SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
October 14, 2013

The Southeast Warren Board of Education met in regular session October 14, 2013, in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Bruce Williams, Larrie Williams, and Jennifer Mihalovich. Ron Miller arrived at 5:32 p.m. Superintendent/Secondary Principal Delane Galvin, Transportation Director Joel Mosher, Elementary Principal Dan Dow, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Larrie Williams, seconded by Jennifer Mihalovich to approve the agenda. Ayes: 4. (Ron Miller was absent from the vote.)

THE BOARD SALUTES: Superintendent Galvin read an email to the Board from a Lynnville-Sully fan that had attended the homecoming game; he commended the community and school system for their support of our student that is battling health issues. Also commended was player number 85 for thanking his teammates for not quitting and playing hard to the end of the game. The administration, teachers and coaches were applauded for teaching students what really matters and how to handle life when the game is over.

Superintendent Galvin recognized Paul Mead for his service as board member for the past seven years; six of those years as Board President. Paul has kept the meetings running smoothly, on time, and has been a reliable source for advice.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 19 extra bus trips for the month of September. I had time looking at trucks to purchase; of which two have been purchased. I had time loading a skid steer to dig out the new playground and found a dump trailer to haul dirt to Lacona and Liberty Center; I had 2 days digging and 3 days hauling. Bus inspections have been scheduled for November 4th. The rest of the month was spent doing general repairs.

Primary Principal’s Report submitted by Dan Dow:

October is a busy month at the Primary School. It seems like there is a special event every week. Our students have filled the Character tree in the hallway just off the main foyer with leaves in September and pumpkins in October. Each leaf represents a child who has demonstrated responsible behaviors to a teacher or staff member.

There was a Pep Rally with high school students on Wednesday, September 25th, for homecoming week. There was a lot of green and white at the Primary school that week.

Thirty-five of our students participated in the Cheer Clinic held by the high school football cheerleaders. It was great to see so many enthusiastic little Warhawks cheering at the football game on October 4th.

Fire Prevention Week starts October 7th. A visit by the local fire department with some of their equipment is a highlight of this week. This year the fire department will be bringing their smoke house. Students will discover how to escape to safety in the smoke house fire safety trailer. This experience provides an important lesson for the students, one that could someday save lives.

Kindergarten Grandparents Week begins October 14th. Every year the kindergarteners enjoy the visit from their grandparents (or other adult). They are proud to show off their school and everything they have learned.

October 21st will mark the beginning of Red Ribbon Week, with the high school students coming to the classrooms to distribute red ribbons for the children to wear at school throughout the week. Throughout the week teachers talk about healthy lifestyles and the differences between good and bad drugs.

We have invited the parents of our 4-year-old preschool students to participate in our Children First Forum district advisory group, allowing the CFF to function as our early childhood advisory council.

The new playground equipment has been installed and seal coat has been applied to the playground area.

We finish out the month with the delivery of Partners in Education’s fall fundraiser.

Intermediate Principal’s Report submitted by Dan Dow:

In September we had 2 students leave the district and 2 move in keeping our keeping our total enrollment at 99 students.

September 20th marked the halfway point of the 1st quarter. Midterms were sent home with students on September 27th.

Homecoming was the week of September 23rd and was a big success here in the Lacona building. Our student council planned activities for our students to participate in each day and high school students came over and held a pep assembly.

The annual fall fundraiser benefiting Partners in Education was held this past month. Fundraiser delivery has been scheduled for October 29th.

A flu shot clinic was held in September for staff members. Mrs. Chambers has arranged for another flu shot clinic to be held on October 17th for students as well as community members.

Athletic Director’s Report submitted by Blake Cruikshank:

We are at about the midpoint of the football season and are 0-6. We had to cancel the last JV Game because of low numbers and injuries. The remaining two JV Football games will be on a week-to-week basis on if we play or not.

Volleyball is coming to a conclusion and are participating in the 1st round of the POI Tournament on Monday 10/14 at Corning against SW Valley and Lenox. The VB team has a regular season record of
4-14 Overall and 1-4 in POI Play. They finished 9th overall in the POI and 5th in the East. We have one more regular season match against East Union on the 17th and will be hosting a 1st round regional match on 10-22 against Mormon Trail.

Cross Country will be running in the POI Conference meet on the 15th at Bedford. They have one more regular season meet on the 17th at Chariton. On the 24th is the State Qualifying Meet which should be in Ottumwa but not for sure.

CONSENT AGENDA: The following items were on the consent agenda:
1. September 9, 2013 minutes
2. Financial reports

Motion by Ron Miller, seconded by Bruce Williams to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. Members of the Student Council attended the Leadership Conference.
2. The kids had a great time participating in the homecoming activities; the week went very smooth.
3. We have discovered that we are behind on purchasing athletic uniforms for the kids. The account balance is low, so we are looking for ways to get caught up.
4. Parent/Teacher conferences will be held the first week in November.
5. The plan is for football to go forward as 11 man unless directed otherwise.
6. The Children First Forum will meet on October 29th.
7. The high school musical, Grease, will be performed on November 1st and 2nd.
8. FFA students are holding their annual fruit and cheese sales.
9. The After Prom Committee held a can drive this past Saturday and are currently selling Christmas wreaths.

