SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
March 14, 2016

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The Southeast Warren Board of Education met in regular session March 14, 2016, in the media center of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: Larrie Williams, Anna Rowe, Dave Youmans, and Rande Seuferer. Superintendent/Secondary Principal Delane Galvin, Elementary Principal Dan Dow, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Larrie Williams, seconded by Rande Seuferer to approve the agenda. Ayes: 5.

BOARD SALUTES: Superintendent Galvin recognized the following for their accomplishments:

Brady Kyner for placing 2nd and TJ Dierking for placing 8th in state wrestling. The wrestling team finished 23rd at state overall this year.

Girls’ basketball post season honors: Sydney Steenhoek and Blair Steenhoek for receiving 2nd Team All-Conference and Sydney Steenhoek for receiving IBCA Academic All-District.

Boys’ basketball post season honors: Keetan Lawler for receiving 2nd Team All-Conference.

Speech: Congratulations to Ilyse Putz, Rylee Youmans, Sean Gardner and Gabby Carlson for advancing on to state speech.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 12 extra bus trips for the month of February. Bids for bus video cameras will be brought to the Board in April. The rest of the month was spent doing general repairs.

Primary Principal’s Report submitted by Dan Dow:

Reading Week is celebrated March 4 through March 9. We will have special theme days, guests and fun activities as we celebrate reading week and Dr. Seuss’ birthday.

Reading Week Activities -
Friday - March 4 - Read and Feed - 2nd and 3rd grade students will be competing for AR points in the "Read Across America Day". Kindergarten and 1st will also be competing to see which team can read the most books throughout the day.

Monday - March 7 – Guest readers will read to students.

Tuesday - March 8 - Grab your hat and read to the cat (students wear a hat to school)

Wednesday - Wacky Wednesday and High School Buddy reading day. Students dress up Wacky and high school students will read with them in the afternoon.

Preschool Open House will be held from 6 to 7 pm on Thursday, March 10. We currently have 11 four-year-olds now enrolled for the 2016-2017 school year.

We have 23 students currently enrolled in our 2016-2017 kindergarten class. They will spend a full day experiencing a kindergarten during kindergarten roundup on April 29th.

March 14, 15 & 17 People’s Bank will be visiting the second grade to talk about money and saving.

The Lions Club of Iowa was at the Primary School on Friday, March 4 to perform their annual Kidsight screening of preschool students. Iowa KidSight is a joint project of the Lions Clubs of Iowa and the University of Iowa, Department of Ophthalmology and Visual Sciences, dedicated to enhancing the early detection and treatment of vision impairments in Iowa's young children (target population 6 through 48 months of age) through screening and public education.

Intermediate Principal’s Report submitted by Dan Dow:

Parent Teacher conferences were held in the Intermediate Center on February 9th and 11th. We had a great turnout from our parents. Third quarter mid-terms were sent home that night. Partners in Education held a Scholastic Book Fair in the library and Mrs. Ripperger had the 5th Grade Science Fair set up in Art Room for our parents to enjoy as well. PIE provided a wonderful dinner and dessert to our staff on both nights of conferences.

The March DLT meeting which had been scheduled to be held in Lacona was moved to Liberty Center due to issues with the internet in Lacona. The issues with connectivity and speed in the Intermediate have also made it very difficult for the 6th grade teachers to use the Chromebooks that were purchased for our 6th grade students.

Our 6th grade class has been participating in DARE classes since last fall and their graduation date has been set for March 15th. The ceremony will he held here at the Intermediate Center at 6 p.m. Parents have been invited to attend and celebrate in the children’s accomplishments.

The Intermediate’s annual egg hunt has been scheduled for March 18th. A big thank you goes out to PIE for buying the treats for this event.

March 18th is the last day in the 3rd quarter. Due to spring break, grades are not due until March 30th with report cards to go home on April 1st.

Our teachers and staff are in the process of setting up Mini-Courses. They have been scheduled for April 28th.

Athletic Director’s Report submitted by Blake Cruikshank:

Wrestling
2 wrestlers made it to state:
1) Brady Kyner (2nd)
2) TJ Dierking (8th)

We finished 23rd at State this year.

Girls BB
Post Season Honors
2nd Team All-Conference
1) Sydney Steenhoek
2) Blair Steenhoek

IBCA Academic All District
1) Sydney Steenhoek

Boys BB
Post Season Honors
2nd Team All-Conference
1) Keetan Lawler

Rugby - We again are offering Rugby up as a school sponsored sport this year and probably sharing with Melcher-Dallas.

We have had 6 SEW students sign up for Rugby so far.

Trap - 28 students have signed up for Trap so far

Boys T/F
19 boys are out for Track this year. Practices have started already and our first meet is April 7th.

Girls T/F
21 girls are out for Track this year. Practices have started already and our first meet is March 31st.

