SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
April 14, 2014

The Southeast Warren Board of Education met in regular session April 14, 2014 in the media center of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: Bruce Williams, Jennifer Mihalovich, and Rande Seuferer. Larrie Williams was absent. Superintendent/Secondary Principal Delane Galvin, Elementary Principal Dan Dow, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Jennifer Mihalovich, seconded by Bruce Williams to approve the agenda. Ayes: 4.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 16 extra bus trips for the month of March. The new bus radios were installed over spring break. I had time going over the new bus bids. The rest of the month was spent doing general repairs.

Primary Principal’s Report submitted by Dan Dow:

We have twenty-seven students currently enrolled in our kindergarten classes. They will spend a full day experiencing a kindergarten day during kindergarten roundup on April 25th.

Third quarter report cards went home March 25th.

Partners in Education held their spring product fundraiser from March 21st to March 31st. Items ordered from that fundraiser will be delivered to Milo and Lacona on April 24th. Proceeds from that fundraiser will be included in a future board report.

We celebrated Dr. Seuss’ birthday on March 3rd. The teacher’s read to their classes and there was a visit from the Cat in the Hat. (Mr. Burrell)

First grade and 4-year-old preschool went on a field trip to the Civic Center. Preschool went to see, “Going on a Bear Hunt”. First grade went to the Annette Nature Center and then followed up with a visit to the Civic Center for a performance of “Going on a Bear Hunt.”

The Primary School celebrated Reading Week March 10th to the 14th. There were special events and guest speakers: including books read by the town librarian, reading with a high school buddy, bringing a stuffed animal to read with, an assembly by the Okaloosa High School storybook players, and dress as your favorite story book character day.

In March we collected coins to help the Saffell family, whose son Jacob was killed in a car accident. We collected a total of $329.26.

People’s Bank visited the second grade on March 19, 20 & 21st to talk about saving and handling money.

The third quarter AR party was held on March 28th. These parties are sponsored by Partners in Education for the second and third grade. Students need to reach their accelerated reading goal for the quarter before they earn the right to attend the party.

The Primary School gym has been used for little league and high school ball practice almost every day.

Bids are being sought to repair or replace the walk-in freezer. The walk-in freezer has been damaged and cannot be used until repairs are made.

Intermediate Principal’s Report submitted by Dan Dow:

Our annual Easter Egg Hunt will be held on Thursday, April 17th before we let out for Easter Break.

April 25th is 4th quarter mid-term. Mid-terms reports will be sent home with students the following week.

DARE Graduation will be held April 15th at 6:30 pm in the Intermediate gym. Parents of our 6th graders have been invited to come and celebrate their child’s accomplishments. After the ceremony, pizza and refreshments will be served to the grads and proud parents.

Sales for PIE’s Spring Fundraiser wrapped up on March 31st. Delivery has been scheduled for April 24th.

The Intermediate teachers are working to get Easy CBM Math, DIBELS, and Spring MAP testing all scheduled and completed this month.

CONSENT AGENDA: The following items were on the consent agenda:
1. March 10, 2014 minutes
2. Financial reports

Motion by Rande Seuferer, seconded by Jennifer Mihalovich to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. Congratulations to the speech kids and coaches for qualifying to state speech, especially Raelyn Meling for qualifying to All State. Kudos to the Every Fifteen Minutes sponsors and crew for putting on a great program.
2. The graduation ceremony will be held on May 17th, all board members are requested to be present.

SUPERINTENDENT EVALUATION: Superintendent Galvin asked the Board to submit any comments or suggestions for his superintendent evaluation to Julie Wilson. The Melcher-Dallas Board of Education will also be asked to provide input for his evaluation.

