SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
June 20, 2016

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The Southeast Warren Board of Education met in regular session June 20, 2016, in the ICN room of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: Larrie Williams, Anna Rowe, and Rande Seuferer. Dave Youmans was absent. Superintendent/Secondary Principal Delane Galvin, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Rande Seuferer, seconded by Larrie Williams to approve the agenda. Ayes: 4.

COMMENTS FROM THE AUDIENCE: Diane Hall, Mayor for the City of Milo, related to the Board that the City of Milo has a website with a list of businesses and contact information. The daycare is welcome to add their name and information to the list. Also, new businesses may place a full page ad in the Milo newsletter. Diane noted that she had noticed that concrete around the bus barn and daycare buildings would be discussed later in the board meeting and related that the City of Milo would like to be involved with the site plan for water runoff. The City has engineers working for them that would be available to help with the site plans for the concrete. Diane also related that the Milo Lion’s Club would be willing to do the work to install a sidewalk on the north side of the school building to the corner of the ball field if the district would contribute toward the cost of materials. The Lions Club has estimated the cost of materials would be $3,231 for a sidewalk 426 feet long, 4 feet wide and 4 inches deep. The Lions Club would like to do the work this summer.

THE BOARD SALUTES: Superintendent Galvin recognized the Southeast Warren Scholarship Committee for all of the hard work they put in annually to support the seniors with scholarships.

Superintendent Galvin also recognized Elise Emmick for finishing 6th in the 3000 at state and Bryant Seuferer for Finishing 8th in the 3200 at state.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 27 extra bus trips for the month of May. The rest of the month was spent doing general repairs.

Athletic Director’s Report submitted by Blake Cruikshank:

State Track News
The boys’ team finished in 54th place
The girls’ team finished in 46th place
Bryant Seuferer finished 13th in the 1600 and 8th in the 3200
Elise Emmick finished 6th in the 3000 and 23rd in the 1500
Tanner Allen finished 21st in the 100 meter dash

Academic All Conference Track
Bryant Seuferer
Rylee Youmans
Lauren Hartman
Elise Emmick

Academic All Conference Golf
Luke Ulin
Brooke Seuferer

Baseball
The baseball team sits at 10 and 5 overall and 3 and 3 in the conference. The season is half over for the boys but I am impressed with the way they come to the ball field every day and compete. Three of our 5 losses have been by either 1 or 2 runs.

Softball
The softball team sits at 8 and 7 and 3 and 4 in the conference.

Trap
Alyssa Wilson earned 1st place in doubles and 3rd place in handicap
Alyssa Wilson brought home 4th place
Intermediate entry level results out of 231
Luke Wickett 65th
Seth Chumbley 89th
Brad Metz 93rd
Chris Montgomery 198th
Justin McCaulley 223rd

Intermediate Squad of Alyssa Wilson, Brad Metz, Luke Wickett, Justin McCaulley and Seth Chumbley placed 16th out of 32 teams

Intermediate Advanced boy Results - Out of 207 Shooters
Koby Clary 105th
Drew Kelso 128th

Teagan Hinrichs placed 10th out of 444 for JV at state trap
Mason Ohnemus placed 70th out of 835

The trap team finished 38 out of 73 in HS Division
Varsity Team finished 80 out of 152
JV team finished 21st out of 66

Facility Updates
We had to have a new breaker put in on the baseball field as the lights kept shutting off as well as put in a new light bulb in left field. While the company was here they looked at the light that was out on the softball field but could not fix it. The also looked at the football field lights and told me that we need new connectors and breakers.

TNT Sprinklers is coming down to finish raising the sprinkler heads on the football field as well as replace some of the heads on the baseball field.

CONSENT AGENDA: The following items were on the consent agenda:
1. May 16, 2016 minutes
2. June 2, 2016 minutes
3. Financial reports

Motion by Anna Rowe, seconded by Larrie Williams to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. Thank you to the board members for attending the graduation ceremony.
2. Superintendent Galvin and Dianne Chambers attended training on operating a food pantry at Southeast Warren. Food Bank of Iowa will donate $750 toward the cost of a refrigerator and freezer for the food pantry. The plan is to have the food pantry open two nights per month starting in the fall.
3. Southeast Warren has been asked to host the first round of district baseball games.
4. The sales tax and voter approved PPEL expenditure plans will be brought to the Board for approval next month.
5. The Teacher Leadership Committee met in May to discuss the process for implementing the Teacher Leadership plan next year.
6. Superintendent Galvin will be using vacation days the end of June and into the first part of July.

