SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
November 11, 2013

The Southeast Warren Board of Education met in regular session November 11, 2013, in the media center of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: Bruce Williams, Larrie Williams, Jennifer Mihalovich, and Rande Seuferer. Superintendent/Secondary Principal Delane Galvin, Elementary Principal Dan Dow, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the agenda. Ayes: 5.

THE BOARD SALUTES: Superintendent Galvin recognized Bev Schurman for her designated Wellmark Foundation/Blues Care giving donation of $1,750 for the Primary Center’s Accelerated reader license. This license will allow the Primary building students unlimited access to A.R. quizzes for two years. Bruce Williams also added that Bev Schurman donated $5,000 toward the New York City trip and Lenore Dick has also donated to the Fine Arts Boosters through the Wells Fargo Community Support Campaign.

Superintendent Galvin recognized Kaylee Miller for getting invited to run at the Cross Country All Star Meet on November 9th in Ankeny. Also recognized were the students receiving post season honors in volleyball and cross country (as noted in the Athletic Director’s Report).

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 18 extra bus trips for the month of October. Bus inspections have been rescheduled to November 18th. The rest of the month was spent doing general repairs.

Primary Principal’s Report submitted by Dan Dow:

The Primary School has had good attendance so far for Parent/Teacher Conferences. We normally have close to 100% attendance.

Our annual Veterans Day assembly will be held at 2:30 p.m. on Monday, November 11th, with the Cub Scouts demonstrating the military style of the folding of the flag and all of the children joining the audience – including many area veterans - in the singing of familiar patriotic songs. A cookies and punch reception will be held for our guests in the media center following the program. New this year, the local Girl Scout Troop will be making paper poppies for the veterans to wear at the program.

PIE has completed their fall product fundraiser, with a profit of approximately $3,900. They are starting the collection of items from parents for the classroom basket raffle that will be displayed for purchase of raffle tickets in the Primary building during Milo’s Small Town Country Christmas on December 7th and during the Primary Winter Concert on December 2nd. PIE is also organizing a cookie walk, a Scholastic Book Fair, and displays by local vendors during the upcoming Small Town Country Christmas.

PIE has recently contributed to the purchase of Goal Setter basketball hoops for both the Lacona and Milo playgrounds. The new playground equipment, partially paid for by PIE, has also been installed in Milo. PIE has also started collecting recipes for a Warhawk Cookbook. The cookbook will be published in the spring.

We had 66 grandparents visit during the kindergarten’s Grandparent Week in October. We received many compliments about our school and the opportunity for grandparents to connect during this week.

Intermediate Principal’s Report submitted by Dan Dow:

In October we had 2 students from the Intermediate building leave the district dropping our total enrollment to 97 students.

October 18th marked the end of the 1st quarter, report cards were sent home with students.

October 23rd was Red Ribbon Week. Our students participated in various activities to throughout the week.

PIE’s fall fundraiser wrapped up October 29th. Orders came in and were delivered that day. Profits were down from the previous year.

Parent Teacher conferences were held on Monday, November 4th and Thursday, November 7th. We had a very good turnout from our parents. PIE also organized and held a Scholastic Book Fair in the library during conferences with the proceeds benefiting our school and classroom libraries. I would like to thank PIE for their work with the book fair and also for providing meals for the teachers and staff on conference nights.

Athletic Director’s Report submitted by Blake Cruikshank:

Volleyball
The Volleyball team won their first round regional match against Mormon Trail 3-0 and lost their 2nd round match to Murry 0-3.

The team had four seniors on the team this year. The 8th grade VB Team this year had 14 girls on it, so hopefully we will have enough girls to field 3 competitive teams next year.

The following are some of the awards from this season:

Team Honors

Pride of Iowa All-Academic
Sydney Steenoek
Morgen Greif
Brooke Seuferer
Presley Shumate
Raelyn Meling
Brandi Putz
Sarah Nutting
Alyssa Dittmer
Katie Konrad
Allison Wilson

Award Qualifications for All-Academic
10-12 grade; Letter winner (Varsity); 3.5 or higher Cum. GPA

Pride of Iowa All-Conference
Katie Konrad – 2nd Team Defensive Specialist

The volleyball team was awarded the Distinguished Academic Achievement Award by the IGHSAU this year. This is awarded to teams achieving a combined GPA of 3.25 and above. The girls GPA this year was 3.657

Football
The football team finished 0-9 and 0-7 in district play this year. We graduated 4 seniors and had 18 8th graders out this year so we could be looking at a few more bodies out next year. The Athletic Association is in the middle of reassigning districts for next year and we should know what district we are in sometime during the early part of March.