ATTENDANCE TO THE STUDENTS WHO ARE WIRED DIFFERENTLY NATIONAL CONFERENCE: Superintendent Galvin related to the Board that Jackie Beard is asking for permission to attend the Students Who Are Wired Differently National Conference in Las Vegas. Jackie will be responsible for the cost of attending the conference above and beyond her share of allocated Teacher Quality funds. Superintendent Galvin recommended approval for Jackie to attend the conference. Motion by Bruce Williams, seconded by Rande Seuferer to approve Jackie Beard to attend the Students Who Are Wired Differently National Conference. Ayes: 4.

PURCHASE OF CHROMEBOOKS: Sue Ellingson related to the Board that she had obtained several quotes for the purchase of Chromebooks for the Junior/Senior High School as part of the 1 to 1 Initiative to be implemented next fall. Sue recommended purchasing 160 Chromebooks for grades 9-12 and an additional 30 for Junior High use in the classroom. Sue recommended approving the quote from Zones for 190 Samsung XE303C12 Chromebooks in the amount of $50,201.80. Motion by Rande Seuferer, seconded by Jennifer Mihalovich to approve the purchase of 190 Chromebooks from Zones in the amount of $50,201.80. Ayes: 4.

PUBLIC HEARING ON 2014-2015 BUDGET: A hearing was held to allow members of the community to speak concerning the 2014-2015 proposed budget. No comments were received. President Ron Miller called the hearing to a close.

BUDGET GUARANTEE FOR 2014-2015 BUDGET: Superintendent Galvin recommended approving the budget guarantee for the 2014-2015 budget. Motion by Jennifer Mihalovich, seconded by Bruce Williams that the Board of Directors of the Southeast Warren Community School District will levy property tax for fiscal year 2014-2015 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa. Ayes: 4.

APPROVE 2014-2015 BUDGET: Superintendent Galvin recommended approving the 2014-2015 budget at the proposed tax rate of $16.94489/$1,000 assessed valuation, a $.47/$1,000 assessed valuation increase from the current year. Motion by Jennifer Mihalovich, seconded by Rande Seuferer to approve the 2014-2015 budget. Ayes: 4.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignation of Deanna Hommer, Special Education Associate, effective March 10, 2014; approving the appointment of Misty Herold, Special Education/Daycare Associate; and approving the transfer requests from John Burrell to transfer from Assistant JH Boys’ Basketball Coach to Head JH Boys’ Basketball Coach; and from Phil Oliver to transfer from Head JH Boys’ Basketball Coach to Assistant JH Boys’ Basketball Coach. Motion by Rande Seuferer, seconded by Bruce Williams to approve the personnel changes as presented. Ayes: 4.

NEGOTIATED AGREEMENT WITH THE AFSCME COUNCIL 61 UNION: Superintendent Galvin recommended approving the negotiated agreement with the AFSCME Council 61 Union. The total cost of the package increase is $35,579.76, a 3.5% increase. Motion by Bruce Williams, seconded by Rande Seuferer to approve the negotiated agreement with the AFSCME Council 61 Union. Ayes: 3. Jennifer Mihalovich abstained from voting.

OPEN ENROLLMENT APPLICATION: Superintendent Galvin related that an open enrollment application had been received for Brady Kyner to open enroll in from the Carlisle School District beginning with the remainder of the 2013-2014 school year. The Carlisle School District has approved the application for open enrollment out to Southeast Warren. Superintendent Galvin recommended approval of the open enrollment application. Motion by Jennifer Mihalovich, seconded by Rande Seuferer to approve the open enrollment in application for Brady Kyner. Ayes: 4.

AGREEMENT WITH THE MELCHER-DALLAS COMMUNITY SCHOOL DISTRICT FOR SHARED SUPERINTENDENT: Superintendent Galvin related to the Board that the Melcher-Dallas Community School District would like to share a superintendent for one more year. The sharing agreement is for 20% of the Superintendent’s time at a cost of $40,000. Superintendent Galvin recommended approving the agreement with the Melcher-Dallas Community School District to share a superintendent for the 2014-2015 school year. Motion by Bruce Williams, seconded by Jennifer Mihalovich to approve the agreement with the Melcher-Dallas Community School District for a shared superintendent. Ayes: 4.

