SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
December 10, 2012


The Southeast Warren Board of Education met in regular session December 10, 2012 in the media center of the Junior/Senior High School building. Board President Paul mead called the meeting to order at 5:30 p.m. The following board members were present: Bruce Williams, Ron Miller, Jennifer Mihalovich, and Larrie Williams. Superintendent Delane Galvin, Elementary Principal Dan Dow, Transportation Director Joel Mosher, Curriculum/TAG Director Charlotte Weaklend, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Larrie Williams, seconded by Ron Miller to approve the agenda. Ayes: 5.

BOARD SALUTES: Superintendent Galvin recognized Williams Machine Shop for their donation to the new scoreboards in the gym. They helped put us over the top so that we were able to get them purchased and installed by the start of basketball. They also donated several weight machines for the weight room. Superintendent Galvin also congratulated the Dance Team for placing 5th in their division at state for both their Hip Hop and Pom routines.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 15 extra bus trips for the month. Inspection was held on November 7th. We had two buses out of service for lights and four others with 30-day repairs. Most of these have been repaired or I’m waiting on parts to complete them. I had time servicing the tractor that is going to Liberty Center. The new bus has been delivered and is in use. The front seal on the transmission is leaking on the van that is used for the Des Moines Route. I will take it to be repaired over Christmas break. The rest of the month was spent doing general repairs.

Primary Principal’s Report submitted by Dan Dow:

Small Town Country Christmas on Saturday, December 1st, was a huge success. Many cookies, books, and classroom basket raffle tickets were sold. The elves’ workshop, which entertained many children while their parents shopped, and vendor fees from several community vendors, who set up their tables in the new gym, brought in some additional revenue.

The basket raffle money will be used to fund our field trips at both the Primary and the Intermediate buildings, and the rest will be used for future playground needs and classroom supplies. The Country Christmas day along with our fall and spring fundraisers are the three biggest fundraisers for the Partners in Education group.

The winter concert was well attended and entertaining. Parent feedback so far seems to indicate they like the split evenings for the primary and intermediate concerts. The holiday gift basket raffle was held following the primary concert.

Mrs. J. Clendenen has been leading our monthly character assemblies. She has recently started lunching with a group of students for a “Lunch Bunch” session. There are two kids from each class, either K-1 or 2-3, who take turns on a rotating schedule eating with Mrs. Clendenen. She is working to expand their peer group and building familiarity with her, so they will be more comfortable meeting with her later on if the need arises.

Students who show good character receive Warhawk Way slips and when they have 10 slips they get to put an item on our character tree. For December they may pick either a Christmas tree or a gingerbread man. Children who earn an item on the tree receive a good character certificate in their classroom at the beginning of the next month and are recognized at the assembly.

Mrs. Cronbaugh has begun marking the level and points on the books in the Library that will have quizzes available beginning in January. This new license, paid by the Theisen’s grant, will have a big impact on the number of books available for student to use for the Accelerated Reading program.

Intermediate Principal’s Report submitted by Dan Dow:

Fall conferences were held October 29th and November 1st in the Intermediate building. We had a very good turnout. Partners in Education and Green Plain Church provided dinner to the staff on those nights.

We reached the halfway point for the second quarter this month on November 21st. Mid-term grade reports were sent home on November 30th.

The Intermediate Holiday program will be held Monday, December 17th. We have split the Primary and Intermediate programs this year and will be holding them on separate nights.

Curriculum/Tag Director Report submitted by Charlotte Weaklend:

It’s good to be back! I’m really looking forward to working in all three buildings - with the teachers and administrators from preschool through high school, and with our K-12 TAG students. I started work on November 16th, following your approval for hire earlier that week. Thanks so much for the opportunity!

My schedule, at least for the time being, includes:

Monday 8:00 – 4:00 @ the High School
Tuesday 1:00 – 4:00 @ the Intermediate
Wednesday 8:00 – 4:00 @ the High School
Thursday 1:00 – 4:00 @ the Primary
Friday 8:00 – 4:00 @ the High School.

After getting settled into my assigned rooms in each of the buildings, I have been spending time familiarizing myself with the preparation needed for the upcoming site visit and my role in that process, ordering the Iowa Assessments for the January administration of those tests, identifying additional TAG students through one-on-one visits with the teachers and reviews of student cumulative files, reviewing the programs and progress made by our currently identified TAG students, and planning for required professional development of classroom teachers about talented and gifted. My plan is to have the TAG program up and running after the holidays.

Athletic Director’s Report submitted by Chuck Jones:

The winter sports season is off and running.

