SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
February 8, 2016

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The Southeast Warren Board of Education met in regular session February 8, 2016, in the media center of the Primary building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: Dave Youmans, Anna Rowe, Larrie Williams, and Rande Seuferer. Superintendent/Secondary Principal Delane Galvin, Elementary Principal Dan Dow, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Rande Seuferer, seconded by Larrie Williams to approve the agenda. Ayes: 5.

BOARD SALUTES: Superintendent Galvin recognized the Academic Team for winning the POI Conference Academic Bowl. Those members are: Bryant Seuferer, Ilyse Putz, Alex Lerch, Sean Gardner, Elise Emmick, Lane Dittmer, and Randy Thomas.

Superintendent Galvin recognized Brady Kyner, Blake Bauer, TJ Dierking, and Colby Page on qualifying for Districts. Congratulations to the wrestling team for placing 2nd on Saturday and qualifying for Regionals.

Superintendent Galvin also thanked all of the helpers who helped to make the Sectionals run smoothly.

TOUR OF DAYCARE FACILITY: The Board took a tour of the new daycare facility.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 19 extra bus trips for the month of January. The rest of the month was spent doing general repairs.

Primary Principal’s Report submitted by Dan Dow:

Second quarter report cards were sent home on January13th. Teachers are preparing for our upcoming parent/teacher conferences.

Parent/teacher conferences have been scheduled for February 9th and 11th from 4-8 pm. The Primary Center will also be hosting a Scholastic Book Fair in the AEA room during conferences.

Enrollment for the 2016-2017 preschool has begun. There will be a preschool open house on March 10th from 6 to 7 pm at the Primary School. Parents and students will be able to meet the teachers, get a health packet from the nurse.

PIE supplied a volleyball dinner again this year on January 17th. On Sundays in January and February there is an adult volleyball league at the Milo Community Center. Weekly dinners are held by non-profit groups to feed the players and spectators. Partners in Education served Lasagna at their free-will donation dinner.

Third graders will be given the Iowa Tests of Basic Skills the week of February 22nd.

Kindergarten through third graders took their mid-year FAST tests during the week of January 25th. Following these tests, the teachers met on Data Day and reorganized reading intervention groups. These new assignments, based on student performance, started on Monday, February 8th.

Warren County Public Health visited the Primary School in January. They provide oral screenings, fluoride treatments and preventive dental health services to 1st grade through 3rd grade students, with parental permission. All students who returned an information sheet, with or without permission for the screening, received a toothbrush, toothpaste and dental floss.

Intermediate Principal’s Report submitted by Dan Dow:

The 1st Semester Awards Assembly was held in the Lacona gym on Friday, January 22nd. Awards were given for attendance, honor roll and for showing good character.

The Geography Bee for 4th through 8th grade students was held January 15th in the Intermediate lunchroom. Congratulations to Gabe Neer for winning the bee after 13 rounds of questions.

FAST Testing was completed the week of January 25th in the Intermediate building.

Parent/teacher conferences have been scheduled for February 9thth and 11th from 4-8 pm. The Intermediate Center will also be hosting a Scholastic Book Fair in the Library and the annual Science Fair in the Art Room. Third Quarter mid-terms will be sent home with parents at conferences.

Athletic Director’s Report submitted by Blake Cruikshank:

JH Girls’ BB Season
The season has ended and the 7th and 8th grade girls went a combined 5 and 16. I thought that the girls’ fundamentals improved tremendously from the beginning of the season to the end.

JH Boys’ BB Season
The season has ended and the 7th and 8th grade boys went a combined 7 and 14. With having a split season this year we only had 1 athlete go to wrestling after Christmas Break.

Wrestling
The regular season has come to an end and our dual team record is 20 and 6.
We have three wrestlers rated in their respected weight classes.
Sectional is being held at SEW on Saturday February 6th.
State Wrestling is 2/18 thru 2/20.