REVIEW CERTIFIED ANNUAL REPORT: Julie Wilson briefly reviewed the 2012-2013 Certified Annual Report and Special Education Supplement.

OFFICIAL RESULTS OF THE REGULAR SCHOOL ELECTION: The official results of the regular school election held on September 10, 2013 were as follows:

Director District 2 (Term 9-13 to 9-17)
*Write-In Ron Miller 79
Write-In Scattering 10

Director District 4 (Term 9-13 to 9-17)
*Rande Seuferer 216
Write-In Alan Gardner 19
Write-In Scattering 8

*Denotes the winner

Motion by Bruce Williams, seconded by Jennifer Mihalovich to accept the official results of the regular school election. Ayes: 4. Ron Miller abstained from voting.

President Paul Mead adjourned the meeting at 5:50 p.m.


ORGANIZATIONAL MEETING
The Southeast Warren Board of Education held their organizational meeting on October 14, 2013, in the media center of the Junior/Senior High School building. Vice President Ron Miller called the meeting to order at 5:53 p.m. The following board members were present: Bruce Williams, Larrie Williams, Jennifer Mihalovich, and Rande Seuferer. Superintendent/Secondary Principal Delane Galvin, Elementary Principal Dan Dow, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the agenda. Ayes: 5.

OATH OF OFFICE: Julie Wilson administered the oath of office to newly elected board members Ron Miller and Rande Seuferer.

ELECT PRESIDENT: Bruce Williams nominated Ron Miller for president. Motion by Jennifer Mihalovich, seconded by Larrie Williams for nominations to cease. Ayes: 4. Ron Miller abstained from voting. Julie Wilson administered the oath of office to Ron Miller for President.

ELECT VICE PRESIDENT: Jennifer Mihalovich nominated Bruce Williams for Vice President. Motion by Larrie Williams, seconded by Jennifer Mihalovich for nominations to cease. Ayes: 4. Bruce Williams abstained from voting. Julie Wilson administered the oath of office to Bruce Williams for Vice President.

DE REVIEW OF SUNRISE SUNSET DAYCARE PROGRAM: Dan Dow reviewed the recent Department of Education audit of the Sunrise Sunset Daycare program. Any items that are in need of corrective action are being taken care of; the daycare has been certified and is good to go for another year.

CONSIDER PURCHASE OF ADDITONAL BLEACHERS FOR NEW GYM: Superintendent Galvin related to the Board that seating is very limited in the new HS gym and recommended adding the purchase of additional bleachers to the five year expenditure plan for the 2014-2015 school year. The estimated cost to add 52 more seats is $7,200. The consensus of the board was to add the purchase of bleachers for the new gym to next year’s expenditures on the five year expenditure plan.

REVISION TO DISTRICT SPECIAL EDUCATION PLAN: Superintendent Galvin related to the Board that the District Special Education Plan is in the process of being revised and will be brought back to the Board for approval in November.

AIR CONDITIONING PROJECT: Superintendent Galvin asked for the Board’s input on the size of air conditioning units to install in the classrooms, either one ton units that would remove the humidity and make the rooms fairly comfortable or three ton units that would actually cool the room. The consensus of the Board was to take bids for the three ton units.

PLANNING GRANT: Superintendent Galvin related to the Board that a Teacher Leadership Planning Grant in the amount of $7,042.87 has been received to cover the costs of designing and developing a local teacher leadership and compensation plan as established by the legislature.


BOARD MEMBER REPRESENTATIVES: Board members were appointed to the following groups:

Warren County Conference Board – Ron Miller
Children First Forum – Bruce Williams
Athletic Boosters – Larrie Williams
Fine Arts Boosters – Bruce Williams
Delegate to IASB Delegate Assembly – Rande Seuferer

FFA TRIP TO NATIONAL CONVENTION: Chelsea Arensdorf, along with three students, presented information on the proposed trip to the National FFA Convention in Louisville, Kentucky, to be held on October 29th – November 2nd. Ms. Arensdorf, five students, and two chaperones will be attending. The FFA Chapter will pay for the hotel rooms, registration costs, and transportation expenses for each member. All attendees will be expected to pay for any food costs and additional miscellaneous costs. Superintendent Galvin recommended approval of the trip. Motion by Bruce Williams, seconded by Larrie Williams to approve the FFA trip to the National Convention. Ayes: 5.

