SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
July 10, 2014

The Southeast Warren Board of Education met in regular session July 10, 2014 in the ICN room of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: Larrie Williams, Bruce Williams, and Rande Seuferer. Jennifer Mihalovich was absent. Superintendent/Secondary Principal Delane Galvin, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Rande Seuferer, seconded by Larrie Williams to approve the agenda. Ayes: 4.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 24 extra bus trips during the month of June. The new bus is sitting in Des Moines and is ready to be delivered. The rest of the month was spent doing general repairs.

CONSENT AGENDA: The following items were on the consent agenda:
1. June 9, 2014 minutes
2. Financial Reports

Motion by Larrie Williams, seconded by Bruce Williams to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. The regular summer sports season has wrapped up.
2. An offer has been received on the student constructed house; the school’s attorney is drawing up a purchase agreement.
3. A reminder to board members, Delane will be on vacation for two weeks beginning July 14th.

DE SUMMARY OF THE 2014 LEGISLATIVE CHANGES: A copy of the Department of Education summary of the 2014 legislative changes affecting schools was included in the board members’ packets. Superintendent Galvin invited board members to call him if they had questions concerning any of the changes.

RUGBY AS A SCHOOL SPONSORED SPORT: Superintendent Galvin related to the Board that the good conduct rules and academic eligibility rules will be followed by members of the rugby team if approved as a school sponsored sport. The rugby team will continue to carry liability and accident insurance through the USA Rugby Football Union. Lettering requirements would require the player to play 80% of the scheduled varsity halves. Superintendent Galvin recommended approving rugby as a school sponsored sport. Motion by Bruce Williams, seconded by Rande Seuferer to approve rugby as a school sponsored sport. Ayes: 4.

TRAP AS A SCHOOL SPONSORED SPORT: Superintendent Galvin related that the good conduct rules and academic eligibility rules are already followed in order to participate in trap. The requirement for lettering in trap would be to qualify for state competition. Superintendent Galvin recommended approving trap as a school sponsored sport. Motion by Larrie Williams, seconded by Rande Seuferer to approve trap as a school sponsored sport. Ayes: 4.

APPROVE ARCHITECT/RECOMMENDATIONS FOR DAYCARE BUILDING: Dan Hunt, from Connect Architecture & Design PC, presented preliminary drawings and placement options for a new daycare facility at the Milo Primary site. Dan asked board members to decide on one of the five options for placement of the building; he will then proceed with design and construction drawings. The Board asked Dan to design the outside of the building to look similar to the existing Primary building. Motion by Bruce Williams, seconded by Larrie Williams to approve Dan Hunt as architect for the daycare building and to approve option 5 for the location of the daycare building. Ayes: 4.

APPROVE NOTICE OF PUBLIC HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE DAYCARE BUILDING AND FOR THE TAKING OF BIDS THEREFORE AND AUTHORIZE THE NOTICE TO BE PUBLISHED AS PER CODE OF IOWA TIMELINES: Superintendent Galvin recommended tabling action on this item. Motion by Larrie Williams, seconded by Rande Seuferer to table action on this agenda item. Ayes: 4.

APPROVE PURCHASE OF MATERIALS FOR SOCIAL STUDIES CURRICULUM: Superintendent Galvin recommended approving the low bid in the amount of $37,497.99 from Pearson for the K-5 social studies materials, 6th grade Geography, HS Civics, HS Government, HS United States History, and HS World History; approve the bid in the amount of $19,097.83 from McGraw Hill for 7th grade Geography, 8th grade United States History, 9th grade Geography, HS Psychology and HS Sociology; and approve the purchase of HS Economics textbooks from Amazon not to exceed $1,825, for a total of $58,420.82. Motion by Rande Seuferer, seconded by Larrie Williams to approve the proposed curriculum purchase in the amount of $58,420.82. Ayes: 4.

APPROVE PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of Amanda Ewing, Junior Class Sponsor; and Chelsea Arensdorf, Junior Class Sponsor; and approve the appointments of Joe Salazar, Special Education Associate; Amanda Bales, Part Time Summer Custodian; Pam McCombs, Co-Head Junior Class Advisor; Megan Birchette, Co-Head Junior Class Advisor; Jim Carr, Head JH Girls’ Track Coach; and Sarah Sealock, Assistant HS Girls’ Track Coach. Motion by Bruce Williams, seconded by Larrie Williams to approve the personnel changes as presented. Ayes: 4.