2017 LEGISLATIVE PRIORITIES: Board members discussed the process for determining the top four 2017 legislative priorities. The consensus of the Board was for Superintendent Galvin and Julie Wilson to bring their top four recommendations back to the Board at the July board meeting.

2016-2017 BUDGET PROJECTIONS: Superintendent Galvin related to the Board that the projected 2016-2017 budget is approximately $34,869 to the positive. Superintendent Galvin asked for the Board’s direction on whether they want to leave the budget as is and increase cash reserves or spend the money on textbooks or add additional staff. The consensus of the Board was to wait and see what is really needed before spending the money. Superintendent Galvin will discuss additional sharing arrangements with the Interstate 35 School District and bring back to the Board for approval in July if something can be worked out.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of Fran Isley, Co-Head Junior Class Advisor; Dave Alfstad, Assistant Junior Class Advisor; Todd Verwers, Head JH Girls’ Basketball Coach; Donna Clay, Preschool Teacher; Logan Hayes, Special Education Associate; Rhonda Sandoval, Daycare Associate; Chelsey Hessong, Daycare Associate; Image Foust, Daycare Associate; Jennifer Fitzgerald, Kindergarten Teacher; and Blake Cruikshank, Head HS Boys’ Baseball Coach; approve the appointments of John Burrell, Elementary Principal; Deon Walker, K-12 Music Instructor, Instrumental Music, Elementary Vocal Music and Secondary Vocal Music; Karen Thompson, Regular Route Bus Driver and Evening Custodian; Kiah Carter, Daycare Associate; Megan Stanley, Daycare Associate; Tina Schneider, Mentoring Stipend; Pam McCombs, Mentoring Stipend; and approve the contract modifications for Kindra Gooch to increase Daycare Associate hours from 24 hours per week to 40 hours per week; Ruth Koch to increase Daycare Associate hours from 14 hours per week to 40 hours per week; and Pat Butler to increase contract from 3 hours per day to 5 hours per day. Motion by Larrie Williams, seconded by Rande Seuferer to approve the personnel changes as listed. Ayes: 4.

USE OF PRIMARY BUILDING FOR TUTORING: Superintendent Galvin recommended allowing Mrs. Nutting to use her classroom for personal tutoring this summer. Motion by Rande Seuferer, seconded by Anna Rowe to approve Mrs. Nutting to use her classroom for tutoring this summer. Ayes: 4.

CENTRAL BUYING CONSORTIUM 28E AGREEMENT: Superintendent Galvin recommended approving the 28E Agreement with the Central Buying Consortium for the 2016-2017 school year. The agreement allows schools who are members of the consortium to purchase food, chemicals, and supplies for the Nutrition program at the most reasonable cost. Motion by Larrie Williams, seconded by Anna Rowe to approve the Central Buying Consortium 28E Agreement. Ayes: 4.

AGREEMENT WITH MARTIN BROS DISTRIBUTING: Superintendent Galvin related to the Board that Martin Bros Distributing had been awarded the contract from the Central Buying Consortium for food and supplies for the Nutrition Fund for the next school year. Superintendent Galvin recommended approving the agreement with Martin Bros Distributing for the purchase of food and supplies for the Nutrition Fund. Motion by Anna Rowe, seconded by Larrie Williams to approve the agreement with Martin Bros Distributing. Ayes: 4.

STUDENT TEACHING AGREEMENT WITH SIMPSON COLLEGE: Superintendent Galvin recommended approving the Student Teaching Agreement with Simpson College. The agreement allows student teachers to teach at Southeast Warren. Next year there will be a student teacher in the Spanish classroom with Mrs. Vlahakis. Motion by Rande Seuferer, seconded by Larrie Williams to approve the Student Teaching Agreement with Simpson College. Ayes: 4.

