SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
September 14, 2015

The Southeast Warren Board of Education met in regular session September 14, 2015 in the media center of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: Bruce Williams, Rande Seuferer, Larrie Williams, and Jennifer Mihalovich. Superintendent/Secondary Principal Delane Galvin, Primary Principal Dan Dow, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Rande Seuferer, seconded by Larrie Williams to approve the agenda. Ayes: 5.

THE BOARD SALUTES: Superintendent Galvin thanked the entire staff for going through a large amount of turmoil during the second semester and summer with all of the unknowns surrounding the budget cuts. Superintendent Galvin also recognized Renee Hembry and the Milo Library for volunteering to aide us in doing a reading program in our Primary building. Also, the Methodist Church in donating several books to all three libraries and donating community service time providing people to read to our elementary students.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 4 extra bus trips for the month of August. We are still short two regular route bus drivers. The rest of the month was spent doing general repairs.

Intermediate Principal’s Report submitted by Dan Dow:

The current enrollment for the Intermediate Center is at 104 students which is down from the end of 2014-2015 school year.

Ms. Erin Johnson, who was hired to replace Mrs. Megan Cooper, has settled in nicely in 4th grade.

Our 5th grade students took their annual field trip to the Melcher park where they played the part of explorers. They drew a map of the town square and then enjoyed some ice cream from D&S.

Grades for 1st quarter midterms are due September 23rd and report cards will be sent home with students on September 25th.

Mrs. Chambers has scheduled the staff flu shot clinic for September 22nd.

Athletic Director’s Report submitted by Blake Cruikshank:

FB
Football team sits at 1 and 1 on the season and we begin district play on Friday night against Bedford.
We have 27 boys on the roster.

VB
The Volleyball team sits at 1 and 0 in the conference. We have 25 girls on the roster.
We have a big match-up on Tuesday night against Central Decatur

XC
9 boys and 3 girls are out. Our 1st meet was on 9/3 and the boys’ team finished 4th. Bryant Seuferer got 3rd and Kaleb Miller got 10th.
On the girls side Elise Emmick finished 3rd.

In our 2nd meet @ Pekin the boys finished 5th and Bryant Seuferer got 3rd.
On the girls side Elise Emmick finished 4th.

JH VB
We have 12 girls out for JH VB this year and their 1st match is on 9/10 and will be playing 9 games.

JH FB
Right now we have 28 boys out for JH FB with our 1st game being on 9/15. We have 5 games scheduled and each one of those will be an A and B game.

JH XC
10 JH kids are out for JH XC this year. Our first meet was on 9/3 and JT Rowe finished 2nd.

Gymnasium
In the next couple of weeks there should be new banners hanging from the walls. Along with the booster club, we ordered banners for every year we had a team make a state tournament. I counted 42 banners that we ordered and will be hanging in the gym by Homecoming.

CONSENT AGENDA: The following items were on the consent agenda:
1. August 10, 2015 minutes
2. Financial reports
Motion by Bruce Williams, seconded by Jennifer Mihalovich to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. The preschool count is down 9 students, grades K-3 are up 2 students, grades 4-6 are down 9 students, and grades 7-12 are up 3 students. The total for PK – 12th grades is down 13; the count for K-12th grades is down 4 students.
2. Chromebooks will be passed out to the 7th grade students at the end of the 1st quarter.
3. The dry wallers, roofers, and brick layers are all working on the daycare facility. Once that is complete the plumbers, etc. will be able to start.
4. As of September 1st, the projected General Fund budget is $3,500 over projected revenues.
5. The Secondary schedule is very tight due to the loss of FACS classes. Extra math texts were purchased due to the increase in math classes.
6. The first full week of October is homecoming week.
7. An article will be coming out in the Record-Herald on the football field. Southeast Warren’s field is one of the last football fields in the area to still have grass.
8. The Secondary building is still short a 20 hour custodian for the evenings.
9. On Friday at 6:00 there will be an all staff BQ held before the football game. Board members are welcome to attend.

ACT TEST RESULTS: Superintendent Galvin reviewed the 2015 ACT test results. Eighteen out of thirty-two seniors took the test. The 2015 test results were right at or slightly above the state average test scores for English, Math, Reading, and Science.

