SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
April 13, 2015

The Southeast Warren Board of Education met in regular session April 13, 2015 in the media center of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: Rande Seuferer, Larrie Williams, and Bruce Williams. Jennifer Mihalovich was absent. Superintendent/Secondary Principal Delane Galvin, Elementary Principal Dan Dow, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Rande Seuferer, seconded by Bruce Williams to approve the agenda. Ayes: 4.

BOARD SALUTES: Superintendent Galvin recognized the Junior class, the Junior Class Sponsors, and the Senior parents involved with organizing both prom and post prom this past weekend. The event went off without a hitch and the kids had a great time.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 7 extra bus trips for the month of March. The rest of the month was spent doing general repairs.

Primary Principal’s Report submitted by Dan Dow:

Third grade went on a field trip to the Civic Center. They attended a performance of “Flat Stanley”.

Thanks to a generous donation from Shari Ruble, Cargill, and Brent Ruble, Ruble Sales & Service. We are able to bridge the funding gap and pay for transportation for our field trips.

Second and third grade participated in Read the Most from Coast to Coast on February 27th. Students read books prior to that day and took as many quizzes as they can on the books they read. The winning team was Burgin/Seuferer with Aubrey Snuggs raising the most money. We raised $1,832.80. This amount in conjunction with a $1,000 donation from Bev Schurman, who designated her Wellmark Foundation/Blues Care giving donation for the A.R. license, will pay for two years of unlimited license for Accelerated Reader Quizzes.

We have thirty-three students signed up for our 2015-2016 kindergarten class. They will spend a full day experiencing a kindergarten day during kindergarten roundup on April 24th.

Third quarter report cards went home March 20th.

Partners in Education started their spring product fundraiser on March 24. Final orders need to be in by April 7. Items ordered from that fundraiser will be delivered to Milo and Lacona on May 5. Proceeds from that fundraiser will be included in a future board report.

The Primary School celebrated Reading Week March 2nd to the 6th. There were special events and guest speakers: including reader’s theatre, reading with a high school buddy, an assembly by the Okaloosa High School storybook players, and dress as your favorite story book character day.

In March the Primary School students were able to wear hats for a donation to the Silas Andersen Benefit. We collected a total of $116.

People’s Bank visited the second grade on March 23, 24 & 25 to talk about saving and handling money.

The third quarter AR party was held on March 20th. These parties are sponsored by Partners in Education for the second and third grade. Students need to reach their accelerated reading goal for the quarter before they earn the right to attend the party.

The Primary School gym has been used for little league and high school ball practice almost every day.

Intermediate Principal’s Report submitted by Dan Dow:

Our annual Easter Egg Hunt was held on Friday, March 27th before we let out for Easter Break.

DARE Graduation was held last month in the Intermediate gym. Parents of our 6th graders were invited to come and celebrate their child’s accomplishments. After the ceremony, pizza and refreshments were served to the grads and proud parents.

Sales for PIE’s Spring Fundraiser wrapped up on April 7th. Delivery has been scheduled for May 5th.

The Intermediate teachers are working to get DIBELS and Spring MAP testing all scheduled and completed this month.

Athletic Director’s Report submitted by Blake Cruikshank:

Girls Track
2 Meets have been cancelled; 1 for weather and 1 because of our History Trip
Girls Track Meet on 4/9
Girls Track Team has 11 members on it

Boys Track
1st meet is on 4/9
20 Boys are out for track

Boys Golf
Had our 1st meet on 4/6 and we finished 3rd. Low Round belonged to Gabe Henderson.
Next meet is 4/9.
We have 7 boys out for golf this year.

Girls Golf
Had our 1st meet on 4/6 and we finished 2nd. Low Round belonged to Sarah Nutting.
Next meet is 4/9.
We have 4 girls out for golf this year.

Rugby
We had our 1st match on 4/3 and we lost both games but it was a learning event for our team as we have a lot of new members on our team.
We have 4 SE Warren Students on the rugby team. The rest of the team is made up students from Melcher Dallas.
We have two meets at home this year on 4/24 and 5/8

Officials Pay
You will see that I have gathered information from all the conference schools on what they pay officials for all sports. You will see that we are behind in some of the sports. I have made recommendations on what I feel we should pay our officials to help raise our average pay as well as help us continue to get good officials for SE Warren athletic events.

Wrestling Name
I have sent in our sharing agreement with Melcher Dallas and have submitted the official name to be SE Warren/Melcher-Dallas. This means that at all state functions our wrestling team should be named SE Warren/Melcher-Dallas.

