SOUTHEAST WARREN COMMUNITY SCHOOL
Regular Board Meeting
December 10, 2012
The Southeast Warren Board of Education met in regular session December
10, 2012 in the media center of the Junior/Senior High School building.
Board President Paul mead called the meeting to order at 5:30 p.m.
The following board members were present: Bruce Williams, Ron Miller,
Jennifer Mihalovich, and Larrie Williams. Superintendent Delane
Galvin, Elementary Principal Dan Dow, Transportation Director Joel
Mosher, Curriculum/TAG Director Charlotte Weaklend, and Board Secretary
Julie Wilson were also in attendance, along with members from the
AGENDA: Motion by Larrie Williams, seconded by
Ron Miller to approve the agenda. Ayes: 5.
BOARD SALUTES: Superintendent Galvin recognized
Williams Machine Shop for their donation to the new scoreboards
in the gym. They helped put us over the top so that we were able
to get them purchased and installed by the start of basketball.
They also donated several weight machines for the weight room. Superintendent
Galvin also congratulated the Dance Team for placing 5th in their
division at state for both their Hip Hop and Pom routines.
Transportation Report submitted by Joel Mosher:
We had 15 extra bus trips for the month. Inspection was held on
November 7th. We had two buses out of service for lights and four
others with 30-day repairs. Most of these have been repaired or
I’m waiting on parts to complete them. I had time servicing
the tractor that is going to Liberty Center. The new bus has been
delivered and is in use. The front seal on the transmission is leaking
on the van that is used for the Des Moines Route. I will take it
to be repaired over Christmas break. The rest of the month was spent
doing general repairs.
Primary Principal’s Report submitted by Dan Dow:
Small Town Country Christmas on Saturday, December 1st, was a huge
success. Many cookies, books, and classroom basket raffle tickets
were sold. The elves’ workshop, which entertained many children
while their parents shopped, and vendor fees from several community
vendors, who set up their tables in the new gym, brought in some
The basket raffle money will be used to fund our field trips at
both the Primary and the Intermediate buildings, and the rest will
be used for future playground needs and classroom supplies. The
Country Christmas day along with our fall and spring fundraisers
are the three biggest fundraisers for the Partners in Education
The winter concert was well attended and entertaining. Parent feedback
so far seems to indicate they like the split evenings for the primary
and intermediate concerts. The holiday gift basket raffle was held
following the primary concert.
Mrs. J. Clendenen has been leading our monthly character assemblies.
She has recently started lunching with a group of students for a
“Lunch Bunch” session. There are two kids from each
class, either K-1 or 2-3, who take turns on a rotating schedule
eating with Mrs. Clendenen. She is working to expand their peer
group and building familiarity with her, so they will be more comfortable
meeting with her later on if the need arises.
Students who show good character receive Warhawk Way slips and
when they have 10 slips they get to put an item on our character
tree. For December they may pick either a Christmas tree or a gingerbread
man. Children who earn an item on the tree receive a good character
certificate in their classroom at the beginning of the next month
and are recognized at the assembly.
Mrs. Cronbaugh has begun marking the level and points on the books
in the Library that will have quizzes available beginning in January.
This new license, paid by the Theisen’s grant, will have a
big impact on the number of books available for student to use for
the Accelerated Reading program.
Intermediate Principal’s Report submitted by Dan
Fall conferences were held October 29th and November 1st in the
Intermediate building. We had a very good turnout. Partners in Education
and Green Plain Church provided dinner to the staff on those nights.
We reached the halfway point for the second quarter this month
on November 21st. Mid-term grade reports were sent home on November
The Intermediate Holiday program will be held Monday, December
17th. We have split the Primary and Intermediate programs this year
and will be holding them on separate nights.
Curriculum/Tag Director Report submitted by Charlotte Weaklend:
It’s good to be back! I’m really looking forward to
working in all three buildings - with the teachers and administrators
from preschool through high school, and with our K-12 TAG students.
I started work on November 16th, following your approval for hire
earlier that week. Thanks so much for the opportunity!
My schedule, at least for the time being, includes:
Monday 8:00 – 4:00 @ the High School
Tuesday 1:00 – 4:00 @ the Intermediate
Wednesday 8:00 – 4:00 @ the High School
Thursday 1:00 – 4:00 @ the Primary
Friday 8:00 – 4:00 @ the High School.
After getting settled into my assigned rooms in each of the buildings,
I have been spending time familiarizing myself with the preparation
needed for the upcoming site visit and my role in that process,
ordering the Iowa Assessments for the January administration of
those tests, identifying additional TAG students through one-on-one
visits with the teachers and reviews of student cumulative files,
reviewing the programs and progress made by our currently identified
TAG students, and planning for required professional development
of classroom teachers about talented and gifted. My plan is to have
the TAG program up and running after the holidays.