OFFICIAL RESULTS OF THE REGULAR SCHOOL ELECTION:

Director District #1 (Term 9/15 to 9/19)
*Anna Rowe 150
Write-In Scattering 5
Under Votes 14

Director District #2 (Term 9/15/to 9/19)
*Dave Youmans 154
Write-In 1
Under Votes 14

Director District #5 (Term 9/15 to 9/19)
*Write-In Larrie Williams 34
Write-In John Butler 8
Write-In Scattering 13
Under Votes 114

*Denotes Winner

Public Measure

SHALL THE FOLLOWING PUBLIC MEASURE BE ADOPTED?
Shall the Board of Directors of the Southeast Warren Community School District in the County of Warren, State of Iowa, be authorized for a period of ten (10) years, to levy annually, as determined by the Board, a voter-approved physical plant and equipment property tax not to exceed $1.34 per one thousand dollars ($1,000.00) of the assessed valuation of the taxable property within the school district commencing with the levy for collection in the fiscal year beginning July 1, 2016, to be used for the purposes permitted by Iowa law?

Yes 78
No 70
Under Votes 21

Motion by Jennifer Mihalovich, seconded by Bruce Williams to accept the official results of the election. Ayes: 5.

Superintendent Galvin presented out going board members Bruce Williams and Jennifer Mihalovich with Award of Merit plaques and lifetime passes to athletic events for their service as board members.

President Ron Miller adjourned the meeting at 5:44 p.m.


ORGANIZATIONAL MEETING

The Southeast Warren Board of Education held their organizational meeting on September 14, 2015, in the media center of the Junior/Senior High School building. President Ron Miller called the meeting to order at 5:45 p.m. The following board members were present: Larrie Williams, Rande Seuferer, Dave Youmans, and Anna Rowe. Superintendent/Secondary Principal Delane Galvin, Elementary Principal Dan Dow, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Rande Seuferer, seconded by Larrie Williams to approve the agenda. Ayes: 5.

OATH OF OFFICE: Julie Wilson administered the oath of office to newly elected board members Larrie Williams, Dave Youmans, and Anna Rowe.

ELECT PRESIDENT: Larrie Williams nominated Ron Miller for president, seconded by Rande Seuferer. Motion by Rande Seuferer, seconded by Larrie Williams for nominations to cease. Ayes: 5.

ELECT VICE PRESIDENT: Rande Seuferer nominated Larrie Williams for Vice President, seconded by Dave Youmans. Motion by Rande Seuferer, seconded by Dave Youmans for nominations to cease. Ayes: 5.

Julie Wilson administered the oath of office to Ron Miller for President and to Larrie Williams for Vice President.

BOARD MEMBER ORIENTATION WORKSHOP: Superintendent Galvin highly recommended to the new board members that they attend one of the IASB sponsored board member orientation workshops. The workshops are held in various locations around the state; just let him or Julie know if they would like to register for one of the workshops.

BOARD MEMBER REPRESENTATIVES: Board members were appointed to the following groups:

Warren County Conference Board – Anna Rowe
Children First Forum – Dave Youmans
Athletic Boosters – Larrie Williams
Fine Arts Boosters – Rande Seuferer
Delegate to IASB Delegate Assembly – Ron Miller

RESOLUTION TO APPROVE SIGNATURES ON CHECKING ACCOUNTS: Superintendent Galvin recommended approving LuAnn Ohnemus and Sue Ellingson to sign checks in lieu of the Board President, along with Board Secretary Julie Wilson, on each of their respective accounts. Motion by Larrie Williams, seconded by Dave Youmans to approve LuAnn Ohnemus and Sue Ellingson to sign checks in lieu of the Board President. Ayes: 5.

CONSIDER OPEN ENROLLMENT OUT APPLICATIONS: Superintendent Galvin related to the Board that open enrollment out applications had been received after the open enrollment deadline for Jared Baker and Shaunicy Baker for placement into the Iowa Virtual Academy. Rachelle and Karl Baker were present to present their reasons for not wanting Jared and Shaunicy to attend at Southeast Warren. Rachelle and Karl Baker were agreeable to having Jared and Shaunicy take online classes through Odysseyware. Motion by Anna Rowe, seconded by Rande Seuferer to allow Jared and Shaunicy Baker to take online classes through Odysseyware. Parameters will be established for taking the assessments at home. Ayes: 5.