In my mind we have a decision to make for next year. We have one of three options:
1) Stay 11 man Varsity football
2) Look into 8 man football
3) Look at having a JV Football season only

Option 2 and 3 require a two year commitment. If we wanted to go the 8 man route we would have to make that decision by middle of December and if we wanted to have only a JV season that decision needs to be made by early January.

It is my opinion that we need to do what is best for our student athletes, but I also believe that our student athletes should have a say in the decision.

Football Honors will be released next month as we still have a district team still playing in the playoffs

Cross Country
At the district cross country meet on October 24th we had 5 boys compete and 1 girl compete. Of the 6 runners 5 ran their Personal Record at that meet. Kaylee Miller finished in 15th with a time of just over 16 minutes and missed out on the state meet by 30 seconds or so. The boys’ team finished 14th out of about 30 teams in this district.

The boys’ team will return all members next year and might pick up a few more runners if this year’s 8th graders stay out. Right now the girls’ team graduated 2 members of this year’s 3 member team. Our numbers will again be low next year on the girls’ team.

Team Honors

Pride of Iowa All-Academic
Bryant Seuferer
Kaylee Miller

Award Qualifications for All-Academic
10-12 grade; Letter winner (Varsity); 3.5 or higher Cum. GPA

Pride of Iowa All-Conference
Kaylee Miller
Kaleb Miller
Bryant Seuferer
To receive this award you must finish in the top 20 of the POI Conference Meet
The girls cross country team was award the Distinguished Academic Achievement Award by the IGHSAU this past year. This is awarded to teams achieving a combined GPA of 3.25 and above. The team GPA was 3.5095

Girls HS BB
Girls High School Basketball starts practice on November 11th with their first game being on November 19th with a Jamboree at Chariton. The girls have 15 girls out this year.

Boys HS BB
Boys High School Basketball starts practice on November 18th with their first game being on November 26th with a Jamboree at M St. M. The preliminary report is that the team will only have 9 members on it. If that is the case we will look at canceling the JV games that are played on the same nights as Varsity.

Boys JH BB
Boys JH BB practice has started already and has 23 boys out for the team. The boys’ first game is November 19th.

Girls JH BB
Girls JH BB practice has started already and they have 13 8th graders out and 11 7th graders out. Their first game is November 25th.

Wrestling
Wrestling practice starts on November 18th. We will be again sharing a team with Melcher-Dallas. The first meet is on December 5th with a home meet against M-St. M and Moravia.

Board Assignments: Bruce Williams related that the last Fine Arts Boosters meeting was well attended. Also, FFA will be holding a potluck and auction on November 16th.

CONSENT AGENDA: The following items were on the consent agenda:
1. October 14, 2013 minutes
2. Financial reports

Motion by Larrie Williams, seconded by Bruce Williams to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. Parent/teacher conferences had one of the better turnouts in the last several years.
2. The girls have started winter sports practice this week; the boys will start practice next week.
3. The kids did a great job in the performance of Grease.
4. Superintendent Galvin and Rande Seuferer attended the Warren County Board meeting.
5. The Superintendent round table discussion was held in Milo tonight and will be held in Lacona next week.
6. A Technology Committee is being formed to provide input on decisions of where to go with technology; a list of the members will be brought to the Board for approval.
7. One Teacher Leadership training session has been attended; the second training session will be attended this Wednesday.
8. A discussion was held at the AEA Superintendent’s meeting concerning calendar days vs. hours and how that will affect teacher contracts based on 190 days. Districts must notify the DE in late February on which option they choose to use.

REQUEST FROM PARENT: The parent was not present to discuss their concerns with the Board.

REVIEW CERTIFIED ENROLLMENT: Julie Wilson related to the Board that the total number of students living in the district had increased by 11.3 FTE to 561.94; however, the number of students attending Southeast Warren has decreased by 20.7 FTE to 473.94.

HEATING SYSTEM REPAIRS: Dan Dow related to the Board that the software to control the heating systems in the elementary buildings has become obsolete. The systems are continuing to get worse and we are continually losing portions of the software program to run the systems. Quotes are being obtained for software updates and will be brought back to the Board for approval in December or January.

