SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Special Board Meeting
February 24, 2015

The Southeast Warren Board of Education met in special session February 24, 2015 in the media center of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: Larrie Williams, Bruce Williams, Jennifer Mihalovich, and Rande Seuferer. Superintendent/Secondary Principal Delane Galvin and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Larrie Williams, seconded by Jennifer Mihalovich to approve the agenda. Ayes: 5.

HEARING ON DAYCARE BUILDING PROJECT: President Ron Miller opened the meeting up to public comment on the daycare building project. Superintendent Galvin related that the proposed daycare plans are for a 5,600 square foot facility that will be attached to the Primary building. The daycare will be DHS certified and will serve children from newborn through school age. The facility will include 4 daycare rooms, a laundry facility, kitchenette, storage room and office. An additional restroom is included that will be accessible from the new gym. In answer to public questions, the facility will be funded from sales tax proceeds and will be a stick built structure that is designed to blend in with the existing school building. President Ron Miller called the hearing to a close.

APPROVE PLANS, SPECIFICATIONS, CONTRACT DOCUMENTS AND ESTIMATE OF COST FOR THE DAYCARE BUILDING PROJECT: Superintendent Galvin recommended approving the plans, specifications, contract documents and estimated cost of $716,425 for the daycare building project. Motion by Larrie Williams, seconded by Rande Seuferer to approve the plans, specifications, contract documents and estimate of cost for the daycare building project. Ayes: 5.

APPROVE BID FOR DAYCARE BUILDING PROJECT: Superintendent Delane Galvin related to the Board that five bids had been received for the daycare project. The low bid received was from Ruepke Construction Company in the amount of $660,900. The total project budget is estimated at $716,425. Depending upon the timing of the construction, a short term loan from the Management Fund may be needed for cash flow purposes. Superintendent Galvin recommended approving the low bid from Ruepke Construction Company in the amount of $660,900 contingent upon on a value engineering discussion and approval of financing the balance of the project from the Management Fund. Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the bid from Ruepke Construction Company in the amount of $660,900 contingent upon a value engineering discussion and approval of financing the balance of the project from the Management Fund. Ayes: 5.

SENIOR TRIP TO THE WISCONSIN DELLS: Amanda Ewing presented information to the Board on a proposed senior trip to the Wisconsin Dells. Two possible dates for the trip would either be March 16 – 18th or April 27 – 29th. If the March dates are chosen, less than 50% of the class has committed to going. If the April dates are chosen, it is hoped that at least 50% of the class would commit to the trip. The entire cost of the trip would be paid for by the students going. Superintendent Galvin recommended approving the senior trip to the Wisconsin Dells and asked the Board to decide if they wanted to enforce the rule of only allowing the senior trip to take place if at least 50% of the class members participate. Motion by Jennifer Mihalovich, seconded by Bruce Williams to approve the senior trip to the Wisconsin Dells on April 27 – 29th if at least a minimum of 50% of the class participates. Ayes: 5.

CONSIDER REVISION TO BOARD POLICY 403.5, “EARLY RETIREMENT PAYMENT”: Superintendent Galvin recommended leaving Board Policy 403.5, “Early Retirement Payment” as it currently is and not offer an early retirement payment this year. No action was taken by the Board.

TITLE I PARENT POLICY AND COMPACT: Superintendent Galvin recommended approving the 2014-2015 Title I Parent Policy and Compact. Motion by Bruce Williams, seconded by Rande Seuferer to approve the 2014-2015 Title I Parent Policy and Compact. Ayes: 5.

Comments were received from several community members present that they were not in favor of developing a separate name, color, and mascot for shared wrestling/sports.

President Ron Miller adjourned the meeting at 6:05 p.m.

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