SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
September 10, 2012


The Southeast Warren Board of Education met in regular session September 10, 2012 in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Larrie Williams, Bruce Williams, and Jennifer Mihalovich. Ron Miller was absent. Superintendent Delane Galvin, Elementary Principal Dan Dow, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Larrie Williams, seconded by Jennifer Mihalovich to approve the agenda. Ayes: 4.

THE BOARD SALUTES: Superintendent Galvin recognized the nutrition staff for adapting to all the changes involved in the school lunch guidelines. It has not been an easy transition but they have worked hard to meet all the regulations.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 7 extra bus trips for the month. I spent a few days making changes to routes and then driving them. I had most of one afternoon assisting with the installation of the new two-way radios and the repeater. The new radios are working great and the portables seem to be holding up. All of the new vehicles are here and are being used. The new bus is to be received mid-October. The rest of the month was spent doing general repairs.

Principal’s Report for the Primary Center submitted by Dan Dow:

This year we have seen an increase in our kindergarten class over many of the past few years. There are currently 45 kindergarteners enrolled. Our current K-3 enrollment is 145, with an increase of 13 students over last year.

There are 38 4-year-olds and 17 3-year-olds enrolled in preschool. PRE3 began classes on August 27th and PRE4 will begin on September 4th.

The third grade class will visit the McVay Research Farm on September 11th. The research farm funds this field trip. The purpose of the trip is to increase student awareness of farming practices, nutrition and food safety.

Committees have been identified to plan for the follow building-wide events: Fire Prevention Week in October, Red Ribbon Week in October, Veterans’ Day in November, Reading Week in March, Earth Week in April, and Friendship Fair in May.

DIBELS testing was completed last week. Data Day will be Wednesday during Professional Development time and RTI (formerly IDM) groups will be formed and start instruction soon.

Intermediate Principal’s Report submitted by Dan Dow:

Our current enrollment for the Intermediate Center is 107 students. This shows a slight decrease from the past few years.

DIBELS testing was completed last week. Professional Development on Wednesday has been scheduled as Data Day, where the information gathered from testing will be used to form groups. MAP testing is scheduled to start soon.

We have the honor of hosting 2 student teachers in our building this fall. Mrs. Jane Nady has started the year in Ms. Miller’s 4th grade and then goes to Mrs. Reynold’s 6th grade for the 2nd quarter. Mrs. JoAnn Hardy has started the year with Mrs. Schneider’s 5th grade and will then complete her student teaching in Liberty Center.

Athletic Director’s Report submitted by Chuck Jones:

Cross country, football, and volleyball are in the early stages of their respective seasons.

The cross country team has ran only once at this writing. They were not able to run at the Wayne meet due to extreme temperatures. They did run at Pekin with Kaylee Miller finishing 9th, Megan Cleveland 28th, Olivia Anders 36th, and Melaine Pilavanh 41st. Bryant Seuferer finished 23rd, Lance Hoch 29th, and Daniel Avery 30th in the boys’ race.

The football team stands 0-2 at this writing. The Warhawks have lost to M-St-M and Colfax-Mingo. There was some very positive improvement from week one to week two. They start district play on September 7th @ BGM.

The volleyball team has competed in one tournament and one dual meet at this writing. A match with I-35 was postponed due to extreme temperatures. The young Warhawks have been very competitive and look forward to a steady improvement throughout the year.

There is still a vacant coaching position, cheerleading. Several applicants have turned down the position.

Dakota Buckley is swimming for Indianola High School. A $300 fee is being paid to Indianola CSD for this opportunity.

Athletic Booster Club

Fill dirt has been added to both the baseball/softball fields in some low areas. Reseeding was also done by FS of Indianola. FS used a knifing system that also planted the seed into the cut.
Next meeting: September 12th in Liberty Center, 7:00 pm.

