SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
April 8, 2013

The Southeast Warren Board of Education met in regular session April 8, 2013 in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Ron Miller, Bruce Williams, Larrie Williams, and Jennifer Mihalovich. Superintendent/Secondary Principal Delane Galvin, Elementary Principal Dan Dow, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Ron Miller, seconded by Jennifer Mihalovich to approve the agenda. Ayes: 5.

BOARD SALUTES: Superintendent Galvin recognized the trap shooting team for placing 1st at the Russell shoot this past Saturday. Superintendent Galvin also recognized the Milo Lion’s Club for their annual senior scholarship dinner. They always serve a very nice meal and have excellent speakers.

Transportation Report submitted by Joel Mosher:

We had 3 extra bus trips for the month of March. I had time assisting Rich with snow removal and helping Dennis repair the blade on the tractor at Liberty Center. I also updated the lawn mower specs and ordered the new bus. The rest of the month was spent doing general repairs.

Primary Principal’s Report submitted by Dan Dow:

Preschool Open House was a success with seven three-year-olds and twenty-eight four-year-olds now enrolled for the 2013-2014 school year. We have thirty-seven students currently enrolled in our kindergarten classes. They will spend a full day experiencing a kindergarten day during kindergarten roundup on April 26th.

Third quarter report cards went home March 22nd.

Partners in Education have just completed their spring product fundraising effort. Proceeds from that fundraiser will be included in a future board report.

The Primary School celebrated Reading Week March 4th to the 8th. There were special events and guest speakers. The highlight for many kids was the visit from a very naughty Cat in the Hat. (Mr. Galvin himself!) The theme for the week was Paws to Read.

Partners in Ed hosted their annual Movie Night on March 8th in Lacona. They showed “The Lorax” and the night was well attended.

Intermediate Principal’s Report submitted by Dan Dow:

PIE held their annual movie night in the Lacona gym on March 8th. They showed the movie, “The Lorax.” The event was well attended and everyone seemed to have a great time.

Our annual Easter Egg Hunt was held on March 22nd here at the Intermediate Center. We would like to thank PIE for helping the Easter Bunny to provide treats for all our students. This is an activity that our students look forward to each year.

Third Quarter report cards were sent home with students on March 22nd.

DARE graduation has been scheduled for Thursday, April 11th at 6:30 in the gym. This is an excellent opportunity for our parents to come and celebrate their child’s accomplishments.

Our teachers and staff are in the process of setting up Mini-Courses. They have been scheduled for May 20th.

CONSENT AGENDA: The following items were on the consent agenda:
1. March 11, 2013 minutes
2. Financial reports
3. Second reading of Board Policy 602.7, “Talented and Gifted Program”

Motion by Ron Miller, seconded by Larrie Williams to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. The annual spring dance team performance was held on Saturday night.
2. Bids are being obtained for several concrete projects to be completed this spring/summer.
3. The District Leadership Team and administration attended the Iowa 1:1 Institute.
4. Prom will be held this Saturday with the grand march starting at 7:30, the dance to follow and post prom activities held at Incredible Pizza in Des Moines.
5. The spring play is scheduled for April 26th and 27th.
6. The next Children First Forum meeting will be held on April 22nd.
7. A bullying prevention group will provide an assembly to all students K-12 and all staff on Wednesday.
8. The sixth grade students will be shadowing the 7th graders over the course of two half days in May.
9. The graduation ceremony will be held on May 18th.

SUPERINTENDENT EVALUATION: Superintendent Galvin asked the Board for input on anything they would like to see included in his evaluation summary. The summary will be on the May agenda for Board approval.

DE SITE VISIT REPORT: Superintendent Galvin briefly reviewed the final DE site visit report with the Board. The District Leadership Team will be reviewing the report on Wednesday and working on a plan of correction for the non-compliance items.

GYM MEMBERSHIPS: Superintendent Galvin asked for the Board’s input on the possibility of selling gym memberships for use of the new weight room and/or gym. The consensus of the Board was to use the facilities as much as possible. The Board asked Superintendent Galvin to research the specifics of selling gym memberships and bring back to the Board for approval.

SPANISH CLUB TRIP: Andrea Vlahakis presented information and an itinerary to the Board on a proposed Spanish Club trip to Costa Rica on March 14-22, 2014. The cost of the trip would be paid by the students and through fund raising activities. Superintendent Galvin recommended approval of the trip. Motion by Jennifer Mihalovich, seconded by Bruce Williams to approve the Spanish Club trip to Costa Rica. Ayes: 5.

STUDENTS WHO ARE WIRED DIFFERENTLY NATIONAL CONFERENCE: Superintendent Galvin recommended approving Jackie Beard to attend the Students Who Are Wired Differently National Conference in Georgia on June 20-22. The trip would be paid for from Teacher Quality funds. Motion by Bruce Williams, seconded by Ron Miller to approve Jackie Beard to attend the Students Who Are Wired Differently National Conference in Georgia. Ayes: 5.

SENIOR TRIP: Mr. Burrell and Blu Jackson were present to present information to the Board on the proposed senior trip to the Lake of the Ozarks on May 13-15. Six students and 2 chaperones are currently planning on going. The students are responsible for the cost of the trip, including gas and use of the suburban. They asked that the trip be approved and that the cost for the use of the suburban be waived. Superintendent Galvin recommended approval of the senior trip. Motion by Ron Miller, seconded by Larrie Williams to approve the senior trip to the Lake of the Ozarks and waive the cost for the use of the suburban. Ayes: 5. The Board asked that an agenda item be added to the May agenda to establish a minimum number of students that must go on the senior trip in order for the trip to be approved.

