SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
October 8, 2012


The Southeast Warren Board of Education met in regular session October 8, 2012 in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Bruce Williams, Ron Miller, Larrie Williams, and Jennifer Mihalovich. Superintendent Delane Galvin, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Bruce Williams, seconded by Ron Miller to approve the agenda. Ayes: 5.

CONSENT AGENDA: The following items were on the consent agenda:
1. September 10, 2012 minutes
2. September 25, 2012 minutes
3. Financial reports
4. Second reading of Board Policy 503.6, “Interscholastic Competition”
Motion by Ron Miller, seconded by Jennifer Mihalovich to approve the items on the consent agenda. Ayes: 5.

CONSIDER ADDING HIGH SCHOOL RODEO AS A HIGH SCHOOL SPORT: Superintendent Galvin recommended recognizing rodeo as a high school sport for lettering/academic purposes with the following guidelines: Students that participate in the Iowa High School Rodeo Association competitive sport will need to follow Southeast Warren’s academic and good conduct rules. Students will have the ability to obtain a SEW high school letter if they finish in the top 15 in their event. Absences missed for sanctioned rodeo events will not affect a student’s semester test standing; all absences would be treated like an excused field trip. Students will need to balance their rodeo activities with other sports trying to alleviate as many conflicts as possible. Motion by Larrie Williams, seconded by Ron Miller to add high school rodeo as a high school sport as outlined by Superintendent Galvin. Ayes: 5.

CERTIFIED ANNUAL REPORT: Julie Wilson briefly reviewed the 2011-2012 Certified Annual Report.

RESULTS OF 8 VS 11-MAN FOOTBALL SURVEY: Superintendent Galvin related to the Board that the results of the 8 vs. 11-man football survey were for every 1 vote for 8-man football there were about 2 ½ votes to stay with 11-man football. The majority of the community wants to stay with 11-man football, but the concern is the number of students participating. Several community members were present to speak in support of staying with 11-man football. The consensus of the Board was to stay with 11-man football.

ADDRESS COMMUNITY MEMBER’S CONCERN ABOUT PASTURE EROSION: Bill Ballard related to the Board that he feels his pasture is continuing to erode due to the altered flow of ground water and added water from the roof of the buildings at the Lacona site. Bill related that as he saw it the District has three choices, either (1) tile the runoff water to his pond; (2) enlarge the pond on Southeast Warren’s property to hold additional runoff water; or (3) do nothing and go to litigation. Following discussion between the Board, Superintendent, and Bill Ballard, the consensus of the Board was not to take action on this agenda item.

HISTORY TRIP: Ron VanStrien presented the itinerary to the Board for a proposed out of state history trip to be scheduled during spring break, March 22 – 31. As of now, approximately 56 sophomores through seniors are interested in going on the trip, along with 7 sponsors. The cost of the trip will be approximately $494 per person. Superintendent Galvin recommended approval of the history trip. Motion by Ron Miller, seconded by Jennifer Mihalovich to approve the history trip. Ayes: 5. The Board requested that a final list of the students going on the trip be given to the Board.

ODYSSEYWARE REGIONAL USER CONFERENCE: Superintendent Galvin recommended approval for Mrs. McCombs to attend the Odysseyware Regional User Conference in Topeka, Kansas. The conference will provide training on the Odysseyware program that is used by students to obtain credit recovery for failed courses. Motion by Larrie Williams, seconded by Bruce Williams to approve attendance to the Odysseyware Regional User Conference. Ayes: 5.