Boys’ BB
We have been selected to host a play-in district game on 2/15 starting at 7 p.m. against Melcher-Dallas. If we win that game, we play 2/18 at 6:30 p.m. at MSTM against Grandview Christian.
The boys’ POI record is 0-13 and overall it is 1-16.

Team Leaders
Scoring: Keetan Lawler 13.2 pts/g
Rebounds: Keetan Lawler 10.9 reb/g
Assists: Keetan Lawler 3 asst/g

Girls’ BB
We have been selected to host a 1st round regional game on 2/11 starting at 7 p.m. against Melcher-Dallas. If we win that game, we will play 2/16 at 7 p.m. at Montezuma. The girls’ POI record is 2 and 11 and overall it is 6 and 12.

Team Leaders
Scoring: Sydney Steenhoek 12.8 pts/g
Rebounds: Sydney Steenhoek 8.9 reb/g
Assists: Blair Steenhoek 4.2 asst/g

Board Assignments:

Larrie Williams related that he had asked the Athletic Boosters about repairing the ice cream machine. The Athletic Boosters are not sure they want to spend the money on repairs when the machine is not totally used by the Athletic Boosters. Superintendent Galvin indicated he would ask the Fine Arts Boosters if they would be interested in repairing the machine in return for collecting a small fee each time the machine is used by another organization.

CONSENT AGENDA: The following items were on the consent agenda:
1. January 11, 2016 minutes
2. Financial reports
3. Second reading of Board Policy Series 104, “Equal Education Opportunity”
4. Second reading of Board Policy Series 105, “Anti-Bullying/Anti-Harassment”

Motion by Larrie Williams, seconded by Anna Rowe to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. The Children First Forum meeting was held last week. There was a good turnout for the meeting. Three legislators were also in attendance.
2. Parent/teacher conferences will be held on Tuesday and Thursday of this week. There will be no school on Friday.
3. The snow day last week will be made up on February 15th.
4. Students will be taking the Iowa Assessments next week on the 15th and 16th and again the following week on the 22nd and 23rd.
5. The Teacher Leadership positions have been filled pending approval of the grant application. The Department of Education will notify the district the first week in March of whether the grant was approved or not.

2016-2017 BUDGET PROJECTIONS: Superintendent Galvin asked for the Board’s direction on how they would like to see a list developed of possible areas for budget reductions. The amount of reductions needed will depend largely on the percent of increase the state gives schools for Supplemental State Aid, the cost of salary settlements, and the number of early retirement applications received. The consensus of the Board was for Anna Rowe and Dave Youmans to meet with Superintendent Galvin and Julie Wilson to look over the budget in detail to develop ideas.

HEARING ON 2016-2017 SCHOOL CALENDAR: President Ron Miller opened the meeting up for public comment on the 2016-2017 school calendar. Superintendent Galvin related that the calendar has a proposed start date of August 23rd and is based on hours rather than days of school instruction. President Miller called the hearing to a close.

APPROVE CALENDAR BASED ON HOURS FOR THE 2016-2107 SCHOOL YEAR: Superintendent Galvin recommended approving the 2016-2017 calendar based on hours; the number of hours included in the calendar exceed the minimum hours required by the Department of Education. Motion by Anna Rowe, seconded by Dave Youmans to approve the 2016-2017 school calendar based on hours. Ayes: 5.

APPROVE 2016-2017 SCHOOL CALENDAR: Superintendent Galvin recommended approving the proposed 2016-2017 school calendar as presented. Motion by Larrie Williams, seconded by Rande Seuferer to approve the 2016-2017 school calendar. Ayes: 5.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of Charles Jones, Assistant JH Boys’ Basketball Coach; and Nathan Bauer, Head JH Wrestling Coach; and approving the appointments of Elmer Stillwell, Regular Route Bus Driver; Amanda Davison, Part Time Cook and Part Time Evening Custodian; and Willie Nelson, Assistant HS Girls’ Basketball Coach. Motion by Rande Seuferer, seconded by Anna Rowe to approve the personnel changes as presented. Ayes: 5.