Superintendent Galvin related to the Board that open enrollment out applications had been received after the open enrollment deadline for Deanna Primakov, Samuel Primakov, Milanna Primakov, Joshua Primakov, and Emma Primakov to open enroll out to the Chariton School District Home School Assistance Program. Superintendent Galvin recommended not approving the applications due to them being filed after the open enrollment application deadline. Motion by Larrie Williams, seconded by Dave Youmans to deny the open enrollment out applications. Ayes: 5.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of Megan Cooper, Co-Elementary Yearbook Advisor; Joe Salazar, Special Education Associate, Head HS Football Coach, Head HS Boys’ Basketball Coach, Co-Weightlifting Coach, Assistant HS Baseball Coach; Nathan Bauer, Assistant JH Football Coach; and Shane Rowlands, Assistant HS Football Coach; and approving the appointments of Chelsea Kingery, Lead Daycare Associate; Patti Hill, Special Education Associate; Rosane McGrath, Special Education Associate; Dennis Weldon, Full Time HS Evening Custodian; Michelle Crow, Co-Nutrition Director; Kristi Seuferer, Co-Nutrition Director; Nick Noring, Assistant HS Football Coach and Head HS Boys’ Basketball Coach; Cathy Burrell, Assistant HS Volleyball Coach; Wes Creason, Assistant JH Football Coach; Nathan Bauer, Co-Weightlifting Coach and Assistant HS Football Coach; Shane Rowlands, Head HS Football Coach; Angie Kelso, Co-Head Junior Class Advisor; Fran Isley, Co-Head Junior Class Advisor; David Alfstad, Assistant Junior Class Advisor; and Jennifer Miller, Co-Elementary Yearbook Sponsor; and approving the contract modification for Natasha Cooper to increase her teaching contract from 75% to 87.5% due to the addition of Psychology and Sociology teaching assignments. Motion by Larrie Williams, seconded by Rande Seuferer to approve the personnel changes as presented. Ayes: 5.

ADDITION OF LIBRARY ASSOCIATE POSITIONS: Superintendent Galvin recommended bringing back 1 ½ library associates for one year due to scheduling issues. The salaries can be paid for from the funds that would have been used to pay for a FACS teacher. Motion by Rande Seuferer, seconded by Larrie Williams to approve the addition of 1 ½ library associates with them knowing that it may only be for one year. Ayes: 5.

CHANGE ORDERS FOR DAYCARE FACILITY: Superintendent Galvin related that two change orders had been received for the daycare facility. One involves integrating the current phone system in Milo with the new facility and the other was caused by a fire panel that needed updating and expansion. The total of the change order for the phone system is $5,460.00 and the total for the fire alarm panel is $6,402.01. Superintendent Galvin recommended approving the two change orders. The additional cost will come out of the contingency funds for the daycare facility. Motion by Larrie Williams, seconded by Dave Youmans to approve the change orders. Ayes: 5.

AGREEMENT WITH MELCHER-DALLAS COMMUNITY SCHOOL DISTRICT TO SHARE NUTRITION DIRECTORS: Superintendent Galvin recommended approving the agreement with the Melcher-Dallas Community School District to share the Nutrition Directors one day per week. Melcher-Dallas will pay Southeast Warren $7,000 annually for the shared Nutrition Directors. Motion by Anna Rowe, seconded by Rande Seuferer to approve the agreement with Melcher-Dallas Community School District to share Nutrition Directors. Ayes: 5.

CHANGE TO NOVEMBER BOARD MEETING DATE: Superintendent Galvin related to the Board that he would be out of town on the normal November board meeting date and recommended changing the date of the board meeting. Motion by Rande Seuferer, seconded by Larrie Williams to change the November board meeting date to November 18th at 6:00 p.m. Ayes: 5.

VOTE FOR CANDIDATE FOR HEARTLAND AREA EDUCATION AGENCY BOARD OF DIRECTORS: Superintendent Galvin recommended voting for Steve Rose, Candidate for Director District Number 2 of the Area Education Agency 11 Board of Directors. Motion by Anna Rowe, seconded by Dave Youmans to vote for Steve Rose for candidate for the Heartland Area Education Agency Board of Directors. Ayes: 5.

ATTENDANCE TO THE ODYSSEYWARE REGIONAL LEARNING SUMMIT: Superintendent Galvin recommended approval for Mr. Cruikshank and Mrs. McCombs to attend the Odysseyware Regional Learning Summit in Topeka, Kansas on November 3rd. Motion by Rande Seuferer, seconded by Anna Rowe to approve attendance to the Odysseyware Regional Learning Summit. Ayes: 5.

AGREEMENT WITH LEARFIELD LEVY FOODSERVICE LLC: Superintendent Galvin recommended approving the agreement with Learfield Levy Foodservice LLC. The agreement allows our groups to work the concession stands at Iowa State University as fundraising activities. Motion by Larrie Williams, seconded by Rande Seuferer to approve the agreement with Learfield Levy Foodservice LLC for fund raising activities. Ayes: 5.

CLOSED SESSION: Motion by Rande Seuferer, seconded by Larrie Williams to go into closed session as provided in section 21.5(1)(j) of the open meetings law to discuss the purchase of particular real estate where premature disclosure could be reasonably expected to increase the price the school district would have to pay for that property. Ayes: 5. The time was 6:40 p.m.

President Ron Miller called the closed session to an end at 7:02 p.m.

President Ron Miller adjourned the meeting at 7:02 p.m.

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