SOUTHEAST WARREN COMMUNITY SCHOOL
Regular Board Meeting
September 10, 2012
The Southeast Warren Board of Education met in regular session September
10, 2012 in the media center of the Junior/Senior High School building.
Board President Paul Mead called the meeting to order at 5:30 p.m.
The following board members were present: Larrie Williams, Bruce
Williams, and Jennifer Mihalovich. Ron Miller was absent. Superintendent
Delane Galvin, Elementary Principal Dan Dow, Transportation Director
Joel Mosher, and Board Secretary Julie Wilson were also in attendance,
along with members from the community.
AGENDA: Motion by Larrie Williams, seconded by
Jennifer Mihalovich to approve the agenda. Ayes: 4.
THE BOARD SALUTES: Superintendent Galvin recognized
the nutrition staff for adapting to all the changes involved in
the school lunch guidelines. It has not been an easy transition
but they have worked hard to meet all the regulations.
Transportation Report submitted by Joel Mosher:
We had 7 extra bus trips for the month. I spent a few days making
changes to routes and then driving them. I had most of one afternoon
assisting with the installation of the new two-way radios and the
repeater. The new radios are working great and the portables seem
to be holding up. All of the new vehicles are here and are being
used. The new bus is to be received mid-October. The rest of the
month was spent doing general repairs.
Principal’s Report for the Primary Center submitted
by Dan Dow:
This year we have seen an increase in our kindergarten class over
many of the past few years. There are currently 45 kindergarteners
enrolled. Our current K-3 enrollment is 145, with an increase of
13 students over last year.
There are 38 4-year-olds and 17 3-year-olds enrolled in preschool.
PRE3 began classes on August 27th and PRE4 will begin on September
The third grade class will visit the McVay Research Farm on September
11th. The research farm funds this field trip. The purpose of the
trip is to increase student awareness of farming practices, nutrition
and food safety.
Committees have been identified to plan for the follow building-wide
events: Fire Prevention Week in October, Red Ribbon Week in October,
Veterans’ Day in November, Reading Week in March, Earth Week
in April, and Friendship Fair in May.
DIBELS testing was completed last week. Data Day will be Wednesday
during Professional Development time and RTI (formerly IDM) groups
will be formed and start instruction soon.
Intermediate Principal’s Report submitted by Dan
Our current enrollment for the Intermediate Center is 107 students.
This shows a slight decrease from the past few years.
DIBELS testing was completed last week. Professional Development
on Wednesday has been scheduled as Data Day, where the information
gathered from testing will be used to form groups. MAP testing is
scheduled to start soon.
We have the honor of hosting 2 student teachers in our building
this fall. Mrs. Jane Nady has started the year in Ms. Miller’s
4th grade and then goes to Mrs. Reynold’s 6th grade for the
2nd quarter. Mrs. JoAnn Hardy has started the year with Mrs. Schneider’s
5th grade and will then complete her student teaching in Liberty
Athletic Director’s Report submitted by Chuck Jones:
Cross country, football, and volleyball are in the early stages
of their respective seasons.
The cross country team has ran only once at this writing. They
were not able to run at the Wayne meet due to extreme temperatures.
They did run at Pekin with Kaylee Miller finishing 9th, Megan Cleveland
28th, Olivia Anders 36th, and Melaine Pilavanh 41st. Bryant Seuferer
finished 23rd, Lance Hoch 29th, and Daniel Avery 30th in the boys’
The football team stands 0-2 at this writing. The Warhawks have
lost to M-St-M and Colfax-Mingo. There was some very positive improvement
from week one to week two. They start district play on September
7th @ BGM.
The volleyball team has competed in one tournament and one dual
meet at this writing. A match with I-35 was postponed due to extreme
temperatures. The young Warhawks have been very competitive and
look forward to a steady improvement throughout the year.
There is still a vacant coaching position, cheerleading. Several
applicants have turned down the position.
Dakota Buckley is swimming for Indianola High School. A $300 fee
is being paid to Indianola CSD for this opportunity.
Athletic Booster Club
Fill dirt has been added to both the baseball/softball fields in
some low areas. Reseeding was also done by FS of Indianola. FS used
a knifing system that also planted the seed into the cut.
Next meeting: September 12th in Liberty Center, 7:00 pm.