Our home basketball schedule is very much front loaded this year. We play a lot of home games early, but hit the road more in the second half of the season. The girls’ team has a good mix of experienced players and have been very competitive. The boys’ team has been hampered by some early injuries and are gaining some valuable playing time for some of the less experienced players.

The Warhawk wrestling team has been very competitive in their early matches. The team took second place at the Woodward-Granger Tournament on December 1st. Jon Hardy, Jake Hunerdosse, Jacob Parker, and Jacob Hoch all finished in 1st place. Addison Spear and Chris Davis both finished in 2nd place.

Winter sport participation:
Girls’ basketball: 16 girls
Boys’ basketball: 14 boys
Wrestling: 12 boys

Our new Jv boys’ basketball coach is Joe Salazar. Coach Salazar lives in Indianola with his wife. He is a Graceland graduate and currently teaches in the Carlisle school district.

Carrie Beck has taken on the role of wrestling cheerleading coach.

The dance team finished fifth at State Dance with their Hip Hop routine.

The building has been very busy on game nights. We have played Jr. High, Jv, and Varsity all on the same night with Jv/V playing simultaneously. The Jr. High will play there games in the old gym when no other games or events are scheduled.

Athletic Booster Club

New Officers and board members

No report.

Next meeting, December 12, 2012, 7:00 PM in Liberty Center.

CONSENT AGENDA: The following items were on the consent agenda:

1. November 12, 2012 minutes
2. Financial reports
3. Second reading of the following Board Policies:
     Board Policy 301.1, “Qualifications”
     Board Policy 303.1, “Qualifications or Appointments”
     Board Policy 401.2, “Equal Employment Opportunity”
     Board Policy 405.12, “Corporal Punishment”
     Board Policy 407.2, “Equal Employment Opportunity”
     Board Policy 408.3, “Qualification, Recruitment, Selection”
     Board Policy 502.1, “Maintenance of Orderly Conduct”
     Board Policy 502.4, “Use of Tobacco, Alcohol, & Controlled Substances”
     Board Policy 502.6, “Dangerous Actions and Objects”
     Board Policy 502.12, “Anti-Bullying/Harassment Policy”
     Board Policy 504.12, “Administration of Medication”
     Board Policy 504.13, “Special Health Services”
     Board Policy 505.1, “Access to Student Records”
     Board Policy 505.1R2, “Access to Student Records”
     Board Policy 505.12, “Student Directory Information”
     Board Policy 505.15, “Student Library Circulation Records”
     Board Policy 601.4, “Objectives for Equal Educational Opportunities for Students”
     Board Policy 601.6, “Equal Educational Opportunity”
     Board Policy 601.6R1, “Grievance Procedure”
     Board Policy 601.6E1, “Grievance Form for Complaints of Discrimination or
      Non-Compliance with Federal or State Regulations Requiring
      Non- Discrimination”
     Board Policy 602.6, “Special Education”
     Board Policy 602.9R, “Reconsideration Request Form”
     Board Policy 602.10, “Multicultural & Gender Fair”
     Board Policy 603.4, “Use of Information Resources”
     Board Policy 603.12, “Technology and Instructional Materials”
     Board Policy 603.13, “Internet Safety Policy”
Motion by Ron Miller, seconded by Jennifer Mihalovich to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. The Board will be interviewed during the site visit; the date and time will be relayed when known.
2. Department of Education Director, Jason Glass, is proposing new mandates to increase teacher salaries to a minimum of $35,000. To help pay for the new initiatives funding to districts would be increased by $315 per student.
3. The Junior/Senior High School concert will be held tonight and the Intermediate concert will be held next Monday night, both in Liberty Center. Next year the elementaries will each try to hold the concerts in their own buildings.

PERSONNEL CHANGES: Superintendent Galvin recommended approval of the resignation from Kim Heim, Jr. Class Advisor, effective November 12, 2012; approval of the appointments of Eileen Anderson, Substitute Bus Driver; Amanda Davison, One-on-One Associate; Paula Kemp, Daycare Associate; Mary Mitzelfelt, Daycare Supervisor; Shelley Mitzelfelt, Head Jr. Class Advisor; Carrie Beck, Wrestling Cheerleading Coach; and Jackie Beard, Elementary Lead Teacher for the Intermediate building; and approval of the requests for unpaid leave from Pat Butler for one day of unpaid leave on November 16th; and from Sara Preston for unpaid leave the afternoon of December 6th and all day December 7th. Motion by Jennifer Mihalovich, seconded by Bruce Williams to approve the personnel changes as presented. Ayes: 5.