Activity Passes
Family Pass $150 a year
If a family of 2 adults and 2 students came to every event it would cost the family $1,200. That is assuming that the cost of an event is $5 for an adult and $3 for a student.

Single Pass - Adult $60 and Student $50
If an adult pass holder goes to every event it would cost them $370
If a student pass holder comes to every event it would cost them $225

I think that we should look at raising the prices of our activity passes.
My recommendation would be as follows

Family Pass $240 - The cost of 15 events
Single Adult $120 - The cost of 20 events
Single Student $105 - The cost of 35 events

2013-2014 - Number of home events 73
2014-2015 - Number of home events 75
2015-2016 - Number of home events 75

Equipment
We recently purchased 4 new JH Football Helmets
We recently purchased 3 new HS Football Helmets
We recently purchased 3 new HS Shoulder Pads
We recently purchased 14 new FB Jersey's
We recently purchased 6 new FB Pants

CONSENT AGENDA: The following items were on the consent agenda:
1. March 9, 2015 minutes
2. Financial reports
Motion by Larrie Williams, seconded by Rande Seuferer to approve the consent agenda. Ayes: 4.

SHARED WRESTLING CONTRACT: Superintendent Galvin related to the Board that Melcher-Dallas would like for the school identity on the shared wrestling contract to be changed from Southeast Warren Warhawks to Southeast Warren/Melcher-Dallas Warhawks. Superintendent Galvin recommended approval of the change to the contract. Motion by Bruce Williams, seconded by Larrie Williams to keep the contract the same as it is currently written and voted on last month. Ayes: 4.

SUPERINTENDENT EVALUATION: Superintendent Galvin related to the board that he will compile the superintendent evaluation and give to the board for feedback and comments.

IOWA ASSESSMENT RESULTS: Superintendent Galvin reviewed the 2014-15 Iowa Assessment results.

PUBLIC HEARING ON 2015-2016 BUDGET: A hearing was held to allow members of the community to speak concerning the 2015-2016 proposed budget. No comments were received. President Ron Miller called the hearing to a close.

BUDGET GUARANTEE FOR 2015-2016 BUDGET: Superintendent Galvin recommended approving the budget guarantee for the 2015-2016 budget. Motion by Larrie Williams, seconded by Bruce Williams that the Board of Directors of the Southeast Warren Community School District will levy property tax for fiscal year 2015-2016 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa. Ayes: 4.

APPROVE 2015-2016 BUDGET: Superintendent Galvin recommended approving the 2015-2016 budget at the proposed tax rate of $17.10106/$1,000 assessed valuation. Motion by Bruce Williams, seconded by Larrie Williams to approve the 2015-2016 budget. Ayes: 4.

PUBLIC HEARING ON 2014-2015 BUDGET AMENDMENT: A hearing was held to allow members of the community to speak concerning the 2014-2015 budget amendment. No comments were received. President Ron Miller called the hearing to a close.

APPROVE 2014-2015 BUDGET AMENDMENT: Superintendent Galvin recommended approving the 2014-2015 budget amendment. The amendment increases the Total Other Expenditures portion of the budget by $400,000 to accommodate for the construction of the new daycare facility. Motion by Larrie Williams, seconded by Rande Seuferer to approve the 2014-2015 budget amendment. Ayes: 4.

APPROVE TERMINATION OF SPLIT JUNIOR HIGH SPORTS SEASON: Athletic Director Blake Cruikshank related to the Board that other schools are going away from the Junior High split sports season and are returning to concurrent sports seasons. Having a longer sports season will also give the coaches more time to work on skill development with the athletes. Students will still be allowed to participate in both sports (basketball and wrestling) if they so choose. Superintendent Galvin recommended approving the termination of the split Junior High sports season. Motion by Larrie Williams, seconded by Bruce Williams to approve the termination of the split Junior High sports season. Ayes: 4.

APPROVE RECOMMENDATIONS FOR INCREASE IN OFFICIALS’ PAY: Athletic Director Blake Cruikshank related to the Board that it has been quite some time since the pay for officials has been increased and it is making it harder to hire officials of good quality. Information was given to the Board comparing Southeast Warren’s current pay for officials to other schools in the conference, the high, low and average rates, and a recommended rate for official pay. Superintendent Galvin recommended approving the recommended pay for officials. Motion by Larrie Williams, seconded by Bruce Williams to approve the increase in officials’ pay. Ayes: 4.

