SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
June 16, 2015

The Southeast Warren Board of Education met in regular session June 16, 2015 in the media center of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: Jennifer Mihalovich, Larrie Williams, Bruce Williams, and Rande Seuferer. Superintendent/Secondary Principal Delane Galvin, Elementary Principal Dan Dow, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Bruce Williams, seconded by Jennifer Mihalovich to approve the agenda. Ayes: 5.

BOARD SALUTES: Thank you to Bev Schurman, who designated her Wellmark Foundation/Blues Care giving donation of $1,000 towards the purchase of the A.R. license for 2015-2016 school year. This is the second year in a row Bev has donated to renew the A.R. license. We appreciate her support and want to note that her donation was earned, at least in part, by her volunteer time at the Primary School. Bev has spent many hours in our school book fair and volunteering for Partners in Education during Milo’s Small Town Country Christmas. She is one of our most reliable volunteers, even though her youngest child is a sophomore in high school.

Thank you to Peoples Bank for their recent donation to our Milk Money Fund. Bank employees did a free will donation lunch and this month they chose to support the Milo community. Their donation of $310 will provide a semester of afternoon milk for nine students. The Milk Money Fund provides afternoon milk scholarships to students and families who need help affording afternoon “snack” milk. Thank you for your support of the Southeast Warren Primary School!

Thank you to all of the parents who donated funds for the elementary field trips and made it possible for the trips to take place.

I would like to also add Shawna Beck, she does a lot of donating via Wellmark to our secondary activity programs.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 27 extra bus trips for the month of May. The rest of the month was spent doing general repairs.

Primary Principal’s Report submitted by Dan Dow:

We held our annual field day on Wednesday, May 20th. The students enjoy this afternoon of activities and stations. We appreciate the help of parent volunteers and high school students on this day. We had a stormy, rainy day this year, so we held a modified version of Field Day indoors. We also held a Hat Day for Nepal on May 20th. Students donated $1 to wear a hat all day. We raised $146.05, which was donated to UNICEF, specifically for their children’s relief aid in Nepal.

Congratulations to the following students who qualified to participate in our annual First/Second Grade Spelling Bee on May 22nd: Gracie Backstrom, Lexi Clendenen, Chelsea Hancock, Gracie Jacobs, Breckin Morrison, Nathan Mundy, Jacob Berlett, Brogan Ewing, Olivia Harrington, Westin Koch, Kiara Mally, and John Thompson. Brogan Ewing was our first place winner, with John Thompson finishing second and Kiara Mally finishing third. Brogan’s name will be submitted as the SEW Primary School representative at the 2015 Iowa State Fair Spelling Bee. Kiara will be submitted as our alternate. Good luck to both of these students at the State Fair!

On May 19th the third graders toured the Intermediate Building, met the teachers, and learned about fourth grade. While they were there, they had their Spelling Bee, competing against the fourth graders. Third grade participants included: Kaedan Alexander, Tate Dierking, Faith Fuller, Noah Heimbaugh, Mathiew Mally, and Chase Thompson. Fourth grader Jordan Harrington was the first place winner, with Kloie Miller finishing second. Congratulations to all the students who participated!

We had several speakers during the month of May related to our Friendship Fair topic of Japan. Throughout the month, students participated in activities related to Japan. We had several students who completed child/parent projects. Prizes were awarded in three categories: food, project and diorama. First place, second place, third place and participation awards were presented in each of these three categories per grade level. All of the students’ hard work was on display when they performed in our annual Friendship Fair on May 28th at 12:30 pm. Mrs. Burgin, Mrs. Seuferer and Mrs. DeJoode are our building committee leaders on this program and we appreciate the extra time they put in. We heard a lot of positive feedback from parents regarding the Friendship Fair.

Four-year-old preschoolers completed their year with preschool graduation on May 22nd. This celebration of their transition into kindergarten was well attended.

Kindergarten performed for their parents and grandparents and enjoyed lunch with them during the kindergarten picnic at 11 am on May 28th. Kindergarteners sang songs demonstrating their knowledge of colors, days of the week, months of year, etc.

We have thirty-six students enrolled in our kindergarten classes for the 2015-2016 school year. There are 23 students enrolled in 4-year-old preschool for next fall.

