SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
May 11, 2015

The Southeast Warren Board of Education met in regular session May 11, 2015 in the media center of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: Rande Seuferer, Larrie Williams, Bruce Williams, and Jennifer Mihalovich. Superintendent/Secondary Principal Delane Galvin, Elementary Principal Dan Dow, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Rande Seuferer, seconded by Jennifer Mihalovich to approve the agenda. Ayes: 5.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 31 extra bus trips for the month of April. The bus I sent on the Senior Class trip had a check engine light come on as they crossed into Wisconsin so I had them take it to a Cummins dealer in De Forest, WS. They got it figured out on Wednesday and got the parts on Thursday. Inspection was held on Friday the 1st. Bus #13 was taken out of service for the front brake lining being cracked. We had 9 units with 30-day repairs. The rest of the month was spent doing general repairs.

Primary Principal’s Report submitted by Dan Dow:

We celebrated Earth Week at the Primary building throughout the month of April with guest speakers, classroom activities including environmental songs, videos, books, and activity sheets and cleanup activities outside our school and in the city parks.

May is busy with field trips, funded by PIE's classroom basket raffles in December. Second grade will visit the Science Center on May 14th. Kindergarten will be visiting the Blank Park Zoo on Friday, May 15th. First grade and third grade have already taken their field trips earlier in the spring.

On April 24th we had 34 new kindergarteners attend our Kindergarten Round-Up day. This introductory day gives our 2015-2016 kindergarteners a chance to experience a full kindergarten day.

PIE is sponsoring a Scholastic Buy One/Get One Free Scholastic Book Fair the week of May 4th.

Field Day is going to be held on May 20th for the Primary School.

The first and second grade Spelling Bee will be held on May 22th. Third grade will travel to Lacona on Tuesday, May 19th for their Spelling Bee and building tour.

Four-year-old preschool graduation is scheduled for May 22nd. The last regular class day for PRE3 and PRE4 is Thursday, May 21st.

The kindergarten picnic and our annual Friendship Fair program, which follows a month-long study of Japan, will both be held on May 28th. As part of our study of Japan, we celebrated a traditional Children’s Kite Day. Students brought home-made kites and flew them with their grownup.

Intermediate Principal’s Report submitted by Dan Dow:

On May 7th and 8th our 6th grade students traveled to Liberty Center to spend the morning shadowing the current 7th graders. This event was set up to give our students a feel for what Junior High is like, and hopefully help to make their transition into the secondary building easier. This is something that both the 6th and 7th graders have come to look forward to every year.

The dates for all class field trips have been set. The 4th grade goes to Living History Farms on May 15th. The 5th grade will attend the DMACC Water Festival in Ankeny on the 14th of May. Our 6th grade class will travel to Omaha on May 19th where they will visit the Henry Doorly Zoo. A big thank you to Partners in Education and our parents for the funding that has made these trips possible.

In addition to the things listed above the following events are also all scheduled to take place at the Intermediate during the month of May.

May 6th 4th grade to log cabin
May 14th 5th grade to DMACC Water Festival
May 15th 4th grade to Living History Farms
May 19th 3rd graders come to visit, 3rd and 4th grade Spelling Bee
May 20th 6th grade Band to Adventureland
May 21st 5th/6th grade Spelling Bee
May 27th Field Day
May 29th Awards Assembly 9:00 am-Last Day of School

Athletic Director’s Report submitted by Blake Cruikshank:

Boys’ Track and Field
The Boys team competed at the POI Track and Field Championships on May 4th and finished in 11th place with 10 points.

Alec Henderson finished 6th in the 400M Dash
Bryant Seuferer finished 4th in the 1600M Run
Bryant Seuferer finished 4th in the 3200M Run
Caleb VandeLune finished in 6th place in the High Jump

The Boys’ District Meet will be held on May 14th at MSTM.

Girls’ Track and Field
The Girls’ Team competed at the POI Track and Field Championships on May 4th and finished 9th with 28 total points.

Alyssa Dittmer finished 5th in the 400M Dash
Elise Emmick finished 3rd in the 1500M Run
Elise Emmick finished 2nd in the 3000M Run
Jill Williams finished 4th in the Discuss
Sierra Dorsey finished 2nd in the Shot Put

The Girls’ District Meet will be held on May 14th at MSTM.