EARLY GRADUATION REQUESTS: Superintendent Galvin recommended approving the early graduation requests from Shelby Majors, Nikole Schnathorst, and Gary Dickman pending completion of their requirements this semester. Motion by Bruce Williams, seconded by Ron Miller to approve the early graduation requests pending completion of all requirements. Ayes: 5.

FCCLA RETREAT TO THE MALL OF AMERICA: Superintendent Galvin recommended approval of the FCCLA retreat to the Mall of America scheduled for March 25-27, 2013. Approximately 15 students and 4 parent chaperones will be going on the trip. The cost of the trip will be paid with FCCLA funds, fundraising monies, and student contributions. Motion by Ron Miller, seconded by Larrie Williams to approve the FCCLA retreat to the Mall of America. Ayes: 5.

INCREASE IN LUNCH PRICES: Superintendent Galvin related to the Board that due to the new nutrition requirements expenses are exceeding income in the Nutrition Fund. Superintendent Galvin recommended increasing K-12 lunch prices 20 cents per meal effective the beginning of second semester to help reduce the hit the program is taking. Motion by Ron Miller, seconded by Bruce Williams to approve increasing K-12 lunch prices 20 cents per meal effective the beginning of the second semester. Ayes: 5.

PRESCHOOL MILK FEE: Superintendent Galvin related to the Board that it had recently been brought to his attention that preschool funds may not be used to pay for the milk served to the preschool students. Superintendent Galvin recommended implementing a preschool milk fee of $12.50 per semester for the 3-year-old preschool program and $25.00 per semester for the 4-year-old preschool program effective the beginning of the second semester. Motion by Jennifer Mihalovich, seconded by Bruce Williams to approve the implementation of the preschool milk fee as recommended effective the beginning of the second semester. Ayes: 5.

CHILDREN FIRST FORUM COMMITTEE MEMBERS: Superintendent Galvin related to the Board that a few new people had shown up for the last Children First Forum meeting and recommended adding those individuals as members on the committee. Motion by Larrie Williams, seconded by Ron Miller to approve the 2012-13 Children First Forum committee members as presented on the updated list. Ayes: 5.

DISTRICT #8 IASB BOARD MEMBER: Superintendent Galvin related to the Board that a formal vote was needed to fill the District #8 IASB Board Member seat. Joan Corbin, from the Pella Community School District, was nominated for a three-year term during the IASB District Caucus. Motion by Larrie Williams, seconded by Ron Miller to vote for Joan Corbin for District #8 IASB Board Member. Ayes: 5.

MODIFIED ALLOWABLE GROWTH APPLICATION FOR DROPOUT PREVENTION: Superintendent Galvin recommended approving the 2013-2014 Modified Allowable Growth Application for Dropout Prevention in the amount of $165,208. The funds will be used to pay for salaries and instructional costs for at risk programs. Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the 2013-2014 Modified Allowable Growth Application for Dropout Prevention in the amount of $165,208. Ayes: 5.

ELL PLAN: Superintendent Galvin recommended approving the English Language Learners Plan as presented. Motion by Larrie Williams, seconded by Ron Miller to approve the English Language Learners Plan as presented. Ayes: 5.

WELLNESS POLICY: Superintendent Galvin recommended approving the revisions to Board Policy 602.3, “Wellness Policy”. The policy has been updated to reflect changes due to the Healthy Hunger Free Kids Act. Motion by Bruce Williams, seconded by Jennifer Mihalovich to approve the revision of Board Policy 602.3, “Wellness Policy”. Ayes: 5.

EVALUATION POLICIES: Superintendent Galvin recommended approving the revisions to Board Policies 301.4, 303.4, 402.9, and 408.6. All of the policies deal with personnel evaluations and have been revised to reflect current requirements. Motion by Ron Miller, seconded by Larrie Williams to approve the revisions to Board Policies 301.4, 303.4, 402.9, and 408.6. Ayes: 5.

BOARD POLICY 403.5: Superintendent Galvin recommended revising Board Policy 403.5, “Early Retirement Payment” to allow for an early retirement payment to be offered to those employees considering retiring this year. Motion by Ron Miller, seconded by Larrie Williams to approve an early retirement payment to the first four employees who submit an early retirement application. Ayes: 5.

BOARD POLICY SECTIONS 504 AND 505: The Board reviewed Board Policy Sections 504, “Student Health and Safety Regulations”, and 505, “Miscellaneous Related Matters”.

President Paul Mead adjourned the meeting at 6:18 p.m.

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