On the last day of school we recognized students who had perfect or good attendance. The student who had perfect attendance for the 2014-2015 academic year was Olivia Gordon. There were several students who had good attendance - Jayden Phillips, Dalton Spear, Kenny Kadner, Christian Miller, Cayden Donner, Kameron Douglas, Heather Atkinson and Brandon Wright.

The Primary School has been the recipient of some generous donations from parents/grandparents who do regular payroll deductions to contribute to Southeast Warren. We would like to thank April Reynolds, Roxanne Burton, Brent Ruble and Shari Ruble for their continuing support to Southeast Warren.

A thank you also needs to go out to the donors to our K-3 Afternoon Milk Fund. We have several community groups and individuals who have sponsored a student who could not afford to purchase the afternoon “snack” milk. Thank you to Diane Hall, Milo United Methodist Church, Dianne Chambers, Barb Byers, Karen Duncan, Liberty Center United Methodist Church, Sarah Olsasky, St. Augustine’s Catholic Church, Kurt & Katherine Morris, Milo Lions Club, John Riley, Medora United Methodist Women, Liberty Center United Methodist Women, Linda Hoch, Milo Coffee Club and People’s Bank.

Athletic Director’s Report submitted by Blake Cruikshank:

Baseball
Current Record is 5 and 4 and sit in 3rd place in the POI

Softball
Current Record is 4 and 7 and sit in 9th place in the POI

Football
We currently have 31 kids signed up for Football next year. We have four home football games next year. Practice starts August 10th and we will have our Gatorade Scrimmage on August 21st.

Volleyball
We currently have 33 kids signed up for Volleyball next year. Practice starts August 10th and we will have our Gatorade Scrimmage on August 21st.

Cross Country
We have 17 boys and girls signed up for cross country next year

CONSENT AGENDA: The following items were on the consent agenda:
1. May 11, 2015 minutes
2. May 20, 2015 minutes
3. Financial reports
4. Second reading of Board Policy 601.2, “School Calendar”

Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: David Epley, Sr. Research Analyst, House Democratic Research Staff, spoke to the Board and community members on the legislative process for school funding.

2016 LEGISLATIVE PRIORITIES: Board members were asked to complete the IASB survey on the 2016 legislative priorities and return to Julie Wilson a week prior to July’s board meeting date. The Board asked Superintendent Galvin and Julie Wilson to review the proposed 2016 legislative priorities and provide recommendations for the district’s top four legislative priorities.

FFA RETREAT TO KANSAS CITY, MO: Superintendent Galvin related to the Board that the FFA officer team is tentatively planning a retreat to Oceans of Fun and Worlds of Fun in Kansas City, Missouri. Superintendent Galvin recommended approving the out of state FFA officer retreat, potentially to Kansas City. Motion by Rande Seuferer, seconded by Larrie Williams to approve the out of state FFA officer retreat. Ayes: Ron Miller, Larrie Williams and Rande Seuferer. Nays: Bruce Williams and Jennifer Mihalovich. Motion passed 3:2.

2016 SENIOR TRIP TO TAN TARA RESORTS: Superintendent Galvin related to the Board that the Class of 2016 has planned a senior trip to Tan Tara Resorts at Lake of the Ozarks, Missouri, on April 23rd – 27th and are asking for Board approval so that they may get their reservations made for lodging. Seventy percent of the class has committed to going on the trip and have paid a $50 non-refundable deposit. The students are planning to hold fund raisers to raise most, if not all, of the money needed for the trip. Superintendent Galvin recommended approving the 2016 senior trip to Tan Tara Resorts. Motion by Jennifer Mihalovich, seconded by Bruce Williams to approve the 2016 senior trip to Tan Tara Resorts. Ayes: 5.