ADDITION OF HS SPECIAL EDUCATION ASSOCIATE POSITION: Superintendent Galvin recommended approving the addition of one special education associate position due to modifications to a student’s Individualized Education Plan. Motion by Larrie Williams, seconded by Rande Seuferer to approve the addition of one special education associate position. Ayes: 5.

APPROVE BID SPECIFICATIONS FOR PURCHASE OF SCHOOL BUS: Joel Mosher reviewed the bid specification for the purchase of a school bus. The consensus of the Board was to add an option to the specifications to add air conditioning on the entire bus. Motion by Dave Youmans, seconded by Rande Seuferer to approve the bid specifications for the purchase of a school bus. Ayes: 5.

WRESTLING SHARING AGREEMENT WITH MELCHER-DALLAS SCHOOL DISTRICT: Superintendent Galvin recommended approving the wrestling sharing agreement with the Melcher-Dallas School District for the 2016-2017 school year. Motion by Larrie Williams, seconded by Dave Youmans to approve the 2016-2017 wrestling sharing agreement with the Melcher-Dallas School District. Ayes: 5.

CONSIDER JH EIGHT MAN FOOTBALL: Superintendent Galvin related to the Board that Mr. Cruikshank had been able to get a commitment from 5 schools for sure to play us in eight man football next year. Superintendent Galvin recommended, based on the projected student count, approving JH eight man football next year. Motion by Dave Youmans, seconded by Anna Rowe to approve JH eight man football for the 2016-2017 school year. Ayes: 5.

CONSTRUCTION CHANGE ORDERS FOR DAYCARE FACILITY: Superintendent Galvin recommended approving the following construction change orders for the daycare facility:
1. Increased cost for tile flooring $2,304.00
2. Dirt work $2,383.00
3. Range receptacle $510.33

Motion by Larrie Williams, seconded by Rande Seuferer to approve the construction change orders for the daycare facility. Ayes: 5.

2016-2017 AT-RISK/DROPOUT PREVENTION MODIFIED SUPPLEMENTAL AMOUNT APPLICATION: Superintendent Galvin recommended approving the 2016-2017 At-Risk/Dropout Prevention Modified Supplemental Amount Application. Motion by Anna Rowe, seconded by Dave Youmans to authorize the district’s administration to submit a request to the School Budget Review Committee in the amount of $158,701 for modified supplemental amount for the purpose of At-Risk/Dropout Prevention. Ayes: 5.

FIRST READING OF BOARD POLICY 505.9: Superintendent Galvin recommended approving the first reading of Board Policy 505.9, “Student Promotion-Retention-Acceleration”. The policy has been revised to reflect current state law. Motion by Larrie Williams, seconded by Rande Seuferer to approve the first reading of Board Policy 505.9, “Student Promotion-Retention-Acceleration”. Ayes: 5.

REVIEW BOARD POLICY SERIES 602: The Board reviewed Board Policy Series 602, “Programs of Instruction”. Julie Wilson recommended approving changes to Board Policies 602.5, “Summer School Instruction”, 602.16, “Private Instruction”, and 602.25, “Dual Enrollment” to reflect current state law. Motion by Rande Seuferer, seconded by Dave Youmans to approve the review of Board Policy Series 602 and the revisions to Board Policies 602.5, 602.16, and 602.25. Ayes: 5.

The Board took a recess from 7:05 p.m. to 7:11 p.m.

CLOSED SESSION: Motion by Larrie Williams, seconded by Dave Youmans to go into closed session as provided in section 21.5(1)(j) of the open meetings law to discuss the purchase of particular real estate where premature disclosure could be reasonably expected to increase the price the school district would have to pay for that property. Ayes: 5. The time was 7:11 p.m.

President Ron Miller called the closed session to an end at 7:41 p.m.

President Ron Miller adjourned the meeting at 7:41 p.m.

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