SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
September 9, 2013

The Southeast Warren Board of Education met in regular session September 9, 2013, in the ICN room of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Bruce Williams, Larrie Williams, and Ron Miller. Board member Jennifer Mihalovich was absent. Superintendent/Secondary Principal Delane Galvin, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Ron Miller, seconded by Bruce Williams to approve the agenda. Ayes: 4.

THE BOARD SALUTES: Superintendent Galvin recognized Brian Hertzler for his donation of time to install the three PA systems. The Athletic Boosters paid for half of the PA systems and the funds raised from the jersey auctions paid for the other half.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 2 extra bus trips for the month of August. I had time making changes to routes and driving them. I also had time doing this for the preschool noon route. An enclosed trailer and a flatbed trailer have been purchased. The rest of the month was spent doing general repairs.

Primary Center Report submitted by Dan Dow:

This year we have 40 kindergarteners enrolled. Our current K-3 enrollment is 150, with an increase of eight students over last year.

There are twenty-seven 4-year-olds and seven 3-year-olds enrolled in preschool. PRE3 began classes on August 26th and PRE4 will begin on September 3rd.

The third grade class has traditionally visited the McVay Research Farm in September each year. We received a letter from them, saying that due to construction on the farm, they would not be hosting groups this year. They expect to resume tours next year.

DIBELS testing will occur in the next few weeks. Small group reading intervention has begun based on the data from the end of the year. New groups will be assigned after data day on September 25th.

Intermediate Center Report submitted by Dan Dow:

Our current enrollment for the Intermediate Center is 99 students. This shows a slight decrease from the past few years.

Our annual staff flu shot clinic has been scheduled for September 24th.

Our new 6th grade teacher, Lacey Burrell has started her maternity leave. Vicki Young has been hired as her long-term sub.

Our 5th grade class took a field trip to Melcher on August 23rd. They played the part of explorers and made a map of the town square, then enjoyed some ice cream from D & S.

The parking lot project has been completed.

Barb Ripperger has signed the Intermediate Center up for the Live Healthy Iowa Kids-Fall Fitness Walk. This walk will be held on the afternoon of Wednesday, October 9th.

Athletic Director Report submitted by Blake Cruikshank:

Cross Country, football, and volleyball are in the early stages of their respective season.

The cross country team has not run in a meet at the time of this writing but competed in the Wayne Invitational on 9/5. They have three girls and six boys (share two with the football team) out this season.

The volleyball team has competed in one match thus far but had competed in the Albia Tournament on 9/5. Their first match was against Mt. Ayr and lost in four sets. The volleyball team has 24 girls out for the team.

The football team stands at 0-1 at this writing. The Warhawks lost to M-St-M the first week 47-7. They start district play on September 6th against BGM. The football team has 27 boys out this year.

We still have a JH Assistant Girls Basketball Coaching vacancy.

CONSENT AGENDA: The following items were on the consent agenda:
1. August 12, 2013 minutes
2. Financial reports

Motion by Larrie Williams, seconded by Ron Miller to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. Enrollment numbers are down approximately 14 students K -12 from a year ago, down 11 students in 4-year-old preschool and down 10 students in 3-year-old preschool.
2. Superintendent Galvin commended the football team for their good sportsmanship during the game last Friday.
3. Board members were invited to stop by the schools to visit and observe whenever they so choose to do so.
4. Area superintendents were given a tour of the recently remodeled DMACC facility located at Southridge. Three to four SEW students are taking classes at the facility.
5. The District Leadership Team will be meeting on Wednesday of this week.
6. Bids for lockers for the boys’ locker room will be brought to the board for approval at the October meeting.
7. Superintendent Galvin, along with a few other superintendents, will be going to the state capitol tomorrow with a signed petition disagreeing with the rules the Department of Education developed on operational sharing incentives.

LETTER FROM IOWA HIGH SCHOOL ATHLETIC ASSOCIATION: Superintendent Galvin related to the Board that a letter had been received from the Iowa High School Athletic Association congratulating the district for being one of 185 schools that did not having any athletes or coaches ejected during the 2012-2013 school year.

ACT TEST RESULTS: Superintendent Galvin related to the Board that the ACT composite scores for the 2013 graduates were down a little compared to last year’s class but were still above the state and national composite scores.

2012-2013 ADEQUATE YEARLY PROGRESS RESULTS: Superintendent Galvin related to the Board that the 2012-2103 Adequate Yearly Progress results deem the district on a watch basis for reading at the Jr./Sr. High and Intermediate buildings.

FIRE SAFETY REPORTS: Superintendent Galvin related to the Board that the State Fire Marshal’s office had conducted a fire safety inspection of all three buildings. The results of the inspection were given to board members.

PROCESS OF ADDING AIR CONDITIONING TO THE BUILDINGS: Superintendent Galvin asked for the Board’s direction on adding air conditioning to the classrooms. Superintendent Galvin recommended adding remote controlled air conditioning units to a few classrooms in each building over the course of a few years. The consensus of the Board was to approve spending up to $100,000 to install air conditioning units in a few of the classrooms this year.