APPROVE RENAMING THE DAYCARE: Superintendent Galvin recommended changing the name of the Sunrise Sunset Daycare to the Elzora Town Daycare Center in recognition of the donation from the Elzora Town Trust toward the construction of the new daycare. Motion by Rande Seuferer, seconded by Bruce Williams to approve changing the name of the daycare to Elzora Town Daycare Center. Ayes: 4.

APPROVE STUDENT FEES FOR 2014-2015: Superintendent Galvin recommended approving the following 2014-15 student registration fees:

Preschool Snack: $25 for both 3- and 4-year olds
Book Rent: $65 per student
Preschool, 4-year-olds: $0 tuition
Preschool, 3-year-olds: $45 tuition/month
Preschool Milk: $25.00/semester for 4-year-olds
$12.50/semester for 3-year-olds
Band Instrument Rental $40
FACS Project Fee $10 for 7th graders only
Afternoon Milk (K-3) $31.50 per semester
Activity Year-long Passes: Adult - $60, Student - $50, Family - $150

Motion by Larrie Williams, seconded by Bruce Williams to approve the student fees for 2014-15 as listed. Ayes: 4.

APPROVE INCREASE IN LUNCH PRICES: Superintendent Galvin recommended approving a $.10 increase in lunch prices for adults and students due to the continued decline of the Nutrition Fund balance and to help cover increasing costs of salaries and supplies. Motion by Rande Seuferer, seconded by Larrie Williams to approve a $.10 increase in adult and student lunch prices. Ayes: 4.

APPROVE CHANGE TO 3-YEAR-OLD PRESCHOOL HOURS: Superintendent Galvin related to the Board that Mr. Dow and Mrs. Clay would like to extend the 3-year-old preschool hours by half an hour per week. The increase will not change employee contracts or costs. Superintendent Galvin recommended approval of increasing the 3-year-old preschool hours by half an hour per week. Motion by Bruce Williams, seconded by Larrie Williams to approve the change to the 3-year-old preschool hours by half an hour per week. Ayes: 4.

APPROVE CHANGES TO STUDENT HANDBOOKS: Superintendent Galvin recommended approving the changes to the 2014-2015 student handbooks. Motion by Rande Seuferer, seconded by Larrie Williams to approve the changes to the 2014-2015 student handbooks. Ayes: 4.

APPROVE CHANGES TO STAFF HANDBOOKS: Superintendent Galvin recommended approving the changes to the 2014-2015 staff handbooks. The Jr.-Sr. High School Faculty Handbook is new this year. Motion by Larrie Williams, seconded by Rande Seuferer to approve the changes to the 2014-2015 staff handbooks. Ayes: 4.

APPROVE PURCHASE OF TIME CLOCKS: Superintendent Galvin related to the Board that three bids had been received for the purchase of a time clock system. Superintendent Galvin recommended approving the low bid from TimeClock Plus in the amount of $4,078. Motion by Rande Seuferer, seconded by Larrie Williams to approve the purchase of a time clock system from TimeClock Plus in the amount of $4,078. Ayes: 4.

APPROVE PURCHASE OF PICKUP: Superintendent Galvin recommended approval of the purchase of a 2004 GMC Sierra pickup in the amount of $13,340. The pickup will be used at the Liberty Center building. Motion by Bruce Williams, seconded by Larrie Williams to approve the purchase of the 2004 GMC Sierra pickup in the amount of $13,340. Ayes: 4.

APPROVE PURCHASE OF NETWORK SWITCHES: Superintendent Galvin related to the Board that new network switches will be needed in preparation for the influx of iPads and Chromebooks that will be used as part of the 1 to 1 Initiative. Superintendent Galvin recommended approving the low bid from Hewlett-Packard for three switches, one for each building, in the amount of $7,680.42. Motion by Bruce Williams, seconded by Rande Seuferer to approve the purchase of network switches from Hewlett-Packard in the amount of $7,680.42. Ayes: 4.