APPROVE ISSUING POSSIBLE RECALL NOTICES: Superintendent Galvin recommended approving recall notices for Business Education, Elementary Teacher, Secretary, Administrator, and Art Teacher, and to combine the Music, Band, and TAG positions. The recommended budget cuts are freeze curriculum purchases, move 3-year-old preschool to daycare, share the Curriculum Director and Transportation Director, cut supplies 5%, eliminate 3 Technology Assistants, 2 Lead Teacher positions, a study hall associate, and a library associate, reduce JH math to half time, replace ¼ of Business Education with the Odysseyware curriculum, share maintenance, and eliminate the summer band supplemental contract. Motion by Larrie Williams, seconded by Bruce Williams to approve issuing recall notices for the positions of Business Education, Elementary Teacher, Secretary, Administrator, combined Music, Band and TAG Teachers, and Art Teacher, and contingent upon receiving the one-time state aid dollars approve issuing recall notices for a combined HS Library/Study Hall Associate and increase the Elementary Library Associate position by half time. Ayes: Ron Miller, Bruce Williams, and Larrie Williams. Nay: Rande Seuferer. Jennifer Mihalovich abstained from voting. Motion passed 3:1.

DAYCARE LEAD TEACHER POSITIONS: Superintendent Galvin recommended approving Lead Teacher positions for each daycare age-level classroom. Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the daycare Lead Teacher positions. Ayes: 5.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of Trey Amsden, Student Daycare Associate; Shane Rowlands, Assistant HS Girls’ Basketball Coach; James Carr, Head JH Girls’ Basketball Coach and Head JH Girls’ Track Coach; Peggy Clary, Cook; and Chelsea Arensdorf, Ag Instructor and FFA Advisor; approving the contract terminations of Robbi Mozak, Technology Assistant, and Candy Cronbaugh, Technology Assistant; approving the leave of absence for Karen Thompson, Part Time Jr./Sr. High School Custodian, for the summer of 2015; and approving the appointments of Christina Shepherd, Part Time Daycare Associate for the summer; Jamie Harvey, Part Time Summer Custodian for the Primary building; and Joe Salazar, Part Time Summer Custodian for the Jr./Sr. High School building; Shane Rowlands, Head HS Girls’ Basketball Coach; and Lauren Robins, Drill Team Coach; approving the reassignment of Leslie Gartin to 5-12 Band/ESL Instructor/TAG Coordinator/Instructor; and approving the contract modifications for Shane Rowlands, Football Coach, to place on Step 13 for the 2015-2016 school year and Golf Coach, to place on Step 5 for the 2015-2016 school year; Robbie Mozak to modify her associate contract from 8 hours per day to 7 ½ hours per day; and for Candy Cronbaugh to modify her associate contract from 8 hours per day to 7 ½ hours per day. Motion by Bruce Williams, seconded by Rande Seuferer to approve the personnel changes as presented. Ayes: 5.

SHARING AGREEMENT WITH INTERSTATE 35 C.S.D. FOR TRANSPORTATION: Superintendent Galvin recommended approving the sharing agreement with the Interstate 35 School District to share a Transportation Director 20% of the time for the 2015-2016 school year. Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the sharing agreement with the Interstate 35 School District for a shared Transportation Director. Ayes: 5.

NEGOTIATED AGREEMENT WITH AFSCME: Superintendent Galvin recommended approving the negotiated agreement with the AFSCME Council 61 Union. The total cost of the package increase is $30,231, a 2.86% package increase. Motion by Larrie Williams, seconded by Bruce Williams to approve the negotiated agreement with the AFSCME Council 61 Union. Ayes: 4. Jennifer Mihalovich abstained from voting.

THREE-YEAR-OLD PRESCHOOL FEES: Superintendent Galvin related to the Board that the three-year-old preschool program will be taught as a separate program in the new daycare center. Superintendent Galvin recommended approving a fee of $20/month for children also enrolled in the Elzora Town Daycare Center (no snack fee or milk fee), $45/month for children not enrolled in the Elzora Town Daycare Center (plus snack and milk fee), a snack fee of $25/year, and a milk fee of $25/semester. There will be no discounted fees based on income. Motion by Rande Seuferer, seconded by Jennifer Mihalovich to approve the three-year-old preschool fees. Ayes: 5.

ACTIVITY PASS PRICES: Blake Cruikshank related to the Board that he has been looking over the athletic program expenses and suggested trying to do something different with the activity passes to help offset costs. Options for the Board to consider would be to try a punch pass or sports pass in lieu of the activity passes or in combination with the activity passes. Blake Cruikshank recommended raising the price of the activity passes $10 for families, adults, and students and to try 10 punch pass cards for a year at cost of $35 for adults and $20 for students. Motion by Jennifer Mihalovich, seconded by Bruce Williams to approve increasing the activity pass prices by $10 and to try 10 punch pass cards for a year at a cost of $35 for adults and $20 for students. Ayes: 5.