OPEN ENROLLMENT OUT APPLICATION: Superintendent Galvin recommended approving the open enrollment out application for Karson Cope to attend the Des Moines Public Community School District due to changes in the home that create a hardship. Motion by Bruce Williams, seconded by Ron Miller to approve the open enrollment out application for Karson Cope. Ayes: 4.

HS VOCAL TRIP TO MEMPHIS/NASHVILLE, TENNESSEE: Superintendent Galvin recommended approving the HS Vocal trip to Memphis/Nashville, Tennessee. Approximately 42 students and 11 adults are planning on going on the trip. Fund raisers will be held to pay for the cost of the trip. The trip is scheduled for March 16-19, 2014. Motion by Larrie Williams, seconded by Bruce Williams to approve the HS vocal trip to Memphis/Nashville, Tennessee. Ayes: 4.

FFA TRIP TO NORTHWEST MISSOURI STATE UNIVERSITY CAREER DEVELOPMENT EVENT: Superintendent Galvin recommended approving the FFA trip to the Northwest Missouri State University Career Development Event. The event will be held on October 1st in Maryville, Missouri. Approximately 4 teams of 4 students will be registering for the event. Motion by Ron Miller, seconded by Bruce Williams to approve the FFA trip to the Northwest Missouri State University Career Development Event. Ayes: 4.

PROFESSIONAL DEVELOPMENT TRIP TO SPAIN: Superintendent Galvin recommended approving a professional development trip to Spain for Mrs. Vlahakis. The cost of the trip is paid by the touring company that is arranging the Spanish Club trip to Costa Rica next year. The trip to Spain is a training tour for teachers who have not taken students abroad before. Motion by Ron Miller, seconded by Larrie Williams to approve the professional development trip to Spain. Ayes: 4.

REQUEST TO WAIVE PE REQUIREMENTS FOR GRADUATION: Superintendent Galvin recommended approving the request to waive PE requirements for graduation for Natalie Adams due to medical necessity. Motion by Bruce Williams, seconded by Larrie Williams to approve waiving the PE requirements until Natalie is physically able to participate or graduates, whichever comes first. Ayes: 4.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of Carrie Beck, HS Wrestling Cheerleading Advisor; and Makala Carnes, Special Education Associate; approving the appointments of Kristi Chandler, Library Associate; Blake Cruikshank, FBLA Advisor; Lynnea Young, Fall Play Director; Amanda Ewing, HS Wrestling Cheerleading Advisor and Assistant Junior Class Advisor; and Chelsea Arensdorf, Assistant Junior Class Advisor; approving the contract modifications of Jennifer Phinney to increase contract time from 4 hours per day to 5 ½ hours per day; Blake Cruikshank to increase Activities Coordinator contract from 9% to 12%; Megan Birchette to decrease Activities Coordinator contract from 6% to 3%; and Shelley Mitzelfelt to increase Head Junior Class Advisor contract from 4% to 5%; and to approve request from Karen Duncan for unpaid leave September 4-18. Motion by Ron Miller, seconded by Bruce Williams to approve the personnel changes as presented. Ayes: 4.

AGREEMENT WITH US FOODS: Superintendent Galvin recommended approving the agreement with US Foods for the purchase of food, supplies, and fresh produce for the school lunch program. Motion by Bruce Williams, seconded by Ron Miller to approve the agreement with US Foods. Ayes: 4.

APPROVE ALLOWING THE PLEASANTVILLE SCHOOL DISTRICT TO PICK UP STUDENTS INSIDE THE SOUTHEAST WARREN DISTRICT BOUNDARY: Superintendent Galvin recommended continuing the agreement with the Pleasantville School District to pick up open enrolled out students just inside the Southeast Warren district boundary. Motion by Larrie Williams, seconded by Ron Miller to approve allowing the Pleasantville School District to pick up students inside the Southeast Warren district boundary. Ayes: 4.

AGREEMENT FOR RENTAL OF STUDENT CONSTRUCTED HOUSE: Superintendent Galvin recommended approving the agreement for rental of the student constructed house to two of our teachers at $700 per month with the stipulation that the construction trades class will have access during the day to finish the basement and that they will move on short notice if the house sells. Motion by Ron Miller, seconded by Bruce Williams to approve the agreement for rental of the student constructed house. Ayes: 4.

INTERFUND LOAN FROM THE GENERAL FUND TO THE STUDENT CONSTRUCTION FUND: Superintendent Galvin recommended approving an interfund loan of up to $20,000 at .01% interest from the General Fund to the Student Construction Fund for the purpose of finishing the basement in the student constructed house. Motion by Larrie Williams, seconded by Bruce Williams to approve an interfund loan in the amount of $20,000 at .01% interest from the General Fund to the Student Construction Fund. Ayes: 4.

REVIEW BOARD POLICY SECTIONS 800, 801, 802, AND 803: The Board reviewed Board Policy Sections 800, “Business Procedures”, 801, “Budget”, 802, “Income”, and 803, “Expenditures”. Motion by Bruce Williams, seconded by Ron Miller to approve the review of Board Policy Sections 800, 801, 802, and 803. Ayes: 4.

President Paul Mead adjourned the meeting at 6:30 p.m.
 

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