CONSENT AGENDA: The following items were on the
1. August 13, 2012 minutes
2. Financial reports
3. Second reading of Board Policy 1006.3, “Public Conduct
on School Premises”
Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve
the items on the consent agenda. Ayes: 4.
SUPERINTENDENT’S REPORT: Superintendent
Galvin reported on the following items:
1. Bids are being obtained for the purchase of a new scoreboard
for the High School gym. The purchase will be made using proceeds
from the annual jersey auction. The old scoreboard will be moved
to the new gym.
2. The school year is off to a good start. Due to changes with the
JMC software some parents are having difficulty accessing student
3. Current enrollment for the Secondary building is 237, for Lacona
107, and for the Primary 143, a total of 487, up 18 students over
the prior year.
4. Conference passes are now available for board members.
5. It has been brought to the attention of administration that students
may not raise dollars solely for their “account” when
participating in fund raising activities for trips, etc. Administration
is looking at whether there needs to be a board policy or just procedures
in place establishing fund raising guidelines.
HIGH SCHOOL RODEO: Janie Weeks related to the
Board that she had emailed requests to schools sponsoring high school
rodeo and had only heard back from two of them. The Board directed
administration to draw up stipulations and guidelines for lettering
and excused absences while participating in high school rodeo and
bring back to the Board for approval.
LETTER FROM HIGH SCHOOL ATHLETIC ASSOCIATION:
Superintendent Galvin related to the Board that a letter had been
received from the Iowa High School Athletic Association congratulating
Southeast Warren on not having any athletes or coaches ejected during
the 2011-2012 school year.
ACT TEST RESULTS: Superintendent Galvin related
to the Board that ACT test results had been received for the 2012
ACT-tested graduating students. All 23 students tested scored above
the national average and just slightly below the state average in
English and math and above the state average in reading and science.
The students did a very good job testing.
ELECT PRESIDENT AND VICE PRESIDENT: President
Paul Mead called for nominations for President. Bruce Williams made
a motion, seconded by Larrie Williams to nominate Paul Mead for
President and Ron Miller for Vice President. Motion by Jennifer
Mihalovich, seconded by Larrie Williams that nominations cease.
Board Secretary Julie Wilson administered the oath of office to
Paul Mead for President.
BOARD REPRESENTATIVES: Board members were appointed
to the following groups:
Warren County Conference Board – Ron Miller
Children First Forum – Bruce Williams
Athletic Boosters – Larrie Williams
Fine Arts Boosters – Bruce Williams
Delegate to IASB Delegate Assembly – Paul Mead
COOPERATIVE SHARING AGREEMENT WITH THE INDIANOLA SCHOOL
DISTRICT: Superintendent Galvin recommended approving the
Cooperative Sharing Agreement with the Indianola School District
for swimming and diving for the 2012-2013 school year. Indianola
will bill Southeast Warren $300 for each student participating;
currently there is one student participating. Motion by Bruce Williams,
seconded by Larrie Williams to approve the Cooperative Sharing Agreement
with the Indianola School District for swimming and diving. Ayes:
APPROVE FFA TRIP TO NATIONAL CONVENTION: Superintendent
Galvin recommended approving the FFA trip to the National FFA Convention
to be held October 24-27 in Indianapolis, Indiana. Approximately
12 students will be attending. Motion by Jennifer Mihalovich, seconded
by Larrie Williams to approve the FFA trip to the National Convention.
Ayes: 3. Bruce Williams abstained from voting.
APPROVE FFA TRIP TO NORTHWEST MISSOURI STATE UNIVERSITY
CAREER DEVELOPMENT EVENT: Superintendent Galvin recommended
approving the FFA trip to the Northwest Missouri State University
Career Development Contests to be held on October 2 in Maryville,
Missouri. Approximately 10 students will be attending the event.
Motion by Larrie Williams, seconded by Jennifer Mihalovich to approve
the FFA trip to the Northwest Missouri State University Career Development
Event. Ayes: 3. Bruce Williams abstained from voting.
