amount of $102,493. Ayes: 4.
IASB GASB 45 SERVICES AGREEMENT: Superintendent
Galvin recommended approving the IASB GASB 45 Services Agreement.
The service agreement provides for the calculation of the liability
for retiree healthcare benefits. The district is required to include
the information in the annual audit reports. Motion by Anna Rowe,
seconded by Dave Youmans to approve the IASB GASB 45 Services Agreement.
BOARD POLICY 403.5: Superintendent Galvin recommended
approving the revision to Board Policy 403.5, “Early Retirement
Payment”, and 403.5E, “Early Retirement Benefits”.
The revision allows for an early retirement incentive to be offered
to employees (maximum of 4 employees) who wish to retire at the
end of the 2015-2016 school year. Motion by Dave Youmans, seconded
by Rande Seuferer to approve the revision to Board Policy 403.5,
“Early Retirement Payment”, and 403.5E, “Early
Retirement Benefits”. Ayes: 4.
BOARD POLICY 1006.2: Superintendent Galvin related
to the Board that the Warren County American Lung Association had
recommended changes to Board Policy 1006.2, “Tobacco-Free
Environment”, to address e-cigarettes. Superintendent Galvin
recommended approving the revision to Board Policy 1006.2. Motion
by Dave Youmans, seconded by Anna Rowe to approve the revision to
Board Policy 1006.2, “Tobacco-Free Environment”. Ayes:
BOARD POLICY 402.3: Superintendent Galvin recommended
approving the first reading of Board Policy 402.3, “Summer
School Licensed Employees”. The policy is recommended by the
Iowa Association of School Boards to address summer school needs
to meet the Early Literacy implementation requirements. Motion by
Rande Seuferer, seconded by Dave Youmans to approve the first reading
of Board Policy 402.3, “Summer School Licensed Employees”.
BOARD POLICY 503.11: Superintendent Galvin recommended
approving the first reading of Board Policy 503.11, “Student
Fund Raising”. The policy puts the district’s current
practice into writing as per the recommendation from the district’s
auditors. Motion by Dave Youmans, seconded by Anna Rowe to approve
the first reading of Board Policy 503.11, “Student Fund Raising”.
REVIEW BOARD POLICY SECTIONS 502 AND 503: The
Board reviewed Board Policy Sections 502, “Behavior and Discipline”,
and 503, “Student Activities”. Superintendent Galvin
recommended revisions to Board Policy 502.1, “Maintenance
of Orderly Conduct”, as per recommendations from IASB and
to Board Policy 502.4, “Use of Tobacco, Alcohol, & Controlled
Substances”, as per recommendations from the Warren County
American Lung Association. Motion by Dave Youmans, seconded by Rande
Seuferer to approve the revisions to Board Policy 502.1 and 502.4.
Motion by Anna Rowe, seconded by Rande Seuferer to adjourn the
meeting. The time was 7:16 p.m.
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