BID FOR PRESCHOOL PLAYGROUND FENCE: Superintendent Galvin related to the Board that the current preschool playground is too small so plans have been developed to expand it. Superintendent Galvin recommended approving the bid from American Fence Company in the amount of $5,377 to relocate the old fence and add to it to expand the preschool playground. Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the bid from American Fence Company in the amount of $5,377 for the preschool playground fence. Ayes: 5.

CENTRAL BUYING CONSORTIUM 28E AGREEMENT: Superintendent Galvin recommended approving the Central Buying Consortium 28E Agreement for the 2015-2016 school year. The agreement allows schools who are members of the consortium to purchase food, chemicals, and supplies for the Nutrition program at the most reasonable cost. Motion by Larrie Williams, seconded by Bruce Williams to approve the Central Buying Consortium 28E Agreement. Ayes: 5.

AGREEMENT FOR SAI MENTORING AND INDUCTION PROGRAM: Superintendent Galvin recommended approving the agreement for the SAI Mentoring and Induction Program. The program is for beginning administrators; there is no cost to the district unless a new administrator is hired. Motion by Rande Seuferer, seconded by Larrie Williams to approve the agreement for the SAI Mentoring and Induction Program. Ayes: 5.

STUDENT TEACHING AGREEMENT WITH SIMPSON COLLEGE: Superintendent Galvin recommended approving the Student Teaching Agreement with Simpson College. The agreement allows student teachers to teach at Southeast Warren. Motion by Larrie Williams, seconded by Jennifer Mihalovich to approve the Student Teaching Agreement with Simpson College. Ayes: 5.

AGREEMENT WITH OVATIONS FOR FUND RAISING ACTIVITIES: Superintendent Galvin recommended approving the agreement with Ovations for fund raising activities. The agreement allows student groups to work the concession stands at the Newton Raceway for fund raising. Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the agreement with Ovations for fund raising activities. Ayes: 5.

AGREEMENT WITH TIMBERLINE BILLING SERVICE L.L.C.: Superintendent Galvin recommended approving the agreement with Timberline Billing Service for Medicaid billing services. Timberline receives 6% of the net Medicaid reimbursement retained by the District. Motion by Rande Seuferer, seconded by Bruce Williams to approve the agreement with Timberline Billing Service L.L.C. Ayes: 5.

ELZORA TOWN DAYCARE CENTER STAFF HANDBOOK: Superintendent Galvin recommended approving the Elzora Town Daycare Center Staff Handbook. The handbook was revised for the new daycare center. Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the Elzora Town Daycare Center Staff Handbook. Ayes: 5.

RESOLUTION OF ELECTION FOR VOTER APPROVED PHYSICAL PLANT AND EQUIPMENT LEVY: Superintendent Galvin recommended approving the Resolution of Election for the voter approved Physical Plant and Equipment Levy consisting of a property tax not to exceed $1.34 per $1,000 of assessed value for a period commencing on July 1, 2016, not to exceed ten years. The ballot question will go to the voters of the District at the September 8, 2015 school board election. Motion by Larrie Williams, seconded by Rande Seuferer to approve the Resolution of Election for the Voter Approved Physical Plan and Equipment Levy. Ayes: 5.

EVALUATION OF THE SUPERINTENDENT: Superintendent Galvin asked the board members to respond to his 2014-2015 superintendent evaluation summary and to provide goals for the 2015-2016 school year. Board members were asked to provide the feedback to Julie Wilson a week prior to the July board meeting.

The board took a recess at 6:55 p.m. and reconvened at 7:16 p.m.

CLOSED SESSION: Motion by Larrie Williams, seconded by Jennifer Mihalovich to go into closed session as provided in section 21.5(1)(j) of the open meetings law to discuss the purchase of particular real estate where premature disclosure could be reasonably expected to increase the price the school district would have to pay for that property. Ayes: 5.

The closed session was called to an end at 7:24 p.m.

President Ron Miller adjourned the meeting at 7:24 p.m.

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