SNOW REMOVAL BIDS: Superintendent Galvin related to the Board that only one bid had been received for snow removal for all three locations. Superintendent Galvin recommended approving the bid from Darrell Ripperger for snow removal of all three locations. Motion by Ron Miller, seconded by Larrie Williams to approve the bid from Darrell Ripperger for snow removal at the flat rate of $700 per occurrence for all three locations. Ayes: 5.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignation of Dan Krull, Head Football Coach, effective immediately; approving the appointments of Karen Thompson, Regular Route Bus Driver, pending completion of requirements to obtain a CDL; Shelley Mitzelfelt, Junior Class Advisor; Kim Heim, Junior Class Advisor; Andrea Vlahakis, Junior Class Advisor; Jesse Seuferer, Junior Class Advisor; Sarah Sealock, Junior Class Advisor; Amanda Brown, Junior High Dance Coach, and Lynnea Young, Director of Fall Play; approving the involuntary transfer of Pat Butler from half time Intermediate Special Education Teacher to half time Secondary Special Education Teacher; and approving the requests for unpaid leave from Scott Dirks to use to personal days on November 16th and 19th and two days of unpaid leave on November 20th and 21st; from Kathy VanderEcken for one day of unpaid leave on November 26th; from Shannon Hommer to use two personal days on December 5th and 6th and two days of unpaid leave on December 7th and 10th; and from Nathan Bauer to use two personal days January 8th and 9th and two days of unpaid leave on January 10th and 11th. Motion by Ron Miller, seconded by Bruce Williams to approve the personnel changes as amended. Ayes: 4. Jennifer Mihalovich abstained from voting.

DAYCARE SUPERVISOR POSITION: Superintendent Galvin recommended adding a daycare supervisor position now that Mr. Dow is handling two buildings. The position would be at an increased wage and fall under the non-unionized staff due to that position supervising staff members. The opening will be posted. Motion by Jennifer Mihalovich, seconded by Ron Miller to approve the addition of the daycare supervisor position. Ayes: 5.

INCREASE IN ADULT MEAL PRICES: Superintendent Galvin related to the Board that it was just recently brought to his attention that state regulations require staff meal prices to be a minimum of $3.00. Superintendent Galvin recommended increasing staff meal prices by 30 cents to $3.00 per meal effective immediately. Motion by Bruce Williams, seconded by Larrie Williams to approve the increase in adult meal prices to $3.00 effective immediately. Ayes: 5.

BID FOR PURCHASE OF SCOREBOARD: Superintendent Galvin recommended approving the bid form Daktronics in the amount of $13,857 for the purchase of a scoreboard for the High School gymnasium. The old scoreboards will be moved from the old high school gym to the new high school gym. The money to pay for the new scoreboard is coming from the jersey auctions, a Williams Machine Shop donation, and the Noble Ford test drive fundraiser. Motion by Ron Miller, seconded by Larrie Williams to approve the bid from Daktronics in the amount of $13,857 for the purchase of a scoreboard. Ayes: 5.

CONSIDER REQUEST FOR MILEAGE REIMBURSEMENT: Superintendent Galvin related to the Board that Mr. Dow had requested to be able to use his personal vehicle instead of the school car to travel between the schools for more convenience. He is asking that he get reimbursed the regular mileage rate for use of his personal vehicle. Motion by Bruce Williams, seconded by Ron Miller that Mr. Dow use his school car as much as possible. Ayes: 5.

COMPREHENSIVE SCHOOL IMPROVEMENT PLAN: Superintendent Galvin recommended approving the Comprehensive School Improvement Plan. Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the Comprehensive School Improvement Plan. Ayes: 5.

ANNUAL PROGRESS REPORT: Superintendent Galvin recommended approving the Annual Progress Report. Motion by Bruce Williams, seconded by Ron Miller to approve the Annual Progress Report. Ayes: 5.

BOARD POLICY SECTIONS 500 AND 501: The Board reviewed Board Policy Sections 500, “Statement of Guiding Principles” and 501, “Student Attendance”. Motion by Larrie Williams, seconded by Ron Miller to approve the review of Board Policy Sections 500, “Statement of Guiding Principles” and 501, “Student Attendance”. Ayes: 5.

Respectfully submitted,
Julie Wilson. Board Secretary

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