PUBLIC HEARING ON 2013-2014 BUDGET: A hearing was held to allow members of the community to speak concerning the 2013-2014 proposed budget. No comments were received. President Paul Mead called the hearing to a close.

BUDGET GUARANTEE FOR 2013-2014 BUDGET: Superintendent Galvin recommended approving the budget guarantee for the 2013-2014 budget. Motion by Jennifer Mihalovich, seconded by Ron Miller that the Board of Directors of the Southeast Warren Community School District will levy property tax for fiscal year 2013-2014 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa. Ayes: 5.

APPROVE 2013-2014 BUDGET: Superintendent Galvin recommended approving the 2013-2014 budget at the proposed tax rate of $16.39273/$1,000 assessed valuation, a $.57/$1,000 assessed valuation decrease from the current year. Motion by Ron Miller, seconded by Larrie Williams to approve the 2013-2014 budget. Ayes: 5.

PUBLIC HEARING ON EARLY START DATE: A hearing was held to allow members of the community to speak concerning the early start date for the 2013-2014 school year. No comments were received. President Paul Mead called the hearing to a close.

START DATE WAIVER REQUEST RESOLUTION: Superintendent Galvin recommended approving the Start Date Waiver Request Resolution to allow school to start on August 20th. Motion by Larrie Williams, seconded by Jennifer Mihalovich to approve the Start Date Waiver Request Resolution. Ayes: 5.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of Tisha Lawton, HS Drill Team Coach, effective the end of the school year; and Amanda Brown, JH Dance Team Coach, effective the end of the school year; approving the contract modifications for Sarah Sealock, Head JH Girls’ Track Coach; and Dan Krull, Assistant JH Girls’ Track Coach; approving the appointment of Jim Carr, Assistant JH Girls’ Track Coach; and approving the requests for unpaid leave from Candy Cronbaugh for one day of unpaid leave on May 24th; Sara Preston, for one day of unpaid leave on May 24th; and Kathy Taggart for two days of unpaid leave on May 2nd and 3rd. Motion by Ron Miller, seconded by Larrie Williams to approve the personnel changes as presented. Ayes: 5.

APPOINT EQUITY COORDINATOR/COMPLIANCE OFFICER: Superintendent Galvin related to the Board that one of the recommendations from the DE site visit was to not have himself as Superintendent and also be named the district’s equity coordinator. Superintendent Galvin recommended appointing our curriculum coordinator, Mrs. Weaklend, as equity coordinator/compliance officer. Motion by Jennifer Mihalovich, seconded by Ron Miller to appoint Charlotte Weaklend as equity coordinator/compliance officer. Ayes: 5.

STUDENT TEACHING AGREEMENT WITH SIMPSON COLLEGE: Superintendent Galvin recommended approving the Student Teaching Agreement with Simpson College for the 2013-2014 academic year. Motion by Larrie Williams, seconded by Jennifer Mihalovich to approve the Student Teaching Agreement with Simpson College. Ayes: 5.

PETITION TO TRANSFER THE PADDY LYNCH MEMORIAL TRUST: Superintendent Galvin related to the Board that Peggy Clary had requested that the Paddy Lynch Memorial Trust be turned over to the school to manage and he in turn feels it would be better suited to be managed by the Southeast Warren Scholarship Foundation. Superintendent Galvin recommended transferring the Paddy Lynch Memorial Trust over to the Southeast Warren Scholarship Foundation to administer. Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the transfer of the Paddy Lynch Memorial Trust to the Southeast Warren Scholarship Foundation. Ayes: 5.

SUPERINTENDENT SHARING AGREEMENT: Superintendent Galvin related to the Board that the Melcher-Dallas Community School District would like to share superintendent services one day a week for the 2013-2014 school year at a cost of $35,000. Motion by Ron Miller, seconded by Larrie Williams to approve the agreement with the Melcher-Dallas Community School District for shared superintendent. Ayes: 5.

PURCHASE OF LAWN MOWER: Joel Mosher related to the Board that he had requested 4 lawn mower bids and received 2 for the purchase of a lawn mower for the Liberty Center site. Joel recommended approving the low bid from John Deere for a John Deere Z920M Commercial ZTrak lawn mower in the amount of $1,712.29 plus trade in of the 2010 John Deere mower. Motion by Larrie Williams, seconded by Jennifer Mihalovich to approve the bid from John Deere in the amount of $1,712.29 plus trade for the purchase of a lawn mower. Ayes: 5.

BOARD POLICY 605.2: Superintendent Galvin recommended approving the revision of Board Policy 605.2, “Testing Program”. The revision updates the policy to reflect the requirement of administering the Iowa Assessments tests. Motion by Jennifer Mihalovich, seconded by Bruce Williams to approve the revision to Board Policy 605.2, “Testing Program”. Ayes: 5.

2011-2012 AUDIT REPORT: Julie Wilson briefly reviewed the 2011-2012 audit report. Motion by Bruce Williams, seconded by Ron Miller to approve the 2011-2012 audit report. Ayes: 5.

President Paul Mead adjourned the meeting at 6:30 p.m.

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