Rates approved for officials’ pay were as follows: JH Football $70; JV Football $75; Varsity Football $100; JH Volleyball $65; JV/V Volleyball $90; JH Basketball $65; JV Basketball $70; Varsity Basketball $90; JH Wrestling $85; JV/V Wrestling $110; JH Baseball $65; JV/V Baseball $100; JH Softball $65; and JV/V Softball $90.

APPROVE 6TH GRADE FIELD TRIP TO THE OMAHA ZOO: Superintendent Galvin related to the Board that the sixth grade class would like to take a field trip to the Omaha zoo again this year. The trip has been scheduled for May 19th. The cost of the trip is being funded by P.I.E. and parent donations. Superintendent Galvin recommended approval of the 6th grade field trip to the Omaha zoo. Motion by Rande Seuferer, seconded by Larrie Williams to approve the 6th grade field trip to the Omaha zoo. Ayes: 4.

BUDGET REDUCTIONS: Superintendent Galvin related to the Board that a list of potential budget cuts had been developed to cover the shortfall of approximately $400,000 in the current year’s budget. An additional list of potential budget cuts was created in the event the state approves less than a 1.25% increase in supplemental state aid or the negotiated salary settlements come in at more than anticipated. Proposed budget reductions included the following: freeze curriculum purchases, move 3-year-old preschool to 4-year-old or incorporate into the daycare, elimination of three tech aides, elimination of three library aides, elimination of study hall associate, reduce supply budget by 5%, elimination of two lead teachers, share the Curriculum Director with Interstate 35 C.S.D., combine music and band (reduction of one teacher), reduce art to half time, share a Transportation Director and a Maintenance Director. Additional proposed budget cuts if funding is below the 1.25% increase in supplemental state aid included the following: Business Education, elementary teacher, secretary and one administrator. President Ron Miller opened the meeting up for comments from the community, staff and students. Numerous individuals addressed the Board concerning the proposed budget reductions, the impact on students, and suggestions for cost savings measures. Superintendent Galvin asked the Board to vote on what direction they would like for him to take by approving the proposed budget reductions, modifying the proposed budget reductions, or asking him to go back and look at other areas for budget reductions. Superintendent Galvin noted that there is an April 30th deadline for notifying certified employees of contract termination. Motion by Bruce Williams, seconded by Larrie Williams to send out reduction in force notices to all staff. Ayes: Bruce Williams, Larrie Williams, and Rande Seuferer. Nays: Ron Miller. Motion passed 3:1.

APPROVE 2015-2016 SCHOOL CALENDAR: Superintendent Galvin recommended approving the 2015-2016 school calendar with a student start date of August 24th. Motion by Rande Seuferer, seconded by Larrie Williams to approve the 2015-2016 school calendar. Ayes: 4.

APPROVE PERSONNEL CHANGE: Superintendent Galvin recommended approving the resignation of Megan Birchette, Head Speech Coach. Motion by Larrie Williams, seconded by Rande Seuferer to approve the personnel change as presented. Ayes: 4.

DAYCARE MISSION STATEMENT: Superintendent Galvin related to the Board that the DHS requires the daycare to have a mission statement and slogan. Superintendent Galvin recommended approving “It is the mission of the Elzora Town Daycare Center to provide quality child care for all families in the community in a warm, nurturing, loving, and educational environment.” as the mission statement and “Play, Learn, and Grow Together” as the slogan. Motion by Bruce Williams, seconded by Rande Seuferer to approve the daycare mission statement and slogan. Ayes: 4.

APPROVE AGREEMENT WITH THE MELCHER-DALLAS COMMUNITY SCHOOL DISTRICT FOR SHARED SUPERINTENDENT: Superintendent Galvin recommended renewing the sharing agreement with the Melcher-Dallas Community School District for shared superintendent for the 2015-2016 school year. The sharing agreement is for 20% of the Superintendent’s time at a cost of $40,000. Motion by Larrie Williams, seconded by Rande Seuferer to approve the agreement with the Melcher-Dallas Community School District for a shared superintendent. Ayes: 4.

APPROVE AGREEMENT WITH THE INTERSTATE 35 COMMUNITY SCHOOL DISTRICT FOR SHARED CURRICULUM DIRECTOR SERVICES: Superintendent Galvin related to the Board that the Interstate 35 Community School District would like to share a Curriculum Director one day per week at a cost of $13,632. The shared positon will also bring in additional funding from the state. Superintendent Galvin recommended approving the sharing agreement with Interstate 35. Motion by Larrie Williams, seconded by Bruce Williams to approve the agreement with the Interstate 35 Community School District for shared curriculum director services. Ayes: 4.