Athletic Director’s Report submitted by Chuck Jones:
The winter sports season is off and running.
Our home basketball schedule is very much front loaded this year.
We play a lot of home games early, but hit the road more in the
second half of the season. The girls’ team has a good mix
of experienced players and have been very competitive. The boys’
team has been hampered by some early injuries and are gaining some
valuable playing time for some of the less experienced players.
The Warhawk wrestling team has been very competitive in their early
matches. The team took second place at the Woodward-Granger Tournament
on December 1st. Jon Hardy, Jake Hunerdosse, Jacob Parker, and Jacob
Hoch all finished in 1st place. Addison Spear and Chris Davis both
finished in 2nd place.
Winter sport participation:
Girls’ basketball: 16 girls
Boys’ basketball: 14 boys
Wrestling: 12 boys
Our new Jv boys’ basketball coach is Joe Salazar. Coach Salazar
lives in Indianola with his wife. He is a Graceland graduate and
currently teaches in the Carlisle school district.
Carrie Beck has taken on the role of wrestling cheerleading coach.
The dance team finished fifth at State Dance with their Hip Hop
The building has been very busy on game nights. We have played
Jr. High, Jv, and Varsity all on the same night with Jv/V playing
simultaneously. The Jr. High will play there games in the old gym
when no other games or events are scheduled.
Athletic Booster Club
New Officers and board members
Next meeting, December 12, 2012, 7:00 PM in Liberty Center.
CONSENT AGENDA: The following items were on the
1. November 12, 2012 minutes
2. Financial reports
3. Second reading of the following Board Policies:
Board Policy 301.1, “Qualifications”
Board Policy 303.1, “Qualifications
Board Policy 401.2, “Equal Employment
Board Policy 405.12, “Corporal
Board Policy 407.2, “Equal Employment
Board Policy 408.3, “Qualification,
Board Policy 502.1, “Maintenance
of Orderly Conduct”
Board Policy 502.4, “Use of
Tobacco, Alcohol, & Controlled Substances”
Board Policy 502.6, “Dangerous
Actions and Objects”
Board Policy 502.12, “Anti-Bullying/Harassment
Board Policy 504.12, “Administration
Board Policy 504.13, “Special
Board Policy 505.1, “Access
to Student Records”
Board Policy 505.1R2, “Access
to Student Records”
Board Policy 505.12, “Student
Board Policy 505.15, “Student
Library Circulation Records”
Board Policy 601.4, “Objectives
for Equal Educational Opportunities for Students”
Board Policy 601.6, “Equal Educational
Board Policy 601.6R1, “Grievance
Board Policy 601.6E1, “Grievance
Form for Complaints of Discrimination or
Non-Compliance with Federal or State
Board Policy 602.6, “Special
Board Policy 602.9R, “Reconsideration
Board Policy 602.10, “Multicultural
& Gender Fair”
Board Policy 603.4, “Use of
Board Policy 603.12, “Technology
and Instructional Materials”
Board Policy 603.13, “Internet
Motion by Ron Miller, seconded by Jennifer Mihalovich to approve
the items on the consent agenda. Ayes: 5.
SUPERINTENDENT’S REPORT: Superintendent
Galvin reported on the following items:
1. The Board will be interviewed during the site visit; the date
and time will be relayed when known.
2. Department of Education Director, Jason Glass, is proposing new
mandates to increase teacher salaries to a minimum of $35,000. To
help pay for the new initiatives funding to districts would be increased
by $315 per student.
3. The Junior/Senior High School concert will be held tonight and
the Intermediate concert will be held next Monday night, both in
Liberty Center. Next year the elementaries will each try to hold
the concerts in their own buildings.
PERSONNEL CHANGES: Superintendent Galvin recommended
approval of the resignation from Kim Heim, Jr. Class Advisor, effective
November 12, 2012; approval of the appointments of Eileen Anderson,
Substitute Bus Driver; Amanda Davison, One-on-One Associate; Paula
Kemp, Daycare Associate; Mary Mitzelfelt, Daycare Supervisor; Shelley
Mitzelfelt, Head Jr. Class Advisor; Carrie Beck, Wrestling Cheerleading
Coach; and Jackie Beard, Elementary Lead Teacher for the Intermediate
building; and approval of the requests for unpaid leave from Pat
Butler for one day of unpaid leave on November 16th; and from Sara
Preston for unpaid leave the afternoon of December 6th and all day
December 7th. Motion by Jennifer Mihalovich, seconded by Bruce Williams
to approve the personnel changes as presented. Ayes: 5.