CONSENT AGENDA: The following items were on the consent agenda:
1. August 13, 2012 minutes
2. Financial reports
3. Second reading of Board Policy 1006.3, “Public Conduct on School Premises”

Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. Bids are being obtained for the purchase of a new scoreboard for the High School gym. The purchase will be made using proceeds from the annual jersey auction. The old scoreboard will be moved to the new gym.
2. The school year is off to a good start. Due to changes with the JMC software some parents are having difficulty accessing student information.
3. Current enrollment for the Secondary building is 237, for Lacona 107, and for the Primary 143, a total of 487, up 18 students over the prior year.
4. Conference passes are now available for board members.
5. It has been brought to the attention of administration that students may not raise dollars solely for their “account” when participating in fund raising activities for trips, etc. Administration is looking at whether there needs to be a board policy or just procedures in place establishing fund raising guidelines.

HIGH SCHOOL RODEO: Janie Weeks related to the Board that she had emailed requests to schools sponsoring high school rodeo and had only heard back from two of them. The Board directed administration to draw up stipulations and guidelines for lettering and excused absences while participating in high school rodeo and bring back to the Board for approval.

LETTER FROM HIGH SCHOOL ATHLETIC ASSOCIATION: Superintendent Galvin related to the Board that a letter had been received from the Iowa High School Athletic Association congratulating Southeast Warren on not having any athletes or coaches ejected during the 2011-2012 school year.

ACT TEST RESULTS: Superintendent Galvin related to the Board that ACT test results had been received for the 2012 ACT-tested graduating students. All 23 students tested scored above the national average and just slightly below the state average in English and math and above the state average in reading and science. The students did a very good job testing.

ELECT PRESIDENT AND VICE PRESIDENT: President Paul Mead called for nominations for President. Bruce Williams made a motion, seconded by Larrie Williams to nominate Paul Mead for President and Ron Miller for Vice President. Motion by Jennifer Mihalovich, seconded by Larrie Williams that nominations cease. Ayes: 4.

Board Secretary Julie Wilson administered the oath of office to Paul Mead for President.

BOARD REPRESENTATIVES: Board members were appointed to the following groups:

Warren County Conference Board – Ron Miller
Children First Forum – Bruce Williams
Athletic Boosters – Larrie Williams
Fine Arts Boosters – Bruce Williams
Delegate to IASB Delegate Assembly – Paul Mead

COOPERATIVE SHARING AGREEMENT WITH THE INDIANOLA SCHOOL DISTRICT: Superintendent Galvin recommended approving the Cooperative Sharing Agreement with the Indianola School District for swimming and diving for the 2012-2013 school year. Indianola will bill Southeast Warren $300 for each student participating; currently there is one student participating. Motion by Bruce Williams, seconded by Larrie Williams to approve the Cooperative Sharing Agreement with the Indianola School District for swimming and diving. Ayes: 4.

APPROVE FFA TRIP TO NATIONAL CONVENTION: Superintendent Galvin recommended approving the FFA trip to the National FFA Convention to be held October 24-27 in Indianapolis, Indiana. Approximately 12 students will be attending. Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the FFA trip to the National Convention. Ayes: 3. Bruce Williams abstained from voting.

APPROVE FFA TRIP TO NORTHWEST MISSOURI STATE UNIVERSITY CAREER DEVELOPMENT EVENT: Superintendent Galvin recommended approving the FFA trip to the Northwest Missouri State University Career Development Contests to be held on October 2 in Maryville, Missouri. Approximately 10 students will be attending the event. Motion by Larrie Williams, seconded by Jennifer Mihalovich to approve the FFA trip to the Northwest Missouri State University Career Development Event. Ayes: 3. Bruce Williams abstained from voting.

DESIGNATE INTERIM CURRICULUM/TAG COORDINATOR: Superintendent Galvin recommended approving an additional stipend for Dan Dow for assuming the TAG/Curriculum Coordinator duties until the position is filled in November. Motion by Bruce Williams, seconded by Larrie Williams to approve paying a stipend of $1,000 per month plus additional for the step Dan would be on if being paid under a teaching contract. Ayes: 4. The Board asked Dan to track his hours spent on TAG and Curriculum Coordinator duties.