DESIGNATE INTERIM CURRICULUM/TAG COORDINATOR:
Superintendent Galvin recommended approving an additional stipend
for Dan Dow for assuming the TAG/Curriculum Coordinator duties until
the position is filled in November. Motion by Bruce Williams, seconded
by Larrie Williams to approve paying a stipend of $1,000 per month
plus additional for the step Dan would be on if being paid under
a teaching contract. Ayes: 4. The Board asked Dan to track his hours
spent on TAG and Curriculum Coordinator duties.
PRAIRIE MEADOWS COMMUNITY BETTERMENT GRANT APPLICATIONS:
Superintendent Galvin related to the Board that Becky Burgin
and Marcia Williams have written a grant application to apply for
technology teaching tools for the Primary building and Sue Ellingson
has written two grants, one to start the 1 to 1 computer initiative
and another to update the wireless network system. The consensus
of the Board was to rank the grant applications as follows:
RANK - PROJECT NAME - REQUEST AMOUNT - REASON FOR RANK
1 - Updating Technology in the Southeast Warren Elementary
Schools - $12,945 - To enable the SEW Primary to utilize current
technologies within their instruction practices.
2 - Wireless Project - $25,000 - To replace antiquated system that
significantly needs to be updated prior to going to the 1 laptop
per child initiative.
3 - Laptop Initiative - $45,000 - To increase options for resources
and information available to students.
Superintendent Galvin recommended approving the resolution supporting
the applications and ranking the grants by priority. Motion by Jennifer
Mihalovich, seconded by Larrie Williams to approve the Prairie Meadows
Community Betterment Grant applications and resolution ranking funding
priorities. Ayes: 4.
PERSONNEL CHANGES: Superintendent Galvin recommended
approving the resignation of Daniel Shepherd, Regular Route Bus
Driver; approving the appointments of Daniel Shepherd, Substitute
Bus Driver; Sarah Sealock, Co-Assistant Speech Coach; and Fran Isley,
Co-Assistant Speech Coach; and approving the requests for unpaid
leave from Carol Oliver for one day of unpaid leave on August 31
and from Pat Butler for three days of unpaid leave on October 3,
4, and 5. Motion by Larrie Williams, seconded by Bruce Williams
to approve the personnel changes as presented. Ayes: 4.
APPROVE SIGNATURES ON CHECKING ACCOUNTS: Superintendent
Galvin recommended approving LuAnn Ohnemus and Sue Ellingson to
sign checks in lieu of the board president, along with Board Secretary
Julie Wilson, on each of their respective accounts. Motion by Bruce
Williams, seconded by Larrie Williams to approve LuAnn Ohnemus and
Sue Ellingson to sign checks in lieu of the board president. Ayes:
FIVE YEAR EXPENDITURE PLAN: Superintendent Galvin
recommended approving the updated Five Year Expenditure Plan for
facilities, transportation and technology. The Board reviewed the
proposed expenditures using one cent sales tax revenue for the next
five years. Motion by Jennifer Mihalovich, seconded by Bruce Williams
to approve the Five Year Expenditure Plan for facilities, transportation
and technology. Ayes: 4.
FINAL PAYMENT TO DDVI, INC. FOR CONSTRUCTION OF GYMNASIUMS:
Superintendent Galvin recommended approving the final payment
to DDVI, Inc. for construction of the gymnasiums. The punch list
items have been completed and the architect has reviewed the final
details. Motion by Bruce Williams, seconded by Larrie Williams to
approve the final payment to DDVI, Inc. for construction of the
gymnasiums. Ayes: 4.
APPROVE AGREEMENT WITH TIMBERLINE BILLING SERVICE LLC:
Superintendent Galvin recommended approving the agreement with Timberline
Billing Service LLC. Timberline will aid the district in applying
for Medicaid reimbursements. Timberline will charge 6% of any net
funds received. Motion by Larrie Williams, seconded by Jennifer
Mihalovich to approve the agreement with Timberline Billing Service
LLC. Ayes: 4.
REVISION TO BOARD POLICY 503.6: Superintendent
Galvin recommended approving the revision to Board Policy 503.6,
“Interscholastic Competition”. The policy was modified
to reflect the change that students are no longer required to have
insurance to participate in athletics and that the school does not
offer an insurance plan for those persons needing insurance. Motion
by Bruce Williams, seconded by Jennifer Mihalovich to approve the
revision to Board Policy 503.6, “Interscholastic Competition”.
President Paul Mead adjourned the meeting at 6:50 p.m.
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