Girls Golf
The first official practice will be Monday the 14th.

Boys Golf
The first official practice will be Monday the 14th.

Weight Room
We started a new weight lifting program for athletes earlier this month and attendance thus far has been really good and the kids are working hard. We run the boys in the morning and the girls after school.
The Booster Club donated $1,000 so that we could purchase various equipment that the coaches felt would add to the program.

JH Boys T/F
We have 22 boys signed up for Track this year and practice started this week.

JH Girls T/F
We have 15 girls signed up for Track this year and practice started this week.

Board Report: Rande Seuferer related that the POPS concert will be held this Thursday at 7:00 p.m. The choir will be leaving on their trip to New York City Saturday morning at 7:00 a.m. The Fine Arts Boosters are selling muffins on Tuesdays after school.

CONSENT AGENDA: The following items were on the consent agenda:
1. February 8, 2016, minutes
2. Financial reports
3. Second reading of Board Policy 505.9, “Student Promotion-Retention-Acceleration”
4. Second reading of Board Policy 602.5, “Summer School Instruction”
5. Second reading of Board Policy 602.16, “Private Instruction”
6. Second reading of Board Policy 602.25, “Dual Enrollment”
Motion by Rande Seuferer, seconded by Dave Youmans to approve the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. FAB night is this Thursday night.
2. The toy tractor show was a huge success.
3. The Southeast Warren Dollars for Scholars will be holding a Trivia Night on April 1st.
4. The Milo Lions Club hosted a very nice scholarship dinner for the seniors.
5. The spring sports have started practice.
6. Spring break is March 21st – 28th.
7. Standardized test scores have been received. The results will be compiled and presented to the Board in April.

MATH CLASSES: Dana Dittmer expressed her concerns to the Board about Mrs. Ewing’s math classes. Dana noted that there are a large number of students in the Algebra I classes and two advanced math classes are being taught at one time. Dana asked the Board to consider hiring an additional full time math teacher to allow the teachers to have more time to help the students who need additional assistance.

Superintendent Galvin related that an ad has been placed for a math teacher and three applicants have already applied. He is working on adjusting the Junior High math classes and adding two additional High School math classes.

TEACHER LEADERSHIP POSITIONS: Superintendent Galvin related that the district did receive the Teacher Leadership Grant for the 2016-2017 school year. Superintendent Galvin recommended approving the following positions as applied for in the grant application:

Role Number of Positions Compensation Per Position
Technology Integrationist 2 $7,500
Instructional Coach 2 $7,500
Model Teacher 7 $2,000
Mentor Teacher Instructor 2 $1,500

Motion by Larrie Williams, seconded by Anna Rowe to approve the Teacher Leadership positons. Ayes: 5.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of Amanda Davison, Special Education Associate; and Phil Oliver, Weightlifting Instructor; and approving the appointments of Elmer Stillwell, Part Time Evening Custodian; Amanda Alexander, Special Education Associate; Jodi Clendenen, Head JH Girls’ Track Coach; Phil Oliver, Assistant JH Boys’ Track Coach; Megan Birchette, Secondary Technology Integrationist; Haley Seuferer, Elementary Technology Integrationist and Instructional Coach; Shelley Mitzelfelt, Instructional Coach; Tina Schneider, Model Teacher and Mentor Teacher Instructor; Natasha Cooper, Model Teacher; Sarah Sealock, Model Teacher; Megan Cooper, Model Teacher; Shane Rowlands, Model Teacher; and Pam McCombs, Mentor Teacher Instructor. Motion by Dave Youmans, seconded by Rande Seuferer to approve the personnel changes as presented. Ayes: 5.

EARLY RETIREMENT REQUEST: Superintendent Galvin recommended approving the early retirement request from Marcia Williams. Motion by Anna Rowe, seconded by Dave Youmans to approve the early retirement request from Marcia Williams. Ayes: 5.

PURCHASE OF SOFTBALL SCOREBOARD: Blake Cruikshank related to the Board that two bids had been received for the purchase of a softball scoreboard. The low bid was from Fair-Play in the amount of $6,470. The Athletic Boosters are contributing $1,500 toward the purchase and the balance of the cost will be paid for from the Activity Fund fundraising account. Motion by Dave Youmans, seconded by Rande Seuferer to approve the bid from Fair-Play in the amount of $6,470 for the purchase of a softball scoreboard. Ayes: 5.

PURCHASE OF SCHOOL BUS: Joel Mosher related to the Board that three bids had been received for the purchase of a school bus. Joel recommended approving the bid from Thomas Bus Sales at the bid price of $91,004, install the camera system ourselves for a cost of $1,604, and accept the $1,800 trade-in offer for a total cost of $90,808. The bus will be purchased from sales tax revenue. Motion by Larrie Williams, seconded by Rande Seuferer to approve the purchase of a bus from Thomas Bus Sales, mount the camera system ourselves, and accept the $1,800 trade-in offer for a total price of $90,808. Ayes: 5.