Boys’ Golf
The Boys’ Golf Team recently competed in the POI Golf Championships on Tuesday May 5th. The low scorer on the team was Lance Hoch and he shot a 95. Other members on the team are Brandon Dittmer, Jake Hunerdosse, Justus Sherman, Zack Baker and Gabe Henderson. The boys’ team finished in 10th place.

The boys’ Sectional Golf Meet will be held on May 15th in Mt. Ayr.

Girls’ Golf
The Girls’ Golf Team competed in the POI Golf Championships on Tuesday May 5th. The low scorer on the team was Sarah Nutting and she shot a 118. Other members of the team are Morgan Grief, Hanna Horsch and Brook Seuferer.

The Girls’ Golf Regional will be held on May 18th in Pleasantville.

Boys’ Baseball
The boys’ baseball team had their first practice on May 5th and we had 27 kids there. 1st Game is May 27th.

Girls’ Softball
Practice will begin on May 11th.

CONSENT AGENDA: The following items were on the consent agenda:
1. April 13, 2015 minutes
2. Financial reports
3. Second reading of Board Policy 402.8, “Licensed Employee Group Benefits”
4. Second reading of Board Policy 408.9, “Non-Certified Employee Group Benefits”

Motion by Larrie Williams, seconded by Bruce Williams to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. The graduation ceremony will be held on Saturday, May 16th, at 6:00 p.m. Board members are asked to be there by 5:45 p.m.
2. The Relay for Life Walk will be held tomorrow at Lake Ahquabi. All 7-12 students who turned in permission slips will be walking.
3. Seniors will have graduation practice Friday morning.
4. May 29th is the last day of school for all students.
5. A salute to the 7-12 student body for their work cleaning up various areas around the communities.
6. May is Board Appreciation Month. Board members were give certificates in recognition of their time and commitment to serving on the board.

APPROVE AREAS FOR BUDGET REDUCTIONS: Superintendent Galvin recommended approving the original list of areas for budget reductions (as presented at the April board meeting). The total number of reductions needed will not be known until the supplemental state aid has been resolved and positions are reassigned due to resignations. Motion by Bruce Williams to approve the proposed budget reductions for 2015-2016 as presented. Motion died for lack of a second.

ELECTRONIC BOARD PACKETS: Board members indicated their preference of either receiving their board packets electronically or on paper.

ACTIVITY PASSES: Blake Cruikshank asked the Board for their input on increasing the price of activity passes. Information was presented showing the current activity pass prices, suggested activity pass prices, and the number of home events over the past three years. The consensus of the Board was to possibly increase the price of the passes gradually each year and evaluate annually. Blake will put together additional information and bring back to the Board at the June meeting.

RECEIVE THE RECOMMENDATIONS FOR TERMINATION AND FILE WITH THE BOARD SECRETARY: Superintendent Galvin presented the recommendations for termination of the teachers’ contracts to President Ron Miller. Motion by Larrie Williams, seconded by Bruce Williams to receive the recommendations for termination and to file them with the Board Secretary. Ayes: 4. Jennifer Mihalovich abstained from voting.

APPROVE ISSUING RECALL LETTERS TO CERTIFIED STAFF NOT AFFECTED BY THE AREAS APPROVED FOR BUDGET REDUCTIONS: Superintendent Galvin recommended tabling this item since the areas for budget reductions were not approved. Motion by Larrie Williams, seconded by Rande Seuferer to table this agenda item. Ayes: 5.

HEARING ON INTERNET SAFETY POLICY: A public hearing was held for comment on Board Policy 603.13, “Internet Safety Policy”. President Ron Miller called the hearing to a close.

SPANISH CLUB TRIP TO PERU: Andrea Vlahakis, along with two Spanish Club students, presented information to the Board on the planned trip to Peru. Currently 12 students and 8 adults plan to go on the trip. The trip has been scheduled over spring break, March 19 - 27. Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the Spanish Club trip to Peru. Ayes: 5.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of Zeb Birchette, Head HS Girls’ Basketball Coach; Sarah Flaws, Elementary Teacher; Nathan Kelly, JH Math Teacher, HS Football Coach, and JH Assistant Baseball Coach; and LeeAnn Huff, Drill Team Coach; the retirement of Karen Miller, Substitute Associate/Secretary; the contract modification of Candy Cronbaugh to increase the hours from 7 ½ hours per day to 8 hours per day retroactive to the beginning of the 2014-2015 school year; and the contract termination of Tina Sapp. Motion by Bruce Williams, seconded by Rande Seuferer to approve the personnel changes as presented. Ayes: 4. Jennifer Mihalovich abstained from voting.