AGREEMENT WITH SPECTRA FOOD SERVICES & HOSPITALITY FOR FUND RAISING ACTIVITIES: Superintendent Galvin recommended approving the agreement with Spectra Food Services & Hospitality for fund raising activities. The agreement allows student groups to work the concession stands at the Iowa Events Center for fund raising. Motion by Anna Rowe, seconded by Rande Seuferer to approve the agreement with Spectra Food Services & Hospitality for fund raising activities. Ayes: 4.

AUTHORIZE SUPERINTENDENT TO SEEK BIDS FOR THE PURCHASE OF A LAWN MOWER: Superintendent Galvin related to the Board that lawn mowers are scheduled to be purchased from the sales tax money next year. One lawn mower is in need of replacement this summer. Superintendent Galvin recommended granting him authorization to seek bids for the purchase of one lawn mower. Motion by Larrie Williams, seconded by Anna Rowe to authorize the Superintendent to seek bids for the purchase of a lawn mower. Ayes: 4.

AUTHORIZE SUPERINTENDENT TO SEEK BIDS TO PAVE AROUND THE DAYCARE AND BUS BARN BUILDINGS: Superintendent Galvin related to the Board that the State Fire Marshall’s office has indicated the parking around the daycare facility needs to be handicap accessible. Superintendent Galvin recommended authorizing him to seek bids to pave around the daycare and bus barn buildings. The project will be paid for from the sales tax funds. Superintendent Galvin will also talk to the City of Milo’s engineer to check on specifications for water runoff prior to getting bids for paving. Motion by Larrie Williams, seconded by Anna Rowe to seek bids to pave around the daycare and bus barn buildings and to pour an approach to the baseball field driveway. Ayes: 4.

TITLE I APPLICATION: Superintendent Galvin recommended approving the Title I application and assurances for the 2016-2017 school year. The Title I allocation for the 2016-2017 school year is $48,912. Motion by Rande Seuferer, seconded by Larrie Williams to approve the Title I application. Ayes: 4.

INTERFUND LOAN FROM MANAGEMENT FUND TO DAYCARE FUND: Superintendent Galvin recommended approving an interfund loan from the Management Fund to the Daycare Fund to cover the initial start-up costs of the new daycare facility. Motion by Larrie Williams, seconded by Rande Seuferer to approve an interfund loan from the Management Fund to the Daycare Fund to zero out the Daycare Fund at the end of the year at a .5% interest rate. Ayes: 4.

REVISION TO BOARD POLICY 702.7: Superintendent Galvin recommended approving the revision to Board Policy 702.7, “Student Conduct on School Transportation”. The revision allows copies of the bus incident reports to be mailed to parents by regular mail instead of by certified mail. Motion by Anna Rowe, seconded by Larrie Williams to approve the revision to Board Policy 702.7, “Student Conduct on School Transportation”. Ayes: 4.

EVALUATION OF THE SUPERINTENDENT: Superintendent Galvin presented his evaluation summary for the 2015-2016 school year to the Board. The Board discussed the procedure to tie the survey results to the six standards a superintendent is to be evaluated on. Superintendent Galvin recommended the board members provide comments based on the survey and evaluation summary to Julie a week prior to the July board meeting. Motion by Anna Rowe, seconded by Larrie Williams to have additional comments to Julie a week before the board meeting. Ayes: 4.

SALARIES FOR NON-UNION STAFF: Superintendent Galvin recommended approving 3.0% package increases for the non-union staff members (Joel Mosher, LuAnn Ohnemus, Julie Wilson, Sue Ellingson, Connie Neer, Paula Schultz, Scott Dirkx, and Delane Galvin). Motion by Anna Rowe, seconded by Larrie Williams to approve 3.0% package increases for non-union staff members. Ayes: 4.

JULY BOARD MEETING DATE: Superintendent Galvin recommended changing the July board meeting date if there were conflicts with any of the board members’ vacation schedules. Motion by Larrie Williams, seconded by Anna Rowe to change the July board meeting date to July 18th at 5:30 p.m. Ayes: 4.

ADJOURNMENT: Motion by Larrie Williams, seconded by Anna Rowe to adjourn the meeting. The time was 7:10 p.m.

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