CURRICULUM FOR AGRICULTURE EDUCATION: Chelsea Arensdorf related to the Board that her application to implement Curriculum for Agriculture Education (CASE) had been accepted for implementation by the South Central STEM Regional Advisory Board. Materials and training will be provided to implement the program. Chelsea will be working on grants to cover the cost of the technology equipment required to implement the curriculum.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of Nathan Bauer, JH Head Football Coach, effective the end of the 2013-2014 school year; Kristi Chandler, Intermediate Library Associate, effective November 1, 2013; approving the appointment of Megan Cooper, Elementary Yearbook Advisor; and approving the transfer of Food Service Director duties from Sue Ellingson to Jamie Harvey effective December 1, 2013. Motion by Jennifer Mihalovich, seconded by Rande Seuferer to approve the personnel changes as presented: Ayes: 5.

RESOLUTION TO APPROVE SIGNATURES ON NUTRITION FUND CHECKING ACCOUNT: Superintendent Galvin recommended approving Jamie Harvey to sign checks in lieu of the Board President, along with Julie Wilson, on the Nutrition Fund account. Motion by Bruce Williams, seconded by Larrie Williams to approve Jamie Harvey signing checks in lieu of the Board President on the Nutrition Fund account. Ayes: 5.

RESOLUTION TO APPROVE USING THE BOARD PRESIDENT’S SIGNATURE STAMP ON OFFICIATING CONTRACTS: Superintendent Galvin recommended approving the use of the Board President’s signature stamp on officiating contracts in lieu of an original signature. Motion by Rande Seuferer, seconded by Larrie Williams to approve the use of the Board President’s signature stamp on officiating contracts. Ayes: 5.

APPOINT CHIEF NEGOTIATOR AND REPRESENTATIVES FOR NEGOTIATIONS: Superintendent Galvin volunteered to remain the chief negotiator for the certified and classified staff negotiations, Ron Miller volunteered to serve as board representative for the certified staff, and Bruce Williams volunteered to serve as board representative for classified staff negotiations. Motion by Larrie Williams, seconded by Jennifer Mihalovich to approve Superintendent Galvin as chief negotiator for both the certified and classified staff negotiations, Ron Miller as board representative for the certified staff and Bruce Williams as board representative for the classified staff negotiations. Ayes: 5.

APPROVE REQUEST TO SBRC FOR MAXIMUM ON-TIME FUNDING MODIFIED ALLOWABLE GROWTH FOR INCREASING ENROLLMENT: Superintendent Galvin recommended approving the request to the SBRC for maximum on-time funding Modified Allowable Growth for increasing enrollment in the amount of $69,167 due to the increase of student enrollment in the district by 11.3 FTE. Motion by Rande Seuferer, seconded by Jennifer Mihalovich to approve the request to the SBRC for maximum on-time funding Modified Allowable Growth for increasing enrollment in the amount of $69,167. Ayes: 5.

APPROVE REQUEST TO THE SBRC FOR MODIFIED ALLOWABLE GROWTH FOR OPEN ENROLLMENT OUT: Superintendent Galvin recommended approving the request to the SBRC for Modified Allowable Growth for open enrollment out in the amount of $93,616 due to the increase in open enrolled out students over the prior year. Motion by Larrie Williams, seconded by Rande Seuferer to approve the request to the SBRC for Modified Allowable Growth for open enrollment out in the amount of $93,616. Ayes: 5.

APPROVE REVISED DISTRICT SPECIAL EDUCATION PLAN: Superintendent Galvin related to the Board that the District Special Education Plan had been through the required review and revision process and recommended final approval by the Board. Motion by Jennifer Mihalovich, seconded by Bruce Williams to approve the revised District Special Education Plan. Ayes: 5.

APPROVAL TO SEEK BIDS FOR THE SALE OF THE 1985 CHEVY TRUCK: Superintendent Galvin related to the Board that the 1985 Chevy truck is no longer needed for the district’s use. Superintendent Galvin recommended approving advertising and seeking bids for the sale of the truck. Motion by Larrie Williams, seconded by Jennifer Mihalovich to approve advertising and seeking bids for the sale of the 1985 Chevy truck. Ayes: 5.

APPROVAL TO SEEK BIDS FOR THE SALE OF THE PRIMARY PLAYGROUND EQUIPMENT: Superintendent Galvin related to the Board that the new playground equipment has been installed at the Primary Center and the old equipment is no longer needed. Superintendent Galvin recommended approving advertising and seeking bids to sell the old playground equipment. Motion by Bruce Williams, seconded by Jennifer Mihalovich to approve advertising and seeking bids for the sale of the Primary playground equipment. Ayes: 5.

BOARD POLICY SECTIONS 901, 902 AND 903: The Board reviewed Board Policy Sections 901, “Site Acquisition and Building Construction”, 902, “Maintenance Schedule”, and 903, “Selling and Leasing”.

President Ron Miller adjourned the meeting at 6:16 p.m.
 

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