WIRE TRANSFER AGREEMENT: Superintendent Galvin recommended approving the Wire Transfer Agreement with Peoples Bank. The agreement allows the district to wire transfer 403b contributions for distribution into employee 403b accounts. Motion by Rande Seuferer, seconded by Anna Rowe to approve the Wire Transfer Agreement with Peoples Bank. Ayes: 5.

AED GRANT APPLICATION: Superintendent Galvin recommended approving the grant application to the Warren County Philanthropic Partnership for the purchase of three AEDs. All coaches will be trained in CPR and AED use and will be able to carry an AED to all events. Motion by Larrie Williams, seconded by Dave Youmans to approve the AED grant application. Ayes: 5.

SCHOOLSTORE.COM FUNDRAISER: Motion by Anna Rowe, seconded by Dave Youmans to table this item until the April board meeting. Ayes: 5.

AGREEMENT WITH OVATIONS FOOD SERVICES: Superintendent Galvin recommended approving the agreement with Ovations Food Services for fundraising activities. The agreement allows groups to work the concession stands at the Newton Speedway to raise money for activities. Motion by Larrie Williams, seconded by Rande Seuferer to approve the agreement with Ovations Food Services for fundraising activities. Ayes: 5.

MAY BOARD MEETING DATE: Superintendent Galvin requested a change to the May board meeting date due to a personal schedule conflict. Motion by Rande Seuferer, seconded by Larrie Williams to change the board meeting date to May 16th, 5:30 p.m., in the High School Media Center. Ayes: 5.

AREAS FOR BUDGET REDUCTIONS: Superintendent Galvin recommended approving the following list of areas for budget reductions:

Early Retirement #1
Early Retirement #2
Combine Vocal & Band
Reassignment of TAG Duties
Ag Instructor Replacement
Tfr. Non-Instructional Software to PPEL
Tfr. Copier Lease to PPEL
Replace Part Time JH Math Instructor with Part Time Certified HS Math Instructor

Motion by Larrie Williams, seconded by Anna Rowe to approve the areas for budget reductions. Ayes: 5.

PROPOSAL FOR EQUIPMENT BREAKDOWN INSURANCE: Superintendent Galvin related to the Board that the option of equipment breakdown insurance, which can be paid for from the Management Fund, had been explored as a way to reduce General Fund expenses for equipment repair. The policy would cover the repair/replacement of certain identified tools and equipment, thus saving the General Fund the fee for their repair and replacement. The premium quote for the equipment breakdown insurance was $56,833. Superintendent Galvin recommended denying the proposal due to the high premium cost and reviewing it again next year. No action was taken.

APPROVE 2016-2017 BUDGET FOR PUBLICATION AND SET HEARING DATE: Julie Wilson presented the 2016-2017 proposed budget to the Board. The proposed tax rate is $17.53514, an increase of $.34 over the current tax rate of $17.19214. Superintendent Galvin recommended approving the proposed budget and setting the hearing date for April 11th, the next regular board meeting. Motion by Anna Rowe, seconded by Rande Seuferer to approve the 2016-2017 budget for publication and to set the hearing date for the next regularly scheduled board meeting, April 11th, at 5:30 pm. Ayes: 5.

APPROVE 2015-2016 BUDGET AMENDMENT FOR PUBLICATION AND SET HEARING DATE: Julie Wilson presented the proposed 2015-2016 budget amendment increasing the Non-Instructional Programs category by $60,000 to accommodate for the increased costs of the daycare program. Superintendent Galvin recommended approving the 2015-2016 budget amendment for publication and setting the hearing date for April 11th, the next regular board meeting. Motion by Rande Seuferer, seconded by Larrie Williams to approve the 2015-2016 budget amendment for publication and to set the hearing date for April 11th. Ayes: 5.

BOARD POLICIES: Superintendent Galvin recommended approving the revision of Board Policies 203.8, “Conflict of Interest”, 400.3, “Transporting Students by Employees”, 401.4, “Recruitment & Selection”, 803.1, “Purchasing & Bidding”, and 805.1, “Board of Director’s Records”. All revisions have been recommended by the Iowa Association of School Boards. Motion by Anna Rowe, seconded by Larrie Williams to approve the revisions for all of the policies as recommended. Ayes: 5.

BOARD POLICY SECTIONS 603, 604, AND 605: The Board reviewed Board Policy Sections 603, “Instructional Arrangements”, 604, “Services”, and 605, “Pupil Progress”.

ADJOURNMENT: Motion by Larrie Williams, seconded by Rande Seuferer to adjourn the meeting. The time was 6:46 p.m.

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