APPROVE PURCHAES OF CHROMEBOOK CASES: Sue Ellingson related to the Board that bids were received for two different types of cases. The InfoCase “Always On” case is the more expensive of the two, but has been highly recommended by several technology directors. The cases do not need to be removed to use the Chromebook, reducing damage potential. The Case Logic case is less expensive, but the Chromebooks must be taken out of the case for use. Sue related that her preference would be to purchase the InfoCase “Always On” cases. Superintendent Galvin recommended approving the bid from Zones for 160 of the InfoCase “Always On” cases in the in the amount of $7,168. Motion by Larrie Williams, seconded by Rande Seuferer to approve the bid for the purchase of Chromebook Cases from Zones in the amount of $7,168. Ayes: 4.

APPROVE DONATION AGREEMENT FOR LOT IN MILO: Superintendent Galvin related to the Board that the District was awarded the donation of the lot at 704 4th Street in Milo. Superintendent Galvin recommended approving the Donation Agreement with Wells Fargo Bank for the donation of the lot at 704 4th Street in Milo. Motion by Rande Seuferer, seconded by Bruce Williams to approve the Donation Agreement with Wells Fargo Bank for the lot in Milo. Ayes: 4.

REAL EASTATE PURCHASE AGREEMENT: Superintendent Galvin related to the Board that Noel and Joanne Vincent had accepted the offer of $22,000 for the purchase of the two lots in Liberty Center. Superintendent Galvin recommended approval of the purchase agreement between the District and Noel and Joanne Vincent for the purchase of the lots. Motion by Bruce Williams, seconded by Larrie Williams to approve the Real Estate Purchase Agreement. Ayes: 4.

APPROVE APPOINTMENT OF REALTOR: Superintendent Galvin related to the Board that Keith and Misty Soldwisch were interested in selling the student constructed house in Milo. They would offer a discounted commission rate of 5.5%, and if their team sold the house rather than another agent, they would give an additional discount of .5% on the commission. Superintendent Galvin related to the Board that an acceptable offer had been made on the house prior to the board meeting. Superintendent Galvin recommended approving an agreement with Keith and Misty Soldwisch to sell the house and to disclose the potential buyer. Motion by Larrie Williams, seconded by Rande Seuferer to approve the appointment of Keith and Misty Soldwisch as realtors for the district. Ayes: 4.

APPROVE CENTRAL BUYING CONSORTIUM 28E AGREEMENT: Superintendent Galvin recommended approving the Central Buying Consortium 28E Agreement. The Central Buying Consortium is made up of several school districts and provides a means by which the districts can procure food and related supplies at the most reasonable cost. Motion by Rande Seuferer, seconded by Bruce Williams to approve the Central Buying Consortium 28E Agreement. Ayes: 4.

APPROVE REVISION TO BOARD POLICY 504.5: Superintendent Galvin recommended approving the revision to Board Policy 504.5, “Use of Motor Vehicles”, to comply with new state laws concerning student driving permits. Motion by Bruce Williams, seconded by Rande Seuferer to approve the revision to Board Policy 504.5, “Use of Motor Vehicles”. Ayes: 4.

APPROVE REVISION TO BOARD POLICY 505.11: Superintendent Galvin recommended approving the revision to Board Policy 505.11, “Early Release for Seniors”. The revision updates the policy to correlate to the school calendar, which is based on hours rather than days. Motion by Larrie Williams, seconded by Rande Seuferer to approve the revision to Board Policy 505.11, “Early Release for Seniors”. Ayes: 4.

APPROVE REVISION TO BOARD POLICY 601.2: Superintendent Galvin recommended approving the revision to Board Policy 601.2, “School Calendar”. The revision updates the policy for a school calendar based on hours rather than days. Motion by Bruce Williams, seconded by Larrie Williams to approve the revision to Board Policy 601.2, “School Calendar”. Ayes: 4.

APPROVE REVISION TO BOARD POLICY 902.5: Superintendent Galvin recommended approving the revision to Board Policy 902.5, “Disposition of Obsolete Equipment”. The revision updates the policy to comply with state law concerning the sale or disposal of obsolete equipment. Motion by Rande Seuferer, seconded by Bruce Williams to approve the revision of Board Policy 902.5, “Disposition of Obsolete Equipment”. Ayes: 4.

President Ron Miller adjourned the meeting at 7:04 p.m.

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