AGREEMENT WITH THE MELCHER-DALLAS COMMUNITY SCHOOL DISTRICT FOR SHARED HS BASEBALL: Superintendent Galvin related to the Board that the Melcher-Dallas Community School District does not have enough high school baseball players for a team and would like to share HS baseball for the 2013-2014 season. Melcher-Dallas will pay Southeast Warren $300 for each student who participates during the season. Superintendent Galvin recommended approving the agreement with the Melcher-Dallas Community School District for shared high school baseball for the 2013-2014 season. Motion by Bruce Williams, seconded by Jennifer Mihalovich to approve the agreement with the Melcher-Dallas Community School District for shared high school baseball. Ayes: 4.

APPROVE AGREEMENT WITH THE PLEASANTVILLE COMMUNITY SCHOOL DISTRICT FOR SHARED ELL SEVICES: Superintendent Galvin related to the Board that the Pleasantville School District had contacted him about sharing our ELL (English Language Learners) teacher approximately an hour per week. The Pleasantville School District will reimburse Southeast Warren the hourly per diem rate of salary and benefits for the time actually worked plus mileage. Superintendent Galvin recommended approving the agreements with the Pleasantville Community School District for shared ELL services for the 2013-2014 and 2014-2015 school years. Motion by Rande Seuferer, seconded by Jennifer Mihalovich to approve the agreements with the Pleasantville Community School District for shared ELL services for the 2013-2014 and 2014-2015 school years. Ayes: 4.

PURCHASE OF WELLNESS EQUIPMENT: Superintendent Galvin related to the Board that bids had been obtained for the purchase of wellness equipment to improve the equipment available in the weight room. The equipment will be purchased from sales tax funds. Superintendent Galvin recommended approving the low bid from 2nd Wind Exercise, Inc. in the amount of $7,527.25 for the purchase of a treadmill, elliptical, stepmill and kettle bells. Motion by Jennifer Mihalovich, seconded by Rande Seuferer to approve the bid from 2nd Wind Exercise, Inc. in the amount of $7,527.25 for the purchase of wellness equipment. Ayes: 4.

PURCHASE OF SCOREBOARD FOR BASEBALL FIELD: Superintendent Galvin related to the Board that some donations have been received to help with the purchase of a scoreboard for the baseball field. Superintendent Galvin recommended approving the low bid from Fair-Play in the amount of $5,420 plus installation at a cost of $2,150. Motion by Bruce Williams, seconded by Jennifer Mihalovich to approve the bid from Fair-Play for the purchase of a scoreboard for the baseball field. Ayes: 4.

PROPOSAL FROM NOLTE, CORNMAN & JOHNSON, P.C. FOR AUDITING SERVICES: Superintendent Galvin recommended approving the proposal from Nolte, Cornman & Johnson, P.C. to continue auditing services for the three year period ending June 30, 2016. Motion by Bruce Williams, seconded by Rande Seuferer to approve the three year agreement with Nolte, Cornman & Johnson, P.C. for auditing services. Ayes: 4.

AGREEMENT WITH OVATIONS FOOD SERVICES TO WORK THE CONCESSION STANDS: Superintendent Galvin recommended approving the agreement with Ovations Food Services to allow student groups to work the concession stands for fund raising activities. Motion by Jennifer Mihalovich, seconded by Rande Seuferer to approve the agreement with Ovations Food Services to work the concession stands for fund raising activities. Ayes: 4.

REVIEW BOARD POLICY SECTIONS 1000, 1001 AND 1003: The Board reviewed Board Policy Sections 1000, “Statement of Guiding Principles”, 1001, “Public Communications”, and 1003, “Relations Between School Personnel and the Public”.

President Ron Miller adjourned the meeting at 6:04 p.m.

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