EARLY GRADUATION REQUESTS: Superintendent Galvin
recommended approving the early graduation requests from Shelby
Majors, Nikole Schnathorst, and Gary Dickman pending completion
of their requirements this semester. Motion by Bruce Williams, seconded
by Ron Miller to approve the early graduation requests pending completion
of all requirements. Ayes: 5.
FCCLA RETREAT TO THE MALL OF AMERICA: Superintendent
Galvin recommended approval of the FCCLA retreat to the Mall of
America scheduled for March 25-27, 2013. Approximately 15 students
and 4 parent chaperones will be going on the trip. The cost of the
trip will be paid with FCCLA funds, fundraising monies, and student
contributions. Motion by Ron Miller, seconded by Larrie Williams
to approve the FCCLA retreat to the Mall of America. Ayes: 5.
INCREASE IN LUNCH PRICES: Superintendent Galvin
related to the Board that due to the new nutrition requirements
expenses are exceeding income in the Nutrition Fund. Superintendent
Galvin recommended increasing K-12 lunch prices 20 cents per meal
effective the beginning of second semester to help reduce the hit
the program is taking. Motion by Ron Miller, seconded by Bruce Williams
to approve increasing K-12 lunch prices 20 cents per meal effective
the beginning of the second semester. Ayes: 5.
PRESCHOOL MILK FEE: Superintendent Galvin related
to the Board that it had recently been brought to his attention
that preschool funds may not be used to pay for the milk served
to the preschool students. Superintendent Galvin recommended implementing
a preschool milk fee of $12.50 per semester for the 3-year-old preschool
program and $25.00 per semester for the 4-year-old preschool program
effective the beginning of the second semester. Motion by Jennifer
Mihalovich, seconded by Bruce Williams to approve the implementation
of the preschool milk fee as recommended effective the beginning
of the second semester. Ayes: 5.
CHILDREN FIRST FORUM COMMITTEE MEMBERS: Superintendent
Galvin related to the Board that a few new people had shown up for
the last Children First Forum meeting and recommended adding those
individuals as members on the committee. Motion by Larrie Williams,
seconded by Ron Miller to approve the 2012-13 Children First Forum
committee members as presented on the updated list. Ayes: 5.
DISTRICT #8 IASB BOARD MEMBER: Superintendent
Galvin related to the Board that a formal vote was needed to fill
the District #8 IASB Board Member seat. Joan Corbin, from the Pella
Community School District, was nominated for a three-year term during
the IASB District Caucus. Motion by Larrie Williams, seconded by
Ron Miller to vote for Joan Corbin for District #8 IASB Board Member.
MODIFIED ALLOWABLE GROWTH APPLICATION FOR DROPOUT PREVENTION:
Superintendent Galvin recommended approving the 2013-2014 Modified
Allowable Growth Application for Dropout Prevention in the amount
of $165,208. The funds will be used to pay for salaries and instructional
costs for at risk programs. Motion by Jennifer Mihalovich, seconded
by Larrie Williams to approve the 2013-2014 Modified Allowable Growth
Application for Dropout Prevention in the amount of $165,208. Ayes:
ELL PLAN: Superintendent Galvin recommended approving
the English Language Learners Plan as presented. Motion by Larrie
Williams, seconded by Ron Miller to approve the English Language
Learners Plan as presented. Ayes: 5.
WELLNESS POLICY: Superintendent Galvin recommended
approving the revisions to Board Policy 602.3, “Wellness Policy”.
The policy has been updated to reflect changes due to the Healthy
Hunger Free Kids Act. Motion by Bruce Williams, seconded by Jennifer
Mihalovich to approve the revision of Board Policy 602.3, “Wellness
Policy”. Ayes: 5.
EVALUATION POLICIES: Superintendent Galvin recommended
approving the revisions to Board Policies 301.4, 303.4, 402.9, and
408.6. All of the policies deal with personnel evaluations and have
been revised to reflect current requirements. Motion by Ron Miller,
seconded by Larrie Williams to approve the revisions to Board Policies
301.4, 303.4, 402.9, and 408.6. Ayes: 5.
BOARD POLICY 403.5: Superintendent Galvin recommended
revising Board Policy 403.5, “Early Retirement Payment”
to allow for an early retirement payment to be offered to those
employees considering retiring this year. Motion by Ron Miller,
seconded by Larrie Williams to approve an early retirement payment
to the first four employees who submit an early retirement application.
BOARD POLICY SECTIONS 504 AND 505: The Board reviewed
Board Policy Sections 504, “Student Health and Safety Regulations”,
and 505, “Miscellaneous Related Matters”.
President Paul Mead adjourned the meeting at 6:18 p.m.
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