APPROVE AGREEMENT WITH OVATIONS FOOD SERVICES TO WORK THE CONCESSION STANDS FOR FUND RAISING ACTIVITIES: Superintendent Galvin recommended approving the agreement with Ovations Food Services to allow student groups to work the concession stands for fund raising activities. Motion by Rande Seuferer, seconded by Larrie Williams to approve the agreement with Ovations Food Services to work the concession stands for fund raising activities. Ayes: 4.

APPROVE THE LETTER OF AGENCY WITH THE HEARTLAND AREA 11 E-RATE CONSORTIUM FOR THE PROCUREMENT OF INTERNET SERVICES: Superintendent Galvin recommended approving the Letter of Agency with the Heartland Area 11 E-Rate Consortium for internet services. Participation in the E-Rate Consortium allows the district to receive internet services at a discounted cost. Motion by Bruce Williams, seconded by Larrie Williams to approve the Letter of Agency with the Heartland Area 11 E-Rate Consortium for the procurement of internet services. Ayes: 4.

APPROVE DATA STORAGE AGREEMENT WITH HEARTLAND AREA EDUCATION AGENCY: Superintendent Galvin recommended approving the Data Storage Agreement with the Heartland Area Education Agency 11. Heartland will provide remote electronic data backup services for the storage of the financial accounting software, etc. The cost for the remote backup services will be $33 per year. Motion by Rande Seuferer, seconded by Larrie Williams to approve the Data Storage Agreement with Heartland Area Education Agency. Ayes: 4.

APPROVE YEARBOOK CONTRACT: Superintendent Galvin recommended tabling action on this item until further information has been received. Motion by Larrie Williams, seconded by Rande Seuferer to table action on this item until the next board meeting. Ayes: 4.

SET DATE FOR HEARING ON INTERNET SAFETY POLICY: Superintendent Galvin related to the Board that a hearing for public comment is required for the district’s internet safety policy. Superintendent Galvin recommended setting the hearing date for the next regular board meeting. Motion by Larrie Williams, seconded by Rande Seuferer to set the hearing on the internet safety policy for the next regular board meeting. Ayes: 4.

FIRST READING OF BOARD POLICY 402.8: Superintendent Galvin recommended approving the first reading of Board Policy 402.8, “Licensed Employee Group Benefits”. The policy reflects the new Affordable Care Act mandates for licensed employees. Motion by Bruce Williams, seconded by Larrie Williams to approve the first reading of Board Policy 402.8, “Licensed Employee Group Benefits”. Ayes: 4.

FIRST READING OF BOARD POLICY 408.9: Superintendent Galvin recommended approving the first reading of Board Policy 408.9, “Non-Certified Employee Group Benefits”. The policy reflects the new Affordable Care Act mandates for non-certified employees. Motion by Larrie Williams, seconded by Rande Seuferer to approve the first reading of Board Policy 408.9, “Non-Certified Employee Group Benefits”. Ayes: 4.

President Ron Miller called a recess at 8:35 p.m. The Board reconvened at 8:46 p.m.

CLOSED SESSION: Motion by Rande Seuferer, seconded by Larrie Williams to go into closed session as provided in section 21.5(1)(e) of the open meetings law to conduct a hearing to determine whether to reconsider the suspension of a student. Roll call vote was taken. Ayes: 4. The time was 8:47 p.m.

President Ron Miller called the closed session to an end at 9:23 p.m.

Motion by Larrie Williams, seconded by Bruce Williams that student A be reinstated immediately under the following conditions: (1) Weekly drug UA testing continue until the end of the school year at the parent’s expense. (2) The student will work with the administration to integrate back into the appropriate classes where possible. The student will continue to work on Odysseyware classes at school when integration is not possible and will enroll in additional Odysseyware classes as needed to stay busy throughout the school day. (3) The Board strongly encourages the parents to require the student to participate in extra-curricular activities. (4) The student is strongly encouraged to pursue welding through a work study program. Ayes: 4.

CLOSED SESSION: Motion by Larrie Williams, seconded by Bruce Williams to go into closed session as provided in section 21.5(1)(j) of the open meetings law to discuss the purchase of particular real estate where premature disclosure could reasonably be expected to increase the price the school district would have to pay for that property. Roll call vote was taken. Ayes: 4. The time was 9:27 p.m.

President Ron Miller called the closed session to an end at 9:40 p.m.

President Ron Miller adjourned the meeting at 9:40 p.m.

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