RESOLUTION TO APPROVE SIGNATURES ON CHECKING ACCOUNTS: Superintendent Galvin recommended approving LuAnn Ohnemus and Sue Ellingson to sign checks in lieu of the Board President, along with Board Secretary Julie Wilson, on each of their respective accounts. Motion by Jennifer Mihalovich, seconded by Bruce Williams to approve LuAnn Ohnemus and Sue Ellingson to sign checks in lieu of the Board President. Ayes: 5.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of Jesse Seuferer, Jr. Class Advisor; Kylee Horton, Daycare Associate; and Paula Kemp, Daycare Associate; approving the appointments of Carol Roland, Daycare Associate; Allison Isaacson, Daycare Associate; Jim Carr, Head JH Girls’ Basketball; Andrea Vlahakis, FCCLA Advisor; Sandra Putz, HS Basketball Cheerleading Advisor; and Elementary Lead Teacher pay to be distributed evenly among Becky Burgin, Amanda Carnes, Billie Jo Crowe, Sarah Flaws, Lori Nutting, Kathy Taggart, Marcia Williams, Pat Butler, Donna Clay, Cynthia DeJoode, Shelby Naylor, Haley Seuferer, and Jan Teas; approving the unpaid leave requests from Stacey Clendenen for two days of unpaid leave on May 22nd and 23rd; and from Amanda Davison for one day of unpaid leave on November 27th; and to approve a professional day of pay for Barb Ripperger on March 19th to help chaperone the vocal trip. Motion by Larrie Williams, seconded by Rande Seuferer to approve the personnel changes as presented. Ayes: 5.

SNOW REMOVAL: Superintendent Galvin related to the Board that one bid for snow removal had been received from Darrell Ripperger. Superintendent Galvin recommended approving the bid for snow removal at the flat rate of $350 for the Liberty Center site and $250 for the Milo site. Motion by Jennifer Mihalovich, seconded by Bruce Williams to approve the flat rate bid from Darrell Ripperger for snow removal at the Milo and Liberty Center sites. Ayes: 5.

APPROVE BID FOR LOCKERS FOR THE BOYS’ LOCKER ROOM: Superintendent Galvin related to the Board that three bids had been received to replace the lockers in the varsity boys’ locker room. Superintendent Galvin recommended approving the low bid from Storage & Design Group in the amount of $21,250. The lockers are scheduled to be installed over winter break. Motion by Larrie Williams, seconded by Jennifer Mihalovich to approve the bid from Storage & Design Group for the purchase of lockers for the boys’ locker room. Ayes: 5.

APPROVE DESIGN AND LOCATION OF WARHAWK MURAL: Superintendent Galvin related to the Board that he has been discussing with the Athletic Boosters the possibility of painting a mural at the High School. The Boosters have offered to pay for the cost of the mural. The initial mural design was presented to the Board and discussion followed on where to paint the mural. Motion by Larrie Williams, seconded by Jennifer Mihalovich to approve the mural design as presented and to locate the mural on the north wall of the large gym. Ayes: 5.

APPROVE INCREASE IN SUBSTITUTE TEACHER RATE: Superintendent Galvin related to the Board that it has been several years since the substitute teacher rate has been increased and substitutes are becoming harder to find each year. Superintendent Galvin recommended increasing the sub rate from $90 per day to $95 per day for the remainder of this year and $100 per day next year. Motion by Rande Seuferer, seconded by Bruce Williams to approve increasing the substitute teacher rates from $90 to $95 for the remainder of this year and to $100 for next year. Ayes: 4. Ron Miller abstained from voting.

APPROVE OVERNIGHT STAY FOR ATHLETIC DIRECTOR CONVENTION: Superintendent Galvin recommended allowing Mr. Cruikshank to attend the Iowa Athletic Directors Convention in Iowa City. He would need to stay for 3 nights due to the length of the commute. Motion by Larrie Williams, seconded by Bruce Williams to approve 3 nights stay for Mr. Cruikshank to attend the Athletic Director Convention. Ayes: 5.

APPROVE YEARBOOK CONTRACT: Superintendent Galvin recommended renewing the yearbook contract with Walsworth for the 2014-2015 school year at a cost of $6,350. Motion by Jennifer Mihalovich, seconded by Rande Seuferer to approve renewing the yearbook contract with Walsworth for the 2014-2015 school year. Ayes: 5.

APPROVE REQUEST FOR ALLOWABLE GROWTH AND SUPPLEMENTAL AID FOR NEGATIVE SPECIAL EDUCATION BALANCE: Superintendent Galvin recommended approving the request for allowable growth and supplemental aid for the 2012-2013 negative special education balance in the amount of $132,019.47. Motion by Bruce Williams, seconded by Larrie Williams to approve the request for allowable growth and supplemental aid for the 2012-2013 negative special education balance in the amount of $132,019.47. Ayes: 5.

BOARD POLICY SECTIONS 804, 805 & 806: The Board reviewed Board Policy Sections 804, “Reports”, 805, “Records”, and 806, “Insurance”.

President Ron Miller adjourned the meeting at 6:43 p.m.
 

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