LIST OF POTENTIAL GRADUATES: Superintendent Galvin recommended approving the list of 2015 potential graduates pending completion of all requirements. Motion by Larrie Williams, seconded by Jennifer Mihalovich to approve the 2015 list of potential graduates pending completion of all requirements. Ayes: 5.

2015 TENURE AWARDS: Superintendent Galvin recommended approving the list of staff tenure awards. Motion by Rande Seuferer, seconded by Jennifer Mihalovich to approve the 2015 tenure awards. Ayes: 5.

DAYCARE PARENT HANDBOOK: Superintendent Galvin related to the Board that the Daycare Parent Handbook has been updated and is ready for when the new daycare facility opens. Superintendent Galvin recommended approving the revised Daycare Parent Handbook. Motion by Larrie Williams, seconded by Rande Seuferer to approve the Daycare Parent Handbook. Ayes: 5.

DAYCARE CONTRACT AND RATES: Superintendent Galvin recommended approving the updated daycare contract and rates for use when the new daycare facility opens. Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the daycare contract and rates. Ayes: 5.

USE OF FACILITIES: Superintendent Galvin recommended approving use of the facilities by Leslie Gartin for summer band lessons. Motion by Larrie Williams, seconded by Bruce Williams to approve use of the facilities for summer band lessons. Ayes: 5.

COMPREHENSIVE SCHOOL IMPROVEMENT PLAN GOALS: Superintendent Galvin related to the Board that the Children First Forum had reviewed the test data and had revised the Comprehensive School Improvement Plan Goals. Superintendent Galvin recommended approving the Comprehensive School Improvement Plan Goals as submitted by the Children First Forum. Motion by Jennifer Mihalovich, seconded by Rande Seuferer to approve the Comprehensive School Improvement Plan Goals. Ayes: 5.

YEARBOOK AGREEMENT: Superintendent Galvin related to the Board that two bids had been received for the yearbook, one from Walsworth and one from Jostens. The district has used Walsworth for the past three years and has been very satisfied with their services. The bid from Jostens was $100 less, but their service was not the best in prior years. Superintendent Galvin recommended approving the agreement with Walsworth for the 2015-2016 yearbooks. Motion by Bruce Williams, seconded by Larrie Williams to approve the yearbook agreement with Walsworth. Ayes: 5.

AGREEMENT FOR SHARED JUVENILE COURT SCHOOL-BASED LIAISON SERVICES: Superintendent Galvin recommended renewing the agreement for shared juvenile court school-based liaison services. The Liaison Officer is shared with the Carlisle School District. The position is funded from Drop Out Prevention funds. Motion by Rande Seuferer, seconded by Larrie Williams to approve the agreement for shared juvenile court school-based liaison services. Ayes: 5.

BOARD POLICY 601.2: Superintendent Galvin recommended approving the revision to Board Policy 601.2, “School Calendar”. The policy was updated to reflect the change in the law for school start dates. Motion by Jennifer Mihalovich, seconded by Bruce Williams to approve the revision to Board Policy 601.2, “School Calendar”. Ayes: 5.

JUNE BOARD MEETING DATE: Superintendent Galvin asked the Board if the scheduled June 8th board meeting date would work for all board members. The consensus of the Board was to move the meeting date to Tuesday, June 16th, 5:30 p.m., so that all board members can be present.

The Board also scheduled a special meeting for Wednesday, May 20th, at 5:30 p.m. to address the areas for budget reductions.

The board took a recess at 6:35 p.m. The board reconvened at 6:49 p.m.

CLOSED SESSION: Motion by Jennifer Mihalovich, seconded by Larrie Williams to go into closed session as provided in Section 21.5(1)(j) of the open meetings law to discuss the purchase of particular real estate where premature disclosure could reasonably be expected to increase the price the school district would have to pay for that property. The time was 6:49 p.m.

President Ron Miller called the closed session to an end at 6:54 p.m.

President Ron Miller adjourned the meeting at 6:54 p.m.

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