PRAIRIE MEADOWS COMMUNITY BETTERMENT GRANT APPLICATIONS: Superintendent Galvin related to the Board that Becky Burgin and Marcia Williams have written a grant application to apply for technology teaching tools for the Primary building and Sue Ellingson has written two grants, one to start the 1 to 1 computer initiative and another to update the wireless network system. The consensus of the Board was to rank the grant applications as follows:

RANK - PROJECT NAME - REQUEST AMOUNT - REASON FOR RANK
1 - Updating Technology in the Southeast Warren Elementary Schools - $12,945 - To enable the SEW Primary to utilize current technologies within their instruction practices.
2 - Wireless Project - $25,000 - To replace antiquated system that significantly needs to be updated prior to going to the 1 laptop per child initiative.
3 - Laptop Initiative - $45,000 - To increase options for resources and information available to students.

Superintendent Galvin recommended approving the resolution supporting the applications and ranking the grants by priority. Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the Prairie Meadows Community Betterment Grant applications and resolution ranking funding priorities. Ayes: 4.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignation of Daniel Shepherd, Regular Route Bus Driver; approving the appointments of Daniel Shepherd, Substitute Bus Driver; Sarah Sealock, Co-Assistant Speech Coach; and Fran Isley, Co-Assistant Speech Coach; and approving the requests for unpaid leave from Carol Oliver for one day of unpaid leave on August 31 and from Pat Butler for three days of unpaid leave on October 3, 4, and 5. Motion by Larrie Williams, seconded by Bruce Williams to approve the personnel changes as presented. Ayes: 4.

APPROVE SIGNATURES ON CHECKING ACCOUNTS: Superintendent Galvin recommended approving LuAnn Ohnemus and Sue Ellingson to sign checks in lieu of the board president, along with Board Secretary Julie Wilson, on each of their respective accounts. Motion by Bruce Williams, seconded by Larrie Williams to approve LuAnn Ohnemus and Sue Ellingson to sign checks in lieu of the board president. Ayes: 4.

FIVE YEAR EXPENDITURE PLAN: Superintendent Galvin recommended approving the updated Five Year Expenditure Plan for facilities, transportation and technology. The Board reviewed the proposed expenditures using one cent sales tax revenue for the next five years. Motion by Jennifer Mihalovich, seconded by Bruce Williams to approve the Five Year Expenditure Plan for facilities, transportation and technology. Ayes: 4.

FINAL PAYMENT TO DDVI, INC. FOR CONSTRUCTION OF GYMNASIUMS: Superintendent Galvin recommended approving the final payment to DDVI, Inc. for construction of the gymnasiums. The punch list items have been completed and the architect has reviewed the final details. Motion by Bruce Williams, seconded by Larrie Williams to approve the final payment to DDVI, Inc. for construction of the gymnasiums. Ayes: 4.

APPROVE AGREEMENT WITH TIMBERLINE BILLING SERVICE LLC: Superintendent Galvin recommended approving the agreement with Timberline Billing Service LLC. Timberline will aid the district in applying for Medicaid reimbursements. Timberline will charge 6% of any net funds received. Motion by Larrie Williams, seconded by Jennifer Mihalovich to approve the agreement with Timberline Billing Service LLC. Ayes: 4.

REVISION TO BOARD POLICY 503.6: Superintendent Galvin recommended approving the revision to Board Policy 503.6, “Interscholastic Competition”. The policy was modified to reflect the change that students are no longer required to have insurance to participate in athletics and that the school does not offer an insurance plan for those persons needing insurance. Motion by Bruce Williams, seconded by Jennifer Mihalovich to approve the revision to Board Policy 503.6, “Interscholastic Competition”. Ayes: 4.

President Paul Mead adjourned the meeting at 6:50 p.m.

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